IN: UTTARAKHAND DISASTER RECOVERY PROJECT (UDRP) (P146653) I. General 1. Bank’s approval Date of the procurement Plan: Original: October 4, 2013 2. Date of General Procurement Notice: November 13, 2013 (revised) 3. Period covered by this procurement plan: The procurement period of project covered from Year October 2013 to March 2015 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Comments Threshold US$ 1. ICB (Goods) Above US$ 4 million All 2. NCB (Goods) Above US$ 4 million All 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 15million All 5. Services (non-consultant) Above US$ 4 million All 6. LIB Above US$ 30,000 Procurement Methods and Threshold Category Method of Threshold (US$ Equivalent) Procurement Goods and Non- ICB >3,000,000 consultant services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 500,000 DC As per Para 3.7 of the Bank Guidelines Force Account As per Para 3.9 of Guidelines Framework As per Para 3.6 of Guidelines Agreements Works ICB >40,000,000 Page 1 of 5 Category Method of Threshold (US$ Equivalent) Procurement NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 1,000,000 Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines Community As per Para 3.19 of Guidelines Participation Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts more than US$ 15.0 million equivalent; • Goods: All contracts more than US$ 4.0 million equivalent; • Non-Consulting Services: All contracts more than US$ 4.0 million equivalent; The above threshold value applies to single/direct contract as well. There is no separate threshold set for single source or direct contract. The PMU will ensure that Bank procurement procedures are followed for all the post review contracts. The above thresholds were revised after the Mid-Term Review (MTR) mission and will be in effect till further modification. In addition, the Bank will carry out an annual ex-post procurement review for those contracts which fall below the prior review threshold mentioned above. All contracts below the specified prior review threshold value shall be subject to Post Procurement Review (PPR). For the avoidance of doubts, the Bank shall be entitled to conduct, at any time, Independent Procurement Reviews (IPR) of all the contracts financed under the Credit. The IA shall prepare a list of contract and submit it to the Bank for conducting PPR. The PPR will be conducted on annual basis. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not Applicable. 4. Reference to Project Operational/Procurement Manual: The Project Operations Manual was prepared by the project and agreed by the Bank. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014and “Guidelines: Selection and Employment of Consultants by World Bank Page 2 of 5 Borrowers” dated January 2011 and revised in July 2014. In case of any inconsistency between the Operations Manual and the Bank’s Guidelines, the latter shall prevail. 5. Any Other Special Procurement Arrangements: This is a Disaster Recovery Project and the project preparation was triggered by emergency situation (OP10.00) and therefore, provisions under paragraph 20 of OP 11.00; procurement under emergency situation is applied. Procurement of goods, works and non-consulting services shall be conducted through e-procurement portal http://www.uktenders.gov.in using Bank’s standard bidding documents. International Competitive Bidding (ICB) is the preferred method for procurement of goods, works and non-consulting services. However, it is unlikely that there will be any ICB contract. All National Competitive Bidding (NCB) shall be conducted in accordance with paragraph 3.3 and 3.4 of the Guidelines. In addition, following additional provisions as agreed with GOI task force (as amended form time to time) shall apply: • Only the model bidding documents for NCB as agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; • Invitation to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids. For smaller packages (lesser than US$1 million for Works and US$ 500,000 for Goods), advertisement in state newspapers will be accepted with at least 15 days given for submission of bids; • No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprise from any given State; • Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • For prior review contracts, extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such Page 3 of 5 concurrence will be considered by Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer); • For prior review contracts , re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank; • The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; • Rates contract entered into by Directorate General of Supplies and Disposal (DGS & D) will not be acceptable as a substitute for NCB procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however, for any procurement under the Shopping procedure; • Two or three envelop system will not be used (expect when suing e-procurement system assessed and agreed by the Bank. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders and government e-Marketplace. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness: Available in separate Excel file for the past contrasts and in STEP for the new contract packages. III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Comment Threshold 1. Competitive Methods (Firms) Above US$ 2 million All contract 2. Single Source (Firms) Above US$ 2 million All contract 3. Individual Above US$ 400,000 All contracts 4. CQS/LCS Up to US$ 300,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Page 4 of 5 3. Any Other Special Selection Arrangements: the disaster recovery project activities are spread across the states. Majority of the sites are in remote areas and therefore, it is likely that there will be no contractors to participate in bidding process in remote areas. For those contracts, it is likely that project may have to use force account. Such cases, if any, shall be taken up separately on case by case basis. Further, it is likely that project may use the service of government institutions such as IIT to review the reports prepared by the consultants. Such cases, if required, will be taken up case by case basis. 4. Consultancy Assignments with Selection Methods and Time Schedule: Available on STEP. Page 5 of 5 PROCUREMENT India : Uttarakhand Disaster Recovery Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2020-06-23 2021-09-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P146653 GPN Date: Project Name: Uttarakhand Disaster Recovery Project Loan / Credit No: IBRD / 89210 PIU - CERC Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 02/PIU-HEALTH/CERC/UDRP- AF/2020 / Augmentation of Ambulance network by Contingency Emergency Single Stage - Two IBRD / 89210 Post Request for Bids Open - National 4,881,429.00 5,015,687.63 Signed 2020-06-26 2020-06-28 2020-07-01 2020-07-09 2020-07-16 2020-07-22 2020-08-05 2020-08-28 2020-10-09 2020-11-26 addition of 100 Basic Life Response Envelope Support (BLS) & 40 Advance Life Support (ALS) 01/PIU-HEALTH/CERC/UDRP- AF/2020 / CT Scan Machine Contingency Emergency Single Stage - Two IBRD / 89210 Post Request for Bids Open - National 2,857,143.00 3,494,541.90 Signed 2020-06-29 2020-06-28 2020-07-01 2020-07-09 2020-07-16 2020-07-22 2020-08-10 2020-08-28 2020-08-25 2020-10-19 2020-11-23 for 5 Tertiary Care Hospitals Response Envelope of the State 03/PIU-HEALTH/CERC/UDRP- Under AF/2020 / Procurement of Contingency Emergency Request for Single Stage - One IBRD / 89210 Post Open - National 571,429.00 0.00 Implementati 2020-07-04 2020-07-09 2020-08-29 2020-11-27 Hospital beds for temporary Response Quotations Envelope on COVID-19 Hospitals 05/PIU-HEALTH/CERC/UDRP- AF/2020 / Procurement of Under Contingency Emergency Single Stage - Two Lab Equipment for District IBRD / 89210 Post Request for Bids Open - National 714,286.00 0.00 Implementati 2020-09-11 2020-10-05 2020-09-13 2020-09-28 2020-10-20 2020-11-17 2021-02-15 Response Envelope Level Labs of Health on Department, Uttarkhand 08/PIU-HEALTH/CERC/UDRP- AF/2020 / Procurement of Pending Contingency Emergency Request for Single Stage - One 650 Fowler Beds (Both Sides IBRD / 89210 Post Open - National 175,714.00 0.00 Implementati 2021-06-13 2021-07-18 2021-10-16 Response Quotations Envelope Incliner) for COVID Hospitals on under CERC 06/PIU-HEALTH/CERC/UDRP- AF/2020 / Supply and Pending Installation of 2 Nos. MRI Contingency Emergency Single Stage - Two IBRD / 89210 Post Request for Bids Open - National 2,428,571.00 0.00 Implementati 2021-06-10 2021-06-15 2021-06-30 2021-07-20 2021-08-09 2021-12-07 Medium 1.5 Tesla for Govt. Response Envelope on Medical Colleges of Uttarakhand 07/PIU-HEALTH/CERC/UDRP- AF/2020 / Supply and Pending Installation of Digital Contingency Emergency Single Stage - Two IBRD / 89210 Post Request for Bids Open - National 428,571.00 0.00 Implementati 2021-06-10 2021-06-15 2021-06-30 2021-07-20 2021-08-09 2021-12-07 Radiology System (800 mA) Response Envelope on for Govt. Medical College, Haldwani NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 04/PIU-HEALTH/CERC/UDRP- Pending AF/2020 / Hiring of firm to Contingency Emergency IBRD / 89210 Post Direct Selection Direct 216,812.00 0.00 Implementati 2020-09-04 2020-09-09 2020-09-23 2021-09-23 provide Lab Technicians for Response on Health Department CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1