Page  1
Procurement Plan-Goods 
Country/Organisation:
Project/Programme: 
If Post-Review, No-objection Dates are not needed
Loan #:
Spec Proc 
Notice
Advert
Contract Implementation
Description*
Package
Number
Lot
Number
Lot 
Description
Estimated 
Amount in 
US $
Procureme
nt Method
Pre-or Post 
Qualificatio
n
Prior or 
Post 
Review
Plan vs. 
Actual
Prep & 
Submission
by Ex 
Agency
No-
objection
Date
On-line 
UNDB
Gateway
Nat Press
Bid 
Invitation 
Date
Bid Closing-
Opening
Submission
Bid Eval Rpt
No-
objection
Date
Plan vs. 
Actual
Contract 
Amount in 
US$'000
Date
Contract
Award
Date
Contract
Signature
Opening
of 
Let of 
Credit
Arrival
of
Goods
Inspection
Final
Acceptance
If Prequalification
Plan
4 - 7 wks
1 - 1.5 wks
1.5 - 2 wks
6 to
12 wks
1.5 - 3 wks
1 - 1.5 wks
Plan
1 wk
1.5-3 wks
add 7-13 wks
Actual
Actual
List of Contracts
1
Nat. Shopping
Post 
Post 
Plan
NA
NA
N/A
Plan
NA
Actual
Actual
date
2
1 18 Seater 
Bus
45,802.00
Nat. Shopping
Post 
Post 
Plan
 NA
NA
N/A
2/2/06
22/02/06
13/3/06
Plan
76,923.07
13/3/06
23/3/06
NA
6/4/06
10/4/06
Actual
Actual
1
76,336.00
LIB Central
Pre 
Prior 
Plan
1/2/06
9/2/06
20/2/06
4/4/06
4/4/06
17/4/06
24/4/06
Plan
76,923.07
1/5/06
12/5/06
12/08/06
18/8/06
Actual
Actual
1
33.500.00
Shopping
Post
Post
Plan
 NA
NA
N/A
2/2/06
22/02/06
13/3/06
Plan
76,923.07
13/3/06
23/3/06
NA
6/4/06
10/4/06
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
Plan
Plan
Actual
Actual
8 No 
computers/ 8 
No office 
equipment
ARV Drugs 
procurement  
computers 
(10) 
procurement 
of funiture
AD/SACA/01
/07
AD/SACA/01
/06
AD/SACA/02
/06
AD/SACA/03
/07
Bid Evaluation
Contract Finalization
BASIC DATA
Bidding Period
Draft Bid Documents, 
including specs and 
quantities, draft SPN
Norm 
Duration of 
Proc Steps
procurement 
of 8 
computers/ 
office 
equipment
Contribution 
towards 
National ARV 
Procurement
.
Procurement 
of 1 Vehicle
Project 
Management 
(Office 
equipment)
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Page  2
Procurement Plan-Goods 
Total Cost
0.00
Plan
Plan
230,769.21
Actual
Actual
Fill gray cells only!
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Page  3
Procurement Plan-Approvals-Goods 
Initial Approval
Update
Dates of Bank Approval of Procurement Plan
For Goods
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02/21/2008 3:11 AM
Page  4
Procurement Plan-Works 
Country/Organisation:
Project/Programme: 
If Post-Review, No-objection Dates are not needed
Loan #:
Spec Proc 
Notice
Advert
Description*
Package
Number
Lot
Number
Lumpsum or 
Bill of 
Quantities
Procurement 
Method
Estimated 
Amount in
US $
Pre-or Post 
Qualification
Prior or Post 
Review
Plan vs. 
Actual
Prep & 
Submission
by Ex Agency
No-objection
Date
On-line UNDB
Gateway
Nat Press
Bid 
Invitation 
Date
Bid Closing-
Opening
Submission
Bid Eval Rpt
No-objection
Date
Plan vs. 
Actual
Contract 
Amount in 
US$ '000
Date
Contract
Award
Date
Contract
Signature
Mobilization
Advance
Payment
Substantial
Completion
If Prequalification
Plan
4 - 7 wks
1 - 1.5 wks
1.5 - 2 wks
1.5 - 2 wks
6 to
12 wks
1.5 - 3 wks
Plan
1 wk
1.5-3 wks
add 7-13 wks
Actual
Actual
List of Contracts
1
Lump Sum
Shopping
26,717.55
Post
Post
Plan
4/4/07
NA
11/4/07
20/4/20
27/4/07
NA
Plan
26,717.55
3/5/07
7/5/07
14/5/07
Actual
Actual
Plan
Plan
Actual
Actual
AD/SACA
1
Lump sum
Shopping
20,610.68
Post
Post
Plan
9/4/07
N/A
16/4/07
23/4/07
2/5/07
N/A
Plan
20,610.68
10/5/07
18/5/07
24/5/07
/02/07
Actual
Actual
Plan
Plan
Actual
Actual
AD/SACA
1
Lump sum
Shopping
18,320.61
Post
Post
Plan
4/4/07
N/A
11/4/07
20/4/20
27/4/07
N/A
Plan
18,320.61
3/5/07
7/5/07
14/5/07
/03/07
Actual
Actual
Plan
Plan
Actual
Actual
AD/SACA
1
Lump sum
Shopping
65,648.85
Post
Post
Plan
9/4/07
N/A
16/4/07
23/4/07
2/5/07
N/A
Plan
65,648.85
10/5/07
18/5/07
24/5/07
/04/07
Actual
Actual
AD/SACA
1
BOQ
Shopping
1.99
NA
Post
Plan
NA
NA
NA
NA
NA
26/3/2002
2/4/2007
Plan
1.99
9/4/2007
12/4/2007
16/4/2007
/04/07
Actual
Actual
AD/SACA
1
BOQ
Shopping
4.41
NA
Post
Plan
NA
NA
NA
NA
NA
26/3/2002
2/4/2007
Plan
4.41
9/4/2007
12/4/2007
16/4/2007
/05/07
Actual
Actual
AD/SACA
1
BOQ
Shopping
2.45
NA
Post
Plan
NA
NA
NA
NA
NA
26/3/2002
2/4/2007
Plan
2.45
9/4/2007
12/4/2007
16/4/2007
/06/07
Actual
Actual
AD/SACA
2
BOQ
Shopping
7.99
NA
Post
Plan
NA
NA
NA
NA
NA
26/3/2002
2/4/2007
Plan
7.99
9/4/2007
12/4/2007
16/4/2007
/07/07
Actual
Actual
AD/SACA
3
BOQ
Shopping
10.05
NA
Post
Plan
NA
NA
NA
NA
NA
26/3/2002
2/4/2007
Plan
10.05
9/4/2007
12/4/2007
16/4/2007
/08/07
Actual
Actual
AD/SACA
4
BOQ
Shopping
13.18
NA
Post
Plan
NA
NA
NA
NA
NA
26/3/2002
2/4/2007
Plan
13.18
9/4/2007
12/4/2007
16/4/2007
/09/07
Actual
Actual
104,596.59
Actual
Actual
104,596.59
Total Cost
40.05
Plan
Plan
40.05
104,596.59
Actual
Actual
104,596.59
Basic Data
Bidding Period
Draft Bid Documents, including 
specs and quantities, draft SPN
Norm Duration of Proc 
Steps
Partitioning to creat 2 
councelling rooms 
fromexisting space
Partioning to create 
councelling rooms and 
repairs of delapidation
Pertitioning to create 
counselling rooms in the 
ANC Phamacy
AD/SACA/01
/07
Plywood and block 
partitioining to create 2 
councelling rooms
construction of 1 
generator room
Contract Implementation
Pertitioning to create 2 
counseling
Solid plywood and 
block partitioning
building of gate house
Land scaping of 
premisses 
construction of open 
five car pack
Bid Evaluation
Contract Finalization
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Page  5
Procurement Plan-Works 
Country/Organisation:
Project/Programme: 
Loan #:
Description*
List of Contracts
Total Cost
Norm Duration of Proc 
Steps
Partitioning to creat 2 
councelling rooms 
fromexisting space
Partioning to create 
councelling rooms and 
repairs of delapidation
Pertitioning to create 
counselling rooms in the 
ANC Phamacy
Plywood and block 
partitioining to create 2 
councelling rooms
construction of 1 
generator room
Pertitioning to create 2 
counseling
Solid plywood and 
block partitioning
building of gate house
Land scaping of 
premisses 
construction of open 
five car pack
Final
Acceptanc
e
Final
Cost
21/5/07
26,717.55
31/5/07
20,610.68
21/5/07
18,320.61
31/5/07
65,648.85
7/5/2007
1.99
7/5/2007
4.41
7/5/2007
2.45
7/5/2007
7.99
7/5/2007
10.05
7/5/2007
13.18
#REF!
40.05
#REF!
Contract Implementation
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Page  6
Procurement Plan-Approvals-Works 
Initial Approval
Update
Dates of Bank Approval of Procurement Plan
For Works
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Page  7
Procurement Plan-Consultants 
Country/Organisation:
For Contracts under projects approved before the May 2002 Guidelines
Project/Programme: 
If Post-Review, No-objection Dates are not needed
Loan #:
Contract
Type
Description*
Selection 
Method
Lumpsum
or
Time-Based
Estimated 
Amount
 in US$ 
Prior/Post 
Review
Plan vs. 
Actual
Prep & 
Submission
by Ex Ag
No-
objection
Date
On-line 
UNDB
Gateway
Nat Press
Lead-time 
before 
shortlist
Submission
Date
No-
objection
Date
Plan
vs.
Actual
Invitation
Date
Submission
/
Opening
Date
Submission
Evaluation
Report (T)
No-objection
Evaluation
Report  (T)
Opening 
Financial 
Proposals
Submission
Eval Report
(T) (F)
No-
objection
Eval 
Report
(T) (F) 
Plan
vs.
Actual
Negoti
ations
Submis
sion
Draft 
Contra
ct
No-
objectio
n 
Negotia
tions
Contract Amount 
in 
US$ 
Contra
ct 
ward 
Contra
ct 
Signatu
re
Plan
vs.
Actual
Mobilizat
ion
Advance
Payment
Draft
Report
Final
Report
Final
Cost
Plan
3 - 6 wks
1 - 2 wks
1 - 1.5 wks
2 wks
1 - 2 wks
Plan
4  to 12 wks
12 wks
2 - 3 wks
0.5 - 2 wks
2 wks
1 - 2 wks
1 - 1,5 wks
Plan
2 wks
1 - 2 wks
1 - 2 wks
1 wk
1 - 3 wks
Plan
Actual
Actual
Actual
Actual
List of Contracts
SS
Lump Sum
38,167.94
Prior
Plan
9/4/2007
13/4/2007
16/04/2007
17/4/2007
18/4/2007
Plan
30/4/07
30/04/2007
1/5/2007
3/5/2007
4/5/2007
7/5/2007
8/5/2007
Plan
9/5/07
10/5/07
11/5/07
38,167.94
14/5/07
15/5/07
Plan
16/5/07
17/5/07
18/5/07
38,167.94
Actual
Actual
Actual
Actual
SS
Lump Sum
38,167.94
Prior
Plan
9/4/2007
13/4/2007
16/04/2007
17/4/2007
18/4/2007
Plan
30/4/07
30/04/2007
1/5/2007
3/5/2007
4/5/2007
7/5/2007
8/5/2007
9/5/07
10/5/07
11/5/07
38,167.94
14/5/07
15/5/07
Plan
16/5/07
17/5/07
18/5/07
38,167.94
Actual
Actual
Actual
SS
QCBS
91,603.05
Prior
Plan
9/4/2007
13/4/2007
16/04/2007
17/4/2007
18/4/2007
Plan
30/4/07
30/04/2007
1/5/2007
3/5/2007
4/5/2007
7/5/2007
8/5/2007
9/5/07
10/5/07
11/5/07
91,603.05
14/5/07
Plan
16/5/07
17/5/07
18/5/07
91,603.05
Actual
Actual
Actual
SS
Lump Sum
38,167.94
Prior
Plan
9/4/2007
13/4/2007
16/04/2007
17/4/2007
18/4/2007
Plan
30/4/07
30/04/2007
1/5/2007
3/5/2007
4/5/2007
7/5/2007
8/5/2007
9/5/07
10/5/07
11/5/07
38,167.94
14/5/07
Plan
16/5/07
17/5/07
18/5/07
38,167.94
Actual
Actual
Actual
Total Cost
206,106.87
Plan
Plan
Plan
206,106.87
Plan
206,106.87
Actual
Actual
Actual
Actual
Fill gray cells only!
State Strategic Plan 
(SSP)
HAF 1
Development of 
Strategic Plan (SSP)
 Provision of Rapid 
Response Funds
Contract Implementation
Norm Duration of 
Proc Steps
Contract Finalization
Short
List
Consultant
Proposals
Preparation 
Request for Proposals
Proposal Evaluation
Technical (T) & Financial (F) for projects approved before May 2002
Negotiations
Request for Expression of 
Interest
(when required)
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Page  8
Procurement Plan-Approvals-Consultants 
Initial Approval
Update
Dates of Bank Approval of Procurement Plan
For Consultants
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Page  9
Procurement Plan-Consultants 2 
Country/Organisation:
For Contracts under projects approved before the May 2002 Guidelines
Project/Programme: 
If Post-Review, No-objection Dates are not needed
Loan #:
Contract
Type
Description*
Selection 
Method
Lumpsum
or
Time-Based
Estimated 
Amount
 in US$ '000
Prior/Post 
Review
Plan 
vs. 
Actual
Prep & 
Submission
by Ex Ag
No-objection
Date
On-line UNDB
Gateway
Nat Press
Lead-time 
before 
shortlist
Submission
Date
No-objection
Date
Plan
3 - 6 wks
1 - 2 wks
1 - 1.5 wks
2 wks
1 - 2 wks
Actual
List of Contracts
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Total Cost
0.00
Plan
0.00
Actual
Fill gray cells only!
Request for EOI
(where required)
Short
List
Preparation 
Request for Proposals
Norm Duration of Proc Steps
420920PROP0P071orks0Correct0vision1.xls
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Page  10
Procurement Plan-Consultants 2 
Country/Organisation:
Project/Programme: 
Loan #:
Description*
List of Contracts
Total Cost
Fill gray cells only!
Norm Duration of Proc Steps
Plan 
vs. 
Actual
Invitation
Date
Submission/
Opening
Date
Submission
Evaluation
Report (T)
No-objection
Evaluation
Report  (T)
Opening 
Financial 
Proposals
Preparation
Eval Report
(T) (F)
Negotiations (N)
Plan
4  to
12 wks
2 - 3 wks
0.5 - 2 wks
2 wks
1 - 2 wks
2 wks
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Consultant
Proposals
Proposal Evaluation and Negotiation for Projects after May 2002
Technical (T) & Financial (F) and Negotions (N)
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Page  11
Procurement Plan-Consultants 2 
Country/Organisation:
Project/Programme: 
Loan #:
Description*
List of Contracts
Total Cost
Fill gray cells only!
Norm Duration of Proc Steps
Plan 
vs. 
Actual
Submission Date
No-objection 
Date
Contract 
Amount in 
US$ '000
Contract Award 
Contract 
Signature
Plan
1 - 2 wks
1 - 2 wks
1 wk
1 - 3 wks
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
0.00
Actual
0.00
Draft Contract
Contract Finalization
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Page  12
Procurement Plan-Consultants 2 
Country/Organisation:
Project/Programme: 
Loan #:
Description*
List of Contracts
Total Cost
Fill gray cells only!
Norm Duration of Proc Steps
Plan 
vs. 
Actual
Mobilization
Advance
Payment
Draft
Report
Final
Report
Final
Cost
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
Actual
Plan
0.00
Actual
0.00
Contract Implementation
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Page  13
ADAMAWA STATE PROCUREMENT PLAN – 2007
A: TRAINING
Code
Dept
Descripti
on of 
Training
Participa
nts
Designati
on
Venue
Period
Tuition 
Fee
Transpor
t BY AIR
-Project 
Mgt
5
- 
Procurem
ent 
Procedur
e
PM
Lagos 
Business
 Persons
- 
Financing 
Mgt
PO
School,
- M & E 
Procedur
es
P.ACCT
-
Compute
rs 
Training 
etc
M & E
CMO
AUDITO
R
ASCON
LAGOS
Training 
of 
SACA/S
PT/LM
 PM
CSOs/LA
CAS
PO
P.ACCT
M & E
CMO
AUDITO
R
ADSAC
A/2T
SACA
105 
Participa
nts
Yola
1
st 
Quarter
NIL
NIL
 5 
persons
 5 
persons
5 persons
ADSAC
A/1T
Office 
SACA
10 SACA 
Members
2
nd 
Quarter
3
rd 
Quarter
Page  14
ADSAC
A/3T
Capacity 
building 
and 
consultanc
y for the 
staff
Training 
workshops
, Study 
tour and 
consultanc
y services
SACA
SACA 
Office
2
nd 
Quarter
B: WORKSHOP AND MEETINGS
Code
M&E
Technical 
committee
Prepared 
for World 
bank No 
Objection
AD/SAC
A/3/WS
Monitorin
g and 
Supervisio
n. 
Productio
n of State 
Quarterly 
Report. 
Dissemina
tion and 
feedback 
Collection 
of monthly 
summary 
data form 
from 
CSOs, 
LACAs, 
LMs and 
SDPs
CSOs, 
LACAs & 
Line 
Ministries
January – 
December, 
2007
Yola
15,267.18
“Do”
10
2 – 5 days
Abuja
15,267.18
AD/SAC
A/1/WS
SACA/N
ACA 
Meeting
Enhance 
performan
ce of the 
SPT in the 
project
SACA 
Members
Descripti
on of 
Worksho
p
Objective 
of the 
Worksho
p
Participa
nts
No. of 
Participa
nts
Duration 
of  
Worksho
p
Worksho
p Venue
Amount 
US $
Remarks
Page  15
AD/SAC
A/4/WS
Meeting of 
SMEs-
TWG step 
Down 
Training 
of SDPs 
refresher 
workshop 
for 
LACA/L
M/CSOs/
SDPs 
M&E
Enhance 
performan
ce
CSOs, 
LACAs & 
Line 
Ministries
66
2 – 5 
Days
Yola
26,717.55
“Do”
AD/SAC
A/5/WS
Dissemina
tion of 
work 
place 
policies 
Productio
n of work 
policy 
documents
. Meeting 
with 
relevant 
stakeholde
rs. 
Distributio
n of 
document
Public and 
Private.
132
2 – 5 
Days
Yola
19,083.97
“Do”
ADAMAWA STATE PROCUREMENT PLAN – 2007
C:
 OPERATIONAL COST
Code
Descriptio
n 
Objective  Participan
ts
Venue
Duration Amount 
US $
Remarks
SACA/LA
CA
/LM/CSO
s
January – 
December, 
2007 
15,575.60
Prepared 
for World 
bank No 
Objection
AD/SAC
A/1/OC
Project 
Managem
ent
Enhance 
performan
ce of the 
SACA in 
the project
SACA 
Office
Page  16
AD/SAC
A/2/OC
Audit Fee
Screening 
of 
financial 
record 
discussion 
on reports 
with 
manageme
nt 
submissio
n of report
SACA 
Project
SACA 
Office
January – 
December, 
2007
11,450.00
“do”
AD/SAC
A/3/OC
Support to 
PFMU
Support PFMU
PFMU 
Office
January – 
December, 
2007
15.267.18
“do”
AD/SAC
A/5/OC
DATA 
Collection 
and  
Managem
ent 
Reporting 
Productio
n of State 
Quarterly 
& 
Monthly 
Report
Enhance 
Performan
ce and 
Good 
Reporting 
SACA
SACA 
Office
January – 
December, 
2007
15,267.18
“do”
AD/SAC
A/6/OC
E-mails, 
phones 
bills 
postage 
and 
internets 
services
Enhance 
performan
ce of the 
SACA in 
the project
SACA
SACA 
Office
January – 
December, 
2007
7,633.58
“do”
Page  17
AD/SAC
A/7/OC
Insurance, 
servicing 
and 
maintenan
ce of 
project 
vehicle
Payment 
of 
insurance 
and 
vehicle 
maintenan
ce
SACA
SACA 
Office
January – 
December, 
2007
11,450.00
“do”
Refrigerat
ors air
conditione
rs, 
computers 
and 
photocopi
ers ETC 
AD/SAC
A/9/OC
Project 
Vehicle 
and 
Generator 
Fuelling
Fuelling 
on 
Demand
SACA
SACA 
Office
January – 
December, 
2007
15,267.20
“do”
AD/SAC
A/10/OC
Office 
Civil 
Works 
maintenan
ce 
Enhance 
performan
ce of the 
SACA in 
the project
Doors, 
Toilet 
Facilities 
SACA 
Office
January – 
December, 
2007
7,633.58
“do”
AD/SAC
A/11/OC
World 
AIDS Day
Awareness 
SACA
Yola
December 
2007
28,244.27
‘‘do’’
AD/SAC
A/12/OC
Project 
support 
staff
Wages 
and 
Allowance
s 
2 Drivers, 
2 cleaners, 
2 plant 
operators/
4 security 
guard 
SACA 
Office
January – 
December, 
2007
11,450.00
“do”
AD/SAC
A/8/OC
Office 
equipment 
Maintenan
ce
SACA
SACA 
Office
January – 
December, 
2007
7,633.58
“do”
Page  18
Total US $      456,549.57
Exchange Rate used 131 Naira = 1 US $
Page  19
DSA
Total US 
$
Remarks
“Do”
“Do”
NIL
97,616.7
9
97,616.7
9
World 
Bank 
Rate
Prepared 
for 
World 
bank No 
Objection
Page  20
38,167.94
ADAMAWA STATE PROCUREMENT PLAN – 2007
Page  21
Page  22
Page  23
Page  24
Page  25
Page  26
 ADAMAWA STATE PROCUREMENT PLAN – 2007
Page  27
Page  28
Page  29
Page  30
Page  31
Procurement Plan-Approvals-Consultants 2 
Initial Approval
Update
Dates of Bank Approval of Procurement Plan
For Consultants 2
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