Page 1 Annex 7 Procurement Plan BESTAP P103773 I. General 1. Project Information Country: Malawi Project Name: Business Environment Strengthening Technical Assistance Project (BESTAP) Borrower: Government of Malawi Implementing Agency: Ministry of Trade and Industry The project will support capacity development and investment climate reforms as prerequisites for the acceleration of economic growth thus leading to improved climate for private business. This will be done by reducing the regulatory burden and costs of doing business, improving service delivery to the private sector and access to finance for SMEs and by strengthening support for technical and business management skills thereby improving productivity and competitiveness at the firm level. The project will provide the necessary financing for change management in key public sector institutions that already have an established source of recurrent funding. The activities have been identified through extensive economic sector work, policy dialogue with the Government, as well as through consultations with a wide range of stakeholders to achieve higher levels of competitiveness and growth. 2. Bank’s approval Date of the procurement Plan Original: March 23 rd , 2007 3. Date of General Procurement Notice : June 22, 2007 (UNDP online); Issue 706 of 16 July 2007 – UNDB paper copy. 4. Period covered by this procurement plan : 18 months, May 2007 to November 2008 II. Goods and Works and non-consulting services 1. Prior Review Threshold : Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement: 40201 Page 2 Expenditure Category Contract Value (Threshold) USD Procurement Method Contracts Subject to Prior Review 1. Works <50,000 Shopping None 2. Goods >=250,000 >=50,00 < 250,000 <50,000 All value ICB NCB Shopping Direct Contracting All Contracts None None All Contracts 3. Consultants (a) Firms >=100,000 <100,000 All values All values QCBS CQS, LCS, QBS, FBS SSS Commercial Practices All contracts First contract All contracts None (b) Individual >=50,000 All values All values IC SSS Commercial Practices All contracts All contracts None 2. Prequalification . In accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. N/A 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: N/A 4. Reference to (if any) Project Operational/Procurement Manual : Procurement Guidelines draft dated April 2007 (BESTAP Project Implementation Manual ) which should be finalized by Board date. 5. Any Other Special Procurement Arrangements : None 6. Procurement Packages with Methods and Time Schedule a. Procurement of Goods Description Package Number Lot Number Estimated Amount in US $ Proc Method Preq (yes / no) Domestic Pref Prior or Post Review Expect Bid Openin g Date Expected Contract Signature Date Comment Vehicles (4 4x4 vehicles and 2 salon vehicles) 1 1 414,000 ICB No No Prior 8/07 12/07 To be bid for in lot Page 3 Vehicles (2 4x4 vehicles) 2 1 100,000 NCB No No Post 8/07 12/07 Office furniture 3 2 51,400 NCB No No Post 8/07 12/07 To be bid for in lot IT equipment (Desktop computer, laptops, scanner, printer, photocopier, software) 4 3 299,260 ICB No No Prior 8/07 12/07 To be bid for in lot IT equipment (Desktop computer, laptop, scanner, printer, photocopier, software) 5 3 40,000 Shopping No No Post n/a 8/07 To be bid for in lot Land survey equipments and software 6 3 115,000 NCB No No Post 8/07 12/07 To be bid for in lot Local Area Network installation 7 4 55.,400 NCB No No Post 8/07 12/07 Printing of reports 8 5 30,000 Shopping No No Post n/a 8/07 1. Small Civil Works - Minor works are envisaged to be carried out such as refurbishment of offices. The works will be included in the procurement plan as these are identified. Given the anticipated low value of such works, the procurement of these small works will be undertaken through Shopping. III. Selection of Consultants 1. Prior Review Threshold : Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: 2. Short list comprising entirely of national consultants : Short list of consultants for services, estimated to cost less than $ 100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Commercial Practices: C omponent Three - Promoting Access to Finance and Productivity Enhancement will support the growth and development of micro and small enterprises in Malawi. To the facilitate the procurement of the required services under this component, in cases where selection methods contained in the Banks Consultants Guidelines are inappropriate, well established private sector or commercial practices will be used in accordance with the provisions of paragraph 3.14 of the Consultant Guidelines. Whenever practical, competitive procedures outlined in the Banks Consultants Guidelines will be used. 4. Any Other Special Selection Arrangements: N/A 5. Consultancy Assignments with Selection Methods and Time 1 2 3 4 5 6 7 Page 4 Ref. No. Description Selection Method Estimated Cost in US$ Prior / Post Review Expected proposal submission /opening Date Comments Fir ms Comp One – Strengthening Property Rights Institutions and Business Facilitation A. Streamlining the regulatory environment for business 1. Review and update economic laws 1-f 1.1. Diagnostic study of economic laws CQS 100,000 Prior 1/14/08 short list may comprise of national cons 2-f 1.2. Drafting of economic laws QCBS 300,000 Prior 1/14/08 short list may comprise of national cons 3-f 2. Design and drafting of short term legislative training courses CQS 95,000 Post 1/22/09 short list may comprise of national cons B. Improving Access to commercial justice 4-f 1. Case management and tracking Information System QCBS 162,400 Prior 2/4/08 5-f 2: Production of material, radio and TV programs IC/CQS/S S 63,200 Post 12/25/08 There will be various contracts to be defined during implementation and procured differently C. Improving services 6-f 1. Review and simplification of the registration and licensing procedures and processes for the registrar dept. CQS 50,000 Post 2/26/08 7-f 2. Review and simplification of the registration procedures CQS 50,000 Post 2/26/08 8-f 1. Design and development of an integrated business licensing and registration system QCBS 300,000 Prior 10/27/08 9-f 2. Development of national database for business registration and licensing QCBS 100,000 Prior 10/27/08 short list may comprise of national cons 10-f 3. Computerization of current manuals of business registry and land titling QCBS 100,000 Prior 10/27/08 short list may comprise of national cons Comp Two - Strengthening private sector development Support Institutions and services A. Establishing a one-stop-shop Investment and Trade Centre 11-f 1. Development of a legal and regulatory framework QCBS 135,000 Prior 1/29/08 short list may comprise of national cons 2. Investment incentives review QCBS 101,200 Prior 12/25/07 short list may comprise of national cons B.Improving private sector development policy analysis and delivery (MITPSD) 1. Economist IC 100,000 Prior 5/29/08 12-f 2. Legal Specialist IC 100,000 Prior 5/29/08 13-f 3. Information system and website for MITPSD CQS 100,000 Prior 4/15/08 C. Supporting a sustainable framework for Public-Private dialogue Page 5 14-f 1. Establishment and operation of a sustainable PP dialogue mechanism QCBS 240,000 Prior 2/26/08 15-f 3. Development of a long term business plan QCBS 100,000 Prior 5/29/08 16-f 2. Review of the governance structure of the MCCC IC 50,000 Prior 2/26/08 Comp Three - Promoting access to finance and productivity Enhancement A. Establishing a sustainable SME investment fund 17-f 1. Advisory service to establish a new SME fund QCBS 100,000 Prior 5/20/08 18-f 2. Study to review the establishment of an investment capitalization QCBS 400,000 Prior 6/10/08 B. Merger of Malawi Rural Finance Company and Malawi Savings Bank 19-f 1. Review of study and recommendation of potential for merging MRFC and MSB QCBS 500,000 Prior 7/24/08 Comp 4. Project Implementation and capacity Building 20-f 1. External auditor CQS/SS 20,000 Post 3/4/08 21-f 2. Design of Monitoring and evaluation system for BESTAP CQS 100,000 Prior 1/29/08 Indi vidu al Comp One - Improving economic governance A. Improving Access to commercial justice (High court, Commercial division) 1-c 1. International case audit advisor IC 18,300 Post 1/25/08 2-c 2. Local case audit advisor IC 40,900 Post 3/26/08 3-c 3. Conduct training needs assessment IC 20,000 Post 4/28/08 Comp Two – Strengthening private sector development policy and services A. Establishing a one-stop-shop at the MITC 4-c 1. Finalization of the investment review process IC 32,000 Post 2/26/08 5-c 2. Development of MITC business plan IC 45,000 Post 4/28/08 6-c 3. Updating of investor tracking system database IC 7,000 Post 2/26/08 7-c 4. Design and production of investor promotional material IC 50,000 Prior 12/25/08 8-c 5. Investor road map study IC 50,000 Prior 2/7/08 B. Improving private sector development policy analysis and delivery (MITPSD) 9-c 1. Research and analysis on PSD issues IC 100,000 Prior 2/26/08 C. Institutional support for PPP 10-c 1. Director PPP ( 24 months) IC 105,800 Prior 2/8/08 11-c 2. International advisor (24 months) IC 95,800 Prior 7/8/08 12-c 3. Banking and investment manager (24 months) IC 55,200 Prior 4/2/08 13-c 4. Administration secretary (24 months) IC 27,600 Post 4/2/08 14-c 5. Accountant (24 months) IC 76,800 Prior 4/2/08 15-c 6. IT officer (24 months) IC 27,600 Post 4/2/08 16-c 7. Administration and human resources (24 months) IC 27,600 Post 4/2/08 17-c 8. Finance and administration assistant (24 months) IC 19,800 Post 4/2/08 18-c 9. Information system and Website IC 50,000 Prior 7/15/08 Comp Three - Promoting access to finance and productivity among SMEs A. Establishing a sustainable SME venture capital fund 19-c 1. TA for Fund manager IC 160,000 Prior 7/8/08 Potentially internationally Page 6 recruited B. Business growth scheme 20-c 1. BUGS Scheme Manager IC 126,100 Prior 7/8/08 2. BUGS Business Advisor (i) IC 70,000 Prior 7/22/08 21-c 3. BUGS Business Advisor (i) IC 70,000 Prior 7/22/08 4. Survey year 1- baseline data collection CQS 50,000 Post 8/12/08 23-c 5. Survey year 2- data collection for M&E CQS 50,000 Post 8/12/09 Comp 4. Project Implementation, Monitoring and Evaluation 24-c 1. Project director (24 months) IC 80,000 Prior 6/8/07 Recruited on a sole source basis from existing PURP-PIU 25-c 2. Financial management specialist (24 months) IC 60,000 Prior 6/8/07 Recruited on a sole source basis from existing PURP-PIU 26-c 3. Accountant (24 months) IC 50,000 Prior 6/8/07 Recruited on a sole source basis from existing PURP-PIU 27-c 4. Procurement specialist (24 months) IC 60,000 Prior 6/8/07 Recruited on a sole source basis from existing PURP-PIU 28-c 5. Monitoring and evaluation specialist (24 months) IC 60,000 Prior 6/8/07 Recruited on a sole source basis from existing PURP-PIU 29-c 6. Administrative assistant (24 months) IC 18,000 Post 6/8/07 Recruited on a sole source basis from existing PURP-PIU 30-c 7. Office assistant/messenger (24 months) IC 12,000 Post 6/8/07 Recruited on a sole source basis from existing PURP-PIU 31-c 8. Annual survey year 1 IC 8,000 Post 5/27/08 32-c 9. Annual survey year 2 IC 8,000 Post 5/27/09 33-c 10. Implementation support-short term consultant year 1 CQS 50,000 Prior 4/15/08 34-c 11. Implementation support-short term consultant year 2 CQS 50,000 Prior 4/15/09 Note: For procurement of services below US $ 200,000, short list of consultant may comprise potentially national firms but EOI may advertise internationally in case where there is an inadequate capacity to undertake such activity Note: BESTAP PMU consultant staff for the GOM based on agreement between the GOM and the Bank will be drawn from existing PIU of the PURP Selection method will therefore be Single Source (SS) for the first two years. After two years, staff will be competitively recruited through IC. c. Non consultant services 1-ncs Publishing and dissemination Shopping 12 Post 8/26/08 d. Training and workshops Page 7 Ref. No. Training, workshop and study tours Selection Method Estimated Cost (US$) Expected TOR Preparation Date Expected Training Date Component One - Improving economic governance, property rights institutions and business facilitation Regulatory Business environment reform 1-T 1. Staff secondment/attachement (various contract) SS 90,500 7/08 10/08 2-T 2. Advocacy with Parliamentary committees (various contract) SS 50,000 8/07 11/07 Improving Access to commercial justice (High court, Commercial division) 3-T 1. Case Audit management training SS 27,800 9/07 1/08 4-T 2. Regional Study tours (3 judges/3 staff)- one week SS 14,700 9/07 1/08 5-T 3. Outside region Study tours (3 judges/3 staff)- one week SS 31,800 10/07 3/08 6-T 4. Attachment of Judges from common law jurisdiction SS 150,000 9/07 1/08 7-T 5. Attachment of Judges to region -three months SS 115,000 9/08 1/09 8-T 6. Training private sector on rules of procedures for the commercial court /a SS 28,000 4/8 7/08 9-T 7. Training of judicial officers four-five meetings (Continuous legal education) (various contract) SS 21,000 5/08 8/08 10-T 8. Training of judiciary support staff- meetings SS / Shopping 23,000 6/08 9/08 Advocacy (Bringing judiciary to people) 11-T Launch of the commercial court Shopping 20,000 2/08 3/08 Improving services at the business and land registry 12-T Training of Department of registration and licensing staff on new procedures SS / Shopping 50,000 3/08 6/08 13-T Training of land registration staff on new procedures SS 50,000 4/08 7/08 Component Two - Strengthening private sector development policy and services Establishing a one-stop-shop at the MITC 14-T Sensitization of key stakeholder department SS 45,000 2/08 5/08 Establish a public-private dialogue secretariat 15-T Training (various contract) SS/Shopping 25,000 9/08 1/09 16-T Workshop (various contract) SS/Shopping 40,000 10/07 2/08 Component 4: Project Implementation, Monitoring and Evaluation 17-T Training of project staff (various contract) SS/Shopping 100,000 7/07 10/07 18-T Workshop for steering committee (various contract) SS/Shopping 40,000 8/07 11/07 Note: All training will be based on agreed training plan that will be prepared by the GOM and approved by the Bank and will include at the least the justification of the training identified and the capacity gap, the intended trainees, the name of the training provider, the duration and cost of training. After the training, the beneficiaries will be requested to submit a brief report indicating Page 8 what skill have been acquired and how theses skills will contribute to enhance his performance and contribute to the attainment of the project objective. The training plan will be prepared and submitted once a year and updated as required.