SFG3155 Environmental Management Plan ZEMUN Construction of new Archive Depot Building for permanent storage and preservation of archival cadastral documents Belgrade – Municipality of Zemun March 2017 1 1. Introduction During the funding period 2004 - 2012 The World Bank supported Real Estate Cadastre and Registration Project (RECRP) that helped Serbia to establish the Real Estate Cadastre (REC), a single system for real property rights registration, which is under the authority of the Republic Geodetic Authority. The main aim of this Project was to extend support to the development and general advancement of the real estate market on the territory of the Republic of Serbia through formation of a unique real estate cadastre on its territory. Project had two components - Technical and Operational Development and Support (development of a methodology and formation of a real estate cadastre, as well as its maintenance combined with the quality services extended to the customers) and Institutional Development and Capacity Building of RGA. Also, as achievements of this project, the time required to register transactions has been reduced, cadastral offices have been renovated, important geodetic infrastructures have been built and customer satisfaction has improved. Although results of the RECR Project and improvements in Serbia’s real property services were significant, the Government of Republic of Serbia recognized that “there is a whole set of additional reforms in the land sector that need to be undertaken. They relate to building a unified and transparent mass property valuation system to improve property taxation, streamlining and simplifying the process of issuing construction permits, strengthening the e- governance system by enabling on-line use of data related to land and real estate, and most importantly, building the institutional capacities for implementing these reforms.” In response to that, a new World Bank’s funded project in the land sector has been prepared in Serbia – The Real Estate Management Project. The development objective of new Project is to improve the efficiency, transparency and reliability of Serbia’s real property management systems. The primary beneficiaries of the project are the general population, within Serbia, and internationally, with a special focus on women and vulnerable members of society to ensure that the benefits are more equally distributed. The main focus of the project is to ensure accurate, complete and electronically available information for the improvement of services and greater transparency. Beneficiaries also include the land market professionals (lawyers, surveyors, appraisers) and organizations associated with mortgaging, who will benefit from more accurate and accessible real estate data and who will be able to provide better services to the public. Further, government agencies and local government will benefit as they will be able to easily access information about real estate for: planning and property tax purposes; for providing social and other local government services; and through improvements in the use of the real estate that they manage.1 The Project, which has been approved on March 16th, 2015 and is operational since October 8th, 2015 has four components: 1. Component A – Valuation and Property Taxation (US$ 6 million); 2. Component B – E-governance for Enabling Access to Real Estate Information (US$ 24 million); 1 Adlington,Gavin P. 2013. Project Information Document (Concept Stage) - Real Estate Management Project - P147050. Washington, DC: World Bank. 2 3. Component C – Institutional Development of the Republic Geodetic Authority (US$ 17 million); 4. Component D – Project Management and Supporting Activities (US$ 3 million). Component A provides all the information required about lands and buildings so that a complete record is available for local government use and improve the methodology for valuing and using that property. In order to make use of this information it must be available on-line. Component B focuses on provision of on-line services relating to real estate in an e- government environment. The key agency responsible for providing the information about real estate is RGA. Component C focuses on the collection of data and institutional support to RGA. Component D provides the necessary support for this project in various aspects, from training to conducting the necessary studies and project management activities. Subcomponent of Component B: Central Analogue and Digital Archives supports the further implementation of a digital archive by digitizing and indexing land book folios and registration and cadastre documents, using the established Digital Archive Center in Belgrade. The subcomponent provides additional equipment to speed up the scanning process and individual consultants are hired for scanning and indexing of documents and for verification and quality control of digitized documents. Mentioned Subcomponent supports financing of the subject of this Environmental Management Plan (EMP) document - the construction of a Central Archive Building, which would be used for permanent storage and preservation of analog archival cadastral documents, and would also provide an area for scanning of documents. Beside construction of the building, necessary furniture, equipment, software and licenses would be procured, and training of staff to manage the central archive would be provided as well under this Subcomponent. 2. RGA Archive Depot Building Serbia Real Estate Management Project, as a part of its activities, envisages support to RGA in preparation of the Main Design for construction of the Archive Depot Building in Zemun, and its subsequent execution. Currently there are no existing designs for this facility and only the basic information is available. Consequently, the attached Environmental Mitigation Plan is prepared on the basis of current information and may be further refined and finalized during the design process. The new RGA’s Archive Depot building is envisaged to be at the cadastral parcel no.98/27, Cadastral Municipality Zemun Polje, Municipality Zemun, address line Ekonomija no.1. The parcel surface is 6,000.00m2, the building is planned to have total surface of 4.000,00m2 and will consist of 3 underground floors surface of 1.000,00m2 per floor and one floor above ground surface of 1000 m2. The location of the new building is a part of the large business area stretching between housing estates Galenika and Batajnica. The parcel where the Archive Depot is to be constructed is bordered by street Batajnicki Drum (old motorway Belgrade-Novi Sad), location is around 500m from the existing ring road connection to highway Belgrade-Novi Sad which provides excellent traffic connectivity. Also, there is an inner access street to access the parcel (Photo No.1). The parcel has been previously used as agriculture land and is not fenced (see Photo No.2). 3 Photo No.1 Photo No. 2 4 Photo No.3 Following infrastructure exists on the location: electric lighting installation; telephone installations; city’s gas pipeline; public water supply system; fire hydrants as well as wastewater system. (Photo No.3) Design and subsequent construction activities related to construction of RGA Depot Archive building will be governed by a set of the national and local legislation that regulate civil works construction of “large scale” objects. The related requirements are contained in the Law on spatial planning and object building, Official Gazette of Serbia, no.72/2009, 81/2009 -corr., 64/2010-resolution US, 24/2011, 121/2012, 42/2013-resolution US, 50/2013- resolution US, 98/2013-resolution US, 132/2014 and 145/2014 and related sub-legislation. The responsible institution for issuing the location and building permit is the Municipality of Zemun. The land where the facility is to be located is state owned – the owner is the Republic of Serbia. The Government of the Republic of Serbia provided consent to the RGA to perform, on its behalf, the rights of investor on the construction of the Depot Archive facility by the conclusion no.464-6433/2016. Currently the site where the facility is to be located is under agricultural crops. (Photo No.4) 5 Photo No.4 Regarding the geographical context of the site - Zemun is an urban municipality part of the Greater Belgrade area geographically located at 45.00°N 19.83°E. Parcel is located in the business area with a variety of commercial and production activities (Mikroelektonika – software and hardware production; Visaris d.o.o - digital radiography equipment; N Sport d.o.o – sport equipment; Retail Park “Zemun”; Metro Cash & Carry; Coca Cola HBC Serbia; Ball Packaging Europe; Elopak d.o.o- packaging; Karan Co- Fashion fabrics and textiles etc.) The location currently possesses major infrastructure connections: drinking water, fire hydrants, waste collection and disposal service; electric lighting installation; telephone installations and city’s gas pipeline. Since the construction site is located in the existing and operational business area, the environmental impacts during execution of civil works will be limited to the ones which are common to all construction activities – air, dust and noise pollution, vibrations and local soil and possibly groundwater disturbance. The negative impacts will be felt only temporarily (during the works execution) and their impacts will be limited. However, application of good engineering practices and proper site and contract control will contribute to minimize or avoid negative impacts altogether. In order to avoid, prevent or mitigate the potential occupational and community health and safety risks, potential environmental impacts on air quality, underground waters, noise disturbance, waste generation and management, the good demolition/construction practice implementing several mitigation measures is proposed within the following Environmental Mitigation Plan - EMP (Table A). The main responsibility for implementation of EMP related measures lays on the Contractor/Sub-contractor, who needs to take into account and applies on daily basis all proposed preventive and mitigation measures. The Site Supervisor needs to perform the 6 supervision on the practical implementation of the mitigation measures by the Contractor/Sub-contractor, and issue corrective instructions and/or orders, if necessary. The main inspection responsibility is, according to national legislation, given to the municipal staff (Environmental Inspector and Communal Inspector) that will be involved in monitoring the implementation of the mitigation measures and proposed Monitoring Plan (Table B). The Project Implementation Unit within RGA will also coordinate the overall working plan related to RGA Depot Archive, construction schedules, implementation progress and implementation of proposed measures for avoidance and/or minimization of environmental, health and safety risks. During the operational phase, when the RGA Archive Depot is completed and operational, the main activity related to environmental protection will be related to preparation of the Fire Protection Plan and Plan for Regular and Preventive Maintenance of the object (sewer and water supply systems, heating devices, equipment). 7 A. ENVIRONMENTAL MITIGATION PLAN Project activity Potential impact Impact scale Proposed mitigation measures Responsibility Construction a) OH&S issues Local/ short  Adequate warning tapes and information signs around the new Contractor – of the RGA term construction need to be provided and maintained during the civil Bidder Possible Archive Depot works; adverse health Supervisor building for impacts to the  For the workers - the legally prescribed health and safety Permanent workers, measures should be applied, like: a) use of proper protective storage and facility users clothing and equipment by employees, especially masks against preservation of and general dust and small wooden parts and fibers, and safety harnesses for archival population in work at heights; b) Maintain a good level of personal hygiene; c) cadastral the community Health protection-fist aid kits and medical service on sites need documents due to: to be provided during the works; Location is in  The surrounding area should be kept clean, without waste the business - disposed there. The waste need to be collected and immediately urban area removed from the yard as it could be a cause of injury.  The project site should be fenced and lit during nights;  Follow safety guidelines for the storage, transport, and distribution of hazardous materials to minimize the potential for misuse, spills, and accidental human exposure  Regular maintenance of vehicles to minimize potentially serious accidents caused by equipment malfunction or premature failure.  Using labeling and placarding (external signs on transport vehicles) 8 Project activity Potential impact Impact scale Proposed mitigation measures Responsibility b) Waste Local/ short  Preparation of the Waste Management Plan for the expected Contractor – management term/ waste streams during the construction phases of the project; Bidder Possible adverse  Identify the hazardous and non-hazardous waste and separate Supervisor environmental them at the construction site; impact and health effects could occur  Very small quantities of glue, paint, packaging waste from paints due to and glue, aluminum profiles, screws and other construction inappropriate waste material could be found after the finalization of the project and management with manage in accordance with national HW legislation (collection various waste of hazardous materials, label as hazardous waste and give to the streams authorized company);  The contract with the company for waste collection and transportation should be signed for collection and transport of waste;  The materials should be covered during the transportation to avoid waste dispersion;  Burning of construction waste is prohibited; c) Water quality Local/Short  Transportation vehicles should be enclosed to avoid potential Contractor – term/probable leakage; Bidder a) Possible Low environmental  Possible hazardous waste (motor oils, vehicle fuels, lubricants) Supervisor impact on the should be collected separately and authorized company should be underground sub-contracted to transport and finally dispose the hazardous waste; water could occur due to ground contamination from the spillage of materials such 9 Project activity Potential impact Impact scale Proposed mitigation measures Responsibility as vehicle fuel, motor oils, lubricants d) Noise Local/Short Contractor – term/ Bidder a) The  The equipment should be fitted with appropriate noise devices that construction will reduce sound level; Supervisor activities and  The level of noise should not exceed more than 55 dB during the day traffic will cause and evening and 45 dB during the night; noise and vibration due to  The construction work should be not permitted during the nights, the Communal the machinery and operations on site shall be restricted to the hours 7.00 -19.00; Inspector/ vehicles used for  The vehicles that are excessively noisy shall not be operated until transport of Environmental corrective measures have been taken. construction Inspector materials, transport of workers, and transport of waste e) Air quality Local/Short  Usage of protective masks for the workers; Contractor – term/Low Bidder The construction  Vehicles and construction machinery will be required to be properly significance/ activities will maintained and to comply with relevant emission standards; Supervisor initiate emissions  Conduction of regular maintenance of the vehicles and construction from the mobile machinery in order to reduce the leakages of motor oils, emissions sources (vehicles and dispersion of pollution; and construction machinery) of  Vehicle loads have to be covered to prevent emission of dust; 10 Project activity Potential impact Impact scale Proposed mitigation measures Responsibility CO2, NOx, PAH,  Construction site, transportation routes and materials handling sites SO2 and should be water-sprayed on dry and windy days; suspended  Construction materials should be stored in appropriate covered places particulates to minimize dust; (PM10, PM 2.5). Communal  Open burning of debris will not be permitted; The airborne dust Inspector/ will be caused by  Restriction of the vehicle speed within the construction location; Environmental dismantling of the Inspector equipment, excavation, vehicle movement and handling with materials, particularly around the construction site Operational No environmental risks are expected. phase The Fire prevention Plan should be prepared addressing the identification of fire risks and ignition sources, as well as measures needed to limit fast fire and smoke development. The Plan for regular and preventive maintenance should be prepared to ensure proper operation of all infrastructure components (sewer system, storm-water system, water supply system, heating devices, etc) and to ensure keep records on all technical documentation. 11 B. MONITORING PLAN What parameter Where is the How When Why Cost Responsibility is to be parameter to be is the is the parameter is the parameter to be Construction Operations Construction Operations monitored? monitored? parameter to be monitored monitored? to be (frequency of monitored? measurement)? Project stage: Start up of the construction activities The community Around the Visual Every working day To ensure minimization of Contractor - Bidder RGA safety regulation project sites checks during the project health and safety risks Supervisor and protection activities measures applied Municipality RGA The OH& S On the project Visual Every working day To minimize the risks on Contractor - Bidder protection sites checks during the project occupational health and safety /Supervisor/ measures applied activities of the workers Municipal staff for the workers at (Communal and the sites Environmental Inspector)/ Level of dust – At the Visual On the sunny, dry To avoid and minimize the dust Contractor – fine particulate construction site monitoring days only (once a concentration into the air and to Bidder and matters and week at the peak minimize the health risks for authorized measurement working hour) the workers company for dust devices measurements 12 What parameter Where is the How When Why Cost Responsibility is to be parameter to be is the is the parameter is the parameter to be Construction Operations Construction Operations monitored? monitored? parameter to be monitored monitored? to be (frequency of monitored? measurement)? Collection and On safety Review the Before the To improve the waste Authorized transport as well temporary storage transportation transportation of management practice on Contractor for storage of list and the hazardous municipality and national level. collection and hazardous waste conditions at waste (if there is transportation of (if any occur). the storage any) hazardous waste (if facility there is any occur) subcontracted by the Contractor- Bidder Environmental inspector Noise level On the site Monitoring On regular basis To monitor if the noise level is Contractor – of the noise during the work, in above/or below the acceptance Bidder levels accordance with noise level for that type of area Authorized the national dB (А) with Company for legislation appropriate performing noise monitoring levels devices measurements sub- contracted by the Contractor – Bidder Environmental Inspector to collect the noise level measurements 13 What parameter Where is the How When Why Cost Responsibility is to be parameter to be is the is the parameter is the parameter to be Construction Operations Construction Operations monitored? monitored? parameter to be monitored monitored? to be (frequency of monitored? measurement)? Exposure of loud On the Review the Before the To protect the workers against Contractor - Bidder noise from vehicle construction site noise level beginning of the exposure to loud noise taking Supervisor machine, technical work (first day) for into account the technical mechanization specifications all vehicles and specifications of the equipment Environmental and equipment of the used equipment and time duration of the work Inspector vehicle, outside /Inspector for mechanizatio communal work n and equipment for their usage outside Project stage: Operational phase Drinking water Before the Laboratory Before the start To ensure the distribution of RGA officials quality distribution equipment with operation high quality drinking water, through the new for physical- minimizing the health risks of water supply chemical and waterborne diseases Public Enterprise system, the water microbiologi “Vodovod i sample should be cal water kanalizacija“ analyzed by the quality Authorized analysis laboratories – Public Health institute Accredited laboratories Fire Protection Before the start of Review of At the beginning of To ensure that all fire Municipal staff Plan RGA Depot the Plan RGA Depot work protection measures are (Communal and Environmental 14 What parameter Where is the How When Why Cost Responsibility is to be parameter to be is the is the parameter is the parameter to be Construction Operations Construction Operations monitored? monitored? parameter to be monitored monitored? to be (frequency of monitored? measurement)? operation implemented Inspector) RGA Plan for regular Before the start of Review of At the beginning of To ensure maintenance of the (Communal and and preventive building the Plan RGA Depot work object Environmental maintenance of Inspector) operation the object RGA 15 Republic of Serbia Republic Geodetic Authority Project Implementation Unit 39, 11000 Belgrade, Republic of Serbia Phone: +381 11 715 26 00 REAL ESTATE MANAGEMENT PROJECT (REMP) REPORT ON PUBLIC CONSULTATION for ENVIRONMENTAL MANAGEMENT PLAN Construction of new Archive Depot Building for Permanent storage and preservation of archival cadastral documents Belgrade – Municipality of Zemun - Environmental Category B - Belgrade, February 2017 16 1. Background During the funding period 2004 - 2012 The World Bank supported Real Estate Cadastre and Registration Project (RECRP) that helped Serbia to establish the Real Estate Cadastre (REC), a single system for real property rights registration, which is under the authority of the Republic Geodetic Authority (RGA). The main aim of this Project was to extend support to the development and general advancement of the real estate market on the territory of the Republic of Serbia through formation of a unique real estate cadastre on its territory. Project had two components - Technical and Operational Development and Support (development of a methodology and formation of a real estate cadastre, as well as its maintenance combined with the quality services extended to the customers) and Institutional Development and Capacity Building of RGA. Also, as achievements of this project, the time required to register transactions has been reduced, cadastral offices have been renovated, important geodetic infrastructures have been built and customer satisfaction has improved. Although results of the RECR Project and improvements in Serbia’s real property services were significant, the Government of Republic of Serbia recognized that “there is a whole set of additional reforms in the land sector that need to be undertaken. They relate to building a unified and transparent mass property valuation system to improve property taxation, streamlining and simplifying the process of issuing construction permits, strengthening the e- governance system by enabling on-line use of data related to land and real estate, and most importantly, building the institutional capacities for implementing these reforms.” In response to that, a new World Bank’s funded project in the land sector has been prepared in Serbia – The Real Estate Management Project. The development objective of new Project is to improve the efficiency, transparency and reliability of Serbia’s real property management systems. The primary beneficiaries of the project are the general population, within Serbia, and internationally, with a special focus on women and vulnerable members of society to ensure that the benefits are more equally distributed. The main focus of the project is to ensure accurate, complete and electronically available information for the improvement of services and greater transparency. Beneficiaries also include the land market professionals (lawyers, surveyors, appraisers) and organizations associated with mortgaging, who will benefit from more accurate and accessible real estate data and who will be able to provide better services to the public. Further, government agencies and local government will benefit as they will be able to easily access information about real estate for: planning and property tax purposes; for providing social and other local government services; and through improvements in the use of the real estate that they manage.2 The Project, which has been approved on March 16th, 2015 and is operational since October 8th, 2015 has four components: 1. Component A – Valuation and Property Taxation (US$ 6 million); 2. Component B – E-governance for Enabling Access to Real Estate Information (US$ 24 million); 3. Component C – Institutional Development of the Republic Geodetic Authority (US$ 17 million); 4. Component D – Project Management and Supporting Activities (US$ 3 million). 2 Adlington,Gavin P. 2013. Project Information Document (Concept Stage) - Real Estate Management Project - P147050. Washington, DC: World Bank. 17 Component A provides all the information required about lands and buildings so that a complete record is available for local government use and improves the methodology for valuing and using that property. In order to make use of this information it must be available on-line. Component B focuses on provision of on-line services relating to real estate in an e- government environment. The key agency responsible for providing the information about real estate is RGA. Component C focuses on the collection of data and institutional support to RGA. Component D provides the necessary support for this project in various aspects, from training to conducting the necessary studies and project management activities. Subcomponent of Component B: Central Analogue and Digital Archives supports the further implementation of a digital archive by digitizing and indexing land book folios and registration and cadastre documents, using the established Digital Archive Center in Belgrade. The subcomponent provides additional equipment to speed up the scanning process and individual consultants are hired for scanning and indexing of documents and for verification and quality control of digitized documents. Mentioned Subcomponent supports financing of the subject of this Environmental Management Plan (EMP) document - the construction of a Central Archive Building, which would be used for permanent storage and preservation of analog archival cadastral documents, and would also provide an area for scanning of documents. Beside construction of the building, necessary furniture, equipment, software and licenses would be procured, and training of staff to manage the central archive would be provided as well under this Subcomponent. 2. Report on Public Consultation, Belgrade February 22nd, 2017. In accordance with OP/BP 4.01, Project Implementation Unit (PIU) has prepared EMP document for Construction of new Archive Depot Building for Permanent storage and preservation of archival cadastral document Belgrade – Municipality of Zemun. The in-country disclosure of the EMP document started on the February 3rd, 2017 when invitation to the interested parties was published in the daily newspaper “Vecernje Novosti”, inviting the public, authorities and relevant institutions to have an insight into the proposed construction of the Archive Depot Building and environmental impact of the project with presented mitigation and monitoring measures. Prior to the announcement in the newspaper, the EMP documents (English and Serbian language versions) were made publicly available on the RGA’s website: (http://www.rgz.gov.rs/template1a.asp?PageName=2016_01_19_01&LanguageID=1). Official disclosure of draft EMP document has been organized on the February 22nd, 2017 at RGA’s headquarters in Belgrade in form of the public consultation meeting. There were 3 attendees2 on the meeting. On behalf of the RGA, the meeting was chaired by Mr. Predrag Đermanović, Project Implementation Unit’s (PIU) Project Engineer/Procurement Assistant, responsible for environmental issues of the project. The meeting was attended by: 1. Mr Jovan Obradović, RGA’s Digital Archive Department 2. Mr Petar Jovanov, PIU 3. Mr Zvonimir Stanković, PIU 2 List of the participants is presented within the Chapter 3. 18 The meeting started according to schedule at 10:00AM. The EMP document was presented in details to the interested attendees by the PIU’s representative. During the public consultations there were no significant remarks or comments made in regards to the environmental protection issues. Photo No.1 Public Consultation meeting at RGA’s headquarters in Belgrade. In the term of 14 days from the publishing of the invitation (period aimed for insight into the EMP document), no interested groups or other stakeholders visited the RGA/PIU’s premises in order to have insight into the EMP document. During disclosure period there was no telephone or e-mail made contacts related to the proposed EMP. Consultations ended at 11:00AM, local time. 19 3. List of the participants 20 4. Documentation 21 22