PROCUREMENT PLAN (Textual Part) Project information: West Bengal Electricity Distribution Grid Modernization Project (P170590) Project Implementation agency: West Bengal State Electricity Distribution Company Limited (WBSEDCL) Date of the Procurement Plan: 22 June 2020 Period covered by this Procurement Plan: June 2020 - until publication of next revision Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. Most of the procurements will follow NPP procedure using Bank’s National Procurement Document. National Procurement Arrangements: National competition for the procurement of goods, works and non-consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3 – 5.6 of Section V of the Regulations and the following provisions: a. Only the model bidding documents for National Competitive Procurement agreed with the GOI Task Force (and as amended for time to time), shall be used for bidding. b. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. c. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state- owned enterprises, small-scale enterprises or enterprises from any given State. d. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. e. GeM set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations1 method. f. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. g. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. h. The Request for Bids/Request for Proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. i. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. j. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety risks and impacts. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: will be applicable for those contracts identified in the Procurement Plan table; Works: Not applicable Other Relevant Procurement Information. Procurement Plan: The Implementing Agencies shall prepare a procurement plan and will submit to the Bank through STEP portal for all activities barring which special exemption given by the Bank for not using STEP. The approved 1 To the extent possible, competitive bidding/e-RA options will be used while using GeM procurement plan shall be automatically disclosed to the public through STEP portal. Project Procurement Strategy for Development (PPSD): PPSD has been prepared by the Borrower with Bank’s support and outcome of PPSD is updated in the procurement plan. Procurement Methods/Threshold Procurement Approaches and Thresholds (US$ equivalent) Methods Open international (Works) Any value Open national (Works) Up to 40 million Open international (goods, IT Any value system, and non-consulting services) Open national (goods, IT system, Up to 10 million and non-consulting services) National request for quotation Up to 100,000 (works, goods , IT & NCS) Direct selection No threshold; For goods/non-consulting services: According to paragraphs 6.8–6.10 of the Regulations; For consultants: According to paragraphs 7.13–7.15 of the Regulations Shortlist of national consultants Up to 800,000 Procurement prior-review thresholds. The World Bank will prior review the following contracts: (a) Works: All contracts more than US$10 million equivalent (b) Goods and IT system: All contracts more than US$2 million equivalent (c) Non-consulting services: All contracts more than US$2 million equivalent (d) Consultants (Firms): All contracts >US$1 million equivalent and (e) Consultants (Individual): All contracts >US$300,000 equivalent (f) Irrespective of the contract value, the following procurement activities are subject to the Bank’s procurement prior review: • procurement processes involving contract negotiations, as described in Section VI, paragraphs 6.34-36, of the Procurement Regulation for Borrowers • competitive dialogue; • sustainable procurement; • selection of probity assurance providers, as described in Section III, paragraph 3.3 of the Procurement Regulations for Borrowers; and • best and final offer. Post Review: All contracts not subject to prior review by the World Bank will be subject to post review during the project’s Implementation Support Missions (ISM) and/or special post review missions including missions by consultants hired by the Bank. The World Bank may conduct, at any time, independent procurement reviews of all the contracts financed under the loan. Also, if there are internal audits carried out for sample procurements, the Borrower may consult with the World Bank to include the Bank’s requirements under the TOR for such audits, in which case the Bank will only review the internal audit reports. Tentative Procurement plan (First 03 months) S.N. Activity Name of Activity Est. Meth Bank Expected Expected No Cost od/A Oversight date of date of (US$ pproa publication signing of Million) ch of IFB/ RFP contract 1 HVDS-1 HVDS in 11.87 NCB Prior review Aug-20 Nov-20 Alipurduar (S & I) District HVDS-2 HVDS in 11.87 NCB Prior review Aug-20 Nov-20 Coochbehar (S & I) District 2 HVDS-3 HVDS in 11.87 NCB Prior review Aug-20 Nov-20 Jalpaiguri District (S & I) HVDS-4 HVDS in 11.87 NCB Prior review Aug-20 Nov-20 Darjeeling (S & I) District 3 HVDS-5 HVDS in Uttar 11.87 NCB Prior review Aug-20 Nov-20 Dinajpur District (S & I) HVDS-6 HVDS in Dakshin 11.87 NCB Prior review Aug-20 Nov-20 Dinajpur District (S & I) S.N. Activity Name of Activity Est. Meth Bank Expected Expected No Cost od/A Oversight date of date of (US$ pproa publication signing of Million) ch of IFB/ RFP contract 4 HVDS-7 HVDS in Malda 11.87 NCB Prior review Aug-20 Nov-20 District (S & I) HVDS-8 HVDS in Nadia 11.87 NCB Prior review Aug-20 Nov-20 District (S & I) 5 HVDS-9 HVDS in Howrah 11.87 NCB Prior review Aug-20 Nov-20 District (S & I) HVDS-10 HVDS in Purba 11.87 NCB Prior review Aug-20 Nov-20 Midnapur District (S & I) 6 HVDS-11 HVDS in Bankura 11.87 NCB Prior review Aug-20 Dec-20 District (S & I) HVDS-12 HVDS in Purulia 11.87 NCB Prior review Aug-20 Dec-20 District (S & I) 7 HVDS-13 HVDS in 11.87 NCB Prior review Aug-20 Dec-20 Murshidabad (S & I) District PROCUREMENT India : West Bengal Electricity Distribution Grid Modernization Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2020-06-22 2020-12-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P170590 GPN Date: 2020-03-03 Project Name: West Bengal Electricity Distribution Grid Modernization Project Loan / Credit No: / W Executing Agency(ies): est Bengal State Electricity Distribution Company Limited WORKS Procureme Activity Reference No. / Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) Justification for Award Type Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-WBSEDCL-183966-CW- RFB / Implementation of High Under Distribution System Single Stage - Two 2022-12- Voltage Distribution System / Prior Request for Bids Open - National 0.00 Implementat 2020-07-20 2020-07-27 2020-08-05 2020-08-07 2020-09-04 2020-09-22 2020-11-10 2020-12-14 2020-12-23 Strengthening Envelope 22 (HVDS) in Howrah district of ion West Bengal IN-WBSEDCL-183989-CW- RFB / Implementation of High Under Distribution System Single Stage - Two 2022-12- Voltage Distribution System / Prior Request for Bids Open - National 0.00 Implementat 2020-07-20 2020-07-27 2020-08-05 2020-08-07 2020-09-04 2020-09-22 2020-11-10 2020-12-13 2020-12-23 Strengthening Envelope 22 (HVDS) in Purba Midnapur ion district of West Bengal IN-WBSEDCL-187644-CW- RFB / Conversion of overhead Distribution System Single Stage - Two Under 2023-01- network to underground / Prior Request for Bids Open - National 0.00 2020-08-14 2020-08-24 2020-08-25 2020-08-26 2020-09-29 2020-09-29 2020-11-10 2021-01-31 Strengthening Envelope Review 30 cabling system for Baruipur Town IN-WBSEDCL-189633-CW- RFB / Implementation of High Voltage Distribution System Distribution System Single Stage - Two Under 2023-01- / Prior Request for Bids Open - National 0.00 2020-08-25 2020-08-31 2020-09-04 2020-09-04 2020-10-09 2020-11-03 2020-12-04 2021-01-31 (HVDS) in Alipurduar and Strengthening Envelope Review 30 Coochbehar districts of West Bengal IN-WBSEDCL-189638-CW- RFB / Implementation of High Under Voltage Distribution System Distribution System Single Stage - Two 2023-01- / Prior Request for Bids Open - National 0.00 Implementat 2020-08-25 2020-09-01 2020-09-04 2020-09-04 2020-10-09 2020-11-03 2020-12-04 2021-01-31 (HVDS) in Uttar Dinajpur, Strengthening Envelope 30 ion Dakshin Dinajpur and Malda districts of West Bengal IN-WBSEDCL-189639-CW- RFB / Implementation of High Under Distribution System Single Stage - Two 2023-01- Voltage Distribution System / Prior Request for Bids Open - National 0.00 Implementat 2020-08-25 2020-08-31 2020-09-04 2020-09-04 2020-10-09 2020-11-03 2020-12-04 2021-01-31 Strengthening Envelope 30 (HVDS) in Bankura and Purulia ion districts of West Bengal IN-WBSEDCL-189972-CW- RFB / Supply and Installations of 02 nos. New 33/11 KV Sub- Under Distribution System Single Stage - Two 2022-07- Stations and associated 33 KV / Post Request for Bids Open - National 0.00 Implementat 2020-08-25 2020-08-26 2020-08-26 2020-08-26 2020-09-29 2020-09-29 2020-11-10 2020-12-03 2021-01-31 Strengthening Envelope 30 & 11 KV lines in Alipurduar ion Region of WBSEDCL in West Bengal. IN-WBSEDCL-211042-CW- RFB / Conversion of Overhead Network into Underground Pending Distribution System Single Stage - Two 2023-04- cable system at Rajarhat Town / Prior Request for Bids Open - National 0.00 Implementat 2020-12-24 2021-01-05 2021-02-08 2021-03-03 2021-04-30 Strengthening Envelope 29 under North 24 Parganas ion district within the state of West Bengal IN-WBSEDCL-211050-CW- RFB / Conversion of Overhead Network into Underground Pending Distribution System Single Stage - Two 2023-04- cable system at Baguiati and / Prior Request for Bids Open - National 0.00 Implementat 2020-12-24 2021-01-05 2021-02-08 2021-03-03 2021-04-30 Strengthening Envelope 29 Keshtopur Towns under North ion 24 Parganas district within the state of West Bengal IN-WBSEDCL-211428-CW- RFB / Implementation of High Pending Voltage Distribution System Distribution System Single Stage - Two 2023-05- / Prior Request for Bids Open - National 0.00 Implementat 2020-12-30 2021-01-05 2021-02-05 2021-03-09 2021-05-06 (HVDS) in Nadia and Strengthening Envelope 05 ion Murshidabad districts of West Bengal (2 packages) GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-WBSEDCL-171642-CS- CDS / Hiring a consultant for preparation of ESMF and ESIA documents for Distribution System Under / Post Direct Selection Direct 0.00 2020-07-01 2019-06-12 2020-07-15 2019-07-13 2020-08-19 2021-02-15 implementation of HVDS & Strengthening Implementation construction of GIS in 13 districts and UG cabling in 6 Towns of West Bengal IN-WBSEDCL-171990-CS- CDS / Hiring a consultant for preparation of DPR and PPSD for implementation of HVDS & Distribution System Under / Post Direct Selection Direct 0.00 2020-07-01 2019-06-12 2020-07-15 2019-07-29 2020-08-19 2021-02-15 construction of GIS in 13(+1) Strengthening Implementation districts and UG cabling in 6 Towns in WBSEDCL area of West Bengal IN-WBSEDCL-181570-CS- CDS / Preparation of DPR for implementation of AMI project Smart Grid Development in Under / Post Direct Selection Direct 0.00 2020-07-01 2020-07-08 2020-07-11 2020-07-16 2020-09-14 2021-03-13 at different towns of West Urban Areas Implementation Bengal under World Bank assistance IN-WBSEDCL-181585-CS- CDS / Preparation of DPR for implementation of SCADA/ Smart Grid Development in Under / Post Direct Selection Direct 0.00 2020-07-01 2020-07-10 2020-07-11 2020-07-17 2020-09-14 2021-03-13 DMS project at different towns Urban Areas Implementation of West Bengal under World Bank assistance Page 2