THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) RMI EDUCATION AND SKILLS STRENGTHENING PROJECT P171924 Republic of Marshall Islands Ministry of Education, Sport and Training RMI Education and Skills Strengthening Project P171924 Draft ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) 16 October 2020 1|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) RMI EDUCATION AND SKILLS STRENGTHENING PROJECT P171924 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Government of the Republic of the Marshall Islands (hereinafter RMI or the Recipient) will implement the RMI Education and Skills Strengthening Project (the Project). The RMI Ministry of Education, Sport and Training (MOEST) will lead and coordinate, with the involvement of the Ministry of Finance, National Training Council (NTC) and the Public School System (PSS). The International Development Association (hereinafter the Association) is providing financing for the Project. 2. The Recipient will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The Recipient, Ministries, NTC and PSS will also comply with the provisions of any other environmental and social documents required under the ESF and referred to in this ESCP, such as the Environmental and Social Management Plan (ESMP), Labor Management Procedures (LMP) and Stakeholder Engagement Plan (SEP), and the timelines specified in those documents. 4. The Recipient is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministries and agencies referenced in 1. above. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Association by the Recipient as required by the ESCP and the conditions of the legal agreement, and the Association will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 6. As agreed by the Association and the Recipient, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Recipient or delegate(s) will agree to the changes with the Association and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Association and the Recipient or delegate(s). The Recipient or delegate(s) will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Recipient shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts. 2|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): RMI Education and Skills Strengthening Project P171924 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Six monthly throughout Project Ministry of Education to provide data and Prepare and submit to the Association regular monitoring reports on implementation. Ministry of Finance Department of the environmental, social, health and safety (ESHS) performance of the International Development Assistance Project, including but not limited to the implementation of the ESCP, Central Implementation Unit to prepare status of preparation and implementation of E&S documents required and submit reports. under the ESCP, stakeholder engagement activities, functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS Minor incidents will be reflected in the six- Ministry of Education to provide data and Promptly notify the Association of any incident or accident related to monthly reports to the Association, serious Ministry of Finance Department of the Project which has, or is likely to have, a significant adverse effect on incidents will be notified to the Association International Development Assistance the environment, the affected communities, the public or workers. immediately (within 24 hrs). Central Implementation Unit to prepare Provide sufficient detail regarding the incident or accident, indicating and submit reports. immediate measures taken or that are planned to be taken to address A report would be provided to the it, and any information provided by any contractor and supervising Association, as requested. entity, as appropriate. Subsequently, as per the Association’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. C CONTRACTORS MONTHLY REPORTS On request. Ministry of Education to provide Monthly reports on the Contractor’s implementation of environmental, contractors documents and Ministry of health, safety and social safeguard measures will be submitted to the Finance Department of International Association upon request. Development Assistance Central Implementation Unit to submit reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 3|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): RMI Education and Skills Strengthening Project P171924 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 1.1 ORGANIZATIONAL STRUCTURE At a minimum, one environmental Ministry of Education and MOF DIDA (CIU) The Project Implementation Unit will be led by a Project Manager specialist and one social specialist shall be (consultant) and supported by one Project Director from each of the maintained by the MOF DIDA CIU NTC and PSS. Assessment and management of the environmental and throughout Project implementation period. social risks and impacts are delegated to the environmental and social staff of the Central Implementation Unit (CIU) who will provide operational support to the Project. The CIU staff will coordinate with the Project Manager, Project Directors and other key staff of the MOEST, NTC and PSS to manage environmental and social risks and impacts. CIU staff will include at least two individuals with responsibility for implementation, monitoring and reporting for relevant environmental and social aspects including but not limited to the Environmental and Social Management Plan, Labor Management Procedures and Stakeholder Engagement Plan. 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT Throughout Project implementation. MOF DIDA (CIU) on behalf of the PIU. Update, adopt, and implement, the Environmental and Social Management Plan that has been prepared for the Project, in a manner acceptable to the Association. 1.4 MANAGEMENT OF CONTRACTORS Before launching the procurement process MOF DIDA (CIU) to prepare and disclose Incorporate the relevant aspects of the ESCP, including the relevant for relevant Project activities and thereafter the instruments with PIU review and clauses from the Environmental and Social Management Plan, and the through the carrying out of such activities. input. PIU and MOF DIDA (CIU) to adopt Labor Management Procedures, into the ESHS specifications of the Contractor to submit the Contractors and implement instruments. procurement documents with contractors. Contractor to prepare a Environmental and Social Management Contractor’s Environmental and Social Management Plan and Health Plan for review prior to works starting. MOF DIDA (CIU) to review Contractors and Safety Management Plan, commensurate with the project-specific Environmental and Social Management risks, responding to the ESHS specifications in the bid documents. Plan, prior to works starting. Thereafter ensure that the contractors comply with the ESHS specifications of their respective contracts. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Throughout Project implementation. PIU and MOFA DIDA (CIU) Update, adopt, and implement the Labor Management Procedures (LMP) that have been developed for the Project. 4|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): RMI Education and Skills Strengthening Project P171924 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Grievance mechanism operational prior PIU and MOFA DIDA (CIU) Establish, maintain, and operate a grievance mechanism for Project engaging Project workers and the workers, as described in the LMP and consistent with ESS2. procedures and grievance mechanism maintained throughout Project implementation. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES Throughout Project implementation PIU to adopt and implement the OHS Prepare, adopt, and implement occupational, health and safety (OHS) measures. MOF DIDA (CIU) to support the measures specified in the Environmental and Social Management Plan. PIU and to prepare updates as required. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN: Contractors to prepare, adopt, and Plan to be prepared prior to works starting. Contractors to prepare, MOF DIDA (CIU) implement a Waste Management Plan in accordance with the measures Plan to be implemented throughout period to review the plan and supervise the specified in the Environmental and Social Management Plan. of construction. implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND During the period of design and prior to the MOF DIDA (CIU) to review and supervise MANAGEMENT: Resource efficiency and pollution prevention and finalization of tender documents or detailed the design measures. management measures will be addressed in the design of building design. renovations and new buildings, in accordance with the measures specified in the Environmental and Social Management Plan. ESS 4: COMMUNITY HEALTH AND SAFETY 4.2 COMMUNITY HEALTH AND SAFETY: Prepare, adopt, and implement Preparation to occur prior to the start of Contractors to prepare and implement measures and action to assess and manage specific risks and impacts to activities that would create community plans to manage risks under their control, the community, including school children, arising from Project activities, health and safety risk. Implementation to with supervision from MOF DIDA (CIU). including, inter alia, construction or renovation of school buildings and occur throughout the activity phase. PIU to prepare and implement plans to imported labor in small communities, in accordance with the measures manage risks under their control, with specified in the Environmental and Social Management Plan. support from MOF DIDA (CIU). 4.3 GENDER-BASED VIOLENCE AND SEXUAL EXPLOITATION AND ABUSE Preparation to occur prior to the start of PIU with support from MOF DIDA (CIU) RISKS: activities that would create risk. Prepare, adopt, and implement measures and action to assess and Implementation to occur throughout the manage the risks of gender-based violence and sexual exploitation and activity phase. abuse in accordance with the measures specified in the Environmental and Social Management Plan. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): RMI Education and Skills Strengthening Project P171924 5.1 LAND USE: Land requirements for the project will be screened to ensure Screening prior to any physical works PIU with support from MOF DIDA (CIU) that all land has valid leases in place and that the proposed activity is activities. Due diligence to be completed consistent with the purpose of the lease, in accordance with the prior to the approval for physical works to measures specified in the Environmental and Social Management Plan. proceed. No land will be used for project purposes (such as building renovation or new buildings) unless the due diligence has been completed and suitable leases are in place. ESS 8: CULTURAL HERITAGE 8.1 CULTURAL HERITAGE MANAGEMENT: Cultural Heritage risks will be Screening to occur during the design phase. Screening to be completed by MOF DIDA screened during design. If site specific mitigation is required, suitable Updates to the Environmental and Social (CIU). measures shall be included in an update to the Environmental and Management Plan shall be completed and Updates to the Environmental and Social Social Management Plan, for clearance by the Association. Contractor to cleared by the Association prior to the Management Plan shall be completed by adopt, and implement the chance finds procedure described in the tendering process. MOF DIDA (CIU). ESMP. The chance finds procedure shall be Chance finds procedure and implemented throughout the period of Environmental and Social Management construction. Plan shall be implemented by the Contractor and supervised by MOF DIDA (CIU) ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND SEP operational 30 days after effectiveness. PIU and MOF DIDA (CIU) IMPLEMENTATION Implement throughout project Update, adopt, and implement Stakeholder Engagement Plan. implementation. The Stakeholder Engagement Plan shall be reviewed and updated at least annually, to reflect the needs of the Project work plan. 10.2 PROJECT GRIEVANCE MECHANISM: Adopt, maintain and operate the As above. PIU and MOF DIDA (CIU) to implement. grievance mechanism as described in the Stakeholder Engagement Plan. MOF DIDA (CIU) to collect data and report. CAPACITY SUPPORT (TRAINING) 6|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): RMI Education and Skills Strengthening Project P171924 CS1 The PIU, project workers (such as consultants, contractors, NTC and PSS Within three months of the Effective Date MOF DIDA (CIU) staff and training providers) to receive training on the World Bank and as required as new project workers are Environmental and Social Framework and the requirements of the engaged on the project. Project Environmental and Social Commitment Plan, Environmental and Social Management Plan, Labor Management Procedures and Stakeholder Engagement Plan: • Their roles and responsibilities for risk management under the Project • Implementing the LMP when engaging workers • Screening and managing risk • How to use the grievance mechanism • Stakeholder engagement basics for the Project • Code of conduct and Sexual exploitation and abuse and sexual harassment training for Project workers • Occupational health and safety relevant to their role • Civil works bid document preparation, contractor requirements and supervision 7|Page