Sample Procurement Plan I. General 1. Project Information Project Name: Emergency Education System Stabilization project Country: Lebanon Project ID: P152898 Loan/Credit Numbers: 2. Bank's approval date of Procurement Plan Original draft: 5-Nov-2015 Revision 1: Add new revisions 3. Date of General Procurement Notice 24-Feb II. Goods, Work and Non-Consulting Services Thresholds 1. Prior Review Threshold. Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Prior Review Threshold 1a. Procurement Category (USD) Comments Goods >4,000,000 US$ Works >15,000,000 US$ Non-Consultant Services >1,000,000 US$ Include all categories authorized by the loan agreement Procurement Method 1b. Procurement Method Threshold (USD) Comments ICB and LIB (Goods) No threshold NCB (Goods) <1,000,000 US$ Shopping (Goods) <200,000 US$ ICB (Works) No threshold NCB (Works) <10,000,000 US$ Shopping (Works) <300,000 US$ Include all methods authorized by the loan agreement 2. Prequalification. Bidders for _________ shall be prequlified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph 3.17 of the Guidelines): Refer to the relevant CDD project implementation document approved by the Bank 4. Reference to (if any) Project Operational/Procurement Manual: 5. Any Other Special Procurement Arrangements: [including advance procurement and retroactive financing, if applicable 6. Procurement Packages with Methods and Time Schedule: See attached "Goods and Works" sheet III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Prior Review Threshold 1a. Procurement Category (USD) Comments Consulting Firms (Competitive) >2,000,000$ Consulting Firms (Sole Source) All Individual Consultants (Competitive) >200,000$ Individual Consultants (Sole Source) All Include all categories authorized by the loan agreement Procurement Method 1b. Procurement Method Threshold (USD) Comments QCBS No threshold QBS <300,000$ FBS <300,000$ LCS <300,000$ CQS <300,000$ Consulting Firms (Sole Source) No threshold Individual Consultants (Competitive) No threshold Individual Consultants (Sole Source) No threshold Include all methods authorized by the loan agreement 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. Note: OPCPR list of ceilings can be found here: http://go.worldbank.org/MKXO98RY40 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule: See attached "Consulting Services" sheet IV. Implementing Agency Capacity Building Activities with Time Schedule: See attached "Capacity Building" sheet insert Country Insert Project name PROCUREMENT PLAN FOR GOODS AND as at [30-June-2017] Proc. System Execution in Execution in Bank Rev. Sub-Comp Bid. Bid. Selection Plan vs. months Method Interval Interval Interval Interval Interval Interval Interval Interval Contract Completion Completion REFERENCE Actual Comp Ref. # days Location/ Description of Doc/Specs Doc/Specs Invitation Bid Opening Evaluation & Consultant NOL Date NOL Date Signature Start Date Date Date (last DATE FOR Comments Assignment prep. prep. Date Date Recomm. Name Date (original) revision) PAD Start Date End Date P PW00 C2 2.1 Rehabilitation of Schools - CW NCB PR 29-Jan-15 30 28-Feb-15 14 14-Mar-15 1 15-Mar-15 42 26-Apr-15 28 24-May-15 14 7-Jun-15 3 10-Jun-15 14 24-Jun-15 107 3.5 8-Oct-15 NA R (based on a calculation of US$5.2M 15-Feb-16 15 1-Mar-16 1-Mar-16 1-Mar-16 1-Mar-16 1-Mar-16 1-Mar-16 1-Mar-16 1-Mar-16 1-Mar-16 NA A x78%) P PG001 C2 2.1 Rehabilitation of Schools - NCB PO 22-Mar-16 30 21-Apr-16 14 5-May-16 1 6-May-16 42 17-Jun-16 28 15-Jul-16 14 29-Jul-16 3 1-Aug-16 14 15-Aug-16 61 2 15-Oct-16 NA Khodor Fleifel Completed Equipment and furniture (based on Co. R 22-Mar-16 30 21-Apr-16 14 5-May-16 1 6-May-16 42 17-Jun-16 28 15-Jul-16 14 29-Jul-16 3 1-Aug-16 14 15-Aug-16 61 2 15-Oct-16 NA a calculation of US$5.2M x 20%) A 23-Aug-16 23-Aug-16 2 25-Aug-16 4 29-Aug-16 21 19-Sep-16 22 11-Oct-16 6 17-Oct-16 7 24-Oct-16 24-Oct-16 61 2 28-Mar-17 28-Mar-17 P PW001 C2 2.1 Rehabilitation of Schools - Civil, NCB PO 29-Jan-15 30 28-Feb-15 14 14-Mar-15 1 15-Mar-15 42 26-Apr-15 28 24-May-15 14 7-Jun-15 3 10-Jun-15 14 24-Jun-15 107 3.5 8-Oct-15 NA Hicon sarl Completed R Electrical, Mechanical, sanitary 11-May-16 20 31-May-16 5 5-Jun-16 1 6-Jun-16 22 28-Jun-16 10 8-Jul-16 5 13-Jul-16 1 14-Jul-16 5 19-Jul-16 120 3.934 16-Nov-16 NA A fixtures Works in North and Mount 11-May-16 20 31-May-16 1 1-Jun-16 5 6-Jun-16 22 28-Jun-16 23 21-Jul-16 21-Jul-16 4 25-Jul-16 4 29-Jul-16 89 2.918 26-Oct-16 26-Oct-16 Lebanon Governorates P PW002 C2 2.1 Rehabilitation of Schools - Civil, NCB PO 29-Jan-15 30 28-Feb-15 14 14-Mar-15 1 15-Mar-15 42 26-Apr-15 28 24-May-15 14 7-Jun-15 3 10-Jun-15 14 24-Jun-15 107 3.5 8-Oct-15 NA Meamar for Completed R Electrical, Mechanical, sanitary 16-May-16 25 10-Jun-16 PO 7 13-Jun-16 22 11-Jul-16 10 21-Jul-16 5 26-Jul-16 5 31-Jul-16 5 5-Aug-16 66 2.164 10-Oct-16 NA engineering and A fixtures Works in Bekaa and Beirut 16-May-16 25 10-Jun-16 PO 13-Jun-16 28 11-Jul-16 11 22-Jul-16 22-Jul-16 5 27-Jul-16 7 3-Aug-16 82 2.689 24-Oct-16 24-Oct-16 development Governorates SARL P PW003 C2 2.1 Rehabilitation of Schools - Civil, NCB PO 29-Jan-15 30 28-Feb-15 14 14-Mar-15 1 15-Mar-15 42 26-Apr-15 28 24-May-15 14 7-Jun-15 3 10-Jun-15 14 24-Jun-15 107 3.5 8-Oct-15 NA Danash Completed R Electrical, Mechanical, sanitary 21-May-16 25 15-Jun-16 PO 5 20-Jun-16 22 12-Jul-16 10 22-Jul-16 5 27-Jul-16 27-Jul-16 14 10-Aug-16 61 2 10-Oct-16 NA Contracting and A fixtures Works in South and 21-May-16 27 17-Jun-16 PO 20-Jun-16 22 12-Jul-16 10 22-Jul-16 22-Jul-16 4 26-Jul-16 7 2-Aug-16 80 2.623 21-Oct-16 30-Nov-16 trading Co. Nabatiyeh Governorates Lebanon000Emer000procurement0plan0.xlsx Page 3 of 14 12/14/2017 insert Country Insert Project name PROCUREMENT PLAN FOR GOODS AND WORKS (Shopping) as at [30-June-2017] Plan vs. Actual Proc. System Execution in Execution in Sub-Comp Selection months Method Interval Interval Interval Interval Interval Interval Interval Comp Quotations Completion Completion REFERENCE Ref. # days Location/ Description of Bank Specs prep. Specs prep. End Comparaison Contract Contract Start Consultant Submission Contract Draft NOL Date Date Date (last DATE FOR Comments Assignment Rev. Start Date Date of Quotations Signature Date Date Name Date (original) revision) PAD P SH001 C3 3.3 Financial Information System SH PO 20-Jan-16 14 3-Feb-16 14 17-Feb-16 7 24-Feb-16 3 27-Feb-16 27-Feb-16 3 1-Mar-16 14 15-Mar-16 1095 36 15-Mar-19 NA UNICEF will R 22-Dec-15 14 5-Jan-16 14 19-Jan-16 7 26-Jan-16 3 29-Jan-16 29-Jan-16 3 1-Feb-16 14 15-Feb-16 1095 36 14-Feb-19 procure the A Financial P SH002 C2 2.6 Goods for PMU engineers SH PO 22-Dec-15 14 5-Jan-16 14 19-Jan-16 7 26-Jan-16 3 29-Jan-16 29-Jan-16 3 1-Feb-16 14 15-Feb-16 990 36 1-Nov-18 NA Information There is no need R assessment so far for A shopping of Goods under Lebanon000Emer000procurement0plan0.xlsx Page 4 of 14 12/14/2017 insert Country Insert Project name PROCUREMENT PLAN FOR CONSULTANCY SERVICES - CONSULTING FIRMS as at [30-June-2017] Execution in System Ref. Sub-Comp Selection Plan vs. months Method Short Contract Completion Actual Comp Proc. Location/ Description of Bank TOR Start Contract Completion Consultant REFERENCE Listing negotiation/ Date (last Comments # Assignment Rev. Date Start Date Date (original) Name DATE FOR PAD Report Date Award- Draft revision) P FC002 C3 3.2 Independent External Project Audit LCS PO 23-Oct-15 11-Dec-15 30-Mar-16 17-Apr-16 31.31 28-Nov-18 NA UTC R (12 months renewable) 23-Oct-15 11-Dec-15 30-Mar-16 17-Apr-16 31.31 28-Nov-18 NA International A 1-Nov-16 8-Nov-16 10-Dec-16 15-Dec-16 12.49 31-Dec-17 Lebanon000Emer000procurement0plan0.xlsx Page 5 of 14 12/14/2017 insert Country Insert Project name PROCUREMENT PLAN FOR CONSULTANCY SERVICES - INDIVIDUAL CONSULTANTS as at [30-June-2017] Procurement of Individual Consultants Plan vs. Actual Proc. System Sub-Comp Short Selection Method Completion Completion REFERENCE Comp Ref. # Location/ Description of Bank TOR Start Listing Contract Consultant Date Date (last DATE FOR Comments Assignment Rev. Date Report Start Date Name (original) revision) PAD Date P RACE/PMU 002 C3 3.1.2 Monitoring and Evaluation IC PO 8-Dec-14 26-Jan-15 9-Mar-15 11-Mar-18 30-Nov-18 Maroun Contract amendment # 1 R Officer 8-Dec-14 26-Jan-15 11-Mar-15 13-Mar-18 30-Nov-18 Hobeika A 5-Apr-15 9-Mar-15 8-Mar-16 Mar-15 P RACE/PMU 003 C3 3.1.2 Procurement Officer IC PO 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 Taline Haidar Contract amendment # 1 R 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 A 5-Apr-15 11-May-15 10-Mar-16 May-15 P RACE/PMU 004 C3 3.1.2 Financial Officer IC PO 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 Mohamad Contract amendment # 1 R 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 Choukair & #2 (planned) A 5-Apr-15 4-May-15 3-May-16 May-15 P RACE/PMU 005 C3 3.1.2 Field Engineer IC PO 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 Moussa Contract amendment # 1 R 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 Holeihel A 5-Apr-15 20-Apr-15 19-Apr-16 Apr-15 P RACE/PMU 006 C3 3.1.2 Quantity Surveyor IC PO 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 Hassan Hojeij Contract amendment # 1 R 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 A 5-Apr-15 20-Apr-15 19-Apr-16 Apr-15 P RACE/PMU 007 C3 3.1.2 Program Assistant IC PO 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 Tania Libbus Contract amendment # 1 R 30-Nov-14 18-Jan-15 3-Mar-15 5-Mar-18 30-Nov-18 A 5-Apr-15 10-Aug-15 9-Aug-16 Aug-15 P RACE/PMU 008 C2 2.4 Mechanical Engineer IC PO 1-Dec-15 20-Dec-15 22-Dec-15 21-Jan-16 20/1/2017 Elie Sobhieh Completed R 14-Dec-15 26-Feb-16 28-Feb-16 29-Mar-16 28-Mar-17 A 1-Dec-15 24-Feb-16 12-Apr-16 11-Apr-17 10-Apr-17 P RACE/PMU 009 C2 2.5 Electrical Engineer IC PO 1-Dec-15 20-Dec-15 22-Dec-15 21-Jan-16 20-Jan-17 Wissam Completed R 14-Dec-15 26-Feb-16 28-Feb-16 29-Mar-16 28-Mar-17 Hobeika A 1-Dec-15 24-Feb-16 12-Apr-16 11-Apr-17 10-Apr-17 P RACE/PMU 010 C2 2.6 Environmental IC PO 1-Dec-15 20-Dec-15 22-Dec-15 6-Jan-16 NA Performed by DELETED R Management Consultant WB A P RACE/PMU 011 C2 2.7 Strengthening Consultant IC PO 1-Dec-15 20-Dec-15 22-Dec-15 6-Jan-16 NA according to DELETED R assessment No A Need for strengthening engineer Lebanon000Emer000procurement0plan0.xlsx Page 6 of 14 12/14/2017 insert Country Insert Project name Procurement of Individual Consultants Plan vs. Actual Proc. System Sub-Comp Short Selection Method Completion Completion REFERENCE Comp Ref. # Location/ Description of Bank TOR Start Listing Contract Consultant Date Date (last DATE FOR Comments Assignment Rev. Date Report Start Date Name (original) revision) PAD Date Lebanon000Emer000procurement0plan0.xlsx Page 7 of 14 12/14/2017 PROCUREMENT PLAN FOR TRAININGS as at [30-June-2017] Proc. System Ref. # Unit Plan vs. Actual (Mth/ Yr/ Sub-Comp Study[Sty] Comp Location/ Description of , Assignment Lumpsum [LS], Workshop [Wsh]) P TR000 3 3.4 Workshops &Training R A P TR001 3 3.4 Procurement Management for Wsh R Goods, Physical services and A Consultancy services P TR002 3 3.4 Project Cycle Management Wsh R A P TR003 3 3.4 International Procurement Wsh R Management A P TR004 3 3.4 Change Management for public Wsh R sector institutions A P TR005 3 3.4 introduction to international Wsh R financial reporting standards A P TR006 3 3.4 Project Cycle Management Wsh R A P TR007 3 3.4 Procurement of works Wsh R A P TR008 3 3.4 Project Cycle Management Wsh R A HICON 821,108.75 Contract Variation Paid Contract 134,235.20 14,206.50 38,870.70 252,538.40 26,975.70 33,876.70 120,360.40 8,965.00 37,819.00 313,973.55 63,518.00 282,576.20 Meamar 1,046,299.90 Contract Variation Paid Contract 439,236.50 62,664.52 204,814.21 423,126.50 29,986.99 151,531.78 250,722.00 13,427.90 193,970.99 1,113,085.00 Danash 764,577 Contract Variation Paid Contract 210,420.00 172,072.00 191,280.00 161,920.00 362,877.00 5,000.00 230,726.00 Execution in months Execution in days Bank Completio Completion Rev. Training NOL Date n Date Date (last (by TTL Start Date (original) revision) only ) PO 16-Dec-15 1-Jan-16 1037 34 3-Nov-18 NA NA 2-Mar-16 11-Apr-16 15 days 0.5 22-Apr-16 2-Mar-16 11-Apr-16 15 days 0.5 22-Apr-16 2-Mar-16 25-Apr-16 15 days 0.5 6-May-16 2-Mar-16 25-Apr-16 15 days 0.5 6-May-16 2-Mar-16 30-May-16 15 days 0.5 10-Jun-16 2-Mar-16 30-May-16 15 days 0.5 10-Jun-16 2-Mar-16 25-Jul-16 5 days 0.03 29-Jul-16 2-Mar-16 25-Jul-16 5 days 0.03 29-Jul-16 2-Mar-16 25-Jul-16 5 days 29-Jul-16 2-Mar-16 7-Nov-16 5 days 0.03 11-Nov-16 2-Mar-16 7-Nov-16 5 days 0.03 11-Nov-16 2-Mar-16 2-Mar-16 28-Nov-16 5 days 0.03 2-Dec-16 2-Mar-16 28-Nov-16 5 days 0.03 2-Dec-16 2-Mar-16 24-Oct-16 28-Nov-16 5 days 0.03 2-Dec-16 7-Nov-16 5-Dec-16 5 days 0.03 9-Dec-17 11-Jan-17 24-Apr-17 10 days 0.03 5-May-17 11-Jan-17 24-Apr-17 10 days 0.03 5-May-17 Comments WHOLE PROJECT DURATION TBD later for another training TBD later for another training TBD later for another training