99622 KENYA MUNICIPAL PROGRAM (KMP) SUMMARY PROCUREMENT PLAN I. General The following procurement plan has been developed for project implementation during the period July 2015 to June 2016 and provides the basis for the procurement methods and Bank prior/post review thresholds. The plan will be updated when need arises to reflect the actual project implementation needs. It covers the three categories, namely, Works; Consultancies; and Goods. 1. Project information: Country/Borrower: Republic of Kenya Project: Kenya Municipal Program (KMP) IDA Credit No.: IDA 4714-KE Project Implementing Agencies: Ministry of Land, Housing, and Urban Development. 2. Bank’s approval Date of the Revised Procurement Plan: June 25, 2015 3. Date of General Procurement Notice: August 30, 2010 4. Period covered by this procurement plan: July 2015 to June 2016 II Thresholds for Prior Review - Risk Based Thresholds Goods, Works, Non Consulting Services, Consulting Services The Table below summarizes the New Risk Based Prior Review Threshold (with effect from January 2015) for which Procurement Decisions are subject to Prior Review by the Bank are as stated in Appendix 1 to the Guidelines for Procurement. Prior Review Thresholds Procurement Category in Procurement current PROCYS Estimated Contract Cost in US Category in new Dollars (millions) Matrix Risk Level - Substantial (i) Design, Build & Operate Solid Waste facility (ii)Output and Performance-based Works, Turnkey and Road Contracts S&I of Plant and >=5 (iii) Plant Design, Supply, and Equipment Installation (iv) Works (i) Goods (ii) Health Sector Goods Goods >=0.5 (iii) Textbooks (i) Information Systems >=0.5 IT Systems, and Non- (ii) Non-Consulting Services Page 1 of 10 Prior Review Thresholds Procurement Category in Procurement current PROCYS Estimated Contract Cost in US Category in new Dollars (millions) Matrix Risk Level - Substantial (iii) Procurement of Management Consulting Services Services Consultant Services - Firm Consultant Services >=0.2 Works, Turnkey >=0.1 and S&I of …. All Direct Contracting and Single-Source Goods >=0.1 Contracts with IT Systems….. >=0.1 Consultant (Firms) Consultants >=0.1 Services….. Consultant Services-Individual >=0.1 Consultants Individual Consultants (Single-Source Contracts) Individual Consultants (Based on >=0.2 Comparison of CVs) In addition, all Terms of Reference will be subject to prior review. III Procurement Packages with Methods and Time Schedule (Summary) A: WORKS Bid Estimated/ Review by Procurement submission No Works Description Status Actual Cost Bank Remarks method & in USD (Prior/Post) Opening W01 Improvement of selected 28,134,504 ICB Prior 24-Jul-11 Part of Mombasa Storm Planned Water Drainage System 19,647,000 ICB Prior 1-Nov-11 Phase 2 - (R40) Actual W02 Construction of selected Planned 3,000,000 NCB Post 27-Dec-13 Non - Motorised Transport for Thika town Actual 7,419,081 NCB Post 12-Mar-14 W03 Construction of selected Planned 2,300,000 NCB Post 30-Dec-13 Non - Motorised Transport for Eldoret town Actual 7,416,085 NCB Post 12-Mar-14 W03A Construction of selected Planned 3,000,000 NCB Post 26-Dec-13 Non - Motorised Transport for Nakuru town Actual 5,551,808 NCB Post 12-Mar-14 W03B Construction of selected Planned 1,500,000 NCB Post 24-Dec-13 Page 2 of 10 Bid Estimated/ Review by Procurement submission No Works Description Status Actual Cost Bank Remarks method & in USD (Prior/Post) Opening Non - Motorised Transport Actual 3,556,844 NCB Post 12-Mar-14 for Kakamega town W03C Construction of selected Planned 3,500,000 NCB Post 24-Dec-13 Non - Motorised Transport for Mombasa town Actual 7,607,484 NCB Post 12-Mar-14 W11 Improvement of selected Planned 3,800,000 NCB Post 16-Nov-14 Parts of Kitui Storm Water Drainage System Actual 3,717,098 NCB Post 27-Nov-14 W11B Improvement of selected Planned 4,300,000 NCB Post 16-Nov-14 Parts of Machakos Storm Water Drainage System Actual 4,250,828 NCB Post 27-Nov-14 W11C Improvement of selected Planned 3,200,000 NCB Post 23-Nov-14 Parts of Embu Storm Water Drainage System Actual 3,168,237 NCB Post 27-Nov-14 W13 Supply and installation of Planned 900,000 NCB Post 10-Aug-12 Gully and drain covers for Nyeri town Actual 1,048,545 NCB Post 7-Feb-12 W16 Mombasa Town Drain Planned 5-Jul-11 Cleaning and Minor 500,000 NCB Prior Repairs (R28, 29 & 30) Actual 593,183 NCB Prior 4-Oct-11 W18 Completion Hawkers' Planned 1,600,000 NCB Post 15-Feb-12 Market Development for Eldoret Town (R47) Actual 1,327,010 NCB Post 7-Feb-12 W21 Improvement on Solid Waste Dumpsite and 14-Nov-12 Planned 165,000 NCB Post Rehabilitation of existing Street lighting in Kericho 1,100,935 NCB Post 15-Nov-12 Town Actual W23 Supply and Installation of Planned 500,000 NCB Post 2-Feb-12 High Mast Lighting for Nakuru Town Actual 626,104 NCB Post 7-Feb-12 W25 Construction of Live Stock Planned 1,500,000 NCB Post 8-Oct-12 Market Garissa Town Actual 1,258,824 NCB Post 13-Sep-12 W26 Supply and Installation of Planned 250,000 NCB Post 22-Feb-12 Flood Lights for Garissa Town Actual 365,813 NCB Post 22-Feb-12 W68 Construction of Eldoret Planned 900,000 NCB Post 28-Apr-12 access roads Actual 1,119,108 NCB Post 6-Dec-12 W73 Construction of Livestock Planned 2,100,000 NCB Post 30-Dec-13 Market - Machakos Actual 1,953,168 NCB Post 10-Apr-14 Page 3 of 10 B: GOODS Submission Estimated/ Bank Procurement of bids & No Contract Description Status Actual Cost Review Remarks Method Bid in USD (Prior/Post) opening Procurement of Disaster Equipment - 15No. Foam Planned 5,000,000 ICB Prior 31-May-13 Tenders (Fire Engines and G01 Accessories) for All KMP Municipalities and Nairobi Actual 4,077,736 ICB Prior 28-May-13 City G04 Procurement of Operational Vehicles for PCT (pool for 985,000 ICB Prior 7-Aug-12 PC + Component Heads) 5 Planned No 4x4 D/Cab Pick Ups plus 2No 4W saloon and 19 No. S/Cab Pickups 743,800 ICB Prior 4-Oct-11 vehicles for LAs (R33) Actual G06 Office Equipment - Planned 325,000 NCB Post 28-Feb-12 Computers & Printers and Other Accessories for Actual 245,645 NCB Post 23-Jul-12 MOLG, Malindi and Embu G11 ICT Equipment for the Planned 200,000 NCB Post 2-Oct-12 KMP - PCT and Embu Municipal Council- Actual 245,646 NCB Post 23-Jul-12 G15 Supply and Installation of Radio Communication, 50,000 Shopping Post 2-Oct-11 1No. Repeater Station, 1No. Base Station, 15 Hand Planned Sets and 10 No. Mounted Handsets for Machakos 55,580 Shopping post 9-May-12 Town. Actual G27 Supply and Installation of Radio Communication, 150,000 NCB post 3-Jan-13 2No.Repeater Stations, 2No.Base Stations, 30 Planned Hand Sets and 20No. Mounted Handsets for and 206,430 NCB post 27-Mar-13 Malindi town Actual G28 Procurement of generators Planned 50,000 Shopping Post 26-Nov-13 for Embu Actual 46,941 Shopping post 30-July-13 G29 Procurement of generator Planned 46,000 Shopping Post 15-Nov-14 for Nyeri 16-April-14 Actual 46,824 Shopping post Page 4 of 10 C: CONSULTANCY SERVICES Estimated/ Review by Proposals Selection No Consultancy Description Status Actual Cost Bank submission Remarks Method in USD (Prior/Post) & Opening C101 Provision of Central Technical Assistance 1,000,000 QCBS Prior 12-Apr-12 Planned Team (CTAT) to support MoLG in Program 2,071,877 QCBS Prior 5-Jun-12 implementation (R09) Actual C101A Individual Consultants - Planned 729,421 ICS Prior 19-Jan-15 Special adviser Actual 202,021 ICS Prior 29-Jan-15 C101B Individual Consultants - Planned 326,979 ICS Prior 19-Jan-15 M&E Specialist Actual 89,979 ICS Prior 29-Jan-15 C101C Individual Consultants - Planned 387,633 ICS Prior 19-Jan-15 Engineering Specialist Actual 106,633 ICS Prior 29-Jan-15 C101D Individual Consultants - Planned 152,470 ICS Prior 19-Jan-15 Finance Specialist Actual 43,670 ICS Prior 29-Jan-15 C101E Individual Consultants - Planned 122,900 ICS Prior 17-Sep-15 GIS/Planning Specialist Actual C105 Assistance to Program Planned 150,000 ICS Post 7-Dec-09 Coordinator to assist in Actual Program Implementation 145,000 ICS Post 22-May-11 (R08) C106 Feasibility study on establishment of a curriculum for disaster 133,000 QCBS Prior 5-May-12 management, planning, Planned urban environment, local government systems, finance, governance and 150,684 QCBS Prior 14-Jun-12 infrastructure development (R51) Actual C107A Development of Policies and Procedures for the 110,000 QCBS Prior 4-Apr-12 Transfer of Assets and Liabilities, and Debt Planned Resolutions Systems Based on the 15 KMP 124,700 QCBS Prior 8-May-12 Beneficiary Local Authorities (R24) Actual C114 Consultancy Services for 2No. TAs (Procurement Planned 150,000 ICS Post 18-Jun-12 Specialists) TA 1 Actual 84,350 ICS Post 13-Sep-12 TA 2 Actual 84,350 ICS Post 13-Sep-12 C115 Consultancy Services to Planned 250,000 QCBS Post 30-Sep-13 Develop a Strategic Plan (2013-2018) for Nairobi Actual 276,639 QCBS Post 20-Aug-14 City County Page 5 of 10 Estimated/ Review by Proposals Selection No Consultancy Description Status Actual Cost Bank submission Remarks Method in USD (Prior/Post) & Opening C201 Mapping and preparation of Integrated Strategic Urban Development Plans (ISUDP) for 13 towns (was R02, R12) C201A Cluster I- Mombasa (R58) Planned 3,555,800 QCBS Prior 5-May-12 Actual 2,522,867 QCBS Prior 22-Aug-12 C201B Cluster II- Malindi and Planned 2,273,500 QCBS Prior 5-May-12 Kitui (R57) Actual 2,847,622 QCBS Prior 31-Jul-12 C201C Cluster III-Thika, Planned 2,713,900 QCBS Prior 5-May-12 Machakos and Embu Actual (R59) 2,488,447 QCBS Prior 31-Jul-12 C201D Cluster IV-Naivasha, Planned 4,379,900 QCBS Prior 5-May-12 Nakuru and Nyeri (R60) Actual 3,384,809 QCBS Prior 10-Sep-12 C201E Cluster V-Kakamega, Planned 1,810,000 QCBS Prior 4-Dec-13 Rev. Kericho and Eldoret (R56) Actual 1,810,000 QCBS Prior 22-Apr-14 C203 Carry out Feasibility study, conceptual and physical designs, develop applications, plan and Planned 100,000 QCBS Prior 16-Nov-12 design database, create database, GIS integration, commission the GIS, prepare maintenance, updating and training manuals, and prepare bidding documents for the Actual QCBS Prior 26-Mar-13 hardware, software and furniture for GIS labs in 15 Municipals and at UDD offices. (R75) C301 Review/carry out feasibility studies, preparation of tender Planned 565,000 QCBS Prior 30-Dec-10 documents and operations and maintenance manuals for Storm Water Drainage for Naivasha, Garissa, Machakos, Embu, Nakuru, Actual 931,656 QCBS Prior 12-Jun-11 Kitui, Kakamega, and Malindi towns (R04 and later R26) C301 Supervision of B construction of Storm Planned 800,000 QCBS Post 12-Feb-14 Water Drainage Facilities for Kitui town Actual 586,417 QCBS Post 20-Jun-14 Page 6 of 10 Estimated/ Review by Proposals Selection No Consultancy Description Status Actual Cost Bank submission Remarks Method in USD (Prior/Post) & Opening C301C Supervision of construction of Storm Planned 411,000 QCBS Post 14-Feb-14 Water Drainage Facilities for Embu town Actual 416,827 QCBS Post 20-Jun-14 C301D Supervision of construction of Storm Planned 376,000 QCBS Post 12-Feb-14 Water Drainage Facilities for Machakos town Actual 427,117 QCBS Post 20-Jun-14 C303 Carry out feasibility studies, detailed designs, environmental and social Planned 420,000 QCBS Prior 22-Mar-12 impact assessments, review of institutional set ups and preparation of tender documents and maintenance and operation manuals for Integrated Solid Waste Management, Actual 625,865 QCBS Prior 21-Feb-12 for Eldoret, Embu, Machakos, Nyeri, Thika, Garissa and Malindi towns (R41) C304 Carry out/Review the existing feasibility studies, carrying out detailed Planned 266,000 QCBS Prior 1-Feb-11 designs and preparation of tender documents and operations and maintenance manuals for Non Motorised Transport Actual 586,779 QCBS Prior 14-Sep-11 for Kakamega, Thika, Nakuru, Mombasa and Eldoret towns (R07) C304A Supervision of Planned 250,000 QCBS Post 21-Mar-14 construction of Non Motorized Transport Actual 378,726 QCBS Post 20-Jun-14 facilities for Thika town C304 B Supervision of Planned 250,000 QCBS Post 21-Mar-14 construction of Non Motorized Transport Actual 353,260 QCBS Post 20-Jun-14 facilities for Nakuru town C304 C Supervision of construction of Non 150,000 QCBS Post 21-Mar-14 Planned Motorized Transport facilities for Kakamega 296,779 QCBS Post 20-Jun-14 towns Actual C304D Supervision of Planned 150,000 QCBS Post 21-Mar-14 construction of Non Motorized Transport Actual 358,571 QCBS Post 20-Jun-14 Page 7 of 10 Estimated/ Review by Proposals Selection No Consultancy Description Status Actual Cost Bank submission Remarks Method in USD (Prior/Post) & Opening facilities for Eldoret town C304 E Supervision of Planned 300,000 QCBS Post 21-Mar-14 construction of Non Motorized Transport facilities for Mombasa Actual 459,858 QCBS Post 20-Jun-14 town C305 Carry out feasibility studies, revenue potential assessment, detailed designs and preparation of tender documents and operations and maintenance manuals for the proposed bus parks, recreation parks and accesses for Thika, Naivasha, Machakos, Kericho and Kakamega Towns (R61) C305A Cluster 1 Towns: Planned 200,000 QCBS Prior 22-Apr-11 Machakos, Thika and Nyeri. Actual 198,339 QCBS Prior 30-Oct-12 C307 Carry out feasibility studies, revenue potential assessment, detailed designs and preparation of tender documents and operations and maintenance manuals for the proposed markets and accesses for Thika, Naivasha, Machakos, Malindi, Mombasa, Kericho and Kakamega Towns Cluster 11 Towns: Naivasha, Kericho and Planned 200,000 QCBS Prior 26-Aug-12 Kakamega (R64) Actual 197,559 QCBS Prior 16-Oct-12 C309 Carry out feasibility studies, detailed designs, Planned 120,000 QCBS Post 10-Nov-12 and preparation of tender documents for harnessing of renewable (solar) energy for lighting of public facilities for Actual 194,593 QCBS Post 19-Dec-12 Kakamega, Kericho, Garissa (R71) Page 8 of 10 Estimated/ Review by Proposals Selection No Consultancy Description Status Actual Cost Bank submission Remarks Method in USD (Prior/Post) & Opening C311 Supervision of Planned 1,300,000 QCBS Prior 27-Mar-12 construction of Mombasa Storm Water Drainage Phase 2 (R37) Actual 972,073 QCBS Prior 27-Mar-12 C315 Supervision of Nakuru Planned 80,000 QCBS Post 27-May-12 Highmast Lighting (R49) Actual 53,523 QCBS Post 19-Dec-12 C317 Supervision of Supply and Planned 25,000 ICS Post 20-Jul-12 Installation of Gully and Drain Covers for Nyeri Actual 84,877 ICS Post 24-Jan-12 Town (R65) Supervision of Planned 70,000 CQS Post 3-Sep-12 Construction to Garissa Livestock Market, C318 Perimeter fence and associated sanitary Actual 89,688 QCBS Post 19-Dec-12 facilities. (R68) C319 Carry out feasibility studies, detailed designs Planned 100,000 CQS Post 12-Dec-12 and preparation of tender documents for Supply and Installation of Traffic Lights for Eldoret Town Actual 182,828 QCBS Post 19-Dec-12 and automation of bus parks C320 Supervision of Garissa Planned 80,000 CQS Post 7-Nov-12 Highmast Lighting (R69) Actual 125,252 QCBS post 19-Dec-12 C321 Consultancy for Planned 25,000 ICS Post 15-Jun-12 preparation of bid documents for procurement of various Actual 47,233 ICS Post 21-Sep-12 goods and equipment (R53) C322 Design, tender Planned 190,000 QCBS Post 23-Jul-12 documentation and supervision of office partitioning and furnishing Actual 177,733 QCBS Post 16-Oct-12 of KMP offices, Embu and Malindi (R62). C330 Review/carry out feasibility studies, Planned 500,000 QCBS Prior 19-Jan-13 preparation of tender documents and operations and maintenance manuals for Storm Water Drainage Actual 816,211 QCBS Prior 11-Mar-13 for Nyeri, Eldoret, Kericho and Thika (R74) Page 9 of 10 Estimated/ Review by Proposals Selection No Consultancy Description Status Actual Cost Bank submission Remarks Method in USD (Prior/Post) & Opening C331 Carry out feasibility studies, detailed designs, environmental and social Planned 750,000 QCBS Prior 16-Apr-11 impact assessments, review of institutional set ups and preparation of tender documents and maintenance and operation manuals for Integrated Actual 487,461 QCBS Prior 3-Apr-13 Master plan for Solid Waste Management for Kitui, Kakamega, Kericho and Naivasha (R76) C332 Carry out/Review the existing feasibility studies, carrying out detailed Planned 900,000 QCBS Prior 20-Apr-12 designs and preparation of tender documents and operations and maintenance manuals for Non Motorised Transport for Embu, Naivasha, Actual 695,199 QCBS Prior 4-Apr-13 Malindi, Garissa, Kitui, Kericho, Nyeri, Kisumu and Machakos Towns (R79). C345 Provision of Insurance Renewal Services for KMP Goods Planned 90,000 N/A N/A 18-Mar-16 of and Equipment. insurance Actual C403 Annual Programme Audit Planned 50,000 QBS Post 15-April-16 (external) Actual C408 Provision of Consultancy Planned Services for technical 400,000 QCBS Prior 29-Nov-12 specifications and detailed designs of information technology system and Actual infrastructure to support 528,494 QCBS Prior 6-Mar-13 Municipal infrastructure assets management (R72) Page 10 of 10