The World Bank q H Streit N. (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOF VENT OFFIC ngton D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION DOCUME't Cable Address: INDEVAS Dated:, Co-C Mr. Nick York Deputy Director and Chief Professional Officer for Evaluation Department of Evidence and Evaluation Department for International Development Eaglesham Road, East Kilbride Glasgow G75 8EA United Kingdom Trust Fund Administration Arrangement between the United Kingdom of Great Britain and Northern Ireland acting through the Department for International Development and the International Bank for Reconstruction and Development and the International Development Association concerning the Multi-Donor Strategic Impact Evaluation Fund for Improving Human Development Outcomes (TF No. 071739) Dear Mr. York: 1. We are pleased to acknowledge on behalf of the International Bank for Reconstruction and Development ("IBRD") and the International Development Association ("IDA") (collectively, the "Bank") that the United Kingdom of Great Britain and Northern Ireland acting through the Department for International Development - DFID (the "Donor") will make available as a grant the sum of twenty four million eight hundred thousand Pounds Sterling (f 24,800,000) (the "Contribution") for the Multi- Donor Strategic Impact Evaluation Fund for Improving Human Development Outcomes (the "Trust Fund") in accordance with the provisions of this Arrangement. Other donors are also expected to contribute to the Trust Fund on the terms and conditions specified in the Annexes to this Arrangement. 2. The Contribution will be used to finance the activities and the categories of expenditure,set forth in the "Description of Activities, Expenditures and Governance Arrangements under the Multi-Donor Strategic Impact Evaluation Fund for Improving Human Development Outcomes" attached hereto as Annex 1, and will be administered by the Bank on behalf of the Donor in accordance with the terms of this Arrangement including the "Standard Provisions Applicable to the Multi-Donor Strategic Impact Evaluation Fund for Improving Human Development Outcomes" (the "Standard Provisions") attached hereto as Annex 2. 3. The Donor will deposit the Contribution into such bank account designated by the Bank in installments as agreed with the Donor, the first of which being made promptly following countersignature of this Arrangement by the Donor and submission of a payment request by the Bank not later than March 31, 2012 for a total initial deposit amount of five hundred thousand Pounds Sterling (f 500,000). -2- 4. When making such deposit, the Donor will instruct its bank to include in its payment details information (remittance advice) field of its SWIFT payment message, information indicating: the amount paid, that the payment is made by the Donor for TF071739 (Multi-Donor Strategic Impact Evaluation Fund for Improving Human Development Outcomes), and the date of the deposit (the "Deposit Instruction"). In addition, the Donor will provide a copy of the Donor's Deposit Instruction to the Bank's Accounting Trust Funds Division by e-mail sent to tfremitadvice@worldbank.org or by fax sent to (202) 614-1315. 5. The Bank will convert the Contribution funds into the holding currency of the Trust Fund, namely United States dollars, promptly upon receipt of the Contribution funds and the Deposit Instruction containing the information specified in paragraph 4 at the exchange rate obtained by the Bank on the date of the conversion. Where the Contribution proves to be insufficient to complete the activities, as a result of exchange rate fluctuations, neither the Bank nor the Donor will bear any responsibility for providing any additional financing. 6. Except as provided for in paragraph 4 above, any notice, request or other communication to be given or made under this Arrangement will be in writing and delivered by mail, facsimile or e-mail to the respective party's address specified below or at such other address as such party notifies in writing to the other party from time to time: For the Bank: Laura Rawlings Lead Social Protection Specialist Human Development Network The World Bank 1818 H Street, NW Washington, D.C. 20433 U.S.A. Tel: (202) 473-1274 Fax: (202) 522-3235 E-mail: Irawlings@worldbank.org -3- For the Donor: Ms. Andrea Cook Head of Evaluation Support Group Department for International Development Eaglesham Road, East Kilbride, Glasgow G75 8EA, United Kingdom Tel: +44(0)1355843340 Fax : +44(0)1355843642 Email: andrea-cook@dfid.gov.uk 7. All annexes hereto constitute an integral part of this Arrangement. This Arrangement may be amended only in writing between the Bank and the Donor; provided, however, that such annexes may be amended only with the agreement of all donors contributing to the Trust Fund. 8. Please confirm your acceptance to the foregoing, on behalf of the Donor, by signing and dating the two originals, retaining one original for your record and returning the other original to the Bank. Upon receipt by the Bank of the original Arrangement countersigned by you, this Arrangement will become effective as of the date of the countersignature. It is understood that this Arrangement is not an international treaty. It is an Administrative Arrangement between the Donor and the Bank. Sincerely, INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT INTERNATIO 7L VELOPMENT ASSOCIATION T mar Manuelyan Atinc Vice President Human Development Network AGREED: UNITED KINGDOM OF GREAT BRITAIN AND NORTHERN IRELAND acting through the DEPARTMENT FOR INTERNATIONAL DEVELOPMENT By: Date: __ _ Name: Iou> - Title: CA1 "IOM641 F7i J4,rd, -4- ANNEX 1 Description of Activities, Expenditures and Governance Arrangements under the Multi-Donor Strateeic Impact Evaluation Fund for Improving Human Development Outcomes This Annex will be applicable to and form an integral part of all agreements entered into between the Bank and entities (collectively, the "Donors") that provide contributions (the aggregate of all contributions from the Donors, the "Contributions") to be administered by the Bank for the Trust Fund. A. DESCRIPTION OF ACTIVITIES The objective of the Trust Fund is to strengthen the design, implementation and use of results-focused monitoring and evaluation in order to improve the effectiveness of development policies in programs affecting human development outcomes. The Trust Fund will support the following activities: Pillar 1: Conducting applied Impact Evaluations (IEs) of development programs affecting human development outcomes, based on established World Bank IE practice. Pillar 2: Provision of training and capacity building programs on IE methods and implementation techniques targeted to project teams (government officials, evaluation practitioners and staff from the World Bank and other development partners), including: (i) regional and thematic IE workshops; and (ii) country- specific training. Pillar 3: Carrying out of outreach activities for the dissemination of evaluation results and approaches through, inter alia: (i) publication and translation of articles; (ii) data cleaning and preparation of meta-studies; (iii) generation of web- based materials and electronic tools; and (iv) organization of dissemination events. Pillar 4: Program monitoring and quality assurance through: (i) provision of technical assistance to ensure the quality of the impact evaluations; (ii) provision of support to the overall coordination and monitoring of the program; (iii) provision of technical assistance to the broader human development policy and impact evaluation communities. B. CATEGORIES OF EXPENDITURE The Contributions shall be used for the purposes and activities set forth in Section A of this Annex 1. The eligible categories of expenditures that may be financed by this Trust Fund in support of its objective, are: (a) staff costs with indirects; (b) associated -5- overheads; (c) consultant fees (individuals and firms); (d) contractual services; (e) extended term consultants; (f) media, workshops, conferences and meetings costs; and (g) travel expenses. C. GOVERNANCE ARRANGEMENTS The Steering Committee: The Steering Committee will provide strategic guidance and review progress for the implementation of the Trust Fund activities. The Steering Committee will consist by up to two (2) representatives from the Bank and each Donor, and will be chaired by the Bank. The Steering Committee will meet promptly upon effectiveness of the Trust Fund and at least once a year thereafter. The Strategic Impact Evaluation Fund (SIEF) Program Manager: The SIEF Program Manager will be responsible for managing the Trust Fund and making decisions on operational and day-to-day management issues. The SIEF Program Manager will be supported by a small team of professional staff responsible for (1) trust fund management and administration, (2) technical guidance and quality assurance support to task teams carrying out program-based evaluation research in the chosen thematic areas, and (3) management of the four pillars of the Trust Fund-supported activities mentioned in Section A. . The Evaluation Review Committee: The Evaluation Review Committee will be responsible, under the SIEF Program Manager's authority, for reviewing project specific proposals submitted by Task Team Leaders and ensuring their quality and fit with the objectives of the Trust Fund. The Evaluation Review Committee will be composed of qualified and experienced Bank staff in adequate numbers, as well as external consultants as needed. . The Task Team Leaders: The projects carried out under the Trust Fund will be led by various Bank Task Team Leaders operating in the relevant regions corresponding to such projects. -6- ANNEX 2 Standard Provisions Applicable to the Multi-Donor Strategic Impact Evaluation Fund for Improving Human Development Outcomes This Annex will be applicable to and form an integral part of all agreements entered into between the Bank and the Donors that provide Contributions to be administered by the Bank for the Trust Fund. 1. Administration of the Contributions 1.1. The Bank will be responsible only for performing those functions specifically set forth in this Arrangement and will not be subject to any other duties or responsibilities to the Donors, including, without limitation, any duties or obligations that might otherwise apply to a fiduciary or trustee under general principles of trust or fiduciary law. Nothing in this Arrangement will be considered a waiver of any privileges or immunities of the IBRD and IDA under their Articles of Agreement or any applicable law, all of which are expressly reserved. 1.2. The Contribution will be administered in accordance with the Bank's applicable policies and procedures, as the same may be amended from time to time, including its framework to prevent and combat fraud and corruption and its screening procedures to prevent the use of Bank resources to finance terrorist activity, in line with the Bank's obligations to give effect to the relevant decisions of the Security Council, taken under Chapter VII of the of Charter of the United Nations. The Donor acknowledges that this provision does not create any obligations of the Bank under the anti-terrorist financing and asset control laws, regulations, rules and executive orders of an individual member country that may apply to the Donor, nor will it be deemed a waiver, express or implied, of any of the privileges and immunities of the Bank. 1.3. The Donors will not be responsible for the activities of any person employed by the Bank as a result of this Arrangement, nor will the Donors be liable for any costs incurred by the Bank in terminating the engagement of any such person except as a sole and direct result of a failure by the Donors to provide the funds committed under the Arrangement. 2. Commingling, Exchange and Investment of the Contributions 2.1. The Contributions will be accounted for as a single trust fund and will be kept separate and apart from the funds of the Bank. The Contributions may be commingled with other trust fund assets maintained by the Bank. 2.2. The Contributions may be freely exchanged by the Bank into other currencies as may facilitate their disbursement. -7- 2.3. The Bank will invest and reinvest the Contributions pending their disbursement in accordance with the Bank's policies and procedures for the investment of trust funds administered by the Bank. The Bank will credit all income from such investment to the Trust Fund to be used for the same purposes as the Contributions. 3. Administrative Cost Recovery 3.1. In order to assist in the defrayment of the costs associated with the establishment of the Trust Fund, the Bank may, following deposit of the first Contribution from any Donor to the Trust Fund, deduct and retain for its own account from that Contribution an amount equal to and not greater than thirty-five thousand United States Dollars (US$35,000). 3.2. In order to assist in the defrayment of the costs of administration and other expenses incurred by the Bank under this Arrangement, the Bank may deduct and retain for its own account an amount equal to five percent (5%) of each Contribution. If the contributions increase beyond what was originally expected at the time of counter- signature of the first administration agreement, and the administrative costs increase as a result, the Donors acknowledge that an additional administrative fee may be applied to such new contributions. 4. Procurement 4.1. The employment and supervision of any consultants and the procurement of any goods financed by the Contributions will be the responsibility of the Bank and will be carried out in accordance with its applicable policies and procedures. 5. Accounting and Financial Reporting 5.1. The Bank will maintain separate records and ledger accounts in respect of the Contributions deposited in the Trust Fund account and disbursements made there from. 5.2. The Bank will furnish to the Donors current financial information relating to receipts, disbursements and fund balance in the holding currency of the Trust Fund with respect to the Contributions via the World Bank's Trust Funds Donor Center secure website. Within six (6) months after all commitments and liabilities under the Trust Fund have been satisfied and the Trust Fund has been closed, the final financial information relating to receipts, disbursements and fund balance in the holding currency of the Trust Fund with respect to the Contributions will be made available to the Donors via the World Bank's Trust Funds Donor Center secure website. 5.3. The Bank will provide to the Donors, within six (6) months following the end of each Bank fiscal year, an annual single audit report, comprising (1) a management assertion together with an attestation from the Bank's external auditors concerning the adequacy of internal control over cash-based financial reporting for all cash-based trust -8- funds as a whole; and (2) a combined financial statement for all cash-based trust funds together with the Bank's external auditor's opinion thereon. The cost of the single audit will be borne by the Bank. 5.4. If a Donor wishes to request, on an exceptional basis, a financial statement audit by the Bank's external auditors of the Trust Fund, the Donor and the Bank will first consult as to whether such an external audit is necessary. The Bank and the Donor will agree on the appropriate scope and terms of reference of such audit. Following agreement on the scope and terms of reference, the Bank will arrange for such external audit. The costs of any such audit, including the internal costs of the Bank with respect to such audit, will be paid by the requesting Donor. 6. Progress Reporting 6.1. The Bank will provide the Donors with an annual report on the progress of activities financed by the Contributions. Within six (6) months of the final disbursement date specified in paragraph 7.1, the Bank will furnish to the Donors a final report on the activities financed by the Trust Fund. 6.2. Any Donor may review or evaluate activities financed by the Trust Fund. The Donor and the Bank will agree on the scope and conduct of such review or evaluation, and the Bank will provide all relevant information within the limits of its policies and procedures. All associated costs will be borne by the Donor. It is understood that any such review or evaluation will not constitute a financial, compliance or other audit of the Trust Fund. 7. Disbursement: Cancellation: Refund 7.1. It is expected that the Contributions will be fully disbursed by the Bank by October 31, 2018. The Bank will only disburse Contributions for the purposes of this Arrangement after such date with the written approval of the Donors. 7.2. Any Donor or the Bank may, upon three (3) months' prior written notice, cancel all or part of the Donor's pro rata share, of any remaining balance of the Contributions that is not committed pursuant to any agreements entered into between the Bank and any consultants and/or other third parties for the purposes of this Arrangement prior to the receipt of such notice. 7.3. Following the final disbursement date specified in paragraph 7.1, the Bank will return any remaining balance of the Contributions to the Donors or to the relevant Donor Balance Account on a pro rata basis based on the Donors' paid Contributions. In the event of a cancellation the Bank will promptly return to the relevant Donor or Donors or to the relevant Donor Balance Account the Donor's pro rata share of uncommitted Contributions in accordance with paragraph 7.2. -9- 8. Disclosure The Bank will disclose this Arrangement and related information on this Trust Fund in accordance with the World Bank Policy on Access to Information. By entering into this Arrangement, Donors consent to disclosure of this Arrangement and related information on this Trust Fund.