Document of The World Bank Report No.: T-7212-EC ECUADOR AGRICULTURAL CENSUS AND INFORMATION SYSTEM TECHNICAL ASSISTANCE PROJECT TECHNICAL ANNEX DECEMBER 12, 1997 Environmentally and Socially Sustainable Development Colombia, Ecuador and Venezuela Country Management Unit Latin America and the Caribbean Region CURRENCY EQUIVALENTS (September 1997) Currency Unit = Sucre (S/) Exchange Rate USS1.00 = S/4085.5 WEIGHTS AND MEASURES Metric System FISCAL YEAR January 1 to December 31 ABBREVIATIONS AND ACRONYMS AFPS Agricultural Farm Production Survey AS Ad hoc Survey ASC Agricultural Sample Census ASP Agricultural Sector Program (Interamerican Development Bank) ASRP Agricultural Sector Reorientation Project (United States Agency for International Development) DURS Data Users' Requirements Survey FISE Social Emergency Investment Fund FES Farm Expenditure Survey GIS Geographic Information System GOE Government of Ecuador ICR Implementation Completion Report IMPS Integrated Microcomputer Processing System (United States Bureau of the Census, BUCEN) INANIHI National Meteorology and Hydrology Institute (Instituto Nacional de Meteorologia e Hidrologia) IsEC National Statistics and Census Institute (Instituto Nacional de Estadisticasy Censos) IT Information Technology LAN Local Area Network LSMS Living Standard Measurement Survey MAG Ministry of Agriculture MTR Mid-Term Review PIS Planting Intention Survey PIU Project Implementation Unit SEAN National System of Agricultural Statistics (Sistema de Estadistica Agricola Nacional) SICA Agricultural Census and Information Service (Servicio de Informaci6ny Censo Agropecutario) SOE Statement of Expenditures SPIS Sector Policy and Investment Undersecretariat (Subsecretaria de Politicas e Inversi6n Sectorial) (MAG) TA Technical Assistance TOR Terms of Reference TS Technical Secretariat UPA Agricultural Production Unit (Unidad de Producci6n Agropecuaria) ECUADOR AGRICULTURAL CENSUS AND INFORMATION SYSTEM TECHNICAL ASSISTANCE PROJECT TECHNICAL ANNEX Table of Contents Page No. 1. DETAIL PROJECT DESCRIPTION ........... 1 BACKGROUND .1 Need for Good Analysis and Reliable Information .1 Rationale for Bank Involvement .2 Participatory Approach .3 Project Objectives .3 Project Components ..........................................:.3 2. PROJECT COST, ADMINISTRATION, AND BENEFITS .15 COST AND FINANCING .15 Cost.15 Financing .16 Financial Implications for the Government .16 Procurement .17 Disbursement .19 PROJECT ADMINISTRATION .21 Project Management .21 Project Inplementation .23 Accounting and Auditing .23 Monitoring and Supervision .24 PROJECT BENEFITS AND RISKS .25 Project Benefits .25 Project Risks .27 Environmental Category .27 3. AGREEMENTS AND RECOMMENDATIONS .28 Vice President: Mr. Shahid Javed Burki Director, Country Management Unit Mr. Andres Solimano Director, Sector Management Unit Ms. Maritta Koch-Weser Task Manager Mr. Surajit Goswami This report is based on the findings of two World Bank appraisal missions visiting Ecuador in April 1995 and August, 1997. The mission comprised Messrs. /Mmes. S. Goswami, M. Guadagni, D. Hoyle. Peer reviewers are Ms. K. Scott (PRDPH), and Mr. R. Kocharekar (ITSCS). Page No. ATTACHMENTS 1. - Data Collection Activities ................................,. ,. 29 2. - Implementing Institutions ............................... 32 3. - Data User R equirements Study ............................... . ,40 4. - Planned Meteorological Stations .44 5. - Technical Assistance and Consulting Services .45 6. - Project Costs Tables ........................ 49 7. - Disbursment Profile .63 8. - Monitoring and Evalution Indicators ........................ 64 9. - Project Implementation Schedule .69 TABLES 1. - Cost Comparison Among Recent Agricultural Censuses in the Region .10 2. - Project Costs Summary by Components .15 3. - Annual Estimated Inflation Rate (%) ........................ 15 4. - Financing Plan ., 16 5 - Procurement Methods .17 6. - Thresholds for Procurement Methods and Prior Review (US$) .19 7. - Estimated IBRD Disburseents .19 8. - Summary of Disbursement Schedule .20 9. - Number of Interviews .25 FIGURES 1. - Project Management Structure .22 3. - MAG Organizational Chart .33 4. - INEC Organizational Chart .38 MAP IBRD MAP No. 28022 ECUADOR AGRICULTURAL CENSUS AND INFORMATION SERVICE TA PROJECT TECHNICAL ANNEX 1. DETAILED PROJECT DESCRIPTION BACKGROUND 1.1 In 1996, the agricultural sector (comprising crops, livestock, forestry, and fisheries) contributed 17 percent of Ecuador's GDP, 47 percent of total exports and provided employment for 31 percent of the economically active population. Sector growth responded well to the major efforts of the eighties to reform the economy. The abandonment of import- substitution industrialization and the liberalization of the exchange rate help explain why agricultural GDP grew at 4.0 percent annually from 1982-93, up from only 2.5 percent p.a. from 1973-81. However in recent years growth has slowed. The average growth rate for 1993-1996 was 3.4 percent p a., ranging from -1.7 percent in 1992-93 to 3.9 percent in 1993- 94. The years of strong growth are associated with booms in banana and shrimp. Increasing domestic production problems and external market difficulties cloud the outlook for both. Sector growth is currently falling short of its potential. Productivity growth has remained low, and production increases are largely derived from an expansion of area under cultivation. The key to addressing this broad problem of unrealized sector growth lies in improving productivity. 1.2 Improvements in sector productivity require a sound policy environment. In this context, parallel to the Government's stabilization program, which commenced in 1992, a reform program was initiated in the agricultural sector. This has advanced satisfactorily: the Agricultural Development Law was passed, price controls on all agricultural products were eliminated, entrance to the OMC was approved, import restrictions on agricultural commodities were reduced and rationalized, and the Ministry of Agriculture was restructured and reduced in size. While these measures tend to provide the correct incentives for the adoption of productivity increasing technologies by the private agricultural sector, a widespread improvement in productivity requires the government provide key public goods. One of these vital public goods is information, upon which farmers, traders, processors, and financial agents, and the government itself can make decisions. This becomes particularly important as the Government moves away from its past broad programs of investments to more targeted interventions aimed at helping poor and indigenous people. Unfortunately, the information base for public policy and investment decision making in the agricultural sector in Ecuador is out-of-date, not disaggregated, and frequently inaccurate. For private decision- makers the situation, if anything, is even worse. Sound, basic information for establishing price expectations is practically nonexistent. 1.3 Need for Good Analysis and Reliable Information. While there has always been a need for reliable data on which to base decisions, this need is much stronger in today's global economy. In a system of open trade, economies become more vulnerable to external shocks from, say, an appreciation of the exchange rate or a sharp fall in commodity prices. Based on the experiences of other countries, such as Colombia and more recently Peru and Chile, Governments in newly opened economies can face enormous pressures, especially in the agricultural sector, to reinstate protection and backslide on reforms following shifts in the terms 2 of trade. Even though all sections of the agricultural community are not affected adversely, one needs to avoid the buildup of potential pressure that can lead to backtracking by initiating a program of highly targeted interventions, and implementing policies directed at the affected groups. This requires accurate pinpointing of the problem for a certain region and/or commodity and presupposes the existence of reliable disaggregated data. Data available in Ecuador are not up to this task. 1.4 Poverty alleviation interventions by Government also require such targeting. In spite of the substantial progress in macroeconomic and sector policies, underperformance of the economy in recent years has worsened the structural problems of rural poverty. Preliminary results from the recent poverty assessment mnission indicate that reduction in aggregate spending has involved cutbacks to the poor. Moreover, studies also show that the indigenous people continue to derive fewer benefits from govemment programs. Although some changes in the pattem of public spending have been introduced to protect the vulnerable poor, mainly in the from of matching grants such as through FISE, public funds have not been systematically directed at poverty and the needs of the indigenous people. One of the reasons behind inefficient targeting and formulation of public sector strategy is the lack of reliable information necessary for effective interventions. 1.5 The last Agricultural Census was conducted in 1974 and the data set no longer provides a sound basis for decision making. Currently, many public programs rely on small- surveys but the quality of all small-surveys, including LSMS, depends on the frames upon which their sampling is based. Existing frames render most of these surveys unreliable at best. Large-surveys and censuses are required to improve the quality of the frames so that subsequent small-samples can be representative of the "population"(the group of households, farms, or individuals from which samples are drawn for statistical measurement). To retain the efficiency of small surveys in their representation, even in a stable environment, information on the structure of the population has to be updated every five to ten years. As such, the Government is unable to plan targeted interventions or to develop policies to benefit selected group in society. As Ecuador's economy becomes more sophisticated, targeted interventions, as opposed to subsidies to large groups, will become more important. Finally, the weak data on rural areas adversely affects private sector decision making as well. The lack of reliable data on planting intentions and agro-climatic trends leads to wrong decisions and higher costs of operation than would be the case with improved information. RATIONALE FOR BANK INVOLVEMENT 1.6 The project would be the first Bank project to strengthen the rural information systems in Ecuador. Because of the Bank's long experience in helping developing countries in economic policy making, including agriculture and rural poverty alleviation in countries opening their economies, it is uniquely positioned to help Ecuador develop its capability. The Bank is particularly concerned about protectionist interests undoing reforms. Similarly, it is in the Bank's interest to target public interventions efficiently. The proposed project would provide the data, analyses, and the framework for further inquiry on agricultural policy issues and issues involving the disenfranchised rural poor. 1.7 The proposed project is also consistent with the 1996 Bank Poverty Report and the 1993 Bank Agricultural Sector Review. They recommended: (i) redesigning public programs to focus on the needs of the marginal population, particularly the rural poor, and indigenous peoples, and (ii) developing an information service to irnprove the public sector's strategy formulation, sector plan development, and investrnent planning and execution. 3 1.8 The private agricultural sector is embarking on a period of uncertainty. Trade liberalization and the reduction in government intervention in agricultural markets make the sector more vulnerable to conditions on the international and regional markets, fluctuations in the exchange rate, and trade policies. Private sector uncertainty is increased by a general lack of information on variables of interest to it. Information distribution is biased toward large producers and agroindustrialists. The project would significantly increase the dissemination of timely and accurate information targeted to the private sector. 1.9 Participatory Approach. The preparation effort used a " Data User's Requirement Study" which helped define the needs of the potential users of the data (see Attachment 3). During this study, the challenge was to help the participants--from both the public and private sectors-translate their business understanding into articulated information requirements. Direct interviews were used over questiomaires since they tend to be passed down to staff assistants. These interviews focused upon critical success factors: existing priority information, enhancements to existing information, and unmet requirements. PROJECT OBJECTIVES 1.10 The proposed technical assistance project aims to improve availability, consistency, validity, and timeliness of agricultural information to facilitate the decision-making process in both the public and private sectors. Information quality and accessibility would be improved through: (i) the standardization of collection and processing methodologies to allow comparability, cross-examination and verification; (ii) an efficient and user-friendly dissemination network, and, (iii) production of demand-driven data analysis. 1.11 Reliable and up-to-date information would provide a solid base for Government's policies by improving (i) policy analysis capacity; (ii) the formulation of sector strategies; (iii) programs implementation through a better planning, monitoring and evaluation system; and, (iv) the estimation of behavioral relationships in the agricultural sector. Inter-institutional coordination is also an important project objective. 1.12 Timely and accurate relevant information would develop the private sector by (i) promoting competition; (ii) reducing bias generated by powerful groups; (iii) lowering transaction costs; and, (iv) improving resource allocation PROJECT COMPONENTS 1.13 The project will provide technical and financial support to two governmental institutions- the Ministry of Agriculture (MAG) and the National Statistics and Census institute (INEC). The project will support the conceptualization, collection, processing, analysis and dissemination of agricultural and rural information through activities under five project components: (a) Agricultural Policy Process (MAG, US$3.2 million,14% of base costs). This component will: (i) strengthen sector policy analysis capacity; and, (ii) strengthen the budget analysis and investment monitoring and evaluation process at MAG. (b) Agricultural Information and Dissemination Service (MAG, US$3.0 million, 13% of base costs). This component will improve: (i) information 4 services on crops and livestock; (ii) market prices and news services of MAG, (iii) agroclimatic impact evaluations; and (iv) MAG Computer Center services. (c) Agricultural Sample Census (INEC, US$11.6 million, 50% of base costs). This component will support the design, preparation, and execution of the national ASC and strengthen INEC's data processing capacity. (d) Agricultural Farm Production Survey (INEC, US$1.6 million, 7% of base costs). This component will improve the national agricultural production survey methodologically, speed processing turn-around, conduct two production surveys per year to improve relevance for decision making, and execute two farm expenditure surveys during the life of the project. (e) Project Management (US$3.8 million, 16% of base costs). This component will design and implement the overall information service and establish and operate the project management and implementation units, responsible for coordination, planning, financial administration, monitoring, and evaluation. 1.14 The combined output of these separate components leads to a sector information service for policy analysis and decision making. The information requirements for policy analysis and decision making are largely determined from economic theory, country experience, and the Data-User's Requirements. The primary classes of data and information required are: * Dynamic Economic Variables. These include economic variables that can change in the very short-term. Prices are the main element, and include macroeconomic prices such as exchange and interest rates, and sector prices such as border prices, international prices, domestic prices at the farm, wholesale, processor, consumer levels, input prices. These are collected from secondary sources and by direct observation, processed and organized by the Price and Market News Service, under Component B. * Stock Variables. Changes in quantities are primary factors for explaining price changes These include macroeconomic variables such as intemational reserves, balance of payments, and monetary emission, and sector variables such as commodity production and stock levels, area planted and harvested, yields, commodity imports and exports in volume and value, fertilizer use, supply of credit, area under irrigation, livestock numbers, etc. Intemational and regional production and stocks of relevant commodities are also important. Changes in weather conditions are an important factor in explaining commodity production and yield changes. This data and information is collected from secondary sources and from surveys, processed and organized, under Components B and D. * Structural Variables. These variables change but slowly overtime and describe the characteristics of the production and marketing systems. They include such variables as average farm size, number of farms by farm size, technology levels by farm size, tenure characteristics, social and educational characteristics of farm families, number and capacity of processors, sources of rural income, marketing channels, income and expenditure pattems. This sort of data is provided by relatively large sample surveys or census. Much of this data and information will be supplied by the ASC, Component C of the project. 5 1.15 The above classes of information, well organized and timely, provide analysts and decision makers with the data required to describe and understand a problem, forecast alternative scenarios, and evaluate the impact of alternative interventions on target groups. Public and private decision-makers rarely use data; they use the analysis of data. Data is transformed into useful information by analysis. Thus, the project will strengthen the technical capacity of the analytical units in the MAG, under Component A, as an essential feature of an effective and useful information service. COMPONENT A: AGRICULTURAL POLICY PROCESS (US$3.24 million, 14 percent of base costs) 1.16 This component will finance equipment, technical assistance, training and incremental operating costs for three MAG directorates: (i) Policy Analysis, (ii) Intemal and Extemal Trade, and (iii) Planning, Investment and Budgeting. The component will strengthen the capacity of MAG to appraise and evaluate the impact of sector policies and to disseminate the results of these analyses. It will comprise the following two sub-components. SUB-COMPONENT: A1-Sectoral and Trade Policy IMPLEMENTING UNITS: SICA/MAG and Policy Undersecretary BASE COST: US$2.7 million 1.17 The sub-component will strengthen the capacity of the Policy Undersecretary to evaluate, analyze, and provide the public and private agricultural sectors with information relevant to the market situation and agricultural policies. The analyses and mformation will include (i) market situation and outlook, (ii) macroeconomic, including exchange rate policy, related to agriculture, (iii) sector, such as price and trade policy, and (iv) sub-sector and product-specific policies related to market efficiency. It will produce and disseminate various types of products, including situation and outlook, sector reviews, policy memoranda and market analyses. These reports and analytical documents will be distributed to a wide audience in the public and private sectors through publications, seminars, the press, and Internet. 1.18 This sub-component will be user oriented and will promote a dialogue between the public and private sectors. The Data User's Requirements Study (see Attachment 3) indicates that the private sector needs, in addition to data, the interpretative analysis of the same. Data must be accompanied by a descriptive analysis that helps decision-makers understand the impact of a policy or of market changes. Although the existing information system covers some of these requirements, it is incomplete. The chief technical limitation is the capacity of the team responsible for preparing policy memoranda and sector and sub-sector reviews. A higher level of economic reasoning and application of analytical techniques is required. The methodologies needed for policy memoranda include a policy analysis matrix, linear programming, and analysis of single and multiple markets. Specifically, it is important to understand the limitations of these techniques, to decide which is appropriate in each case, and interpret the results. The project will provide training and technical assistance to the staff of the Project to develop this capacity. 1.19 Similarly, dissemination of information will be significantly improved. Private institutions (such as associations of producers, agroindustrialists, agricultural centers and boards) will be used to distribute the reports among their members and a continuing and systematic series of seminars will be held with these institutions. In addition to being venues for providing the private sector with information and analysis, seminars also provide analysts with feedback from the private sector, allowing an improved dialog between analysts and clients. The demand for seminars, particularly by agricultural associations on the coast, on 6 topics related to the market oudook for products and trade liberalization, now outstrips the response capacity of MAG. 1.20 The sub-component requirements include: (i) 34 person months of short-tem tecmical assistance in economic trade policy, economic modeling and analysis, and extension economics; (ii) short-term training courses; (iii) incremental staff and salaries; (iv) upgraded 1T facilities, including the purchase of 30 micro-computers and network installation; (v) funding for seminars, publications, and information disseminaion to the private sector; (vi) incremental operating costs; and (vii) support to extemal MS degree training in agricultural economics. SUB-COMPONENT: Sector Public Investment IMPLEMENTATION UNITS SICA/MAG, Sector InvestmentlMAG Budget and Public Credit, Ministry of Finance BASE COST: US$0.53 million 1.21 The purposes of this sub-component are to provide the GOE with the information and analysis required to: (i) increase the capacity of MAG and the Finance Ministry to effecfively monitor and evaluate the performance of MAG investments in programs, projects, and services; (ii) link investment policy more closely to sector policies and priorities, (iii) target policy and investments to vulnerable groups that require public support, and (iv) make greater use of nongovenmnental agencies in agricultural and rura services. To attain these goals, the project will set up a small budget analysis unit with staff capable of conducting the required analysis. 1.22 The main products of this unit will be (i) annual analysis of the investment budget, monitored according to sub-sector, region, target group, and type of investment; (ii) anmual and semiannual analysis of MAG's budget (programming versus execution, region and beneficiary groups); (ii) periodic reports on the cost-effectiveness of programs and projects; and, (iv) periodic evaluations of the impact of programs and projects. 1.23 The sub-component requirements include: (i) 96 person months of long-term technical assistance (national); (iii) short-term training; (iv) upgrading of IT facilities and purchase of 4 microcomputers; and (v) assistance with incremental operating costs; and (vi) incremental salaries. COMPONENT B: AGRICULTURAL INFORMATION AND DISSEMINATION SERVICE (USS2.99 million, 13 percent of base costs) 1.24 This component will provide support for the collection, processing, and organtion of the basic agricultural statistics regarding crop and livestock production, area, yield, market prices, production costs and weather. Four divisions of the MAG's Agricultural Information Directorate are involved in the collection and processing of this information: (i) Agricultural Statistics; (ii) Price and Market News Service; (ini) Agroclimatic Impact Evaluation; and, (iv) Computer Center. The project will provide technical assistance, incremental staff and salaries, training, logistical support 1T up-grading, and incremental operating cost support. 7 SUB-COMPONENT: B 1: Agricultural Statistics IMPLEMENTING UNIT: SICA/MAG and Agicultural Infrnation Directorate BASE COST: US$0.66 million 1.25 The Project will support the Agricultural Stafistics Division (ASD) in the design, implementation, and maintenance of the sector database. The database will be composed largely from secondary sources: macroeconomic data from the Central Bank; agricultural production data from INEC; price and weadter data from other sections of the MAG, etc. The data and infonnation from the sector database will be diseminaed through vaious means, including Intemet, publications, and statistical buletins. 1.26 The ASD will organize and disseminate this information through periodic statistical buletins and reports. In addition, funding is provided for three specialized surveys for needs to be determined during project implementatiorL 1.27 The sub-component requirements include: (i) 36 person months of a long-term statistical advisor (national); (ii) 7 person months of short-term Technical Assistance; (iii) incremental staff and salaries; (iv) support for the operating costs of data collection, processing and dissemination; (v) upgrading of 1T facilities, including the purchase of 8 micro-computers; and, (vi) short-term training. SUB-COMPONENT: B2: Market Price and News Service IMPLEMENTING UNIT: SICA/MAG and Agricultural Information Directorate BASE COST: USS0.58 million 1.28 The Market Price and News Service will provide relevant and timely informafion services including the following: (i) summary reports of daily prices for a selected group of important products; (ii) summary of weekly and monthly process for a full range of products; and, (iii) a price consultation service that allows users to specify the markets and products in which they are interested. Price information will also be provided through the Intemret 1.29 To improve the quality and timing of the information provided by the Market Prices and News Service, the project will provide support in the following areas: * Supervision and training of field personnel to improve the quality of the data. * Standardization of methodologies and criteria for weights and measures of farm produce to improve comparability. * Collection and dissemination of non-price news that is relevant for understanding the market situation. For example, weather conditions, strikes and communicatons problems can affect the flow of produce to the market * Improved dissemination of information through the use of radio and mass media to reach small farmers. Radio is the most cost-effective dissemination method, particularly in remote and mountainous areas. * Upgrading of computer and communications equipment most of which has not been upgraded since 1987, particularly in the field offices. 8 1.30 The sub-component requirements include: (i) 6 person months of short-term twhnical assnce in market news services; (ii) 24 person morns of long-term national tecical sstace; (ii) upgrading the 1T system and isaing a network to link headquarters and fidd offices and purchase of 10 computers; (iv) procurmet of 1 vehicle for field work and supernsin; and, (v) assistance with incremenal costs of operation, supervision and dissemnmation SUB-COMNPONENT: B3: Agroclimatic Impact Evaluation IMPLEMENTING UNfT: Agroclimatic impact Evaluation Division BASE COST: US$1.37 million 1.31 This division receives weather data, principally precipitation and temperature, from the National Meteorology and Hydrology Institute (INAMI, and organizes and analyzes the data in conjunction with crop phenology to determine the likely impact of weather anomalies and variability on crop production. Because of the relatively low use of modern production inputs and the small area under irrigation, weather and rainfall are primary determinants of crop yields. The project will provide support to improve the collection, processing, analysis and dissemination of this information. Specifically the project will: * Analyze, plan, and design the expansion and upgrading of the network of meteorological stations in a cost-effective manner to increase geographical coverage, accuracy and tifeliness. In a phased manner, up to 30 additional agro- meteorological stations may be brought into the network. Initial installations would take place in pnority agricultural areas, and expansion will depend upon the evaluation of the effectiveness of the new system and the demonstrated capacity of INAMH to maintain and operate the installations. * Evaluate the purchase of a new satellite receiver system, which will permit the transmission of data automatically collected by the meteorological stations through the GOES-8 satellite. * Data elaboration with modem technologies, such as thematic maps. * Implementation of an early warning service on climatic phenomena, such as frosts, floods, or pests. * Monitoring and evaluation of information related to climatic anomalies, such as droughts and El Ninlo. * Timely dissemination of results that are relevant to users' requirements. 1.32 The sub-component requirements include: (i) 8 person months of short-term technical assistance in ago-meteorology; (ii) 36 person months of long-term technical assistance (national); (iii) 4 short-term training courses in agro-meteorology; (iv) installation of up to additional 35 automatic meteorological stations and a satellite antenna; and, (v) assistance with incremental operating costs. 9 . SUB-COMPONENT: B4: Computer Center IMLEENTING UNITS: SICA/MAG and Agricultural nformation Directorate BASE COST: USSO.38 million 1.33 The computer center will provide tecmical asistnce, traiing, data processing systems development and maintenance and repair services. Presenty, the lack of appropriae equipment and technical capacty impede the effective accomplishment of these sevices. lhe project uill help the Computer Center to improve the following services: * Mainace and repair. The division will maintain a reserve of the basic parts th are needed to reduce equipment downtime. * Training for computer users. A small and adequately equipped training center will offer courses in standard software packages such as Windows, Excel, Word, graphical packages, databases, network, and other special applications. Advanced courses will also become available. * Technical assistance for users. Direct support for all PC users in solving specific hardware and software problems is a key factor to help MAG staff perform their functions. * Systems development. The Computer Center has programmers able to devlop and install specific systems. The project will provide technical assistance to update the Center's capability to respond to the new demands that will arise with the new equipment, software, and particularly with networks. * Publications production. This service will graphically format and edit reports and publications. By doing so, the technical staff of other divisions wiU be discharged from these responsibilities, allowing them to dedicate more attention to the technical detail of their tasks. 1.34 For technological modernization, the installation of Intemet and Intranet is paramount Its justifications include lowered costs due to: (i) shared peripheral equipment; (ii) shared software and reduction of license requirements and costs; and, (iii) an efficient multi-user system for transferring ffles and information sharing. The project will provide equipment and haning to install and operate this technology. 1.35 The sub-component requirements include: (i) 3 person/months of short-term technical assstance in information admiation tion and management; (ii) 8 short-term training courses on infomation management, survey processing, and information services; (ini) purchase of 13 new computers, network facilities, desktop publishing facilities and specialized software; and, (iv) assistance with operating costs. 10 COMPONENT C: AGRICULTURAL SAMPLE CENSUS (US$11.6 million, 50 percent of base costs) 1.36 This component will provide technical and financial support for the Agricultural Sample Census in all its stages, from design and preparation, through implementation and data processing, to result dissemination. The component is divided into two sub-components: (CI) Agricultural Sample Census, which covers preparation, implementation and result dissemination and (C2) Data Processing, to strengthen and modernize the data processing capabilities of INEC's computer center. TABLE 1. COST COMPARISON AMONG RECENT AGRICULTURAL CENSUSES IN THE REGION TYPE OF INTERVIEWS TOTAL COST PER COUNTRY YEAR CENSUS (FARMS) COST (US$) INTERVIEW _ _ _ _ _ _ _ _ _ _ _ _ _ _ == _ _ U SS USA 1990 Mail Sample 2,100,000 63,000 30 ECUADOR 1999 Area Sample 250,000 10,660 43 Complete MEXICO 1991 Enumeration 4,491,295 204,371 46 PUERTO RICO 1987 Complete __________________ ___=====_L__ Enumeration 18,745 1,387 74 PUERTO RICO 1991 I Sample 1 2,550 479 188 SUB-COMPONENT Cl-Agricultural Sample Census IMPLEMENTING UNIT: Economic Statistics Directorate of INEC BASE COST: US$10.66 million 1.37 The purpose of this sub-component is to support the collection of structural data on Ecuadorian agriculture. These data include (i) production systems; (ii) on-farm resource use (land, labor, capital, technology, and infrastructure), (iii) land tenancy; and, (iv) socio-economic characteristics of the farm household. 1.38 The major preparation activity under this component is updating and completing the Area Sampling Frame for the whole country. Satellite imagery will be used to update areas of the country for which aerial photography is not available or not current, particularly the eastern lowlands. Aerial photographs will be required for selected areas to complement the satellite image. For cities and towns, cartographic information from the recent population and housing census will be used to locate segments in these strata. Moreover, the use of a multiple sampling frame that takes into consideration lists of producers will provide adequate coverage of special products and/or producers. 1.39 The sample census will compile information from approximately 250,000 questionnaires administered throughout the country, out of a total of approximately 897,000 farms or Agricultural Production Units (UPAs) in Ecuador. The sample size has been designed to optirnize data significance and mmimize costs by balancing sampling and non- sampling error. 11 1.40 To reduce sampling errors, the information already available will be used to stratify the sample. Accordingly, the sampling methodology will be based on a multiple sampling frame. This methodology is a combination of the area sampling frame (where the population is grouped in geographical units or strata) with a list of population (where the grouping is based on different criteria, such as farm area, or type of land ownership). The use of the lists of population is necessary when the sampling errors with the area frame are too large. This is the case, for example, when one individual accounts for a large percentage of the total population, or when the surveyed product is specialized, such as flowers, mangos, etc. The list of population will be kept as short as possible to be manageable. The frame will be designed so that it could also be used for other surveys. In fact, an important project objective is to unify the methodologies used in all agricultural surveys. 1.41 The main results expected from the sub-component are: (i) an updated and complete area sampling frame to be used for all agricultural surveys; (ii) data on agricultural production, practices and farm structure, desegregated at canton level; (iii) documentation on surveying methodology and execution; (iv) publication and dissemination of the results; (v) wide availability of data series in electronic formats; (vi) seminars for policy analysts and other data users to explain how to use the data sets; and, (vii) seminars for the general public and farmers. 1.42 The project will provide technical assistance to INEC in the following areas: (i) updating the sampling frame and designing and selecting the sample; (ii) design the questionnaire and tabulation formats; (iii) pilot test of questionnaires, field procedures and data entry process; (iv) data collection; and, (v) dissemination of results through publication of reports as well as through electronic media. The technical assistance requirements in data processing (C2) and for AFPS (D) are included under the Census Component because of the interrelationships among the components. 1.43 The sub-component requirements include: (i) 42 person months of short-term technical assistance in survey planning and management, mathematical statistics, survey statistics, and systems analysis and data processing; (ii) 12 short-term training courses in survey design, sampling, and survey statistics; (iii) incremental staff and salaries; (iv) 3 5 vehicles; (v) 45 micro computers; (vi) service contracts to procure temporary cartographers for updating maps and area frame; (vii) service contracts to procure interviewers, enumerators, and transport to the field (car rental); and, (viii) logistical support in the field and other operating costs. 12 SUB-COMPONENT: C2- Data Processing IMPLEMENTING UNIT: Computer Division (INEC) BASE COST: US$0.920 million 1.44 Processing the information collected from the Agricultural Sample Census will require substantial effort from INEC. Presently, INEC's processing capability is weak. This sub- component will boost INEC's processing capacity, to the benefit of the entire institution, not just for the project activities. The project will also support the efforts underway to decentralize INEC, particularly in the data processing area. 1.45 The project will significantly improve the operations of INEC's data processing unit to provide the following services: (i) data processing,; (ii) training and technical assistance for computer users; (iii) systems development for survey processing; (iv) maintenance and repair; (v) information technology monitoring; and, (vi) publications production. The main characteristics of this sub-component are similar to those described for the support of MAG's computer center. To avoid the high employee turnover due to the attractive salaries paid by the private sector to computer technicians, young professionals fresh from universities and technical schools will be hired. 1.46 The sub-component requirements include: (i) 30 computers and software; (ii) equipment for the installation of a network; (iii) 6 short-term training courses; (iv) assistance with operating costs,; and, (v) incremental salaries. COMPONENT D: AGRICULTURAL FARM PRODUCTION SURVEY (AFPS) (US$1.6 million, 7 percent of base costs) Implementing Unit: INEC 1.47 This component will provide technical and financial support to incorporate the results of the Agricultural Sample Census in the area frame of the Agricultural Farm Production Survey (AFPS), which is carried out annually by MEC. The AFPS provides estimates of production for a wide array of agncultural products, including livestock. INEC has been implementing this survey since 1981. Approximately 70,000 UPAs are surveyed each year between September and November. The results, which are available the following March, estimate national production, yields and area for 33 crop and livestock products during the previous year. 1.48 The Agricultural Farm Production Survey (AFPS) is particularly important for the MAG and the agricultural sector, as the survey provides the only objective annual data on crop production, area and yields. However, its usefulness is significantly limited because the results only become available eight months after the major winter harvest. In recent years the MAG has conducted a survey of Coastal agricultural production in the July-August period, immediately following the harvest, to estimate the winter harvest of principal commodities (rice, corn, soybeans, coffee, cacao, and banana), however this survey has suffered from major difficulties due to the MAG's human resource constraints for survey work and supervision. Therefore, under the project, NEC will conduct a small Coastal Production survey each July- August during the project. 13 1.49 A recent evaluation of the AFPS survey has identified the following additional shortcomings: * Incomplete sampling frame. The frame in use was created in 1981. Since its creation, the agricultural frontier has expanded significantly around roads and urban areas. Moreover, the sampling frame methodology is of limited use for specialized products such as flowers, mangos, etc. Additionally there has been inadequate sample rotation. * Excessively prolonged process. The 8-9 weeks presently used for data collection, plus the 10-11 weeks for data processing, are excessive. * Insufficient use of sampling frame. The construction and maintenance of the frame represents a significant investment, yet it is used for but one survey per year and for only one class of data, agricultural production data. 1.50 The project will address these limitations by providing technical assistance and financial support to obtain: * An improved sampling frame that will incorporate new areas and specialized crops, using the updated area sampling frame that will be created in the Agricultural Sample Census component. * More timely data. The time elapsed for fieldwork and processing will be reduced through improved survey design and stratification and through the improvement of data processing systems (described in sub-component C2). * Improved utilization of the sampling frame. In addition to improvements in the AFPS, the AFPS unit in INEC will design and execute an annual survey of Coastal production following the winter harvest, based upon a sub-sample of the AFPS sample and will design and execute every two years a survey to determine farm expenditures and costs of production. 1.51 The sub-component requirements include: (i) 8 person months of short-term technical assistance in mathematical statistics, sampling, and area frame construction (included under the Census component); (ii) service contracts to construct the frame, including satellite imagery, aerial photography, and data collection; and, (iii) 4 short courses in statistical sampling and survey design. 14 COMPONENT E: PROJECT MANAGEMENT (US$3.8 million, 16 percent of base costs) Implementing Units: Technical Secretariat and INEC Implementation Unit 1.52 The purpose of this component is to establish the management structures responsible for the direction, coordination, planiing, financial administration, and monitoring and evaluation of the project (see next chapter on Project Management). A Technical Secretariat, headed by a Director, International Technical Advisor and a small managerial and financial staff will be responsible for overall project management and guidance, including direct management and administration of the activities in the MAG. A small Implementation Unit in INEC will administer implementation of the INEC components, under the direction of the Director of Economic Studies/Director of Census. In addition, this component will develop managerial slills within the government essential for the implementation of any kind of activity; and further develop the inter-institutional collaboration between MAG and INEC. 1.53 The component requirements include: (i) 48 person months of a Project Director, managerial, administrative and financial staff of the Technical Secretariat and the INEC Implementation Unit; (ii) 48 person months of an Intemational Technical Advisor in agricultural economics, statistics and project management assigned to the Technical Secretariat; (iii) 4 vehicles; (iv) funds for monitoring, evaluation, and audits; and, (v) support for operating costs. The Technical Secretariat will be funded entirely by Loan funds. 15 2. PROJECT COST, ADMINISTRATION AND BENEFITS COST AND FINANCING Cost 2.1 The total cost of the project is estimated at US$25.3 million equivalent, of which about 31 percent represents foreign exchange costs. Duties and taxes amount to US$765,000. The breakdown of costs by component is shown in Table 2. Physical and price contingencies (on the basis of inflation showed in Table 3 below) are estimated to be US$2.1 million. Project costs are estimated at May 1997 prices and include a Project Preparation Facility (PPF) advance of US$750,000, which has been signed. Detailed costs tables are presented in Attachment 6. Table 2 - Project Costs Summary by Components (US$) % % Total. Foreign Base Local Foreign Total Exchange Costs Agricultural Policy Process Sectoral Policy 1,525,200 1,188,200 2,713,400 44 12 Sectoral Public Investments 231,440 299,360 530,800 56 2 Subtotal Agricultural Policy Process 1,756,640 1,487,560 3,244,200 46 14 Agr. lnf. & Dissemination Service Agricultural Information Service 559,600 98,400 658,000 15 3 Market Price & News 340,200 240,000 580,200 41 2 Agroclimatic Evaluation 562,000 808,800 1,370,800 59 6 Computer Center 212,720 167,680 380,400 44 2 Subtotal Agr. Inf. & Dissemination Service 1,674,520 1,314,880 2,989,400 44 13 Agricultural Sample Census (ASC) Agricultural Sample Census (ASC) 7.546,980 3,117,920 10,664,900 29 46 ASC Data Processing 519,360 400,840 920,200 44 4 Subtotal Agricultural Sample Census (ASC) 8,066,340 3,518,760 11,585,100 30 50 National System of Agricultural Statistics (SEAN) Agric. Farm Production Survey (AFPS) 1,277,380 319,220 1,596,600 20 7 Subtotal National System of Agricultural Statistics (SEAN) 1,277,380 319,220 1,596,600 20 7 Project Administration Technical Secretariat 2,040,800 1,008,000 3,048,800 33 13 INEC PIU 696,000 - 696,000 - 3 MAG PIU 84,000 . 84,000 - - Subtotal Project Administration 2,820,800 1,008,000 3,828,800 26 16 Total BASELINE COSTS 15,595,680 7,648,420 23,244,100 33 100 Physical Contingencies 56,580 84,870 141,450 60 1 Price Contingencies 1,739,448 209,904 1,949,352 11 8 Total PROJECT COSTS 17,391,708 7,943,194 25,334,902 31 109 Table 3 - Annual Estimated Inflation Rate (%) 1998 1999 2000 2001 Local 27.3 24.3 23.1 22.1 Foreign 2.5 2.8 2.6 2.5 Exchange rate US$1 = Sucre 5,372 6,436 7,688 9,122 * ~~~~~~~~~16 Fiacing 2.2 A Bank loan of USS20.0 million is proposed to finm 79 percent of project costs (see Table 4). The proposed LiBOR based USS single-currency loan will be provided to the Government for a term of 20 years, including 5 years of gace. Contribution by the Govment will amount to USS5.3 million or 21 pecent of project costs. Table 4 - Financing Plan (USS '000) The Government The World Bulk Total Amount % Amount % Anmont 1. Foreign 675 85 7,267 91.5 7.943 31.4 II. Local (E-xd. Taxes) 3.888 23.4 12,737 76.6 16.6Z6 65.6 111. Taxes 765 100.0 - - 765 3o otml Project 5,329 21.0 20.005 79.0 25,334 100.0 FMnancial Implications for the Government 2.3 Recurrent Costs. During implementation the Government will contribute US$5.3 million of which US$18 million are salaries of permanent state employees peforming project related activities. US$0.6 million will be covered through recuperatio of income and sales taxes. At completimo, the project is expected to geneate incremental recufrent costs totling approximately US$75,000 for INEC and US$50,000 for MAG per year. 17 Procurement 2.4 The Bank loan will finamc procurement of consulting services, vehidcs and equpment, trazing, servce conacts, civil works, and incremental recurt costs. The procuremen methods for dierent prcument accoumts are summized in Table 5 and discussed below. Table 5 - Procurement Methods (Amounts in parenthesis are Bank financed) (USS '000) ICB NCB Other NBF Total Chxil Work 23 23 (20) (20) Eaulumean 700 700 (600) (600) Vehilesz 1,670 87 1,757 (1,513) (87) (1,800) Service Contracts 4,878 3,533 8,411 (4,000) (3,500) (7,500) Consulnts= Technical Assistance 5,197 5,197 (4,800) (4,800) Training 907 907 (500) (500) Mlise nnous Salaries 2,015 2,015 Incr. Recurrent Costs 4,212 4,212 (2,900) (2.900) PPF 850 850 (850) (850) Unallocated 1,263 1.283 (1,230) (1,230) Total 1,670 4,878 16,772 2,015 25,335 (1,513) (4,000) (14,487) (20,000) 2.5 All procureme xcept salaries and incremental rcurrmnt costs, will follow proceduressatisfacoiy to tho Bank MAG and INEC, both public institutions, will implemet and be held rep ble for dteir respective procurements. Erienced consultants wil be hired under the project t support the instti in the implementatim of tee assiments. 2.6 Consulig Services (US$6.1 million). Consulting services will be procured to provide tedhmical assstance and kaiins tD MAO and INEC. Training consists of workshops, stud tours, and (degree) courses, induding th cost of trainers' fees and trainees' scholarships and per diems, trainng facilites rentals, and matenals required for traimng acvites. The institios will follow Bank's gdelines to recruit private consulting firms, oher institutions, mdividual consultants and specialists. Consultng services would be procured in accorde 18 with the 1997 Bank Guidelines for the Use of Consultants. Moreover, QCBS would be used in all cases except where individual consultants would provide the type of services indicated in Section 5.1 of the above Guidelines, including work on surveys and post-survey work. During negotiations, it was agreed that MAG and INEC will use standard Letters of Invitation and Contracts for simple assignments and the Bank's standard form of Contract for complex time- based assignments. 2.7 Service Contracts (US$8.4 million). Service contracts will be used to procure temporary workers for implementing the surveys. These services will be procured through NCB when a firm or an organization can supply them. For instance, the filling of questionnaires for a certain area could be contracted to a private firm or NGO that will train and supervise temporary interviewers. In other cases, INEC and MAG will directly contract, train and supervise the temporary interviewers. The services of survey work and post-survey work in Components C and D would be procured in accordance with the 1996 Bank Guidelines for Procurement of Goods and Works. 2.8 Equipment (US$0.7 mnillion). Procurement procedures would be applied according to the following thresholds: (i) contracts costing less than US$50,000 (aggregate US$500,000): local shopping through direct invitation of at least three suppliers; and (i) contracts costing above US$50,000 (aggregate US$3,500,000): national competitive bidding (NCB). NCB procedures would use the Bank's standard bidding documents, modified as necessary to meet project requirements. 2.9 Vehicles (US$1.7 million). ICB will be normally used for the procurement of this category. In most cases, procurement will be grouped in packages costing above US$250,000. Only during the start up phase will the project be allowed to purchase through national shopping of a maximum of 5 vehicles for a total value of US$114,000 or less. 2.10 Civil Works (US$23,000). Only small works (all estimated to be below US$30,000 per contract) are expected to be financed under lump sum contracts awarded on the basis of quotations from at least three qualified domestic contractors. 2.11 Reviewing Procedures. Procedures, documents, procurement evaluation, and award of contracts are subject to prior review by the Bank according to the following thresholds: (i) all procurement through ICB; (ii) NCB for contracts costing above US$50,000; (iii) procurement of consulting firms for contracts costing above US$100,000 (above US$200,000 would also require an additional review of Evaluation Report); and, (iv) procurement of individual consultants for contracts costing above US$25,000. Total prior review by the Bank will cover at least 80 percent of procurement. The terms of reference for the auditing services will require the auditors to certify that procurements have been made using bid documents agreed upon with the Bank, and that the documents submitted to the Bank for prior review are representative. Moreover, the Bank will review local procurements and tendering procedures on the basis of an ex post sample. If it is found that the procedures agreed upon have not been followed, the Bank will not finance the purchase in question and will cancel the amount from the loan. 19 Table 6: Thresholds for Procurement Methods and Prior Review (US$) Expenditure Contract Value Procurement Contracts Subject to Category (Threshold) Method Prior Review 1. Works 30,000 and less Three quotations First two contracts a/ 2. Goods and Equipment Vehicles b/ ICB All 50,000 and less National Shopping First two contracts over 50,000 NCB All 3. Consulting Services Selection according to '97 Guidelines - Firms/NGOs/Universities 100,000 and less TORs only 100,001 to All 200,000 over 200,000 Additional Review of Evaluation Report - Individual 25,000 and less TORs only over 25,000 All a/ No works above USS30,000 is expected to be financed under the loan. hI- During the starting phase national shopping for a max of 5 vehicles for a total value of US$I 14,000 will be allowed. Disbursement 2.12 The loan of US$20.0 million is expected to be disbursed over a period of four years, beginning the first quarter of CY 1998 through the end of the first quarter of CY2002. The project completion data will be March 31, 2002 and the closing date will be September 30, 2002. The disbursement profile presented below (and in attachment 7) is consistent with the Bank's standard disbursement profile for technical assistance projects. TABLE 7. ESTIMATED IBRD DISBURSEMENTS (US$ MILLION) Calendar Year 1998 1999 2000 2001 2002 Disbursements 2.7 4.1 3.4 6.4 3.4 Cumulative 2.7 6.8 10.2 16.6 20.0 20 2.13 The loan will cover 100 percent-- except duties and taxes-of the following costs: technical assistance, vehicles and equipment, training, and service contracts. The loan will contribute to finance incremental recurrent costs such as incremental salaies and incremental operation and maintenance costs which would progressively decrease during project implementation. Table 8 - Summary of Disbursements Schedule Category Amount Allocated M1RD Financed (US$'000) (%) Foreign Local I Cons. Services & Training 5,300 100 85 2 Vehicles 1,570 100 85 3 Equipment 630 100 85 4 Service Contracts 7,500 100 85 5 Civil Works 20 90 90 6 Increm. Recurrent Cost 2,900 80, 60, 60, 20* 80, 60,60, 20* 7 Refumding of PPF 850 8 Unallocated 1,230 TOTAL 20,000 * Percentage declining during the four years of implementation 2.14 Special Account. A Special Account (SA) in US dollars will be opened at a qualified commercial bank. The SA will have one sub-account, for INEC. The total initial deposit will be US$1.5 million, corresponding to about four months of average disbursement. The Technical Secretariat (as part of MAG) will prepare and submit requests for withdrawals on account of eligible expenditures for the Borrower. The TS Director will be responsible for preparing replenishment applications. 2.15 Statement of Expenditure. Withdrawal applications will normally be supported by full documentation. However, all expenditures for a contract value below the prior review, will be made on the basis of Statement of Expenditures (SOE). The related supporting documents will be maintained by the TS and will be available for Bank staff and auditors review. All other expenditures would require full documentation. 2.16 Retroactive Financing. Reimbursement of up to US$1.5 million-less than eight percent of loan amount-will be permitted for eligible expenditures and that follow Bank procedures for procurement, processing and clearance. The period to be covered under retroactive financing starts on September 1, 1997. If the Loan Agreement is signed after September 1, 1998, the initial date for eligibility of expenditures for retroactive financing will be modified so that the period covered by retroactive financing will be no more than 12 months before date of loan signing. Retroactive financing is recommended to ensure the technical assistance necessary for those activities already undertaken by the implementing agencies. 21 PROJECT ADMINISTRATION Project Management 2.17 The Project will be implemented by two public sector institutions, the Policy and Sector Investment Under-Secretariat of the Ministry of Agriculture and the National Statistics and Census Institute. While MAG is responsible for agricultural policy, INEC is in charge of the national statistics system (Ley de Estadistica No. 323, Mayo 7, 1976). In Attachment 2 there is a comprehensive description of the two implementing institutions. 2.18 To ensure collaboration between the two institutions, the project management structure (see Figure 1) will be composed of the following: a Technical Secretariat (TS), a Consultative Council, and a Project Implementation Unit (PIU) in INEC. The Technical Secretariat, located in the MAG, will also manage the implementation of the MAG components. A detailed agreement between the Technical Secretariat and INEC describing project management functions and responsibilities under the PPF has been signed. The agreement defines (i) functions, responsibilities, and organization of the INEC/PIU; (ii) procurement responsibilities for consultants, goods, and services; (iii) responsibilities for monitoring; (iv) accounting and disbursement responsibilities; and, (v) auditing arrangements. The signing of a similar agreement between the TS and the INEC describing project management functions and responsibilities under the Loan Agreement would be a condition of effectiveness of Components C and D. 2.19 The Consultative Council will be composed of the Minister of Agriculture, the Director General of INEC, a representative from the Ministry of Finance, and representatives from the private agricultural sector. The Council must approve any changes in the Directorship of the Technical Secretariat that may be requested by Minister of Agriculture, as well as review project annual plans and strategies. 2.20 The Technical Secretariat will be responsible for overall project management, including: (i) establishment of planning, monitoring, evaluation, and auditing activities; (ii) establishment of project strategies and implementation guidelines; (iii) facilitating coordination between project institutions; (iv) contracting extemal technical assistance and offshore procurement of goods in accordance with Bank guidelines; (v) establishment of administrative and financial systems and procedures; (vi) management and administration of the MAG components; (vii) management and technical support to the institutions; (viii) documentation and reporting to the Consultative Council and to the World Bank regarding project status; and (ix) project accounting, disbursements, and reporting to the World Bank. The Technical Secretariat has been established and the TS director has taken office. 2.21 The INEC Project Implementation Unit (INEC/PIU) will be responsible for the implementation of Components C and D of the project, including: (i) administration and accounting of local expenditures and local procurement; (ii) planning, monitoring, and supervising the implementation of Components C and D; (iii) reporting technical and financial documentation to INEC management and to the Technical Secretariat; (iv) local procurement of consultants, goods, and services in accordance with Bank guidelines and TS instructions; and (v) internal auditing. Establishment of the INEC/PIU is a condition of effectiveness. 22 2.22 The project components are tailored to the existing institutional structure (see Figure 1). By doing so, responsibilities for implementation of individual components are clearly demarcated among the existing institutional units. Figure 1. Project Management Structure Conaultative Council M.n-st=v of T e hm. _Techr,ical. Nat.ional Statistl Cs [ t.wri^ - -e JSecr-eta=iat & Census Tns-tituze Yanagemer.t & Financial :NEC/SICA ________________ ~ ~ ~ zncleme n a _ o I . =ion Ur,_. I~ ~~ _.~----~ I tc nor, 4-. c _______________~ ~ ~ ~ Sz5Hies_ . _| icu -:Ural L |g Ce-.s s & .g _ _cesI& J Sa tistcs A :g rocl -L.....at t C Dat a ?rocess-ing Ev-al u_tion._ Cornnuter C Cene I 23 Project Implementation 2.23 Implementation Plan. An implementation plan and schedule have been jointly prepared during appraisal (see Attachment 8 and Attachment 9), and was agreed upon during negotiations. During negotiations it was also agreed that TS and INEC-PIU will annually present a detailed implementation schedule for the following year for Bank review. The detailed implementation schedule of the first year (with particular care on ASC preparation), has already been review during appraisal. 2.24 Operations Manual. The TS will prepare a detailed project Operations Manual. This manual will contain: (i) internal procedures for procurement of civil works, goods, services, and for recruitment of consultants; (ii) terms of reference for the consultants, sample consulting contracts, and samnple bidding documents; (iii) disbursement procedures. The Bank will review the manual. A draft Operations Manual was prepared before negotiations and the adoption of the agreed manual will be a condition of project effectiveness. 2.25 Agricultural Sample Census. The ambitious plan to implement this activity in 1998 requires a special implementation effort from INEC. The PPF is necessary to further proceed in the preparation of the ASC and to have access to the required technical assistance. Therefore, the preparation and submission to the Bank of the terms of reference estimated budget, and draft contract for contracting Technical Assistance is a condition of effectiveness. Accounting and Auditing 2.26 The Technical Secretariat and INEC/PIU will establish and maintain separate project accounts to record all project transactions from the commencement of project execution. Each institution will be responsible for establishing the accounts. The TS will consolidate all project accounts. Such accounts shall be maintained in accordance with internationally and locally recognized accounting principles and practices satisfactory to the Bank. The accounting system will be divided by sub-component, expenditure category, disbursement account, implementing institution, and will consolidate these accounts to prepare financial reports. The supporting documentation will be kept in the INEC/PIU and TS and will be available at any time for review by the Government, Bank Missions, and/or independent auditors. 2.27 The TS will ensure that the INEC/PIU uses standard operating, administrative and accounting procedures (set out in the Operations Manual) on: accounting, accounting plan, budgeting, administrative and financial reports. The TS will provide-within three months after the close of the fiscal year-annual financial statements to reflect the financial performance of the project. An independent auditor satisfactory to the Bank will be competitively selected by the TS and hired to provide an opinion on such statements. The auditor's report will be provided within four months of the close of the fiscal year and will include a statement on the adequacy of the accounting system and intemal controls, the reliability of financial statements and SOEs as a basis for loan disbursements. The auditing and accounting arrangements was agreed upon during negotiations. 24 Monitoring and Supervision 2.28 Project implementation will be monitored by the TS. The Government and the Bank will monitor project progress during joint supervision missions. A Mid-Term Review and an Implementation Completion Review will be held at appropriate times during the life of the project. Project monitoring and supervision arrangements was agreed upon during negotiations. 2.29 Monitoring. The TS will provide semester reports to the Minister of Agriculture, the Director of INEC, and the Bank. The reports will contain information on progress, collection, processing, analysis, and distribution of information and an evaluation of the effects on decision-makers. The semester reports will be furnished to the Bank no later than two months after the completion of each semester. The key monitoring indicators are detailed in Attachment 8 and described in the Operations Manual. 2.30 Regular Supervision. Twice a year, the Bank and the Government will organize joint supervision missions. Before each mission, the Government and the Bank will agree on the major substantive issues to be dealt with. These missions will always include an evaluation of project progress based on the monitoring indicators, compliance with legal covenants, and procurement and financial management supervision. At the end of each mission, the Government and the Bank will sign an Aide Memoir that will contain the major agreements reached during the mission. 2.31 Mid-Term Review (MTR). Two years after the effectiveness date the Government and the Bank will carry out a Mid-Term Review. Three months before this review the Government and the Bank will agree upon the detailed terms of reference and staffing of the MTR team. In particular, the MTR will evaluate: (i) the quality of surveys carried-out; (ii) use of data and information by the private sector; (iii) institutional strengthening and financing by the Government of MAG and INEC operating costs; and, (iv) procurement, disbursement and financial aspects. The Mid-Term Review arrangements was agreed upon during negotiations. 2.32 Implementation Completion Report (ICR). Within six months after project completion, the Government and the Bank will carry out a joint project completion review and produce an Implementation Report. A team composed of project staff, Bank-representatives and independent specialists will carry out this review. 25 PROJECT BENEFITS AND RISKS Project Benefits 2.33 Measurable benefits/outputs would be in the form of improvements in rural data consistency, validity, timeliness, and availability. This would encompass: * Increase in data collection activities. The project will finance 11 data collection activities for a total of 626 thousand questionnaires, including one Agricultural Sample Census (ASC), four Planting Intention Surveys (PIS), three annual Agricultural Farm Production Surveys (AFPS), one Farm Expenditure Survey (FES), and three Ad Hoc Surveys. * Reduced elapsed time for processing and dissemination. For example, the 1974 Agricultural Census Results were first available three years after the data was collected. For the Agricultural Sample Census, data processing and publication is expected to take only eight months. For the AFPS, the time needed for processing data will fall from 11 -.13 weeks to 8 weeks (see Attachment 8), - Increased quality, number, circulation of statistical abstracts, descriptive and analytic reports, bulletins, and studies produced. Utilization of local languages, user-friendly publications and data. - Implementation of a series of seminars and media broadcasts. The project will support 8 national seminars to present the key findings of the surveys and 18 regional seminars to present the results of the sample census. Table 9. Number of Interviews Surve 1998 1999 2000 2001 TOTAL Planting Int. & Winter Harvest 18 18 18 18 76 Farm Expenditures 18 36 Ad Hoc 18 18 18 54 Annual Prod. Survey 70 70 70 210 Census 250 250 TOTAL 106 286 124 106 626 2.34 The benefits would come not only from the activities financed under the project, such as the Agricultural Sample Census (ASC), but also from improvements in the quality of other small-sample surveys, such as the LSMS, whose sampling frames are based on the ASC. (In the recent past, the results from such small-sample surveys were questionable since the basic sampling frame was based on dated information, and, consequently, the samples were unrepresentative.) 2.35 The improvement in rural data consistency, validity, timeliness, and availability is expected to cause a rnore sound decision-making process in both the public and private sector. The project will improve the efficiency of both MAG and INEC. Both institutions will receive 26 technical assistance and training in data collection, processing, analysis and dissemination. Through improved access to quality information, better public policies can be designed leading to improved rural productivity and hence to higher overall growth. Public sector decision making and the formulation of sector policies would benefit from: (i) a clear description and understanding of a problem situation; (ii) projections of alternative scenarios; and (iii) estimates of responses of consumers and producers to interventions and changes in external parameters. Furthermore, improved infornation would lead to better targeting of government's programs thereby helping the rural poor and the indigenous people. Finally, in the event of a shift in the terms of trade against agriculture, it will be possible to design and implement policies that can impact positively on those most affected thereby reducing political pressure to introduce protection (measured by nominal protection rates for major commodities) and hence undermine reform efforts. 2.36 The provision of quality mformation and analysis would improve private sector decision making as well. This is all the more important today as Ecuador moves away from the certainty that used to accompany fixed prices established by the Government to prices that reflect day-to-day market conditions. Farmers, traders, and agro-businesses should benefit from the project through: (i) reduction in transactions costs by accessing to up-to-date and relevant information on production, stocks, prices, and weather; and (ii) reduction in risk by having the data for reliable cost and price projections. Furthermore, market efficiency would be improved from (i) greater price stability (for example, from stock adjustments made in response to future expectations); and (ii) reduction in asymmetrical information between rich, well-informed traders and their poorer counterparts (who cannot invest in the search for data). For example, in the past, rice traders operated with prices set by the state. Now, post- liberalization of the sector, traders need to know both the domestic and international price and supply situation, the exchange rate, tariffs, and the interest rate. If many people have this information better sectoral investment and trading decisions will be made benefiting both producers and consumers. 2.37 Quantitative economic analysis for the project is attempted only for the calculation of benefits from higher sectoral growth, and not of benefits from improved targeting of Government programs which would lead to poverty reduction. Given the difficulties in measuring the benefits of policy reforms in advance, it is necessary to examnine the break-even point to determine the minimum benefits required to justify expenditures under the project and examine the probability that project activities would attain that level of benefits. In 1995, value added in the Ecuadoran agricultural sector was around US$2.0 billion. Assumng a discount rate of 10 percent, and a 1 0-year benefit horizon, an increase of just 0.25 percent in value added in the sector would justify the project. It is expected that the contribution from measures included in the sectoral reform would be much larger particularly because benefits would accrue to non-agricultural activities as well. 27 2.38 Beneficiaries. Project beneficiaries could be separated in two groups: the first group encompasses those who will participate in project implementation, such as staff of MAG and INEC, as well as the staff of contracted companies, who will benefit from the institutional development, technical assistance, and training provided by the project. The second group encompasses those decision-makers that will use project outputs such as data, information, analysis, etc. They could be further divided in the following five sub-groups: (i) economic analysts within the central Government, sector ministries, and public agencies, such as decision-makers in the Ministry of Agriculture, the Fund for Social Emergency Investments (FISE), or the Banco de Fomento; (ii) managers of projects and public enterprises, such as managers of rural development projects, or the National Organization for Agricultural Marketing (ENAC); (iii) researchers and analyst in universities and research institutions; (iv) private sector institutions, private enterprises, and farmers, such as private banks, or producer associations; and, (v) external multilateral and bilateral institutions, such as external donors, development institutions, etc. Project Risks 2.39 Ecuador's increasing fiscal deficit could reduce financial support for project activities leading to a reduction of capabilities in both MAG and INEC. Even if funding and capabilities remain, the political environment may derail the reforms. The risk of reduced public funding is addressed by a modular project design that will retain considerable flexibility in project implementation, whereas, the risk of diminished political support is addressed with specific design measures to improve information service to high-level public officials and private sector interests. Moreover, it should be noted that the proposed project is largely built on a base of activities that have been and are continuing to be carried out. This is particularly true in MAG, where the project will expand, improve, and strengthen activities already being carried out by the SSPI. In INEC, both the Agricultural Sample Census and the Rural Income and Expenditure Survey will be new activities, although the institution has a long and effective professional history of conducting surveys. Environmental Category 2.40 The project's environmental category is B. The project will contribute to providing information to environmental and social policy makers, promoting a sound policy process. Among social policies, the Government of Ecuador is recently paying increasing attention to indigenous people issues, and the Census should contribute significant information on issues relevant to the rural indigenous people. To ensure this, the project will finance technical assistance of experts in this field. 28 3. AGREEMENTS AND RECOMMENDATIONS 3.1 The following agreements have been reached during appraisal, and post-appraisal: * Costs and financing of the project (para 2.1 and 2.2), * Structure of project management ( para 2.17), * Signing of agreement between MAG and INEC on project management functions and responsibilities under PPF (para 2.18), * Establishment of the Technical Secretariat (para 2.20) * Project implementation plan and schedule (para 2.23, Attachment 8, and Attachment 9), * Detailed project schedule for the first year ( para 2.23), * Detailed schedule of the Agricultural Sample Census preparation (para 2.23), * Project benefits and beneficiaries (para 2.33 and 2.38), and * List of key monitoring indicators (Attachment 8). 3.2 The following condition for negotiations was fulfilled: * Preparation of a draft Operations Manual (para 2.24). 3.3 The following agreements were reached during negotiations: * MAG and INEC will use standard Letters of Invitation and Contracts for simple assignments and the Bank's standard form of Contract for complex time-based assignments (para 2.6), * Auditing and accounting arrangements (para 2.27) - Project monitoring and supervision arrangements (para 2.28), and - MIid-Term Review arrangements (para 2.31). 3.4 The following will be conditions of effectiveness: * Signing of agreement between MAG and INEC on project management functions and responsibilities under Loan Agreement (para 2.18), * Establishment of INEC-PLIJ (para 2.21), and * Conclusion and adoption of the Operations Manual by TS and INEC-PIU (para 2.24). 29 ATTACHIENT I ECUIADOR AGRICULTURAL CENSUS AND INFORMATION SYSTEM TECHNICAL ASSISTANCE PROJECT Data Collection Activities 1. A series of data collection activities are contemplated under the present project. Each of these activities, while complementing the others in a variety of ways, is designed for a distinct purpose and would collect different data. The purpose of this annex is to clarify the differences as well as demonstrate the connections that exist among the activities. 2. Overview of Usual National Data Collection Structure. Most countries carry out two main census activities: a Population Census and an Agricultural Census. The purpose of any census, in general termns, is to measure specific characteristics of the total population. In a Population Census, the population is all persons living in the country, therefore the individual is the unit of observation. In an Agricultural Census, the population is all farms or Agricultural Production Units (UPAs), and the farm or UTPA is the unit of observation 3n. Due to the extremely expensive and logistically complex nature of a census, such exercises are usually carried out once a decade and the types of data collected are very limited. Surveys are carried out in the interim period to satisfy the need for more frequent and/or more in-depth data. Samples or subsets of the population are created based on the sample frames of the census. Researchers then interview only those units of observation in the sample and extrapolate the findings to the national level or total population. While surveys suffer from greater sampling error, the small size and the ability to increase supervision and training help to lower non-sampling error. Also, it is possible to collect more in-depth data or cover more categories in a survey. Project Data Collection Activities 4. There are six separate data collection activities that would be carried out under the project (see Table 9): (a) Agricultural Sample Census (ASC); (b) Agricultural Farm Production Survey (AFPS); (c) Planting Intention Survey (PIS); (d) Farm Expenditure Survey (FES); and (e) Ad hoc Surveys (AS). 30 5. In addition, a sixth survey--the LSMS--is included in Table 9. This survey is financed under a different World Bank project (3425-EC) and, as of 1995, will also be implemented by INEC. The main relationships and differences among these surveys are described below. 6. Sample Unit: Given that the sample frames created for the Population Census (carried out in 1991) and the Agricultural Sample Census (ASC, to be carried as part of the proposed project) are different, the frame to be used for the individual surveys is a function of the unit of observation and the type of data required. For all surveys where the unit of observation is the UJPA, the ASC sample frame would be used. The data collection activities under this project that would be included here are: the Agricultural Farm Production Survey (AFPS), the Planting Intention Survey (PIS) and the Farm Expenditure Survey (FES). 7. Purpose and Types of Data Collected. The ASC would collect data on overall agricultural land use and production. The geographic coverage of the ASC would allow data to be disaggregated to the canton level (196 cantons in Ecuador). To provide data on the agricultural production of each year, the AFPS would be carried out. This survey would use a smaller sample of UPAs (see Table 9) and would provide data at the provincial level (20 provinces in Ecuador). 8. The PIS collects similar data to that in the AFPS with two important distinctions. First, the survey is designed to provide data on which to make projections of agricultural production. This is a key tool for agricultural planning and forms part of the MAG analysis program. The other difference is that the PIS is geared solely to the large export crops of the coastal region. Given the large size of the UPAs in this region and the predominance of a few export crops it is possible, with a fairly small sample, to make reasonably accurate projections of agricultural production in the region and, hence, potential exports. 9. The FES, while also using the UPA as the unit of analysis, has very distinct aims. Unlike the other surveys that address the characteristics of the agricultural sector and overall production, the FES would gather data on how this production is achieved. The data collected in this survey would provide information on prices, costs of different technologies and the overall cost structures in the agricultural sector. 10. The Living Standards Measurement Survey (LSMS) is a different data collection activity which has been carried out in 1994 and 1995 under another project (3425-EC). The LSMS provides data on all facets of individual and household welfare and allows: (i) the measurement of poverty; (ii) policy relevant data on the characteristics of the poor and non-poor; and (iii) the analysis of the determinants of poverty and other social sector outcomes. None of the other surveys would provide the amount of data on different topics, nor the same social sector data and analysis capabilities. Tablc 9 - Sumnnary of Data Collection Activities ample Ullit I IteltltioII ttl Otler Surveys Activity Covcrage Purpose Sanple Size Frequency (1) National )ctenninc agricultural land nse, Agricultural * 10,000 sample Evcry 10 years * Creates sample frame for all Agricultuiril Sample aPnd type ofownciship, Iloduction Unit segments (230,000 other agricultural surveys Ccnstis (ASC) agriculitiral piodution (UI'A) UI'As) Last doIe in 1974 * lmprovc the AFPS sampic by (Liiniitcd Agricltlural (quantities anidI prcc), usC and all Ul'As gr"titer , updating frame and including Ccnsus based on Arca av ilability of inputs, labor, than 100 licctares (lie Oricntal Rcgion Framelc) crdit technical ssistan.c' (17 000 ..s.. (2) National Nationail AgiLtiltli .kl Agitculetilal 3,700 sample seginalis Aiuiial * Actual lroduction data Agricultural Farm Prodtiction: livestock, dairy, Production Unit ,* National level' Production Survey pennanent and annual crops (UPA) (apJi 70,000 UPAs) Last done in 1994 * Depends on ASC for sample (AFPS) frame (Part of System of National Agricultural Statistics, S .N) ............ ....... . (3) Coastal AgriciltLural production Agriculltiral 18,000 UPAs Aininial (June) .* Only survey providing Planting Inticntioll Region, rural cstiinittes for main rural crops lProductioll Units. production cstiinates of Survey (PIS) based on planting intentions (UPAs) major export crops . AFPS cross-check .. Depends on ASC for sample . I . ~~~~~~~~~~~~~fraine .......................... . .. .......... .......... .. ........ ............. ..... .. . ..................... . .... .... ........ . ... . ............ ;, Activity Covcrag'c P~urposc| Saiiinpl Unit I Saple.. Size I ......ic..cy RelatjioI tO Other Suirveys (4) National Costs of agricultumal Agricultural 18 ,000 UlAs lBiannual * Only source ofdetailed Fin in Expenditure l' ( t * iol Un it 'i ,igricmlturiil cost infonnation Sturvey (FES) ..~(UI'A).*Dlepends oni ASC for frame ~~~~~~~~~~~~~~~~~~~~~~~~. ............. I . .. .. ......I ..... .................. (5) National Poverty Measurcinenta d I louseholds 6,000 Anmtal * Only national lcvel data Living Standards identification of characiteristics . designed to measure poverty Mcasurireiicit Survey i of xoor: collecis datta oii I amst dIone 111 1994 * Only multi-topic survey that (LSMS)2 e expenditures, honsilng, hlcalth, a allows anaxlysis or educationt, cimploymeit, deterninants of social sector agricultural and non- . outcomes agricultural hshiold businesses, * Uses Population Census as labor and non-labor income, , Sample Frame ______________ _ .migration, nutrition. The Planting Intention Survey collcct data to forccast tlc agricultural production in tlhe coastal region. The AFPS iieasurcs the actual production in all the country. 2 The Living Standards Mcasurencnt Survey (LSMS) is finanaced under another project (3425-EC). 32 ATTACHMENT 2 ECUADOR AGRICULTURAL CENSUS AND INFOREMATION SYSTEM TECHNICAL ASSISTANCE PROJECT Implementing Institutions 1. The project implementing institutions are the Ministry of Agriculture and Livestock (MAG) and the National Statistics and Census Institute (INEC). INEC concentrated on data collection, processing, and dissemination, and MAG concentrated on the analysis and dissemination of data and policies. This annex describes the two institutions and their relationships. TE MINISTRY OF AGRICULTURE AN) LIVESTOCK (MAG) 2. MAG is responsible for sector policies and advice on macroeconomic and multisectoral policies that affect the agricultural sector. It is also responsible for providing objective information to the private sector and other public sector agencies fitted to meet of their decision making requirements. The recent restructuring of MAG (see Figure 3 page 3 3)provides an institutional focus for the analysis of agricultural policies and information. Other MAG offices and other public agencies also compile, process, and analyze information that can make a positive contribution to the informnation system. 3 . The recently-created Office of the Under-Secretary for Sector Policy and Investment (SPIS) replaced the Office of the Under-Secretary for Marketing. SPIS is composed of four directorates: (i) Policy Analysis, (ii) Internal and External Trade, (iii) Agricultural Information, and (iv) Planning, Investments and Budgeting The Agricultural Sector Program of the Inter-American Development Bank works closely with SPIS Objective of this program is the agricultural sector adjustment and includes a component of institutional support for MAG. However, this component does not cover the information system The main functions and responsibility of SPIS's directorates are described below. 4. Directorate General Of Policy Analysis. This directorate is responsible for monitoring and evaluating sector performance, identifying sector problems, conducting economic analysis of policy problems, evaluating policy altematives for decisionmakers, and informing the private sector about the situation and prospects for the main staple crops. It publishes a monthly report on the "Situation and Outlook for Staple Crops", which is widely distributed in the public and private sectors. It is distributed to MAG staff for use in their analysis reports (policy memoranda), which deal with a wide variety of policy problems ranging from the impact of the European Economic Community restrictions on bananas, to the impact of rnilk imports on domestic prices and production. The Directorate of Policy Analysis also compiles, organizes, and analyzes macroeconomic and trade data, using secondary sources. The reports on the "Situation and Outlook for Staple Crops" are more directly oriented to monitoring the dynamic variables (prices, trade, production, etc.) 33 Figure 3 - MAG Organizational Chart Ministry of Agriculture (MAG) (1,460+6,9231 Administration [171] Sector Policies & Tehial& Invetormlicents &ATehnicrate & Sierra & Amazonas South & Galapagos Regional Under-Sectrentari AndmeniSertariati Regional Under- Regional Under- Under-Secretariat U 7 td [130] Secretariat [502] Secretariat [2191 Northern Cost [144] |Policy Analyss I |Institutional Special Programs Autonomous Dlirectorante Development (livestock, coffee, etc.) Institutions Directorate [222] [6,923] Internal & External Trade _ Legal INEFAN CRM Directorate Directorate (Forestacion) _ (Reconstr. of [647] Manavi) [921] Agricultural Social Infonnation - Commumcation INIAP PREDESUR Directorate Directorate (Reserch) - (South Region [429] Planning) [900] Planning, nv. Human and Budgeting - Resources ENPROVIT CREA Directorate Directorate (Vital Products (East Region . g Market.) [350] | |~~~~~~ Planning) [513]| Administration - m Directorate ENADE ENDES NaturalFiacl Resources DFinancialte INCRAE INERI DiectoraDirDirectorate (Regional - (Irrigation) Planning) [74] [285] |Smnall-Fanmer | |Agiculture & | |Development - Livestock | EN AC Banco de Directorate Directorate (Marketing) [47] F |INCCA (Small | iReaserch & | |Farmers' Extension ||INDA Training) Directorate (Land Titling) - [212] Notes: in [paranthesisl the number of permanent staff I Project supported units > 5. Internal And External Trade Directorate. This directorate is responsible internally for grain marketing policies related to the National Marketing Corporation, and externally for the price range policy, tariffs, and problems related to entry into GATT, 34 NAFTA, and the Andean Free Trade Zone. In the near future, external trade problems would dominate the work of this directorate, which also provides continuous monitoring of international prices and market conditions through a computerized international network. 6. Agricultural Information Directorate. This directorate is divided in the following four divisions: (a) Agricultural Statistics Division. This division conducts small surveys, based on a sub-sample of the national agricultural frame managed by INEC. It conducts two types of surveys: (i) the Agricultural Farm Production Survey (AFPS), and the Planting Intention Survey. It also conducts one or two targeted surveys a year, such as the survey to determine livestock parameters. AFPS is highly important for decision making. Other activities performed by this directorate include: estimates of livestock slaughtered, estimates of balanced feed, and compilation of secondary data from the Central Bank. The division has learned how to design and conduct surveys, but still suffers from some shortcomings in statistical methods, use of descriptive statistics, and sampling. (b) Market Prices and News Service. The main responsibility of this division is the operation of an information system on wholesale market prices for staple farm crops and dissemination of the results. It systematically compiles, processes, and disseminates wholesale prices from the country's 20 largest markets, including border markets with Peru and Colombia. This system alerts analysts to changes in prices on the main wholesale and border markets. Price reports are produced daily, weekly, and monthly. With the reorganization, this area would also be responsible for providing price information on the farm level (or the first purchaser). The operation is based on a chain of computerized telex machines, supplemented with fax communications with the markets. Inadequate supervision and training for personnel in the field has been causing problems in controlling the quality of the data. (c) Agroclimatic Impact Evaluation Unit. Ecuador's farming area suffers serious climatic risks, ranging from low precipitation in the sierra to flood in the coastal region. The climate is an important factor in making decisions on planting, crop development, yield, and production. This unit monitors rainfall and other weather variables, through 50 stations, to enable it to evaluate the possible impact of climate factors on planting, crop maturity, and projected yield. This information is used by policy makers to decide when a climate phenomena has to be considered a natural disaster. These activities are carried out in cooperation with the National Meteorology and Hydrology Institute (INAMHI). (d) Computer Center. The computer center is organized as a service center for PC users in MAG. It processes surveys, carries out basic repairs and maintenance, provides training in software applications and technical assistance for users, and develops user-ready systems. 35 7. The Directorate General Of Planning, Investment, and Budgeting. This directorate is responsible for preparing the annual budget for the entire sector and fnr monitoring and evaluating sector programs and projects. The current budgeting process is apparently a mere exercise in adjusting the past budget to an inflation factor, within the widespread budgetary constraints. Investment planning is not linked to budget priorities. Monitoring is based on inputs, and solid evaluations have been scarce There is very little real analysis of cost effectiveness, distribution, or the impact of public spending and investments in the sector. 8. One major problem that has become apparent in MAG is its lack of capacity to monitor its main programs and investments. This can be put down to the absence of a formal budgeting system that includes the establishment of objectives, priorities, programming, and budget execution and monitoring. It is also necessary to institute organized and structured planning of activities with the formal participation and support of all areas in MAG. In this process MAG's budget should be framed in the context of the objectives and goals of a program tailored to its institutional realities and limitations, which should form part of a long-term strategy. Another crucial area where support is needed in MAG is for more effective monitoring of agricultural programs and projects, to determine whether the Ministry's different programs and investments are achieving the expected impact Other countries have made similar efforts and their applicability to MAG should be evaluated. NATIONAL STATISTIC AND CENSUS LINSTITUTJE (INEC) 9. The National Statistics and Census Institute (INEC) is the other main institution that would participate in the compilation, processing, analysis, and dissemination of agricultural information under the proposed project INEC has also been reorganized to gear its structure to policies for modernization of the State and decentralize it administratively to enable it to carry out its responsibilities in a more efficient and timely manner 36 Table 10 - INEC Data Collection Activities Sample Activity Topic Unit Coverage Frequency Agricultural Farm National agricultural Agricultural National Annual Production Survey production-quantities & Production (AFPS) prices- soil use, cattle and Unit (UPA) dairy production, use and availability of inputs Urban Consumer Price Data Good/services 12 cities: Monthly Price index, IPCU in consumer (6 sierra, basket 6 costa) Construction Material, Price Data Material, National Monthly Equipment and equipment, Machinery. Price machinery Index National Sample Wages. labor, Establishment National Annual Survey of Industrial consumption, value added, Production (ENPRIN) capital formation, assets, I stock Survey of Mining & Inputs, outputs, costs, Establishment National Annual Manufacturing labor Survey of Domestic Wages, labor, Establishment National Annual Commerce consumption, value added, capital formation, assets, stock __ _ Survey of Wages, labor, Establishment National Annual Restaurants, Hotels consumption, value added, and Services capital formation, assets, stock Employment & Employment and wages Establishment National Trimestral Remuneration Index for employees Buildings Survey Data on all building size, All permits National Annual (Construction materials, use, value Permits) Transport Statistics Registration of all Various National Annual transport, cargo, accidents ._ International Cross border movement Travelers National Annual Migration Statistics foreign & Ecuadorian Vital Statistics Birth and death data All such events National Annual (Births, Deaths) Vital Statistics Marriages, divorces, All such events National Annual (Marriages, divorces) adoptions Source. "INEC: Plan Operativo, 1995", Instituto Nacional de Estadistica y Censo, Quito, Ecuador, December, 1994 37 | Hospital Statistics Hospital use, hospital Hospital J National 1 Annual] [los~ital Statistics service statistics (beds, l l etc ) Health Resources and Health facilities and Health National Annual Activities services facilities Urban Under-, Un- & Labor force Households Urban 2x year Employment ._._._ _ Income and Income and Expenditure Housing Unit 16 cities Occasional Expenditure survey, Urban ENIGHU _________ .. _ __ 10 INEC's mandate is to direct the national statistics system (NSS), and to produce and disseminate, with high quality standards, national statistical information that can be used to gain an adequate understanding of the economic and social situation Its main activities that are relevant for the agricultural sector stem from the studies and surxeys it conducts They include periodic surveys of manufacturers, industries and the service sector, the national population and housing census (1990), the monthly survey of the consumer price index, the Agricultural Farm Production Survey (part of the National Agricultural Statistics System) performed at the end of the year using a relatively large area sample INEC is currently making a significant effort to provide data, information, and analysis of the problem of poverty in the country, the distribution of public investment, regional standards of living, and a survey to identify and locate the very poor. 11 INEC has made important headway, including a complex series of survey and census operations that produce crucial information for the agricultural sector This progress has been made through intensive work and complex national logistical systems for data collection However, the strategy has led to very long elapsed time between data collection, processing, tabulation, publication, and distribution. Moreover, the work has been done despite the typical problems afflicting the public sector which include the need for better quality, reliability, and timeliness, the lack of adequate experience and technical know-how on the part of the agents responsible for collecting and processing data, analysis methodologies, and commitment by individuals to the information for which they are responsible, including such things as quality control, descriptive analysis, understanding of user requirements, etc Improvement in these areas would require further training and technical assistance NTEC also suffers from traditional public-sector problems with regard to shortages of resources and logistical support, and inadequate salaries and incentives for technical personnel in the field and at the provincial and central levels 12 In the past, period of one or two years in rNEC's processing of surveys were traditional and even acceptable. With the revolution in data-processing technologies, user expectations have become more demanding and less tolerant of delays in both the processing and publication of results Although INEC has improved its elapsed time, it has been very difficult for it to step up its already intensive processing activities The state of the art in information processing has undergone revolutionary changes in the last few years INEC's information technologies have rapidly become obsolete, as for example its dependence on a UNISYS system which operates with COBOL 38 13. INEC is organized in the following five directorates (see Figure page 38): (i) Statistical Development And Planning, (ii) Economic Statistics, (iii) Socio-demographic Statistics, (iv) Computer Systems, and (v) Statistics Distribution. Figure 4 - INEC Organizational Chart National Statistics & Census Institute (EN-EC) Statistical Economc Socio-Computer Stastcs Developmern & E demogxaphic Directorate I I Statistics Systems Distnbution Flanni I Statistics 14 Statistical Development And Planning Directorate This directorate regulates the national statistics system and encourages the use of statistical-mathematical algorithms to improve the quality and usefulness of statistical information It includes the National Statistics System Planning and Coordination Department (annual programming and reports), the Sample Design and Statistical Analysis Department (application of algorithms), and the Research and Development Department (development of the system of socioeconomic accounts). 15 Economic Statistics Directorate This directorate provides annual and multi- annual economic statistics based on surveys, censuses, and administrative records, which it uses to study the country's productive activities and their impact on the environment It has the follov;ing departments. Current Statistics Department (urban consumer price index, price index for construction materials, equipment and machinery), Natural Resource and Agricultural Statistics Department (agricultural and production censuses and statistics, inventory of strategic natural resources), and the Industrial Statistics Department (processing and services sectors, informal sector) 16 Socio-demographic Statistics Directorate This directorate is responsible for demographic and social aspects in Ecuador, and it obtains its data through censuses, surveys, and administrative records It has three departments the Household Statistics Department (household surveys), the Social Statistics Department (studies on the nature of communit- assistance), and the Population Statistics Department (population, housing, and habitat in general) 17 Computer Systems Directorate. It is responsible for the development, regulation, and productive use of computerized information on the institutional level, under the framework of computerized information policies. It includes the following departments: Systems Development Department (creation and maintenance of computer systems), Operations and Production Department (productive use of computerized information through good service to the users of computer systems and equipment, completeness of data and information files), and the Expansion and Maintenance Section (maintenance of equipment and planned growth of computer equipment and communications) 39 18. Statistics Distribution Directorate. This directorate is responsible for creating a statistical culture in the country, formulating dissemination policies, and maintaining the institutional image through communication of the results of the different investigations and studies. It has a Promotions, Communications, and Protocol Department (applies dissemination policies through magnetic, optical, and mechanical media, and programs actions for the communication and promotion of national statistical activities), and a Technical Services Department (provides institutions, national and international agencies, and general users with information and data using magnetic, optical, and mechanical means, either free of charge or at cost). 19. Other agencies also play a role in generating and processing information of relevance for sector policies. They must be taken into account (although not for financing under this project). They include institutions reporting to MAG, other public sector agencies (Central Bank, Ministry of Social Welfare, etc.), certain intemational projects, and different private sector entities. Efforts would be made to include them all in the process of disseminating agricultural information. As a minimum, the efforts by these agencies to generate, process, and analyze agricultural information should be coordinated to reduce the likelihood of redundancy and improve the compatibility and consistency of their information. 40 ATTACHMENT 3 ECUADOR AGRICULTURAL CENSUS AND INFORMATION SYSTEM TECHNICAL ASSISTANCE PROJECT Data User Requirements Study 1. A Data User Requirements Study (DIURS) was undertaken in Ecuador during February, 1993. Purpose of this study was to identify data needs of users, such as decisionmakers, policy analysts, producers associations, etc., in both public and private agricultural sector. Methodology 2. The study was conducted through a double phased unstructured interview to 74 data users from 19 public and private institutions. The results of the fist phase of interviews was reviewed by the same interviewees to: (i) allow to double check their responses and consider the questions more thoroughly; and (ii) review responses of other data users. 3 . One objective of the DURS was to train MAG and INEC personnel to continue the interviewing process. These institutions are prepared to conduct additional interviews as required. Future interviews should also contact again initial interviewees in order to confirm data requirements which have been revealed in this study. The users' answers have been counted treating each response equally. Further analysis should weigh responses according to the importance of the data user. The interviewed sample 4. A total of 74 persons were interviewed. They were staff of the following 19 institutions: (i) Public Sector. Thirty-two high level staff of fifteen different institutions in MAG, four persons in The Ministry of Social Welfare, two persons in the Instituto Nacional de Empleo (INEM), three persons in CONADE, and four persons in the Banco Nacional de Fomento. Three persons from INEC and the Statistics Division of MAG reported for institutions that wish to generate data; (ii) Private Sector. Sixteen people from the Camara de Agricultura de la Primera Zona, the Association of Livestock in the Sierra and the Oriente, and Banco del Pacifico. Five staff of Fundaci6n IDEA reported for private institutions that analyze data generated by themselves or by others; (iii) Projects/Programs. Five staff from the Rural Development Project (PRONADER), CEDEGE, and PROTECA. Two persons from the project of Rural Household Surveys (USAID) reported for institutions that wish to generate data. 41 Results 5. The result of the study shows that there is a multitude of data requirements in Ecuador. The diversity is impressive given the variability of the agricultural activities that are of concern: they range from rural poverty alleviation to environmental protection, from investment selections to marketing decisions. The DUJRS pointed out that raw data is not as helpful for the majority of the users, who require an analysis providing alternative decisions and possible impacts of their choices. 6. Twenty-one different items were identified as data requirements. Some contained multiple elements. For example, "livestock requirement" contains: (i) type of livestock, (ii) time between births; (iii) culling rates; (iv) death rates; (v) age at weaning, (vi) weight at weaning; (vii) age sold; (viii) weight sold; (ix) diseases; and (x) vaccines. Other items were simply identified. For example, "land tenure" was the first item identified by the Sub-secretary of Technology/MAG to be of critical importance. 7. The summary of interviews result is as follows (see Table 1): (a) Farm Production Expenses was identified most frequently. 68.4 % gave high priority reflecting the need for cost of production analyses; (b) Rural Income was identified by 52.6 % as high priority. Rural income is difficult to obtain from farmers who feel this is private information. Therefore, data are obtained on related items, and an extensive analysis is required; (c) Land Tenure was identified by 47.4 % as high priority. (d) Crop Yields/Production was identified by 42.1 % as high priority. Much of this requirement is being satisfied by current data. (e) Rural Ernployment was identified by 42.1 % as high priority. Employment is a critical element in the analysis of determining rural income. (f) Farm Management was identified by 36.8 % as high priority. Many projects have farm management as a key component. (g) Crop Hectares was identified as high priority by 31.6 %. Crop hectares like yields are provided by both SEAN and the Division of Statistics/ MAG sub-sample surveys. (h) Small Grains were identified as high priority by 31.6 %. Presently, 95 % of the small grain used in Ecuador is imported. This may increase to 100 %. Social and economic information on the native small grain producers was one highlighted area of interest. (i) Mechanization was identified as high priority by 31.6 %. Mechanization is a means to increase production in projects and programs. (j) Soils/Conservation was identified as high priority by 26.3 %. Soils conservation is paramount to the future of sustainable agriculture in 42 Ecuador. The interviewees of this DURS were interested primarily in commercial agriculture. (k) Social Data were identified as high priority by 26.3 %. Social issues are important to projects and programs which educate to change behavior. (1) Credit was identified as high priority by 26.3 %, as it is thought to be critical to increase productivity of the land. Table 11 - Results of the Data Users Requirement Study Farm Production Expenditures 13 68.4 1 5.3 13 68.4 Rural Income 10 52.6 0o 0 10 52.6 Land Tenure 9 47.4 0 0 8 42.1 Crop Yields/Production 8 42.1 11 5.3 7 36.8 Rural Employment 8 42.1 01 0 8 42.1 Farm Management 7 36.8 0, 0 7 36.8 Crop Hectares 6 31.6 1 5. 3 6 31.6 Sm. Grains-W7heat 6 31.6 01 0 6 31.6 Mechanization 6 31.6 01 0 61 31.6 Soils/Conservation 5 26.3 01 0 51 26.3 Social Data 5 26.3 01 0 5 26.3 Credit (General) 5 26.3 01 0 5 26.3 Dairy: Milk Production 4 21.1 Oj 0 4 21.1 Irrigation 4 21.1 01 0 4 21.1 Deforestation 4 21.1 01 0 4 21.1 Training 3 15.8 01 0 2 10.5 HealthData 3 15.8 01 0 0 0 Livestock Management 3 15.8 01 0 3 15.8 Livestock Vaccines 3 15.8 or 0 3 15.8 T. A.: Livestock 3 15 8 ol 0 3 15.8 Livestock Credit 3 15 8 Oj 0 3 15.8 Age Livestock Sold | 2 10.5 01 0 2 10.5 Weight Livestock Sold 2 10.5 0[ 0 2 10.5 Culling Rates 2 10.5 0l 0 2 10.5 Time Between Livestock birth 2 10.5 01 0 2[ 10.5 Weight Livestock weaned 2 10.5 ol 0 21 10.5 Age Livestock Weaned 2 10.5 0l 0 2 10.5 Livestock Death Rates 2 10.5 01 0 2 10.5 Market News 2 10.5 0l 0: 2 10.5 Pasture Land 1 5.3 01 0| 1 5.3 Livestock Demographics 1 5.3 _ l ol 1 5.3 Full-fledged Census 0 0 1-i 5.31 0 0 Note: the total sample comprises 19 public and private institutions 8. The level of data disaggregation was another important question: are national, provincial, cantons or parochial level data required? The consequences of this are 43 fundamental for the design of data collection activities. On one hand, MAG and other public institutions do not require data below the provincial level. On the other hand, the private sector, projects and programs required a lower level of data disaggregation, such as the canton and parochial levels. CONADE also indicates the need for accurate data at these levels. 9. From the 19 institutions, projects, and programs there were 113 different infornation needs mentioned. Of these 113 information requirements, there were four that did not require an analysis of the raw data. The remaining 109 data requirements need some type of analysis in order for the decision makers to interpret data for applications in decision-making. 44 ATTACHMENT 4 ECUADOR AGRICULTURAL CENSUS AND INFORMATION SYSTEM TECHNICAL ASSISTANCE PROJECT Planned Meteorological Stations Identification Localization Interested Crops # Code Name Latitude Lougit. AMUtde PfuaDea Pea N oilt Hard C mm Ce.Ri e Pq hm Wee CumBa . P" FrWE il uarl Tota _____________ m.e~~~o6od Corn Cuein Det Ieeuas res V.Sctt Caue N 1 m44i INGUINCHO 00 1537 782410o 3185 X X- X 3 2 94432 SAN`rA ISABEL 03 16 28 791846 1500 X X X X X X 6~ 3 is-wa LAGO AGRIO DAC 00 06 00 765300o 297 X X X Ix 4 4 *e,o- TENA 00 59 57 77 49 30 665 X X Xx 4 944-73 TAUPA DAC 02 16 00 79 40 50 1 7 x x 6 i.s-o SUCUA DAC 02 291: 78 09 45 995 X x X Ix 4 7 Mo, BOLIVAR.CARCHI 00 3201l 77 54 05 2640 X X X x 4 8 94432 SALINAS-INB 00 32 00 78 08 00 1730 X X X X X 5 9 M4r08 MLALO 004635 7834 20 3040 X F X __ X X 4 10 9443_ PUJ1LI(4 ESQUINAS 00 57 12 78042 20 3230 X X X ___ X I X I1 3I m0' EL CARMELO 00 40 40 77,3658s 2856 X x ___ X X_____ 4 12 94104 MIRA-FAO 00 32 00 78 0200o 2270 x x xX 3 _ 3__r CAOOLASQUI-FAG 00 31 057812 40 2335 X X x S 1 - LITA 0050 10 70 2857 70 6 1 5 m4.11o S PABLO DEL LAO 001252 7810 40 2700 x x __x __ 3 16 94.1i0 MALCOItNOU 103 20 7009546 2840 X X __ x _ 3 17 94.1i0 SAN ANTO7NIO PIC 00 00 37 78 26 13 2430 X __ X __ 2 18 I4.11 MACHACHOI 00 30 00 784601I 2944 X X X x X 4 19 94.1:4 SAN JUANM.ANOA 0035703 7919 00 223 XX x x x x X 7 20 m120 PATATE 011801 78 3000o 2360 X X X X Ix 5 2 1 94.i20 CALUMA 013712 7915 35 350 xj x x X X 6 22 94.134 L'A.MOTE 01 5000 78 4300o 3020 X I x x IX 4 23 94-6o EL CAR.MEN 00 19 04 7916 47 250 Ix Ix xix 4 24 94n8 BOYACA 00 34 07 801220 370 x x… 25 94.i60 OLMEUOMAXABI 01 23 29 8301257 so0 X x x x J 4 26 m4-163 PEDERNALES 00 03 30 80 03 20 20 1x I x 2 2794.1-2 PUEBLO VOIEJO 013202 7931045 32 1X X X X 4 28 m4.17! EL PROGRESO-O 0200907 80 2052 80 X 1 29 m 4l- BOLICHE 02 15006 79 38 35 100 xj x x X X I X 6 30 94.13 GUALAQUIZA 03 24 00 78 34 00 750 x X x X 4_ 31 m mg YA\ZA.TZA 03 50 0 78 4500 830 x X IX 3 32 94207, ZAMORA 04 0S37 78057 00 970 x x Ix 3 33 94.23 CH4ONTAM,ARCA 02 25010 79 25 07 2271 X Ix ___ x 3 34 M*o3 PUNGALES 00 3500 78 32 45 2550 X X x 3 35 mio-ss SALrrP2E x_ Xx__ _ x _ ___3 36 m4.20i AYCHAPICHO 00 27 30 733 291 X x x IX 4 371 umoz ESTANCILLA 00 49 00 801300W x xL X 3 381 94-2 UROBNA 0128359 78 42 37 3619 X X 2 39 m.AiV COTOPMLALO 00 4000 78 42 00 3250 X X X ___ 3 40 ic.oxT T04A2.ON - XX X 3 41 A SIOCHOS 00 40 S 7910W 2900 X x x X 4 42 s PTrO QUITO OOOS3N 17853 W 150 x x 43 c JIPIJAPA 10020S 18035 W 50 x xx3 44 0 D ULMON INDAS4ZA 020 85 0 45 ATTACHMENT S ECUADOR AGRICULTURAL CENSUS AND INFORMATION SYSTEM TECHNICAL ASSISTANCE PROJECT Technical Assistance and Consulting Services Introduction I1. The Agricultural Census and Information System Technical Assistance Project (the Project) contains several information systems components. The Information Systems Adviser (the IT Adviser) uxill provide advice on all matters concerning these components to the Technical Secretariat and to the two governmental agencies: INEC and MAG. Objective and Scope of Wi ork 2. The scope of the IT Adviser includes all information systems components of the Project. These include, but are not limited to, consulting with appropriate parties in INEC and MAG to accomplish the following: (a) working with INEC and MAG colleges to develop the requisite procurement documents for purchasing hardware, software, and communications for the Project. This would include defining computer configurations and related information systems components to be purchased, and it would include devising selection methodologies for selecting vendors to fulfill information systems procurement actions; (b) assisting, where possible, INEC and MAG in the process of receiving procured information systems components and verifying that they are consistent writh procurement requirements; (c) working with INEC and MAG colleges to develop terms of references for information systems consultants that are contracted to assist INEC and/or MAG; (d) advising INEC and MAG on directions they should go in terms of hardware, software, and communications. This would include, for example, advice on implementing an agricultural database for MAG; (e) working with colleges in INEC and MAG to develop strategies and plans for carrying out information systems components of the Project. Monitoring and reporting to the Technical Secretariat and the management of INEC and MAG on the status of information systems plans; and providing on-the-job transfer of information systems knowledge to relevant staff in INEC and MAG. This should result, to the extent possible, in information systems staff in INEC and MAG being self sufficient in information 46 technology in two years or less. That is, the IT Adviser should strive to work him/herself out of a job in two years or less. Qualifications and Experience 3. The Information Systems Adviser should have the following experience: (a) a working, in-depth knowledge of modern client/server application systems. This includes microcomputers, local area networks (LANs), LAN and database servers, communications systems, and the software that make these components operate efficiently and effectively; (b) a working knowledge of databases, data administration and database administration. This should include experience with one of the leading database systems: Oracle, Sybase, or Informix; (c) experience developing procurement documents (e.g., Request for Information and Request for Proposal) and selecting vendors that respond; (d) the ability to think strategically and to see the big picture with respect to information systems; and (e) the ability to work well with others, and especially the ability to help others understand complex information systems matters. Technical Secretariat Director Terms of Reference (draft) Introduction 1. The Agricultural Census and Information System Technical Assistance Project (the Project) intends to hire a Director which would have overall responsibility for heading the project Technical Secretariat (TS). The TS would manage the Project for a specific period of three years, with authority for general coordination, international procurement of products, operation of bank accounts, preparing and maintaining accounts, arranging external auditing, and monitoring project accomplishments. The project Directive Council would select the TS director, with Bank agreement, and will delegate necessary authority to enable him to carry out its functions satisfactorily through line management fiunctions. Objective and Scope of Work 2. The main objective of hiring the director is to provide leadership to TS in accomplishing the following functions: to coordinate MAG and INEC PIUs, to prepare and maintain accurate and up to date accounts, to arrange timely external auditing, and to monitor project accomplishments. He will also be responsible to report the physical and financial progress of the activities to the Government, project Directive Council, and the Bank. The director's scope of work will include, but not lirnited to, the following: 47 (i) General (a) head and organize the Technical Secretariat, preparing job specifications, responsibilities, and qualifications for each position in the TS; (b) support and coordinate MAG and INEC Project Implementation Units; (c) ensure implementation of loan agreement with the Bank; and (d) maintain a dialogue with the users of project information to ensure congruity; (ii) Administration (a) review and develop PIU's general financial activities and accounting applications. Evaluate the system of internal controls, degree of integration and functionality; (b) review the existing systems and develop a financial information base and reporting system to support effective planning and control at various operational and managerial levels; (c) review the allocation of responsibilities for the accounting functions and disbursement applications. Control that administrative rules and procedures are applied; and (d) prepare a program for systematic and timely external auditing of all PlU's accounts and make available audited reports to Government and the Bank; (iii) Procurement (a) conduct, with the assistance of the procurement adviser, negotiations for concluding international contractual agreements; and (b) support the two PIUs in procurement of goods and services; (iv) Monitoring (a) prepare a statistical information collection program to monitor project performances and utilization of data and reports produced by the project; (b) prepare financial and physical progress report of the project for presentation to Government and the Bank; (c) translate the functional specifications, stated above, into an integrated computerized financial and Management Information System. Assist the two PIUs in the acquisition development and implementation of above software applications; Qualifications and Experience 3. The candidate should be qualified in management fields with a minimum of 15 years of experience (complementing each other) in management of internationally financed 48 development projects (preferably with significant technical assistance components); procurement of international consultants; financial management and banking arrangements. Past experience in project management with internationally known companies is essential. 49 Attachment 6 ECUADOR AGRICULTURAL CENSUS AND INFORMATION SYSTEM TECHNICAL ASSISTANCE PROJECT PROJECT COST TABLES Project Cost Summary by Component (US$) % % Total Foreign Base Local Forelgn Total Exchange Costs Agricultural Policy Process Sectoral Policy 1,525,200 1,188,200 2,713,400 44 12 Sectoral Public Investments 231,440 299,360 530,800 56 2 Subtotal Agricultural Policy Process 1,756,640 1,487,560 3,244,200 46 14 Agr. lnf. & Dissemination Sercle Agricultural Information SerCe 559,600 98,400 658,000 15 3 Market Price & News 340,200 240,000 580,200 41 2 Agroclimatc Evaluation 562,000 808,800 1,370,800 59 6 Computer Center 212,720 167,680 380,400 44 2 Subtotal Agr. nf. & Dissemination Servce 1,674,520 1,314,880 2,989,400 44 13 Agricultural Sample Census (ASC) Agricultural Sample Census (ASC) 7,548,980 3,117,920 10,664,900 29 46 ASC Data Processng 519,360 400,840 920,200 44 4 Subtotal Agricultural Sample Census (ASC) 8,066,340 3,518,760 11,585,100 30 S0 National System of Agricultural Statistics (SEAN) Agric. Farm Production Survey (AFPS) 1,277,380 319,220 1,596,600 20 7 Subtotal National System otAgricultural Statistics (SEAN) 1,277.380 319,220 1,596,600 20 7 Project Administration Technical Secretariat 2,040,800 1,008,000 3,048,800 33 13 INEC PIU 696,000 - 696,000 - 3 MAG PIU 84,000 - 84,000 - - Subtotal Project Administration 2,820,800 1,008,000 3,828,800 26 16 Total BASELINE COSTS 15,595,680 7,648,420 23,244,100 33 100 Physical Contingencies 56,580 84,870 141,450 60 1 Price Contingencies 1,739,448 209,904 1,949,352 11 8 Total PROJECT COSTS 17.391,708 7,943,194 25,334,902 31 109 50 Project Cost Summary by Expenditure Account (US$) % % Total Foreign Base Local Foreign Total Exchange Costs Investment Costs Civil Works 19,000 1,000 20,000 5 - Vehicles & Equipment Computers 134,700 538,800 673,500 80 3 Vehicles 157,000 628,000 785,000 80 3 Fumiture 316,800 35,200 352,000 10 2 Other Equipment 107,600 430,400 538,000 80 2 Subtotal Vehicles & Equipment 716,100 1,632,400 2,348,500 70 10 Technical Assistance Local Consultants 2,346,800 - 2,346,800 - 10 Foreign Consultants - 2,492,000 2,492,000 100 11 Subtotal Technical Assistance 2,346,800 2,492,000 4,838,800 52 21 Training 172,800 691,200 864,000 80 4 Service Contracts 6,916,500 768,500 7,685,000 10 33 Total Investment Costs 10,171,200 5,585,100 15,756,300 35 68 Recurrent Costs Incremental Recurrent Costs Incremental Salaries 2,467,200 - 2,467,200 - I1 Allowances 362,000 - 362,000 - 2 O&M 1,131,600 1,697,400 2,829,000 60 12 Subtotal Incremental Recurrent Costs 3,960,800 1,697,400 5,658,200 30 24 Salaries 1,463,680 365,920 1,829,600 - 8 Total Recurrent Costs 5,424,480 2,063,320 7,487,800 28 32 Total BASEUNE COSTS 15,595,680 7,648,420 23,244,100 33 100 Physical Contingencies 56,580 84,870 141,450 60 1 Price Contingencies 1,739,448 209,904 1,949,352 11 8 Total PROJECT COSTS 17,391,708 7,943,194 25,334,902 31 109 51 Disbursements by Semesters (US$ '000) Semester IBRD GOE Total Project Cost 1 - 750 750 2 1,256 304 1,560 3 1,645 346 1,991 4 3,912 928 4,840 5 3,621 875 4,496 6 2,978 724 3,702 7 2,972 635 3,607 8 1,908 407 2,315 9 1,713 360 2,073 Total 20,005 5,329 25,334 52 Summary of Disbursements Schedule (US$ '000) Category Amount Allocated Consultant Services and Training 5,300 Vehicles and Equipment 2,200 Service Contracts 7,500 Civil Works 20 Incremental Recurrent Costs 2,900 Refunding of PPF 850 Unallocated 1,230 Total 20,000 53 Ecuador Agricultural Census and Information System TA Project Table 1. Project Administration Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs Technical Secretariat Director 66,000 66,000 66,000 66,000 264,000 Technical Adviser 108,000 108,000 108,000 108,000 432,000 Financial Administrator 30,000 30,000 30,000 30,000 120,000 Procurement Expert 36,000 36,000 36,000 36,000 144,000 Technical Expert 24,000 24,000 24,000 24,000 96,000 Administration Assistant 31,200 31,200 31,200 31,200 124,800 Subdirector 42,000 42,000 42,000 42,000 168,000 Internal Auditor 18,000 18,000 18,000 18,000 72,000 Adm. Finance & Legal Officer 18,000 18,000 18,000 18,000 72,000 Subtotal Technical Secretaxiat 373,200 373,200 373,200 373,200 1,492,800 HAG pIU Guayaquil coordinator 12,000 24,000 24,000 24,000 84,000 _NEC PIU Director 30,000 30,000 30,000 30,000 120,000 Finance & legal officer 72,000 72,000 72,000 72,000 288,000 Technical adviser 72,000 72,000 72,000 72,000 288,000 Subtotal INEC PIU 174,000 174,000 174,000 174,000 696,000 Planning workshops 10,000 10,000 10,000 10,000 40,000 Seminars 20,000 20,000 20,000 20,000 80,000 Vehicles 50,000 50,000 - - 100,000 Office Equipment Furniture 80,000 80,000 - - 160,000 Computers 60,000 - 40,000 - 100,000 Communication eq. 8,000 - 4,000 - 12,000 Copiers 10,000 - 10, 000 - 20,000 Subtotal Office EquipFmnt 158,000 80,000 54,000 - 292,000 Evaluation - 50,000 - 50,000 100,000 External audits 50,000 50,000 50,000 50,000 200,000 Total Investment Costs 847,200 831,200 705,200 701,200 3,084,800 Recurrent Costs O & M 120,000 120,000 120,000 120,000 480,000 Salaries to incremental staff 66,000 66,000 66,000 66,000 264,000 Total Recurrent Costs 186,000 186,000 186,000 186,000 744,000 rotal 1,033,200 1,017,200 891,200 887,200 3,828,800 54 Ecuador Agricultural Census and Information System TA Project Table 2. Policy Analysis Detailed Costs (US$) 3ase Cost 1998 1999 2000 2001 Total Investment Costs Long Term TA 72,000 72,000 72,000 72,000 288,000 Short Term TA 160,000 200,000 160,000 160,000 680,000 Long Term Training - 150,000 150,000 - 300,000 Short Term Training 22,500 37,500 37,500 22,500 120,000 Private sector workshops /a - 16,000 16,000 16,000 48,000 Computers - 45,000 45,000 - 90,000 Total Investment Costs 254,500 520,500 480,500 270,500 1,526,000 Recurrent Costs 0 & M 30,000 39,000 45,000 45,000 159,000 Salaries to MAG Incremental Staff 54,000 60,000 72,000 78,000 264,000 Incremental Salaries 156,000 202,800 202,800 202,800 764,400 Total Recurrent Costs 240,000 301,800 319,800 325,800 1,187,400 Total 494,500 822,300 800,300 596,300 2,713,400 \a 30 local participants per workshop 55 Ecuador Agricultural Census and Information System TA Project Table 3. Sectoral Investments Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs Long Term TA 30,000 30,000 30,000 30,000 120,000 Short Term Training - 15,000 - 15,000 30,000 Project Evaluation 20,000 20,000 20,000 20,000 80,000 Computers 6,000 - 6,000 - 12,000 Total Investment Costs 56,000 65,000 56,000 65,000 242,000 Recurrent Costs 0 & M 5,000 5,000 5,000 5,000 20,000 Salaries to Incremental Staff 48,000 48,000 48,000 48,000 192,000 Salaries to Incremental Staff 19,200 19,200 19,200 19,200 76,800 Total Recurrent Costs 72,200 72,200 72,200 72,200 288,800 Total 128,200 137,200 128,200 137,200 530,800 56 Ecuador Agricultural Census and Information System TA Project Table 4. Agricultural Statistics Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs Long Term TA 30,000 30,000 30,000 - 90,000 Short Term TA 4,000 4,000 4,000 2,000 14,000 Short Term Training 7,500 7,500 7,500 7,500 30,000 Computers 12,000 - 12,000 - 24,000 Dissemination Workshops 6,000 6,000 6,000 6,000 24,000 Total Investment Costs 59,500 47,500 59,500 15,500 182,000 Recurrent Costs O&M /a 15,000 15,000 15,000 15,000 60,000 Salaries for Incremental MAG Staff 48,000 48,000 48,000 48,000 192,000 Salaries for Incremental Staff 36,000 36,000 36,000 36,000 144,000 Survey Contracts 20,000 20,000 20,000 20,000 80,000 Total Recurrent Costs 119,000 119,000 119,000 119,000 476,000 Total 178,500 166,500 178,500 134,500 658,000 \a Printing, stationery, etc. 57 Ecuador Agricultural Census and Information System TA Project Table 5. Market Price & News Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs LongTerm TA 30,000 - 30,000 - 60,000 Short Term TA 40,000 40,000 20,000 20,000 120,000 Short Term Training 7,500 7,500 7,500 7,500 30,000 Dissemination Workshops 6,000 6,000 6,000 6,000 24,000 Computers - 30,000 - - 30,000 Vehicles 15,000 - - - 15,000 Total Investmnet Costs 98,500 83,500 63,500 33,500 279,000 Recurrent Costs O & M 24,000 24,000 24,000 24,000 96,000 Salaries of Incremental MAG Staff 18,000 24,000 24,000 24,000 90,000 Salaries of Incremental Staff 28,800 28,800 28,800 28,800 115,200 Total Recurrent Costs 70,800 76,800 76,800 76,800 301,200 Total 169,300 160,300 140,300 110,300 580,200 58 Ecuador Agricultural Census and Information System TA Project Table 6. Agroclimatic Evaluation Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs Long Term TA 18,000 18,000 18,000 - 54,000 Short Term TA 60,000 60,000 40,000 - 160,000 Short Term training 15,000 7,500 7,500 - 30,000 Workshops /a 2,000 2,000 2,000 2,000 8,000 Computers 18,000 - 12,000 - 30,000 Vehicles 40,000 - - - 40,000 Metereological Equipment Meteo Stations 350,000 - - - 350,000 Satellite Receiver 150,000 - - - 150,000 Subtotal Meteseological Equipznent 500,000 - - - 500,000 Total Investment Costs 653,000 87,500 79,500 2,000 822,000 Recurrent Costs 0 & M /b 70,000 70,000 70,000 70,000 280,000 Salaries of Incremental MAG Staff 48,000 48,000 48,000 48,000 192,000 Incremental Salaries 19,200 19,200 19,200 19,200 76,800 Total Recurrent Costs 137,200 137,200 137,200 137,200 548,800 Total 790,200 224,700 216,700 139,200 1,370,800 \a 100 participants per workshop \b Maintainence of 41 Meteo Stations & Operation of MAG Directorate 59 Ecuador Agricultural Census and Information System TA Project Table 7. Computer Center Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs Short Term TA 40,000 20,000 - - 60,000 Short Term Training 7,500 7,500 - - 15,000 Computers 24,000 - 15,000 - 39,000 Software & Special Equip. 12,000 12,000 12,000 12,000 48,000 Total Investment Costs 83,500 39,500 27,000 12,000 162,000 Recurrent Costs 0 & M /a 10,000 10,000 10,000 10,000 40,000 Salaries of Incremental MAG Staff 42,000 42,000 42,000 42,000 168,000 Salaries of Incremental Staff 2,600 2,600 2,600 2,600 10,400 Total Recurrent Costs 54,600 54,600 54,600 54,600 218,400 Total 138,100 94,100 81,600 66,600 380,400 \a For all the project computers in MAG 60 Ecuador Agricultural Census and Information System TA Project Table 8. Agricultural Sample Census (ASC) Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs Short Term TA 360,000 360,000 120,000 - 840,000 Short Term Training 30,000 30,000 30,000 - 90,000 Computers 202,500 - - - 202,500 Offset Printer and Furniture 60,000 - - - 60,000 Vehicles 630,000 - - - 630,000 Census Service Contracts Data Collection & Input 540,000 3,000,000 1,020,000 - 4,560,OOC Car Rental 50,000 1,350,000 300,000 - 1,700,00C Subtotal Census Servioe Contracts 590,000 4,350,000 1,320,000 - 6,260,00C Total Investment Costs 1,872,500 4,740,000 1,470,000 - 8,082,50C Recurrent Costs o & M Stationery 150,000 150,000 150,000 - 450,OC Tickets & Allowances 30,000 30,000 30,000 - 90,OOC other Operational Costs 200,000 600,000 100,000 - 900,00C Subtotal 0 & M 380,000 780,000 280,000 - 1,440,OOC Salaries of Incremental INEC Staff 163,200 163,200 163,200 - 489,60( Incremental Salaries 163,200 163,200 163,200 163,200 652,80C Total Recurrent Costs 706,400 1,106,400 606,400 163,200 2,582,40C Total 2,578,900 5,846,400 2,076,400 163,200 10,664,90( 61 Ecuador Agricultural Census and Information System TA Project Table 9. Data Processing Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs Short Term Training 15,000 15,000 15,000 - 45,000 Computers 90,000 - - - 90,000 Software 12,000 12,000 12,000 12,000 48,000 Other equipment 18,000 - - - 18,000 Building repair 20,000 - - - 20,000 Total Investment Costa 155,000 27,000 27,000 12,000 221,000 Recurrent Costs O & M 27,000 27,000 27,000 27,000 108,000 Salaries of Incremental INEC Staff 86,400 86,400 86,400 86,400 345,600 Salaries of Incremental Staff 28,800 28,800 28,800 19,200 105,600 Stock Maintenance 35,000 35,000 35,000 35,000 140,000 Total Recurrent Coats 177,200 177,200 177,200 167,600 699,200 Total 332,200 204,200 204,200 179,600 920,200 62 Ecuador Agricultural Census and Information System TA Project Table 10. National System of Agricultural Statistics (SEAN) Detailed Costs (US$) Base Cost 1998 1999 2000 2001 Total Investment Costs Short Term Training - 15,000 15,000 - 30,000 Computers 60,000 - - - 60,000 Aerial Photography - 45,000 - - 45,000 Equipment - 10,000 10,000 - 20,000 Data Collection & Input 200,000 100,000 200,000 200,000 700,000 Car Rental - 100,000 100,000 100,000 300,000 Total Investment Costs 260,000 270,000 325,000 300,000 1,155,000 Recurrent Costs 0 & M 24,000 24,000 24,000 24,00 v 96,000 Salaries for Incremental INEC Staff 57,600 57,600 57,600 57,600 230,400 Salaries for Incremental Staff 28,800 28,800 28,800 28,800 115,200 Total Recurrent Costs 110,400 110,400 110,400 110,400 441,600 Total 370,400 380,400 435,400 410,400 1,596,600 63 ATIrACEMENT 7 ECUADOR AGRICULTURAL CENSUS AND INFORMATION SYSTEM TECHNICAL ASSISTANCE PROJECT Disbursement Profile Calendar Year Disbursement by Cumulative Cumulative Standard Cumulative and Semester Semester Disbursement Disbursement as Disbursement Standard % of Credit Profile (%) Disbursement 1998 I 1.0 1.0 5 6 1.2 II 1.7 2.7 14 14 2.8 1999 I 1.8 4.5 23 22 4.4 II 2.3 6.8 34 34 6.8 2000 I 1.8 8.6 43 42 8.4 II 1.6 10.2 51 54 10.8 2001 I 3.0 13.2 66 70 14.0 II 3.4 16.6 83 82 16.4 2002 I 2.5 19.1 96 98 19.6 II 0.9 20.0 100 100 20.0 TOTAL 20.0 - Loan effectiveness, completion and closing dates assumed to be March 31, 1998, March 31, 2002, and September 30, 2002 respectively. - Standard disbursement profile is derived from Financial Database Report Utility, June 30, 1994 and refers to technical assistance projects only. - The Loan comprises a PPF of US$750,000. ECUADOR INFORMATION SERVICE AND AGRICULTURAL CENSUS TECHNICAL ASSISTANCE Monitoring anld Evaluation Indicators Component 1: Agricultural Policy Process Sub-component Activity Imp. Agency Start/End Impact Indicators Monitoring Indicators Trade Policy MAG 1/98-12/01 Trade Policy Harmonized Trade Negotiations 6 6 6 4 Trade Barriers Reduced Trade Policy Seminars 6 6 6 4 Increascd Regional Tradc Tradc Negotiation Memos 18 18 18 12 Protection Rates Trade Policy Papers 3 4 3 2 Sector Situation Analysis MAG 1/98-12/01 Private Sector Demand Commodity Reports 54 54 54 54 Improved Decisions Special Reports 4 6 6 4 Policy Clianges ec AnalysisofCompelilivcness MAG 1/98-12/01 PrivateoSector Demand SAMb-sector RepoAns 9 9 11 11 Improved Decisions Special RMporis 4 4 4 4 Policy Changes Semiinars 4 4 4 4 Policy Infornmation Service MAG 1/98-12/01 Private Sector Dcmand Publications 98 101 102 91 Improved Decisions Seminars 10 10 10 8 Policy Clianges InlerNet Use (% chlange) 25 20 20 Budg,et Analysis MAG 1/')X-12/01 Imiproved Budgct Alloc. MAG Budget Anailyses 1 2 2 1 Scctor Budget Analysis I I Project Moniiioring Reports 8 8 8 6 Pfoject Evaluialions I I I I Training Received MAG 1/98-12/01 Increased Tech. Capacity Short-courses 1 2 2 1 MS Degrees 3 3 ECUADOR INFORMATION SERVICE AND AGRICULTURAL CENSUS TECHNICAL ASSISTANCE Monitoring and Evaluation Indicators Component II: Agricultural Statistics Sub-component Activity Imp). Agency Start/End Impact Indicators Monitoring Indicators Evaluate Current Data Sets MAG 1/98-3/99 Improved Data Data Sct Evaluationis 3 3 More Complete Data Sets I iiiprovc(l Aauilysis Improve Data Quality MAG 1/98-12/01 Private Sector Demanid Imnp. Mcthodlology-Stocks 1 54 54 Improved Decisions Imp. Method-Farm Prices 1 6 4 Imp. Method-Regional Trade I Imp. Method-Others 3 Operationalize Imp. Methlods 6 Farm Priees I Stocks 1 Regional Trade I Others 3 Design & Imp. Data-Inf. Sets MAO 1/98-12/01 Private Sector Demand Publications 18 30 30 24 Accessible, Refevant Data Statistical Bulletins 12 12 12 9 lniprovcd Dccisions Scuiinars 2 4 4 2 InterNet Use (% change) 25 20 20 Training Reccived MAG 1/98-12Aol Increased Teclh. Capacity Short-Courscs 3 6 4 2 ECUADOR INFORMATION SERVICE AND AGRICULTURAL CENSUS TECHNICAL ASSISTANCE Monitoring and Evaluation Indicators Component III: Agricultural Census Sub-component Activity Imp. Agency Start/End Impact Indicators Monitoring Indicators 1 2 3 4 Prepare Ag. Census INEC 01/98-08/99 Sampling methodology New sample frame I Reliable information Canography updated I Stratification I Questionnaire 1 Output Tables 1 Sample Selected 1 Training 2 Ficld test 2 Data Collection INEC 09/99-12/99 Quality Data No. Interviews (000) 250 Reliable Information Data proccssing and anialysis IN I-.( lC 01/)0-0)A/)0 Qualily Processing Flapsed illic 4m11 Reliable information Non-sainplinag crrors sm Result dissemination INEC 04/00- Availability of ccnsus data Circulation (000) 1 2 1 Usc of census data Electroniic databasc I I R liablc Iinforinationi Training INEC 1/98-12/01 Computing skill increase No. of trained staff 15 12 12 of INEC staff No. of IMPS trainees 9 4 No. of LAN trainees 3 3 ECUADOR INFORMATION SERVICE AND AGRICULTURAL CENSUS TECHNICAL ASSISTANCE Monitoring and Evaluation Indicators Component IV: Agricultural Farms Surveys Sub-component Activity Imp. Agency Start/End Impact Indicators Monitoring Indicators 1 2 3 4 Prepare Prod. Survey-Coast INEC 02/98-05/98 Efficient & Rapid Survey Sample Selection I 1 02/00-05/00 Questionnaire 1 1 Training Manuals 1 1 Implement Prod. Survey-Coast INEC 06/98-09/98 Reliable data on major Elapsed Processing time 4 wks. 3 wks 06/00-09/()0 harvest Non-sampling crrors Implcuient Nat'l Prod. Survey INEC 09/98-03/99 Reliable National Data Elapsed Processing Tinie 2m Inm 1 09/00-03/00 Non-Sampling errors Prepare Farm Exp. Survey INEC 02/98-05/98 Efficient & Rapid Survey Sample Selection 1 1 (subsample Coast survey) 02/00-00/00 Questionnaire 1 1 Training Manuals 1 1 ECUADOR INFORMATION SERVICE AND AGRICULTURAL CENSUS TECHNICAL ASSISTANCE - Monitorng and Evaluation lndicators Component V: Prject Management Sub-component Activity Imnp. Agency Start/End hupact Indiaktors Monitoring indicators 1 2 3 4 - ManagIenCnt and TS l'JU 01/98-12/01 Projcct pCrfonikuacc DisburseCIicIIt (USS il;lionI) 3 6 6 3 AdministraCion inlernal a1dtling 2 2 2 - I Ext.Cnal auditi;g I 1 1 3 ProcurcI1icIIt 1S I'lU (0)1/98-12/OI Avilability or requrirCd Pufchasc contputcrs 125 125 conisultanit and cquipmcnt Purcihase velhicies 3 1 31 Contract Tech. Assistance 25 30 25 10 oo LCIiADOIt INf-OI tMA roN SERVICE AND AGIICULTURAL CENSUS TECHNICAL ASSISTANCE PROJECT Project Imnplementation Schedule Calondar Year 1991 1990 1999 1 7000 2001 Quarter 4 1 2 3 4 1 7 3 4 I 2 3 4 1 2 3 4 IUI)I Fiscal Year 1998 1999 210 200 f 2002 Negotlations Board Approval Effecliveness PROJECT MANAGEMENT Technical Socretariat Set-up PIU/INEC Set-up Operations Manual Adopted Obtain GOE Dudgot Allot Tech Assist Bid P'ropared 0a Tech Assist Contract Signed Manage TA Provision -* Dev IT EqulpmonlTech Specs tr Did Prepared IT Contrad Signed IT Equipment Installed Dev Vehide Toch Specs Vehicle (lid Prepased Vohiclo Conlract Signod Vohkclos In-Counbry Annual Plan&Budget Proparod Inilial IBRD Disbursoment Initiate LT Training ..† MS Training in US/Ag Econ __ . .. - : I Graduates flelurn & Work _ I Develop Ino Sorvice Contract Audit 1 Conitact Evaluation ls*. Pbroled Irnplementation Schedule Calendlar Yeau 1997 1990 1999 1 2000 7U01 I (tUJ(t't 4 |I 2 3 4 t 2 3 Ft[I ? 3 4 i 2 3 4 !.. 11i1-t) Fiscal Yp0I 1998 i 1999 1 2000 2001 2002 AGRICULTURAL STATISTIC,_ Evalunte Ag S5alislics Ptoduclon. Pticos Weather Trade Consurnplion Slocks Improve Ag Dula Quality 1roluductionl Prfices Wealhe, Trdce Consumplton Stocks Design Info-Gata Sevioe C Impim Info-Data Scivice- IN I IRNET Suivice Publications Servico Markot Pricos & Nows Service tEvaluallon (above) Farm-gato Pri" Molhodology Imnpim Farm-1palo lPrice Moltu_d Wlholesale ilrce Mritihodoiogy ilm1pin, WA/ofosafn Plrico thil_ IBl(JII 'iil(.0 Motlhod ol(ty lillnpir l](iliM Ir 1w1ice Methliod- l11rpmln I'cur ';I!Ivl O - IN I IlNA T mrvk _ Publications SCOrvlc1o ,hodttrIcnn Tramn_n- I I III Projed Itnplomenlalion Scheduln Calenidur Year 1997 | 19I3 -1999 2000 2001 Quarlor 4 1 2' 3 4 1 2 3 4 1 2 3 4 1 2 3 4 lBfl) Fiscal Y .ar 1991 1999 2000 2001 -- t 7002 AG POLICY PROCESS Sector Policy Trade Policy Agerulas . .w1 Tradc Policy Analysis|- , I ralc Ncgolihons ; m m ' ' - . '* An.ly.s of Cortip Adv(. , . IrriliiiCrDeill ['oll y inlo ,(o,I VUA , IN I LlNF I ';oiv . .; P'ublications S'ciVicc ..-.-, t 'm'miIirri arid I)lalogalm,. Moriitor Lffo.ts 1--1 Nd)o ' Soctor Investment Increm. Staff Contract Analysis MAO Invest Budget - AnnlysIs Sector Invest liudget - Design Project Monil Sysir . .. . Imp lPfoi Mouiiioritig Sysloni - - Project Evaluallons : , ____'____m.m m m Prooclt IamplementalloA Schedule Calondoa Year 1997 1998 1999 2000 2001 astaler 4 1 2 3 4,L 2341234* 1 234 lBRD Fiscal Yeaf 1998 1909 2000 201 i2002 AGRICULTUkAL C'2NSUS Dosign & Preparalion Fiold Test Train & ilre Interviewers Field Colletion Dals PNooessing Dissemination & Publication INTERNET Sorvice IT Equipment Installod (above) Vehicles In-country (above) Oata Procosaing IT Equipment Installed (at"s ' Softwaro Installallon L T;anoing Ptogruliis Prepared & Tested Census Processed _ _ Shoal-mimn 1raining AGRICULTURAL FARM SURVEYS AU ProducIlon Survey/Coast Ag Produdion SuiveylNataonal Farm Expendiltue Survoy/Coast sub sanmplo :I _, Pro ccl I ~moeitr)naIon SclI4Ie _______ calen(tljr YnArtte t r9 1999g JM ?01 0111 _ _l__ _ar | 2 4 4 2 4 24 | 2 3 4 1 t 1 4 llflfl 1ixcd l utearu u nu I I 1 01I 2002 Agrocilmatik Evalatilon Evaluallon (above) MK . MnnAor El NHfo 12 Detfne System Tech Expanslon Palh Procwuemon Tecdi Specs Procurer,eait Process & Wil hIst alation & Operalk)n . k.i:: Sho,t-tegrn Trahigm Coulracl TA (nalional) - Design Agcilma Into Servicc e. Impirn Aocimna Iilo SoAice- INTERNET Scrvice !* Puilicatiotis Service 1 Sr-z -2 ............ :' Compuiter Cen_.er IT Eqpnlctsi Installed (above) .y Makietionwa 8 TA Soivices E- Z c;$ Y Trrinilg Courses .........., - Systems Devekipmeri- Price Service Syutcnl zi.4. :K AgcCama Setvice sy.Aem:ni IBRD 28022 g - 804 - - ~~~~~~ ~ ~~~79° R< 780 7 76 ^ - Son Loren fG ' ESMERAD 0 g > C O L O M B I A PA C I- c f .MERALDASV A a C F Ai N I' O "' -, s ) a' _ a>~~~~~~~~~~~~~~~~~~~~1 Lcsgo Ario S& g~~~~~~~at Domingo Sh.i e md-tR i7Do -S i M AL B I g wf /t< 8 -' a erto Francisco' i,-, . Bahia de Car6quePt N)A P_^0 4X) vo rlaa.oO -~~~~~~~~~~OO'( /''~ 'Y § ' tao RoCcTsX}-N fNuevo r rEg vNGA gArchidona R. 'ei; VqLa~cotfIbarrO ~ ~ ~ ~ ' - ,. (i~~~~j?~~ ~AdB~ATO Conou,uco /- :~~~~~~~~~~~~~~~~~~~~~~HA M7 % .* SalinX ~ ~ ~ ~ ~ ~ - G U~ 0d ' MCS-tJ f ; ' ° '.:~~~~~~, B P A C 4 T Ag IZ ''A MBA Poloro 2' "~'N~A,0 > "g Ito 2 G Ao2 .U A Y4 ), J1 Salinas, Naro a '. ;*" GUAYAWULI 5mq ~- CA-t' , --s A R54 // SGANAPAGO - \-/NaroniA