PROCUREMENT PLAN (Textual Part) Project information: Papua New Guinea (PNG), PNG Agriculture Commercialization and Diversification Strategy, P-166222 Project Implementation agency: Department of Agriculture and Livestock (DAL); Cocoa Board (CB); and Coffee Industry Corporation (CIC) Date of the Procurement Plan: February 13, 2020 Period covered by this Procurement Plan: February 2020 – to August 2021 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the National Procurement Act 2018, No. 12 of 2018, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. National preferences Eligibility: Eligibility to participate in a procurement process for and to be awarded a Bank financed contract shall be as defined under paragraphs 3.21-3.23 of the Procurement Regulations; accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in the said paragraphs. Foreign bidders shall be eligible to participate in bidding under the same conditions as national bidders. No domestic preference shall be granted in bid evaluation on the basis of bidder’s nationality, origin of goods or services, and/or preferential programs. Registration of bidders as Registration of bidders: condition for bidding Registration shall not be used to assess bidders’ qualifications. A foreign bidder shall not be required to register as a condition for submitting its bid, and a foreign bidder recommended for contract award shall be given a reasonable opportunity to register, with the reasonable cooperation of the Recipient, prior to contract signing. Procurement documents Procurement Documents: Templates of procurement documents, including contract forms, acceptable to the Association shall be used for all procurement financed by the Project. Document Fees Bidding Document Fees: A fee for bidding documents if applied must be reasonable and is to be used to offset the actual costs associated with reproduction of large bidding documents and associated plans and drawings. It is not to be used to generate revenue, or to limit or restrict participation in procurement processes. Bidding document fees are not to be charged for the procurement of consulting services (firms and individual), non-consulting services, or goods. Fraud and Corruption Fraud and Corruption: The procurement documents shall require that bidders submitting bids present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. Negotiations and Cancellation of all bids: cancellation of All bids (or the sole bid if only one bid is procurement process received) shall not be rejected, the procurement process shall not be cancelled, and new bids shall not be solicited without the Bank’s prior written concurrence. Complaints Handling Complaints Review Mechanism: The Recipient shall establish and implement an effective, fair and timely complaints review mechanism allowing bidders to complain and to have their complaints handled in a timely manner. Until an adequate complaints review mechanism (as assessed by the Bank) is established the Bank’s review mechanism as set out in the Procurement Regulations will apply. Contract Award Notice Publication of Contract Award Notice: For purposes of Article 36(5) of the Act, within one month from award, a notice of all procurement contract awards shall include, at a minimum as relevant and applicable for each procurement method (a) the name of each bidder that submitted a bid; (b) bid prices as read out at bid opening; (c) evaluated prices of each bid that was evaluated; (d) the names of bidders whose bids were either rejected as nonresponsive or not meeting qualification criteria, or not evaluated, with the reasons thereof; and (e) the name of the winning bidder, the final total contract price, as well as the duration and a summary of the scope of the contract. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. The above captioned conditions also apply when approaching the international market. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not Applicable; Works: Not Applicable PROCUREMENT Papua New Guinea : PNG Agriculture Commercialization and Diversification Project PLAN General Information Country: Papua New Guinea Bank’s Approval Date of the Original Procurement Plan: 2021-07-23 2021-10-31 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P166222 GPN Date: 2020-12-12 Project Name: PNG Agriculture Commercialization and Diversification Project Loan / Credit No: IDA / 64660 C Executing Agency(ies): offee Industry Corporation WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Individual PG-CIC-236458-CS-INDV / Project Management and IDA / 64660 Prior Consultant Open 540,000.00 0.00 Canceled 2021-06-01 2021-07-20 2021-08-10 2021-09-14 2022-03-13 Project Manager, Coffee PMU Monitoring and Evaluation Selection PG-CIC-236473-CS-INDV / Individual Project Management and Under Senior Procurement Officer, IDA / 64660 Post Consultant Open 276,000.00 0.00 2021-06-01 2021-08-09 2021-07-20 2021-08-10 2021-09-14 2022-03-13 Monitoring and Evaluation Implementation Coffee PMU Selection PG-CIC-236469-CS-INDV / Individual Project Management and Under Monitoring, Evaluation and IDA / 64660 Post Consultant Open 220,000.00 0.00 2021-06-01 2021-08-09 2021-07-20 2021-08-10 2021-09-14 2022-03-13 Monitoring and Evaluation Implementation Survey Officer (MESO) Selection PG-CIC-236474-CS-INDV / Individual Under Productive Partnership IDA / 64660 Productive Partnerships Prior Consultant Open 360,000.00 0.00 2021-08-05 2021-09-23 2021-10-14 2021-11-18 2022-05-17 Implementation Coordinator, Coffee PMU Selection PG-CIC-236468-CS-INDV / Individual Project Management and Under Senior Finance Officer, Coffee IDA / 64660 Prior Consultant Open 326,000.00 0.00 2021-08-05 2021-09-23 2021-10-14 2021-11-18 2022-05-17 Monitoring and Evaluation Implementation PMU Selection Individual PG-CIC-236481-CS-INDV / Under IDA / 64660 Agriculture Feeder Roads Prior Consultant Open 377,000.00 0.00 2021-08-05 2021-09-23 2021-10-14 2021-11-18 2022-05-17 Senior Engineer, Coffee PMU Implementation Selection PG-CIC-248926-CS-INDV / Individual Project Management and Pending Environmental and Social IDA / 64660 Post Consultant Open 210,000.00 0.00 2021-08-18 2021-10-06 2021-10-27 2021-12-01 2022-05-30 Monitoring and Evaluation Implementation Officer Selection PG-CIC-260472-CS-INDV / Individual Project Management and Pending Project Manager, Coffee IDA / 64660 Prior Consultant Open 424,000.00 0.00 2021-10-29 2021-12-17 2022-01-07 2022-02-11 2022-08-10 Monitoring and Evaluation Implementation Project Management Unit Selection Page 1