SUMMARY O F PROCUREMENT PLAN Project Preparation Advancement (PPA) Project information: Harmonizing and Improving Statistics in West Africa Project - P169265 Project Implementation agency: Liberia Institute of Statistics and Geo-Information Services (LISGIS) Date of the Procurement Plan: February 3, 2020 Period covered by this Procurement Plan: 3rd February to 31st July 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 1, 2016), revised in November 2017, and August 2018 (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement and Concessions Act, 2010 of the Republic of Liberia, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not Applicable for those contracts identified in the Procurement Plan tables; Works: Not Applicable for those contracts identified in the Procurement Plan tables. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations: Not Applicable. Other Relevant Procurement Information: - (a). Prior Procurement Arrangements: The Procurement Arrangements as indicated in the below table and within the thresholds indicated in the below tables will be used. The thresholds for the Bank’s prior review requirements are also provided in the table below: Table: Thresholds*, Procurement Arrangements, and Prior Review (The table below depicts the Thresholds and Procurement Methods to be used under the Regional Project for Statistics Thresholds*, Procurement Methods, and Prior Review Expenditure Contract (C) Value Contracts Subject to No Procurement Method Category Threshold* [eq. USD] Prior Review /[eq. US$] All contracts at or above USD 5,000,000 Open Competition are subject to international advertising and C ≥ 5,000,000 International Market Approach the use of the Bank’s SPDs (or other and Direct Contracting documents agreed with the Bank). 1 Works Open Competition National 200,000 < C < 5,000,000 Market Approach None C ≤ 200,000 RfQ None All contracts at or above USD 500,000 are Open Competition subject to international advertising and the C ≥ 500,000 International Market Approach use of the Bank’s SPDs (or other Goods, IT and and Direct Contracting documents agreed with the Bank). 2 non-consulting services Open Competition National 100,000 < C < 500,000 None Market Approach C ≤ 100,000 RfQ None Expenditure Contract (C) Value Contracts Subject to No Procurement Method Category Threshold* [eq. USD] Prior Review /[eq. US$] All contracts at or above USD 100,000 are for subject to international advertising and the C < 100,000 Consulting Services use of the Bank’s SPDs (or other National documents agreed with the Bank). shortlist for 3 selection of All contracts at or above USD 200,000 are consultant firms for subject to international advertising and the C ≤ 200,000 Engineering and Construction use of the Bank’s SPDs (or other Supervision documents agreed with the Bank). Selection of All values ≥ 100,000 4 Individual All Approaches consultants Training, This line activity is not subject to Based on approved Annual Workshops, Procurement Review However, each of the 5 All Values Work Plan & Budgets (AWPB) Study Tours activities will be cleared with the TTL by TTL prior to its implementation. (Special procurement arrangements like direct contracting, use of SOEs, UN Agencies, third party monitors, local NGOs, Force Account, servants needs, results based arrangements. It is not expected that there will be need for prequalification in the procurement arrangements under this Regional Project *These thresholds are for the purposes of the initial procurement plan for the PPA and for first 18 months. The thresholds will be revised periodically based on re-assessment of risks. All contracts not subject to prior review will be post-reviewed. Prequalification. Not expected for the packages of works/goods packages in the procurement plan. Proposed Procedures for CDD Components: Not Applicable Reference to (if any) Project Operational/Procurement Manual: The LISGIS Project Management Team will prepare Procurement manuals. The Procurement Plan will also form part of the Project Implementation Manual. Any Other Special Procurement Arrangements: None Procurement Packages/PLAN with Procurement Arrangements and Time Schedule: as per the Table below: b) PROCUREMENT PLAN Works There are no works under the Project Preparation Advance Goods and Non-Consulting Services 1 2 3 4 5 6 7 8 9 Ref. Contract Estimated Procurement Prequali National Review Expected Expected Comments No. (Description) Cost Method fication Preferen by Bank bid Contract US$ (yes/no) ce (Prior / opening Signature (yes/no) Post) date Date 1 Procurement of 4 12,100 laptops, 3 No. all-in-1 printers, office desks, Limited, RFQ No No Post 28 Feb 20 4 Mar 20 a projector, metal filing cabinet, and stationery and supplies for project management Consultancy Services 1 2 3 4 5 6 7 8 9 Ref. Description of Estimated Selection Review Expected Expected Expected Comments No. Assignment Cost in Method/ by Bank date of Contract Completio US$ Arrangeme (Prior / proposal Signature n nt Post) submissio Date Date n 1. Recruitment of a Consultant to draft and validate curricula of the 10,000 INDV Post 16 Mar 20 10 Apr 20 23 Apr 20 ToR to be submitted to Statistics degree & IDA for Review and CEST Program at the No Objection. UL 2. Recruitment of a ToR, performance Financial Management evaluation, draft Officer for Project contract and minutes of Management DS Prior 10 Feb 20 21 Feb 20 31 Aug 20 contract negotiation to be submitted to IDA for Review and No 15,600 Objection. 3. ToR, performance evaluation, draft Recruitment of a contract and minutes of Procurement Specialist DS Prior 10 Feb 20 21 Feb 20 31 Aug 20 contract negotiation to for Project Management be submitted to IDA for Review and No 18,000 Objection. Training and Workshop (Training & Workshop activities are subject to TTL clearance). Estimate Estimated Expected Ref. Training, workshop and study d Cost in Duration Training/workshop No. tours (US$) (Days) Date Conduct of validation workshop and 54,000 TOT for the GP on the design of Feb. 20 to March 13 1. questionnaires and enumeration 2020 training manual Workshop for cartographic field staff 150,000 Feb. 24 to March 16 2. training 2020 Workshop for enumeration mapping 113,900 3. training April 15, 2020 Study Tours to regional countries for 32,000 first-hand experience on regional 4. March to April 2020 harmonization of data collection, management and communication Workshops on current administrative 50,000 5. data across MACs and LISGIS April to July 2020 regional offices Workshop to strengthen and develop 35,000 6. institutional capacity of NSO April to July 2020 Workshops for steering committee on 40,000 7. Administrative Data April to July 2020 Workshop for Project 10,000 Steering/Technical Committees for 8. February 2020 annual work plan preparation, review and validation GENERAL NOTES 1. Training and capacity building: Training workshops (including training material and support), conference attendance and study tours, will be carried out based on approved annual training and allied activities plan by the TTL. The beneficiaries, after the training, will be requested to submit a brief report indicating what skills have been acquired and how these skills will contribute to enhance their performance and contribute to the attainment of the Project’s development objective. 2. Operational Costs: These are expenditures incurred by the Recipient to finance: (i) communication technology (including, without limitation, internet and telephone; (ii) per diem and travel expenses of the operational staff performing their responsibilities under the Project; (iii) fuel and vehicle maintenance; (iv) maintenance of equipment; (v) photocopies and publications; (viii) bank commissions; and (ix) utilities and office supplies as defined in the FA. Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti-Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;2 (ii) to be a nominated3 sub-contractor, consultant, 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project. We understand that we may be declared ineligible as set out above upon: a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: 3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. 4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. Title of the person signing the Letter: PROCUREMENT Western Africa : Harmonizing and Improving Statistics in West Africa PLAN General Information Country: Western Africa Bank’s Approval Date of the Original Procurement Plan: 2020-09-01 2020-09-01 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169265 GPN Date: Project Name: Harmonizing and Improving Statistics in West Africa Loan / Credit No: IDA / 65740 Executing Agency(ies): Unidade de Gestao de Projectos Especiais WORKS Procureme Bid Evaluation Activity Reference No. / Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH nt Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Amount Document / Signed Contract No. Approach Process (Y/N) Risk Document Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion (US$) Justification Type Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Actual Amount Draft Negotiated Description Component Review Type Method Contract Type Process Status Teams of Reference Identified/Selected Signed Contract Contract Completion No. Approach (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual 01 UGPE HISWA 2020 / Individual Project Management and Pending Recruitment of Project IDA / 65740 Post Consultant Open 0.00 2020-09-02 2020-10-21 2020-11-11 2020-12-16 2021-06-14 Monitoring and Evaluation Implementation Manager Selection Page 1