Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area Social Republic of Vietnam E2248 Independent ­ Freedom ­ Happiness -------------------------------- v5 ENVIRONMENT CONDITION IN CONTRACTOR'S DOCUMENT Representative of contractor read carefully the bellow announcement, write down relation information in blank and sign. This form is apart of contractor bidding document and contract document. With this document, I confirm that I read and full understand all requirements on environment technical specification in tender document for contract packages in project road and bridge to Trung Son Hydro power plant. I confirm that our bid price is including all necessary cost for ensuring implementation following project environment management plan and comply with all requirements on environment technical specification in tender document. I Confirm that if the construction contract is given to our organization, I will appoint Mr/miss .............. with curriculum vitae in our bidding document to be safety and environment engineer at site for given contract. This person is responsible and in charge of carrying out all task following requirement of environment technical specification. I confirm that if any infringe the conditions it could be reason for penalize our company. Signal . . . . . . . . . . . . . . . . . . . . . . . . . . . Date: . . . . . . . . . . . . . . . . . . . . . . Full name: . . . . . . . . . . . . . . . . . . . . . . . . . . Position:. . . . . . . . . . . . . . . . . . . . Institution of Environmental Science and Engineer under Construction University Page 1 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area I. TECHNICAL PROPOSAL NEED SHOW IN BIDDING DOCUMENT OF BIDDER In the Bidding Document, The Contractor needs to discuss these bellow problems and confirm that our bid price is including all necessary cost for ensuring implementation following project environment management plan and comply with all requirements on environment technical specification in tender document. 1. Give commit on strictly carrying out all matters that part "technical and environment characteristic of road and bridge to Trung Son hydro power plant". 2. Submission a program on carry out EMP as a part of report on construction methods proposal in bidding document and or during construction period. Carrying out EMP program of contractor must give in detail such as commission on environment protection, EMP implementation methods, detail construction design and location of road construction, installation pollution control equipment ( for example: drainage system, sediment chamber ...et); environment supervision program during construction period and expectation resource for EMP implementation. 3. Calculation cost for implementation campaign of information, education and Interview ­ Education ­ communication (IEC) at least 6 months per time, first implementation time is not later than 3 weeks after starting work that supply to surrounding resident with relation of risk, dangerous, impact and apply appropriate protection method to prevent sexual infect epidemic diseases or sexual infection and HIV/AID in particular. II. ENVIRONMENTAL SPECIFICATIONS FOR THE CONSTRUCTION OF THE ACEES ROAD AND BRIDGES TO THE TRUNG SON HYDROLECTRIC PROJECT The technical and environment characteristic of road and bridge to Trung Son hydro power plant have been established by Environment monitoring consultants. Contractor needs to read to grasp all the requirements and mentions in Bidding Documents for the Access road and bridges to the Trung Son Hydrolectric Project. II.1. General In order to prevent harm and nuisances on local communities, and to minimize the impacts on the environment during the construction and operation of the access road to the Trung Son Dam, the Contractor and his employees shall adhere to the mitigation measures set down in: - "Planning on Environmental Management for Bridges and Access Road to Trung Son Dam ­ Report"; Hanoi Civil Engineering University, 2008; - Planning on Environmental Management for Bridges and Access Road to Trung Son Dam ­ Information Page"; Hanoi Civil Engineering University, 2008; Institution of Environmental Science and Engineer under Construction University Page 2 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - The specifications, procedures, and best practices included in this Annex. These specifications complement any technical specifications included in the work quantities and the requirements of any Vietnamese regulations. II.2. Environmental Duties of the Contractor The duties of the Contractor(s) include but not limiting to: - Compliance with relevant environmental legislative requirements in Vietnam; - Work within the scope of contractual requirements and other tender conditions; - Prior to construction commencement, the contractor shall submit to the Environmental Supervising consultant and PMB an Project Activity Safety Plan (PASP). PASP should cover an action plan in the event of adverse weather conditions or accidental leaks, spills or emissions. - Organize representatives of the construction team to participate in the joint site inspections undertaken by the PMB, DONRE, independent monitoring consultants, and undertake any corrective actions instructed by the Supervision Engineer; - Provide and update information to the PMB regarding works activities which may contribute, or be continuing to the generation of adverse environmental conditions; - Stop construction activities which generate adverse impacts upon receiving instructions from the Supervision Engineer, PMB, and propose and carry out corrective actions and implement alternative construction method, if required, in order to minimize the environmental impacts; - Prepare Contractor's Compliance Reports to be ready at the end of the 4th, 10th, 16th since construction commencement so as these report become ready for the IEMC to access during their six monthly monitoring. - Within six months from construction commencement, prepare the Contractor's Landscape Implementation Program (LIP) and submit to PMB for review and approval. This LIP should indicate the locations and the works the contractor shall carry out in order to maintain the landscape at the sites affected by the construction of the access road. - Design and implement a Unit comprising of the Contractor's Chief Engineer or his deputy, and the Workplace Safety and Environment Officer whose responsibility described in Section IV below, to receive, process and reach resolution on community complaints arising from construction activities. Records of such complaints and their resolution musk be kept and be available for review by the Supervision engineer and PMB. II.3. Contractor's Program for Implementation of EMP The Contractor is required to submit an EMP Implementation Program (EMPIP) as part of his proposed Construction Method Statements prepared as part of his Bid document and/or during construction phase. The Contractor's EMPIP shall provide details such as Contractor's commitment to environmental protection; methodology of implementing the project EMP; detailed designs and installation locations of access roads and pollution control facilities (e.g. drainage channel, settling tank, etc) or mitigation Institution of Environmental Science and Engineer under Construction University Page 3 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area measures; environmental monitoring program during different stage of construction period, and the contractor's proposed resources for the implementation of the EMP. Within six months from construction commencement, the Contractor shall prepare a Master Landscape Plan and submit for approval by PMB or his designated representative. The landscape plan shall cover all project works which may affect vegetation and natural landform (e.g. borrow pits, disposal sites, slopes and temporary/stockpiling areas). Sensitive locations and areas where landscaping works are required both during construction and after the construction has been identified and incorporated into the design. This Landscape Plan shall include preliminary designs on the temporary and permanent landscaping plan during both the construction and post-construction maintenance period. II.4. Contractor's Workplace Safety and Environmental Officer (SEO) A Workplace Safety and Environmental Officer (SEO) working full time on-site will be appointed by each Contractor. The SEO is expected to have at least 7 years relevant working experiences regarding environmental management, training and monitoring in infrastructure construction projects. The SEO should be familiar with Vietnam's environmental legislatives requirements The SEO shall be responsible for implementation and management of the EMP program. The roles and responsibilities of SEO are, but not limited to, the fol lowings: - Assiss the SES to conduct training on environmental awareness raising for the contractor's workers within two weeks since mobilisation and refresh training at every six months. Conduct additional training as advised by the Environmental Officer of the Supervising Consultant. - Carry out environmental site surveillance to investigate the Contractors' site practice, equipment and work methodologies with respect to pollution control and adequacy of environmental mitigation implemented; - Monitor the implementation of environmental mitigation measures and the contractor' compliance with environmental protection, pollution prevention and control measures, and contractual requirements; Advice to the Contractor(s) on environment improvement, awareness, proactive pollution prevention measures; - Carry out investigation and submit proposals on mitigation measures to the Contractor(s) in the case of non-compliance / discrepancies to EMP are identified. Participate in the monitoring and implementation of remedial measures to reduce environmental impact - Review the success of the EMP to cost-effectively confirm the adequacy of mitigation measures implemented - Prepare Contractor's Compliance Reports to be ready at the end of the 4th, 10th, 16th since construction commencement so as these report become ready for the IEMC to access during their six monthly monitoring. - Incorporate EMP implementation progress into contractor's construction progress report - Complaint investigation, evaluation and identification of corrective measures. Institution of Environmental Science and Engineer under Construction University Page 4 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - Carry out additional monitoring works within the specified timeframe instructed by the Supervision Engineer and/or PMB; and - Liaison and implement activities coordinated or instructed by the Contractor's Chief Engineer, Environmental Officer of the Supervision Consultant, Supervision Engineer, PMB, Provincial environmental authorities, local authorities and environmental monitoring consultants on all environmental issues as needed. The diagram below shows the organisational structure for environmental management of the entire Access Road and Bridges for Trung Son HydroPower Project - Brief to the Independent Environmental Monitoring Consultant (IEMC), who carry out environmental sampling and monitoring twice a year, on all environmental-related issues regarding the contractor's works. Provide the IEMC one copy of each environmental documents the SEO prepared during and between visits of the IEMC. Organisational Structure for Environmental Management of TSHP Access Road and Bridges Trung Son Access Roads and Bridges Project ­ Project Management Unit (PMB) Construction Supervision Team ­ Workplace Safety and Environment Supervisor (SES) Consultant Independent Environmental Monitoring Consultant (IEMC) Package 1 Package 2 SEO - Lot 1 SEO - Lot 2 SEO - Lot 3 SEO - Lot 1 SEO - Lot 2 SEO - Lot 3 Report flow Advice/Monitoring/Supervision The Contractor(s) shall ensure adequate resources are available to the SEO for the implementation of the EMP throughout the construction phase. II.5. Construction Activities and Environmental Rules for Contractor The Contractor will prepare and enforce a Workers Code of Conduct to reflect the followings. II.5.1. Prohibitions The following activities are prohibited on or near the project site: Institution of Environmental Science and Engineer under Construction University Page 5 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area 1. Cutting of trees for any reason outside the approved construction area; 2. Hunting, fishing, wildlife capture and poaching, or plant collection; 3. Buying of wild animals or their meat for food or any other purposes; 4. Disturbance to anything with architectural or historical value; 5. Building fires outside camp areas without being unthorisation; 6. Use of firearms (except authorized security guards); 7. Use of alcohol by workers during working hours 8. Washing car or machinery in streams or creeks. 9. Doing maintenance (change of oils and filters) of cars and equipment outside authorized areas 10. Littering of the site and disposing trash in unauthorized places 11. Workers driving motorbikes without wearing helmets 12. Control construction plants or vehicles by unauthorised person. 13. Driving at speeds exceeding limits. 14. Having caged wild animals (especially birds) in camps. 15. Working without safety equipment (including gloves, boots and masks) 16. Creating nuisances and disturbances in or near communities 17. Disrespecting local customs and traditions 18. The use of rivers and streams for washing of clothes. 19. The use of welding equipment, oxy-acetylene torches and other bare flames where fires constitute a hazard. 20. Indiscriminate disposal of rubbish or construction wastes or rubble. 21. Spillage of potential pollutants, such as petroleum products. 22. Collection of firewood. 23. Latrining outside of the designated facilities. 24. Burning of wastes and/or cleared vegetation. II.5.2. Transport The Contractor shall use selected routes to the project site, as agreed with the Supervision Engineer, and appropriately sized vehicles suitable to the class of roads in the area. The contractor shall restrict loads to prevent damage to local roads and bridges used for transportation purposes. The Contractor shall be held responsible for any damage caused to local roads and bridges due to the transportation of excessive loads, and shall be required to repair such damage to the approval of the Supervision Engineer. The Contractor shall not use any vehicles, either on or off road with grossly excessive, exhaust or noise emissions. In any built up areas, noise mufflers shall be installed and maintained in good condition on all motorized equipment under the control of the Contractor. Adequate traffic control measures shall be maintained by the Contractor throughout the duration of the Contract and such measures shall be subject to prior approval of the Supervision Engineer. II.5.3. Workforce and Camps The Contractor should, whenever possible, locally recruit the majority of the workforce and shall provide appropriate training as necessary. a, Minimum Facilities required: The construction camp shall be provided with the following minimum facilities: Institution of Environmental Science and Engineer under Construction University Page 6 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - A perimeter security fence at least 2m in height constructed from appropriate materials. - In every site adequate and suitable facilities for washing clothes and utensils shall be provided and maintained for the use of contract labor employed therein. Separate and adequate bathing facilities shall be provided for the use of male and female workers. Such facilities shall be conveniently accessible and shall be kept in clean and hygienic conditions. - Sanitary arrangements, latrines and urinals shall be provided in every camp sites on the following scale: - Where female workers are employed, there shall be at least one latrine for every 25 females or part thereof. - Where males are employed, there shall be at least one latrine for every 25 males or part thereof. - Every latrine shall be under cover and so partitioned off as to secure privacy, and shall have a proper door and fastenings. - Where workers of both sexes are employed, each latrine or urinal must be lockable from inside, and outside of each block there must be a notice in the language understood by the majority of the workers "For Men" or "For Women" as the case may be. - The latrines and urinals shall be adequately lighted and shall be maintained in a clean sanitary condition at all times and - Water shall be provided in or near the latrines and urinals by storage in drums. - A sick bay and first aid station. First aid box shall be p rovided at every construction campsite and under the charge of a responsible person who shall always be readily available during working hours of the work place. He shall be adequately trained in administering first aid-treatment. Formal arrangement shall be prescribed to make motor transport available to carry injured person or person suddenly taken ill to the nearest clinic or hospital. - Areas for the storage of fuel or lubricants and for a maintenance workshop. Such an area shall be enclosed and have a compacted/impervious floor to prevent the escape of accidental spillage of fuel and or lubricants from the site. Surface water drainage from enclosed areas shall be discharged through purposely designed and constructed oil traps. Empty fuel or oil drums may not be stored on site. - Low cost sanitation facilities to provide treatment for wastewater discharges from toilets, wash rooms and the like. The standard of treatment to be achieved at all times is biological oxygen demand (BOD5) less than 30 ppm, suspended solids less than 50 ppm or as required by environmental regulations in Vietnam. - Storm water drainage system to discharge all surface run off from the camp site to a silt retention pond which shall be sized to provide a minimum of 15 minutes retentio n for storm water flow from the whole site that will be generated by a 20 year return period rainfall having duration of at least 15 minutes. The run-off coefficient to be used in the calculation of the silt pond volume shall be 0.9. Silt ponds shall be maintained in an efficient condition for use throughout the construction period with trapped silt and soil Institution of Environmental Science and Engineer under Construction University Page 7 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area particles being regularly removed and transported and placed in waste material disposal approved by the Supervision Engineer. - All discharge from the silt retention pond shall be channeled to discharge to natural water via a grassed swale at least 20 meters in length with suitable longitudinal gradient. b, Waste disposal facilities shall be provided: - Disposal of sanitary wastes and excreta shall be into septic tanks. - Kitchen wastes shall be disposed into soak pits. Wastewater from campsites will be discharged and disposed in a kitchen sump located at least 15 meters from any body of water. Sump capacity should be at least 1.3 times the maximum volume of wastewater discharged. The bottom of the pit should be filled with coarse gravel and the sides shored up with board, etc. to prevent erosion and collapse of the pit. - Solid wastes generated in the construction site shall be reused if recyclable or disposed off in land fill sites - All camp facilities shall be maintained in a safe clean and or appropriate condition throughout the construction period. - Fire breaks are important, together with an effective fire prevention policy. c, Activities in Construction Camp The following precautions need to be taken in construction of camps: - Measures to ensure that no leaching of oil and grease into water bodies or underground water takes place - Wastewater should not be disposed into water bodies - Regular collection of solid wastes should be undertaken and should be disposed off safely - All consumables as the first aid equipment, cleaning equipment for maintaining hygiene and sanitation should be recouped immediately The Contractor shall ensure that site offices, storages and workshops are located in appropriate areas as approved by the Supervision Engineer and not within 200 meters of existing residential settlements. Explosive materials storage must be away from residential areas, administrative areas or other public areas, the location of the storage must be accepted, approved by relevant authority and comply with existing Vietnamese regulations. The Contractor shall ensure that site offices and particularly storage areas for diesel fuel and bitumen are not located within 50 meters of watercourses, and are operated so that no pollutants enter watercourses, either overland or through groundwater seepage, especially during periods of rain. This will require lubricants to be recycled and a ditch to be constructed around the area with an approved settling pond/oil trap at the outlet. d, Site Restoration At the completion of the construction work, all construction camp facilities shall be dismantled and removed from the site and the whole site restored to a simi lar condition to that prior to the commencement of the works or to a condition agreed to with the owner of the land. Various activities to be carried out for site restoration are: Institution of Environmental Science and Engineer under Construction University Page 8 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - Oil and fuel contaminated soil shall be removed and transported and buried in waste disposal areas approved by the Supervision Engineer. - Construction campsite shall be grassed and trees cut replaced with similar tree species. - Trees planted shall be handed over to the community or the land owner for further maintenance and watering - Soak pits and septic tanks shall be covered and effectively sealed off. II.5.4. Clearing the Right-of-Way The Contractor shall ensure that vegetation clearing of right of way is carried properly. - Before clearing, all valuable timber and vegetation should be selectively cleared. Whenever possible, communities should be allowed to benefit from this vegetation for firewood and other uses. Communities should be allowed to remove all usable bamboos form the right of way. - Trees should be cut in such a way that they fall longitudinally and not transversally to the right of way alignment. Extra care should be taken to avoid tress from falling down slope with potential risk for communities or traffic below. - Make use of any usable timber (after community uses) before construction starts. - The Contractor shall remove and store the organic layer of the soil to be used for re- vegetation and restoration of affected sites. II.5.5. Waste Management and Erosion Solid, sanitation, and, hazardous wastes must be properly controlled, through the implementation of the following measures: Waste Management: - Minimize the production of waste that must be treated or eliminated. - If hazardous wastes such as used oil, batteries, etc. are generated, proper procedures must be taken regarding their storage, collection, transportation and disposal. - Identify and demarcate disposal areas clearly indicating the specific materials that can be deposited in each. - Control placement of all construction waste (including earth cuts) to approved disposal sites (>200 m from rivers, streams, lakes, or wetlands and suit Vietnamese standards, or the contractor shall implement the mitigation measures regulated in the Bidding document). Dispose in authorized areas all of garbage, metals, used oils, and excess material generated during construction, incorporating recycling systems and the separation of materials. Erosion Control: - Disturb as little ground area as possible, stabilize that area as quickly as possible, control drainage through the area, and trap sediment onsite. Erect erosion control barriers around perimeter of cuts, disposal pits, and roadways - Conserve topsoil with its leaf litter and organic matter, and reapply this material to local disturbed areas to promote the growth of local native vegetation. - Apply local, native grass seed and mulch to barren erosive soil areas or closed construction surfaces. Institution of Environmental Science and Engineer under Construction University Page 9 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - Apply erosion control measures before the rainy season begins preferably immediately following construction. Install erosion control measures as each construction site is completed. - In all construction sites, install sediment control structures where needed to slow or redirect runoff and trap sediment until vegetation is established. Sediment control structures include windrows of logging slash, rock beams, sediment catchment basins, straw bales, brush fences, and silt - Control water flow through construction sites or disturbed areas with ditches, beams, check structures, live grass barriers, and rock - Maintain and reapply erosion control measures until vegetation is successfully established. - Spray water on dirt roads, cuts, fill material and stockpiled soil to reduce wind- induced erosion, as needed Maintenance: - Identify and demarcate equipment maintenance areas (>15m from rivers, streams, lakes or wetlands). Fuel storage shall be located in proper areas and approved by the Supervision Engineer. - Ensure that all equipment maintenance activities, including oil changes, are conducted within demarcated maintenance areas; never dispose spent oils on the ground, in water courses, drainage canals or in sewer systems. - All spills and collected petroleum products shall be disposed of in accordance with standard environmental procedures/guidelines. Fuel storage and refilling areas shall be located at least 50m from all cross drainage structures and important water bodies or as directed by the Supervision Engineer. II.5.6. Earthworks, Cut and Fill Slopes All earthworks shall be properly controlled, especially during the rainy season. The Contractor shall maintain stable cut and fill slopes at all times and cause the least possible disturbance to areas outside the prescribed limits of the works. The Contractor shall complete cut and fill operations to final cross-sections at any one location as soon as possible and preferably in one continuous operation to avoid partially completed earthworks, especially during the rainy season. In order to protect any cut or fill slopes from erosion, in accordance with the drawings, cut off drains and toe-drains shall be provided at the top and bottom of slopes and be planted with grass or other plant cover. Cut off drains should be provided above high cuts to minimize water runoff and slope erosion. Any excavated cut or unsuitable material shall be disposed of in designated disposal areas as agreed to by the Supervision Engineer and listed in the EMP. Any new disposal site proposed by the Contractor during construction will have to be approved by the Supervision Engineer and PMB after presentation by the Contractor of a report which includes the justification for this new disposal site and the mitigation and restoration measures that will be implemented if the site is approved. Institution of Environmental Science and Engineer under Construction University Page 10 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area New disposal sites should not be located where they can cause future slides, interfere with agricultural land or any other properties, or cause soil from the dump to be washed into any watercourse. Drains may need to be dug within and around the tips, as directed by the Engineer II.5.7. Stockpiles and Borrow Pits Operation of a new borrowing area, on land, in a river, or in an existing area, shall be subject to prior approval of the Supervision Engineer, and the operation shall cease if so instructed by the Supervision Engineer. Borrow pits shall be prohibited where they might interfere with the natural or designed drainage patterns. River locations shall be prohibited if they might undermine or damage the river banks, or carry too much fine material downstream. The Contractor shall ensure that all borrow pits used are left in a trim and tidy condition with stable side slopes, and are drained ensuring that no stagnant water bodies are created which could breed mosquitoes. Rock or gravel taken from a river shall be far enough removed to limit the depth of material removed to one-tenth of the width of the river at any one location, and not to disrupt the river flow, or damage or undermine the river banks. The location of crushing plants shall be subject to the approval of the Engineer, and not be close to environmentally sensitive areas or to existing residential settlements, and shall be operated with approved fitted dust control devices. a, In any borrow pit and disposal site, the Contractor shall: - Identify and demarcate locations for stockpiles and borrow pits, ensuring that they are 15 meters away from critical areas such as steep slopes, erosion-prone soils, and areas that drain directly into sensitive water bodies (except the sites designed with rock wall to cover the surroundings - Limit extraction of material to approved and demarcated borrow pits. - Stockpile topsoil when first opening the borrow pit. After all usable borrow has been removed, the previously stockpiled topsoil should be spread back over the borrow area and graded to a smooth, uniform surface, sloped to drain. On steep slopes, benches or terraces may have to be specified to help control erosion. - Excess overburden should be stabilized and re-vegetated. Where appropriate, organic debris and overburden should be spread over the disturbed site to promote re- vegetation. Natural re-vegetation is preferred to the extent practicable. - Existing drainage channels in areas affected by the operation should be kept free of overburden. - Once the job is completed, all construction -generated debris should be removed from the site. b, The Contractor shall present a quarry or borrow pit exploitation plan. The operation of the quarry or borrow pit should follow the following practices: should include aspects like: - Operations must be conducted in discrete stages with all valuable material fully extracted so that progressive rehabilitation can be carried out. Institution of Environmental Science and Engineer under Construction University Page 11 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - It is most important that operators plan for progressive rehabilitation while operations are ongoing. Planning of final rehabilitation of a pit should occur well before the cessation of operations. Any plan for the rehabilitation of a site should include a brief description of the site prior to the commencement of operations, including: soils, landform, flora and fauna, drainage and conservation values. - Deposits should be worked in a systematic manner, generally across or down the slope, so that worked out sections can be rehabilitated and left to revegetate without further disturbance. - Where substantial volumes of waste rock or overburden will be produced by the operation of the quarry, this material should be placed in properly designed dumps, which are located and shaped to blend in with the surrounding landscape. Costly reshaping of dumps during the rehabilitation phase is then avoided. - Minimization of the total disturbed area is the best method of reducing erosion caused by storm water run-off and weed invasion. Use boundary markers, such as stakes and flagging tape, to indicate to machinery operators the extent of areas to be cleared. - The Contractor shall submit a blasting plan for each site for review and approval by the PMB and Supervision Engineer prior to implementation. - Avoid blasting in overcast and other adverse weather conditions. A regular blasting time should be adhered to and notified to communities. - Quarrying should be carried out in a series of working benches if the material is stable. Orientation of benches should take into account the underlying geology and vantage points from which the quarry is visible. All benches should be self-draining. Each bench should act as a table drain, carrying water along the bench to a suitable discharge point or settling pond. If drainage is allowed to flow down the face from one bench to the next, erosion will occur and the benches may be lost. - Topsoil is usually the darker, upper soil layers. Though only 10 - 30 cm deep, it contains nutrients, minerals, seed, and organic matter which helps bind it all together. Wherever possible, stripped topsoil should be placed directly onto an area being rehabilitated. This avoids stockpiling and double handling of the soil. - If topsoil must be stockpiled, remember that it does deteriorate in quality while stockpiled. The following practices will help maintain soil quality: + Topsoil should be kept separate from overburden, gravel and other materials; if possible, windrows of topsoil should not exceed one metre in height to reduce "souring'; + Topsoil stockpiles should be protected from erosion; + Growing vegetation on the stockpiles (shrubs or grasses) reduces erosion and will maintain biological activity in the soil; + Topsoil should not be buried or driven on, as this will damage soil structure. + Soil should be stored somewhere out of the way; + Excessive handling of topsoil should be avoided. - Sites should be regularly inspected for the presence of noxious weeds, their presence should be recorded, and if necessary a control program implemented. Institution of Environmental Science and Engineer under Construction University Page 12 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - All run-offs from working areas, which contains sediment, should be collected in settling ponds before being discharged from the premises. Water from washing, screening, or dust reduction plants should be treated in a like manner. Accepted methods for removal of sediment from run-off include settling ponds, hay bale filters, aggregate filters, wetlands (shallow ponds planted with suitable swamp plants). For quarries in vegetated areas, run-off should be directed through vegetation prior to reaching any watercourse to enable further filtering of sediment. Management of noise impact can be achieved through: - Confining operations to reasonable operating hours is the simplest means of avoiding unreasonable noise impacts. Another effective means is to provide appropriate separation distance to enable the noise to decay to acceptable levels. - Enclosures may be required around crushing and screening plants. Solid barriers, such as bund walls and topographical features, provide the most effective 'in line' reduction of sound levels. Reliance on a barrier of vegetation alone will result in only marginal reduction in noise levels. - Hydraulic rock breakers produce less noise than secondary blasting with explosives. In general, operators should avoid using surface detonating cord for charge initiation. Sufficient stemming and appropriate delays between shot holes should always be used. Use of non-electric detonators has won widespread approval as the quietest delay system for initiating blasts. The following practices shall be considered to minimize environmental impact on air quality: - The direction of the prevailing winds and the placement of the stockpile on the site should be considered during the planning stage. Trees should be planted for windbreaks or topography and/or embankments utilized, to shield stockpiles and working areas from prevailing winds. As conveyors and transfer points can be major sources of dust, enclosures, mist sprays, or approved dust extraction equipment may be required. Drop distance between discharge point and top of the stockpile should be kept to a minimum. - The speed of vehicles is an important factor in the generation of dust. The speed of vehicles on site may need to be restricted. In addition, where transport routes are along unsealed roads, it may be advisable to slow down in the vicinity of residents along these routes. - Stockpiles and roads can be sprayed with chemicals such as magnesium chloride to produce an impermeable layer, which reduces dust development. Alternatively, regular spraying with water can also be used to suppress dust. Waste oil must not be used as a dust suppressant. - The nature of the material being transported and its potential to emit dust should be considered in the loading of trucks. Generally, the highest point of the load should not exceed the height of the tray walls, unless the load is covered. Environmental factors play a large role in the nature of air pollution and dust emissions. Extra care should therefore be taken at times of high wind speed, or during other adverse weather conditions, to minimize dust emissions. Decreased vehicle speeds, increased watering of Institution of Environmental Science and Engineer under Construction University Page 13 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area roads and stockpiles and reduction of the amount of product transported per load, may be appropriate in adverse weather conditions. Visual impact shall be minimized through: - Natural vegetation is a valuable resource that should be employed for screening purposes. Vegetation may needlessly be destroyed by brief activities with heavy machinery at the pit boundary. Clearing should be kept to the minimum absolutely necessary for efficient operations. Planting of vegetation will also provide additional screening. - Quarry faces should be screened from frequently used roads and commonly visited vantage points. Existing topographic features may be utilized as effective screens and any landscaping undertaken should be designed to be visually compatible with the surrounding natural landscape. Where practical, working faces should be oriented away from vantage points and neighbors and the direction of working should be carefully chosen so that that the working face is hidden from the most critical view. Where possible, uppermost benches should be worked out and rehabilitated as soon as possible. - New premises should not be opened adjacent to roads frequently used by the public, unless adequately screened by topography and/or vegetation. Access tracks should be aligned to avoid continuous line of sight from vantage points. - All exterior surfaces of buildings and fixed plants should be designed to blend in with the environment. II.5.8. Disposal of Construction and Vehicle Waste The Contractor shall establish and enforce daily site clean-up procedures, including maintenance of adequate disposal facilities for construction debris Debris generated due to the dismantling of the existing structures shall be suitably reused, to the extent feasible, in the proposed construction (e.g. as fill materials for embankments). The disposal of remaining debris shall be carried out only at sites identified and approved by the Supervision Engineer. The contractor should ensure that these sites (a) are not located within designated forest areas; (b) do not impact natural drainage courses; and (c) do not impact endangered/rare flora. Under no circumstances shall the contractor dispose of any material in environmentally sensitive areas. In the event any debris or silt from the sites is deposited on adjacent land, the Contractor shall immediately remove such, debris or silt and restore the affected area to its original state to the satisfaction of the Supervision Engineer. All arrangements for transportation during construction including provision, maintenance, dismantling and clearing debris, where necessary, will be considered incidental to the work and should be planned and implemented by the contractor as approved and directed by the Supervision Engineer. II.5.9. Safety during Construction The Contractor's responsibilities include the protection of every person and nearby property from construction accidents. The Contractor shall be responsible for complying Institution of Environmental Science and Engineer under Construction University Page 14 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area with all national and local safety requirements and any other measures necessary to avoid accidents, including the following: - Carefully and clearly mark pedestrian-safe access routes; - If school children are in the vicinity, include traffic safety personnel to direct traffic during school hours; - Maintain supply of supplies for traffic signs (including paint, sign material, etc.), road marking, and guard rails to maintain pedestrian safety during construction; - Conduct safety training for construction workers prior to beginning work; - Provide personal protective equipment and clothing (gloves, dust masks, boots, etc.,) for construction workers and enforce their use; - Post Material Safety Data Sheets for each chemical present on the worksite; - Require that all workers read, or are read, all Material Safety Data Sheets. Clearly explain the risks to them and their partners, especially when pregnant or planning to start a family. Encourage workers to share the information with their physicians, when relevant; - Ensure that the removal of asbestos-containing materials or other toxic substances be performed and disposed of by specially trained workers; - During heavy rains or emergencies of any kind, suspend all work and mobilise resources for mitigation actions. - Brace electrical and mechanical equipment to withstand seismic events during the construction. - Setting up nets, fences or traps to prevent rocks, trees, and soil from falling down slope and put communities or traffic at risk. Specific high risk points are identified in the Information Sheet. II.5.10. Environment Protection and Safety during Blasting Due to the narrow characteristics of construction site and the presence of population along the right-of-way, mine exploding for road bed only inner exploding method will be allowed in order to limit soil and stone to be pushed away to fill up river/stream and effect to surrounding houses. The Contractor shall present for approval Blasting Plan for each site. The Plan should include the following methods to be applied to ensure safety and minimize environmental impacts: - A blasting plan for each exploding point. The Plan mus be available during construction period) - Procedures for management on non-exploding mines or missing exploding points. - All the safety precautions that will be applied during blasting such as: Radius of dangerous area must be calculated based on site condition (for example: to small exploding the minimize radius of dangerous area is from 300m to 400m) - If , practical conditions at the site does not allow the application of standard method to ensure safety for blasting the Contractor shall prepare and submit to the Supervision Engineer and PMB a detail blasting plan for each of the blasting sites that satisfy: (i) create a barrier made of suitable materials to ensure safety, (b) temporary evacuate people and animals before blasting; and (c) blasting using inner exploding method. Institution of Environmental Science and Engineer under Construction University Page 15 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - Exploding site must be far away from resident as required by regulations - Exploding direction must be towards mountain sides or non residential areas and far from traffic road. - Information systems such as signboards and setting warning surrounding exploding area to local people and traffic. - Information campaigns to alert local government and communities about blasting schedules and safety measures. - Provision for lead times (at least 15 min) before actual blasting with sirens that can be heard far away - Evacuation people and cattle out of exploding area. - Check safety of equipment and workers before returning to normal operations II.5.11. Nuisance and Dust Control To control nuisance and dust the Contractor should: - Maintain all construction-related traffic at or below 15 mph on streets within 200 m of the site; - Maintain all on-site vehicle speeds at or below 10 mph. - To the extent possible, maintain noise levels associated with all machinery and equipment at or below 90 db. - In sensitive areas (including residential neighborhoods, hospitals, rest homes, etc.) more strict measures may need to be implemented to prevent undesirable noise levels. - Minimize production of dust and particulate materials at all times, to avoid impacts on surrounding families and businesses, and especially to vulnerable people (children, elders). - Phase removal of vegetation to prevent large areas from becoming exposed to wind. - Spray water at the site, and on dirt roads, cut areas and soil stockpiles or fill material as needed to ensure that dust level at areas close to housing, commercial areas, and recreational areas meets the exsting Vietnam air quality standard. - Apply proper measures to minimize disruptions from vibration or noise coming from construction activities. - Heating bitumen should be carried out at least 50 m from any residential area, the heating areas must be at the end of wind direction, be appropriately covered so as the impacts of smoke, dusts and odour onto the surrounding areas are minimised. II.5.12. Demolition of Existing Infrastructure The Contractor shall implement adequate measures during demolition of existing infrastructure to protect workers and public from falling debris and flying objects. Among these measures, the Contractor shall: - Set aside a designated and restricted waste drop or discharge zones, and/or a chute for safe movement of wastes from upper to lower levels - Conduct sawing, cutting, grinding, sanding, chipping or - Chiseling with proper guards and anchoring as applicable - Maintain clear traffic ways to avoid driving of heavy equipment over loose scrap Institution of Environmental Science and Engineer under Construction University Page 16 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - Use of temporary fall protection measures in scaffolds and out edges of elevated work surfaces, such as hand rails and toe boards to prevent materials from being dislodged - Evacuate all work areas during blasting operations, and use blast mats or other means of deflection to minimize fly rock or ejection of demolition debris if work is conducted in proximity to people or structures - Provide all workers with safety glasses with side shields, face shields, hard hats, and safety shoes II.5.13. Community Relations To enhance adequate community relations the Contractor shall: - Inform the population about construction and work schedules, blasting schedules, interruption of services, traffic detour routes and provisional bus routes, and demolition, as appropriate. - Limit construction activities at night. When necessary ensure that night work is carefully scheduled and the community is properly informed so they can take necessary measures. - Inform local community as early as possible and repeat at least one day in advance of any service interruption (including water, electricity, telephone, and bus routes) the community must be advised through postings at the project site, at bus stops, and in affected homes/businesses. - All community infrastructures such as roads, bridges, water supply systems, micro- power generators, boat landings, irrigation systems, etc. affected during construction must be restored to the satisfaction of the communities and approved by the Supervision Engineer. - All local roads used or by-passed by the Contractor will need to be rehabilitated to their original conditions. - Establish and maintain an unit to receive, process and reach resolution on community complaints arising from construction activities. This mechanism will be overseen by the Contractor's SEO. Records of such complaints and their resolution musk be kept and be available for review by the Supervision engineer and PMB. II.5.14. Physical Cultural Resources Chance-finds Procedures If the Contractor discovers archeological sites, historical sites, remains and objects, including graveyards and/or individual graves during excavation or construction, the Contractor shall: - Halt the construction activities in the area of the chance find; - Delineate the discovered site or area; - Secure the site to prevent any damage or loss of removable objects. In cases of removable antiquities or sensitive remains, a night guard shall be arranged until the responsible local authorities or the Provincial Department of Culture, Sports and Tourism, or the Institute of Archaeology take over; Institution of Environmental Science and Engineer under Construction University Page 17 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - Notify the Supervision Engineer who in turn will notify the Employer, responsible local authorities and the Institute of Archaeology immediately (within 24 hours or less); - Responsible local authorities and the National Culture Administration would be in charge of protecting and preserving the site before deciding on subsequent appropriate procedures. This would require a preliminary evaluation of the findings to be performed by the Institute of Archaeology. The significance and importance of the findings should be assessed according to the various criteria relevant to cultural heritage; those include the aesthetic, historic, scientific or research, social and economic values; - Decisions on how to handle the finding shall be taken by the responsible authorities. This could include changes in the layout (such as when finding an irremovable remain of cultural or archeological importance) conservation, preservation, restoration and salvage; - Implementation for the authority decision concerning the management of the finding shall be communicated in writing by relevant local authorities; and - Construction work at the site could resume only after permission is given from the responsible local authorities and PMB concerning safeguard of the heritage. The Contractor shall pay special care when crossing near cemeteries (Km2+600 ­ 2+770) or affecting graves (Co Me bridge). The Contractor can only initiate construction in these areas after specific authorization form the Supervision Engineer has been issued and graves have been relocated. II.5.15. Hazardous Materials If the construction site is expected to have or suspected of having hazardous materials (asbestos containing materials in debris from demolished buildings) the Contractor will be required to prepare a Hazardous Waste Management Plan to be approved by the Supervision Engineer. The plan should be made available to all persons involved in operations and transport activities. Removal and disposal of existing hazardous wastes in project sites should only be performed by specially trained personnel following national or provincial requirements, or internationally recognized procedures II.5.16. Health Services, HIV/AIDS Education The Contractor shall provide basic first aid services to the workers as well as emergency facilities foe emergencies for work related accidents including as medical equipment suitable for the personnel, type of operation, and the degree of treatment likely to be required prior to transportation to hospital. The Contractor shall be responsible for implementing a program for the detection screening of sexually transmitted diseases, especially with regard to HIV/AIDS, amongst laborers is actually carried out. The Contractor shall at all times take all reasonable precautions to maintain the health and safety of the Contractor's Personnel. In collaboration with local health authorities, the Contractor shall ensure that medical staff, first aid facilities, sick bay and ambulance service are available at all times at the Site and at any accommodation for Contractor's and Employer's Personnel, and that suitable arrangements are made for all necessary welfare and hygiene requirements and for the prevention of epidemics. Institution of Environmental Science and Engineer under Construction University Page 18 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area The Contractor shall appoint an accident prevention officer at the Site, responsible for maintaining safety and protection against accidents. This person shall be qualified for this responsibility, and shall have the authority to issue instructions and take protective measures to prevent accidents. Throughout the execution of the Works, the Contractor shall provide whatever is required by this person to exercise this responsibility and authority. The Contractor shall send, to the Supervision Engineer, details of any accident as soon as practicable after its occurrence. The Contractor shall maintain records and make reports concerning health, safety and welfare of persons, and damage to property, as the Engineer may reasonably require. The Contractor shall conduct an HIV-AIDS awareness program via an approved service provider, and shall undertake such other measures as are specified in this Contract to reduce the risk of the transfer of the HIV virus between and among the Contractor's Personnel and the local community, to promote early diagnosis and to assist affected individuals. The Contractor shall throughout the contract (including the Defects Notification Period): (i) conduct Information, Education and Consultation Communication (IEC) campaigns, at least every six monthly, the first one should be within three weeks from construction commencement, addressed to all the Site staff and labor (including all the Contractor's employees, all Sub-Contractors and Consultants' employees, and all truck drivers and crew making deliveries to Site for construction activities) and to the immediate local communities, concerning the risks, dangers and impact, and appropriate avoidance behavior with respect to of Sexually Transmitted Diseases (STD)-or Sexually Transmitted Infections in general and HIV/AIDS in particular; (ii) provide male or female condoms for all Site staff and labor as appropriate; and (iii) provide for STI and HIV/AIDS screening, diagnosis, counseling and referral to a dedicated national STI and HIV/AIDS program, (unless otherwise agreed) of all Site staff and labor. II.5.17. Environmental Emergency Procedures Prior to construction commencement, the contractor shall submit to the Environmental Supervising consultant and PMB an Project Activity Safety Plan (PASP). PASP should cover an action plan in the event of adverse weather conditions or accidental leaks, spills or emissions. The Safety Plan shall be reviewed on regular basis and updated if necessary. In the event that accidental leakage or spillage of diesel/chemicals/chemical wastes takes place, the following response procedures shall be followed immediately by the Contractor(s): The person who has identified the leakage/spillage shall immediately check if anyone is injured and shall then inform the Contractor(s), Supervision Engineer and PMB. - The Contractor(s) shall ensure any injured persons are treated and assess what has spilled/leaked; - Should the accidents / incidents generate serious environmental pollution (e.g. spillage / leakage of toxic or chemicals, large scale spillage / leakage, or spillage / Institution of Environmental Science and Engineer under Construction University Page 19 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area leakage into the nearby water bodies which are used for irrigation / portable water), the SEO immediate inform PMB; - In such cases, the Contractor(s) shall take immediate action to stop the spillage / leakage and divert the spilled / leaked liquid to nearby non-sensitive areas; - The Contractor(s) shall arrange maintenance staff with appropriate protective clothing to clean up the chemicals/chemical waste. This may be achieved through soaking with sawdust (if the quantity of spillage/leakage is small), or sand bags (if the quantity is large); and/or using a shovel to remove the topsoil (if the spillage/leakage occurs on bare ground); and - Depending on the nature and extent of the chemical spill, evacuation of the activity site may be necessary. - Spilled chemicals must not be flushed to local surface drainage systems. Instead, sawdust or sandbags used for clean-up and removed contaminated soil shall be disposed of by following the procedures for chemical waste handling and disposal already described. The possibility exists for environmental emergencies of an unforeseen nature to occur during the course of the construction and operational phases of the project. By definition, the nature of such emergencies cannot be known. Therefore, the Contractor(s) shall respond on a case-by-case basis to such emergencies and shall initiate event-specific measures in terms of notifications and reactions. The Contractor(s) shall prepare a report on the incident detailing the accident, clean- up actions taken, any pollution problems and suggested measures to prevent similar accidents from happening again in future. The incident report shall then be submitted to the Supervision Engineer and PMB for review and keep in the records. The incident report shall also be submitted to DONRE, if required. II.5.18. Environmental Training and Awareness The Contractor should ensure that all concerned staff area ware of the relevant environmental requirements as stipulated in local environmental legislation and the Contract specifications. The Contractor(s) is responsible for providing appropriate training to all staff. This should be tailored to suit their level of responsibility for environmental matters. The Contractor(s) should also ensure that all site staff members are aware of the emergency response procedures. All staff should receive environmental induction training and managerial staff should receive additional training. The training materials should be reviewed by the SES and submitted to the PMB for approval. Additional refresher training may be provided and this should be scheduled following periodic internal review of requirements for the Project activity concerned. Records should be maintained for staff environmental training and submitted to the IEMC upon request. Records should be kept on site where possible for each project activity for easy access during site audits or enquiries. Environmental training records (e.g. attendance records for environmental awareness training, topics covered) should be kept. Institution of Environmental Science and Engineer under Construction University Page 20 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area II.5.19. Remidial Actions Remedial actions which cannot be effectively carried out during construction should be carried out on completion of the works (and before issuance of the acceptance of completion of works: - All affected areas should be landscaped and any necessary remedial works should be undertaken without delay, including grassing and reforestation; - Water courses should be cleared of debris and drains and culverts checked for clear flow paths; and - All sites should be cleaned of debris and all excess materials properly disposed; - Borrow pits should be restored. III. COMPLIANCE FRAMEWORK This compliance framework is based on the environmental requirements established by the EMP and Environmental Specifications included in bidding documents and will be strictly enforced by Supervision engineers. Minor and major infringements will be determined according to the following categorization table: Category of Infringement Definition Remediation Minor Infringement Incident which causes Minor clean up temporary but reversible operations damage to the environment, Minor restoration community property, people. activities Adjustments/eliminations to construction practices Compliance with EMP Major Infringement Incident where there is long- Major clean up term or irreversible damage operations to the environment, Major restoration community property, and requiring engineering people measures Major restoration of community property Compensation to affected communities or persons. For minor infringements--an incident which causes temporary but reversible damage--the contractor will be given a reasonable period of time to remediate the problem and to restore the environment. If restoration is done satisfactorily during this period, no further actions will be taken. If it is not done during this period, the Project Office (PMB?) will immediately arrange for another contractor to do the restoration, and deduct the cost from the offending contractor's next payment. For major infringements-- an incident where there is long-term or irreversible damage--there will be a financial penalty in addition to the cost for restoration activities. To minimize the damage, the restoration activities will be implemented without delay. The compliance framework will be applied as follows: Institution of Environmental Science and Engineer under Construction University Page 21 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - The SES will identify or be notified of an infringement (community member, local government) - The SES in consultation with the CSE will assess whether it is a minor or major infringement. - For minor infringements: + The CSE will establish the required mitigation measures, and the time period, which is a maximum of two days (to be discussed), to remedy the situation. + The CSE will review the recommendation and confirm (i) the level of infringement (minor/major); (ii) the mitigation measures; and (iii) the mitigation time period. If they do not agree, they will work with the Project Office (PMB?) to reach mutually acceptable recommendations. + The Contractor will be informed of the infringement, the required mitigation measures, and time period for resolution. + The Contractor shall remedy the infringement in accordance with the recommendations within the agreed time period. + The SES shall confirm the infringement is satisfactory remedied in the time period, and inform the CSE who will independently confirm. + If the infringement is not remedied satisfactorily in the time period the SES shall inform the CSE and the PMB. The PMB shall immediately arrange for a separate contractor to undertake the necessary works and the cost of this shall be deducted from the next payment to the offending contractor. - For major infringements: + The SES shall immediately inform the Project Office (PMB?)and the CSE of the incident + The Project Office (PMB?)shall inform the appropriate provincial authorities if appropriate + The Project Office (PMB?), in consultation with the CSE, SES and other provincial authorities as appropriate, shall agree upon mitigation and clean up measures to be undertaken immediately by the contractor or by specialists to be procured at the contractor's expense. To minimize the environmental impacts the restoration activities should be completed within seven days. + The Project Office shall apply a financial penalty, not to exceed 1% of the contract cost, for each major infringement, in addition to any costs associated with the infringement not borne by the contractor. Any conflicts between the Contractor, CSE and SES shall be resolved by the Project Office (PMB?).During training the SES shall make clear how the compliance framework will be applied. Institution of Environmental Science and Engineer under Construction University Page 22 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area IV. ENVIRONMENTAL SUPERVISION OF THE CONSTRUCTION OF THE ACCESS ROAD AND BRIDGES TO THE TRUNG SON HYDROLECTRIC PROJECT This TOR is to help Environment monitor consultants to grasp assignment, purpose and works been done to ensure the Technical and Environment requirements been mentioned in the tender. A: GENERAL In order to prevent harm and nuisances on local communities, and to minimize the impacts on the environment during the construction and operation of the access road to the Trung Son Dam, the following documents have been prepared which should be adhered to by all Contractors and his employees: - "Planning on Environmental Management for Bridges and Access Road to Trung Son Dam ­ Report"; Hanoi Civil Engineering University, 2008; - Planning on Environmental Management for Bridges and Access Road to Trung Son Dam ­ Information Page"; Hanoi Civil Engineering University, 2008; - Environmental Specifications for the construction of the access road and bridges to the Trung Son Hydrolectric project B: OBJECTIVE OF THE ASSIGNMENT The Consultant is to provide professional technical services ("the Services") to help ensure effective implementation of the Environmental Management Plan (EMP), mitigation measures included in the Information Page, and the Environmental Specifications during the construction of the access road and bridges to the Trung Son dam. In order to achieve the goal of minimizing the negative environmental impacts of the project, the EMP has been integrated in the design of the access road and bridges, and in the technical specifications and contract documents. It will need to be closely followed and implemented by the contractors. The implementation of the EMP will therefore involve three parties: - The Contractor's Workplace Safety and Environment Officer (SEO) responsible for implementing the EMP and other construction related environmental and safety issues. - The Construction Supervision Engineers (CSE) who are responsible for supervising and monitoring all construction activities and for ensuring that contractors comply with the requirements of the contracts and the EMP. The CSE will include a Workplace Safety and Environment Supervisor (SES); and, - A Client's Independent Environmental Monitoring Consultant (IEMC), who carry out environmental sampling and monitoring twice a year, on all environmental-related issues regarding the contractor's works. The Client's IEMC will check, review, verify and validate the overall environmental performance of the project through regular inspections and review. This review will provide confirmation that the reported results are valid and that the relevant mitigation measures and monitoring program provided in Institution of Environmental Science and Engineer under Construction University Page 23 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area the Project EMP are fully complied with. They will also supply specialized assistance to the client in environmental matters. The organizational structure for the supervision of environmental issues during the construction of the access road to the Trung Son dam is presented in the following diagram. Organizational Structure for Environmental Management of TSHP Access Road and Bridges Trung Son Access Roads and Bridges Project ­ Project Management Unit (PMB) Construction Supervision Team ­ Workplace Safety and Environment Supervisor (SES) Consultant Independent Environmental Monitoring Consultant (IEMC) Package 1 Package 2 SEO - Lot 1 SEO - Lot 2 SEO - Lot 3 SEO - Lot 1 SEO - Lot 2 SEO - Lot 3 Report flow Advice/Monitoring/Supervision This Terms of Reference is for the Workplace Safety and Environment Supervisor (SES) to be part of the Construction Supervision Engineer. The term `construction activities' in this TOR pertains to all aspects related to the access road to the Trung Son dam during the construction phase including, but not limited to, all construction sites, permanent and temporary camps, off-site activities (disposal sites, borrow pits), all associated facilities (crushing plants, asphalt plants, maintenance yards), access roads, traffic and disturbances (dust, noise) in local roads, and areas of impact away from the project site . The EIA and EMP of the project contain a full description of these activities. C: SCOPE OF SERVICES The general services to be provided by the SES are to inspect, monitor and audit the construction activities1 to ensure that mitigation measures adopted in the EMP are Institution of Environmental Science and Engineer under Construction University Page 24 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area Roperly implemented, and that the negative environmental impacts of the project are minimized. The Contractor has the responsibility for ensuring compliance with the project EMP and contract conditions while undertaking the works. This is overseen by the SES. The SES is therefore to be an independent monitor to ensure compliance with the EMP and to ensure adequate performance of the Contractors on environmental issues. The SES will inspect, monitor and carry out environmental review of all road and bridge contracts packages and lots. The SES shall have extensive knowledge and experience in environmental supervision, monitoring and auditing to provide independent, objective and professional advice to the client on the environmental performance of the project. The SES team leader shall be familiar with the project works through review of the relevant reports, including the EIA, EMP as well as project technical specifications and contract documents. As part of the CSE, the SES is expected to perf orm the following duties: Phase I: Preparation The objective of Phase I is to lay the groundwork for the successful execution of the project. In this phase, the SES shall: (i) review the EIA, EMP, project designs and technical specifications and confirm that there have been no major omissions of mitigation measures; (ii) prepare guides for contractors on implementing the EMP; and, (iv) develop and execute a training program for all involved in construction activities. The main task sin this phase are: Review of Project Documents: The SES shall review the EIA, EMP, RAP, project designs and technical specifications and confirm in writing that there have been no major omissions of mitigation measures. If any issues are identified, the SES shall propose to the PMB updates to the EMP and the design and technical specifications to address these issues. Once approved by PMB, the SES shall update the EMP. Environmental Supervision Checklist: The SES shall establish a comprehensive checklist which will be used during the construction of the project to monitor the contractor's performance. This shall cover major aspects of the project, required mitigation/control measures and their implementation schedule. Log-Book: The SES shall keep a log-book of each and every circumstance or change of circumstances which may affect the environmental impact assessment and non- compliance with the recommendations made by the SES to remediate the non- compliance. Environmental Training: The SES shall design and execute a comprehensive training program for all actors: Supervision Engineers, , Trung Son Project Management Board staff, Contractor SEOs (and workers as part of the trainings given to the SEO), on the environmental Institution of Environmental Science and Engineer under Construction University Page 25 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area requirements of the project, and how they will be supervised, monitored and audited, giving particular attention to: - EMP: The requirements of the EMP, the agreed environmental monitoring checklist, the environmental monitoring form, how non-compliance with the EMP will be handled, and all other key issues shall be covered. Particular attention will be paid to the specific provisions in each contract's technical specifications indicating how the EMP is to be complied with. - Health and Safety: The health and safety requirements of the project shall be clearly identified and communicated with the Contractors and the Project Office. At the conclusion of the training contractors will also sign a statement acknowledging their awareness of the environmental regulations, the EMP, the compliance framework, and health and safety obligations. The CSE shall sign a similar statement confirming their understanding of the supervision responsibilities. This shall be provided to the Trung Son Project Management Board and the World Bank. Phase II: Supervision of Construction Activities On behalf of the PMB and the Chief Supervision Engineer, the SES will: + Review, inspect and review in an independent, objective and professional manner in all aspects of the implementation of the EMP; + Carry out random monitoring checks and review on records prepared by the Contractor's SEO; + Conduct regular site inspections; + Review the status of implementation of environmental protection measures against the EMP and contract documents; + Review the effectiveness of environmental mitigation measures and project environmental performance; + As needed, review the environmental acceptability of the construction methodology (both temporary and permanent works), relevant design plans and submissions. Where necessary, the SES shall seek and recommend the least environmental impact alternative in consultation with the designer, the Contractor(s), and the PMB; + Verify the investigation results of any non-compliance of the environmental quality performance and the effectiveness of corrective measures; and + Provide regular feedback audit results to the PMB and CSE teams according to the procedures of non-compliance in the EMP; + Provide training programs at minimum six monthly intervals and every time there are new workers or new contractors coming into the site, CSE and PMB staff to appraise them of issues identified and how to improve environmental compliance Review of Site Plans: To ensure consistency across the project, the SES shall provide the final review and recommend clearance of all site plans which may affect the environment. These include, but are not limited to: borrow pit and disposal sites plans, worker's camp plans The SES Institution of Environmental Science and Engineer under Construction University Page 26 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area will review and approve the EMP Implementation Plan and Landscape Implementation Plan presented by the Contractors. Where these plans are found not to comply with the EMP, EIA or RAP, the SES shall work with the CSE and Contractor to establish a suitable solution. Environmental Sampling Monitoring The IEMC shall carry out sampling and monitoring of the air and water quality with parameters and Frequency specified in the table below: TT Type of monitoring Parameters Locations Frequency 1 Air Quality Total dust PM10, A1 Six monthly, at Monitoring duing noise, vibration, CO, A2 months 5,11,17 construction stage NO2,SO2, Pb, O 3 A3 during construction A4 phase, and six A5 months after A6 completion A7 A8 A9 A10 2 Water Quality - pH; COD; BOD5; A1 Six monthly, at - Monitoring during DO, total N; PO 4; A2 months 5,11,17 construction stage- total Fe, Oil and A3 during construction Supervision on grease; Total A4 phase, and six domestic water of Suspended Solids; A5 months after local people in project colifom A6 completion study area A7 - pH; COD; BOD5; A8 DO, total N; PO -4; A9 total Fe, Oil and A10 grease; Total Suspended Solids; colifom A1:Co Me village Trung Sn commune, at ( N 20o 40' 40,0'' E 104o 52' 56,0'') A2: Po village Trung Sn, at (N 20o 36' 34,0'' E 104o 51' 33,4'') A3: Nam Thành village Thành Sn commune, at ( N 20o 34' 22,4'' E 104o 55' 18,0'') A4: Sn Thành village Thành Sn commune, at(N 20o 34' 32,5'' E 104o 55,6' 03,3'') A5: Tân Hng village Thành Sn commune, at( N 20o 34' 51,5'' E 104o 56' 47,2'') A6: Uôn village Phú Thanh commune, at ( N 20o 34' 36,6'' E 104o 58' 25,6'') A7: Chói village Vn Mai commune, at (N 20o 34' 38,2'' E 104o 58' 59,4'') A8: Dn village Vn Mai commune, at (N 20o 34' 41,2'' E 104o 59' 36,3'') A9: Nan in village - Vn Mai commune, at ( N 20o 34' 26,4'' E 105o 00' 10,3'') A10: Intersection Co Lng Vn Mai commune, at( N 20o 34' 10,7'' E 105o 00' 39,4'') Health and Safety: To ensure consistency across the project, the SES shall provide the final review and recommend clearance of all Contractors' Safety Plans, and, based on these, with inputs Institution of Environmental Science and Engineer under Construction University Page 27 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area from the CSE, prepare an overall PASP. The PASP shall include procedures such as management of explosions, safety during construction, the prevention of slope slide / soil erosion during the rainfall season, etc.. These plans shall be reviewed on an annual basis and updated if necessary. The SES shall ensure compliance with the requirements of the health and safety clauses in the contract documents. This shall include, but not be limited to: (i) construction activities; (ii) HIV/AIDS education campaign; (iii) compliance with Vietnam's labor laws; and, (iv) road traffic safety. For HIV/AIDS the focus shall not only be on the construction sites themselves, but also on assisting the nearby communities. Site Inspections: The SES shall closely audit the construction activities through regular site inspections accomplished through daily site visits, walks and visual inspections to identify areas of potential environmental problems and concerns. As noted in footnote 1 of this TOR, the area of inspection should cover both the construction areas and the environment outside the site area that could be affected, directly or indirectly, by the contractor's activities. Inspections should be done independently of the contractor's staff. It is expected that the SES shall have their own hand held and portable monitoring equipment suchas cameras, transport and other resources. Where definitive monitoring is necessary to resolve contentious issues or to impose penalties, the SES may contract third parties to carry out specific monitoring at the locations under review. Where there is infringement of technical specifications, or condition of contracts, or non compliance with the EMP, the SES shall be immediately inform Contractor's Chief Engineer, Supervision Chief Engineer and PMB. The SES shall also report all infringements to the PMB as part of the monthly reporting. Regular joint environmental site inspections (e.g. weekly) should be organized by the SES and CSE teams, with participation from the Contractor's Environmental Officers (SEOs). These should be used as an opportunity for the SESto further train the CSE and Contractors' staff. SES field engineer's log-book shall be kept readily available for inspection by all persons assisting in project management, including the Independent Monitoring consultant The SES shall also regularly review the records of the contractors to ensure that they are up to date, factual and meet the EMP reporting requirements (eg environmental complaint monitoring records). Complaints: Complaints will be received by the Contractor's Site Office from local residents with regard to environmental infractions such as noise, dust, traffic safety, etc. Responsibilities for processing, addressing or reaching solutions for complaints shall be belong to the Contractor's Chief Engineer or his deputy, and the SEO. The SES shall be provided a copy of these complaints and SES shall confirm that they are properly addressed by the Contractors in the same manner as incidents identified during site inspections. Unforeseen Impacts: Institution of Environmental Science and Engineer under Construction University Page 28 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area In the event that an incident arises which was not foreseen in the EMP or EIA, the SES shall work closely with the CSE, the Contractors, and the PMB to confirm satisfactory resolution to the incident. The SES shall then update the EMP and the implementation guidelines, training the Contractors' staff accordingly. Site Restoration and Landscaping: The SES shall closely monitor all activities with regard to site restoration and landscaping, in areas such as borrow pits, quarries, camps, crushing plants, etc. to ensure that the activities are done to an appropriate and acceptable standard. The SES will agree with the Contractor on a Site Decommissioning and Restoration plan to be implemented before the completion of the construction of the access road and bridges. Project Initiation and Staffing It is anticipated that the CSE and the SES, will be mobilized one months before the start of the construction activities. The one month start up time will be utilized by the SES to review and familiarize itself with the project, the project design, the technical specifications, contract documents, the EIA, EMP and RAP reports and other project relevant documents and reports, and to prepare the necessary guidelines, documentation, training, etc. Following the review, the SES will prepare a brief report on the potential issues and challenges arising from the implementation of the EMP and the condition of contracts and make recommendations to the PMB about how best to improve the implementation of the EMP. Reporting: As a minimum the SES shall prepare the following written reports: - Weekly report of non-compliance issues - Summary monthly report covering key issues and findings from reviewing and supervision activities - Consolidated summary report from contractor's monthly report They shall also collect and report on data as requested by the PMB. At the end of the project the SES shall prepare a final report summarizing the key findings from their work, the number of infringements, resolutions, etc. as well as advice and guidance for how such assignments should be conducted in the future. During the course of the project the SES shall provide briefings as requested to the PMB, environmental agencies, the World Bank, the Independent Environmental Monitoring Consultant, and others as requested by the PMB on the project progress, incidents, and other issues associated with environmental management and supervision. As a minimum these are expected to be at six-monthly intervals. V. TERMS OF REFERENCE FOR INDEPENDENT ENVIRONMENTAL MONITORING CONSULTANTS The documents listed in Section A of this TOR shall form the basis of the EIMC's monitoring. Where there are discretpancy between this TOR and these document, this TOR will take advantage. Independent environtmental monitoring consultants need to read to ensure the assignment. Institution of Environmental Science and Engineer under Construction University Page 29 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area A: INTROCDUCTION The proposed Trung Son Hydropower Project would focus on the 260 MW Trung Son Project, on the Ma River in Thanh Hoa Province in northwestern Vietnam. This is a multipurpose project, including both power generation and flood control benefits. The proposed dam will be downstream from Laos, and subsequent water flows will remain in Vietnam. Planned project components include: - A power plant development component with Bank financing equipment and civil works relating to construction of the dam, development of the power house, and associated plant. - Associated infrastructure including a 22km access road and two bridges, and transmission line to supply power to the plant during construction, and a separate transmission line to evacuate power from the hydropower plant during operation. - A livelihood restoration or rural development component - A technical assistance component, which may advisory and capacity building assistance in hydropower planning and plant operation, development of equitization strategies for existing hydropower stations, further capacity building in resettlement and environmental management for hydropower, and/or other possible topics. In order to prevent harm and nuisances on local communities, and to minimize the impacts on the environment during the construction and operation of the access road to the Trung Son Dam, the following documents have been prepared which should be adhered to by all Contractors and his employees: - "Planning on Environmental Management for Bridges and Access Road to Trung Son Dam ­ Report"; Hanoi Civil Engineering University, 2008; - Planning on Environmental Management for Bridges and Access Road to Trung Son Dam ­ Information Page"; Hanoi Civil Engineering University, 2008; - Environmental Specifications for the construction of the access road and bridges to the Trung Son Hydrolectric project B: OBJECTIVE OF THE ASSIGNMENT The Project Environmental Management Plan has been prepared and Envrironmental Specifications has been included in the construction Bidding Document. The Independent Environmental Monitoring Consultant (IEMC) is contractred to provide professional services ("the Services") regarding environmental sampling, and reviewing compliance to the Environmental Management Plan (EMP) and the Environmental Specifications of the Trung Son Hydropower Access Road and Bridges Project. Through this assignment, the effectiveness of the mitigation measures and reporting procedures will be verified, or recommendations shall be made regarding alteration of construction method or additional mitigation measure to make sure that the potential negative impacts related to the construction and operation of the proposed access road and bridges are minised. Institution of Environmental Science and Engineer under Construction University Page 30 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area C: PROJECT INSTITUTIONAL ARRANGEMENTS FOR EMP IMPLEMENTATION In order to achieve the goal of minimizing the negative environmental impacts of the project, the EMP has been integrated in the design of the access road and bridges, and in the technical specifications and contract documents. It will need to be closely followed and implemented by the contractors. The implementation of the EMP will therefore involve three parties: - The Contractor's Workplace Safety and Environment Officer (SEO) responsible for implementing the EMP and other construction related environmental and safety issues. - The Construction Supervision Engineers (CSE) who are responsible for supervising and monitoring all construction activities and for ensuring that contractors comply with the requirements of the contracts and the EMP. The CSE will include a Workplace Safety and Environment Supervisor (SES); and, - A Client's Independent Environmental Monitoring Consultant (IEMC), who carry out environmental sampling and monitoring Activities specified in this TOR. The organizational structure for the supervision of environmental issues during the construction of the access road to the Trung Son dam is presented in the following diagram. Organizational Structure for Environmental Management of TSHP Access Road and Bridges Trung Son Access Roads and Bridges Project ­ Project Management Unit (PMB) Construction Supervision Team ­ Workplace Safety and Environment Supervisor (SES) Consultant Independent Environmental Monitoring Consultant (IEMC) Package 1 Package 2 SEO - Lot 1 SEO - Lot 2 SEO - Lot 3 SEO - Lot 1 SEO - Lot 2 SEO - Lot 3 Report flow Advice/Monitoring/Supervision D: SCOPE OF SERVICES: The IEMC shall carry out monitoring twice a year, on all environmental -related issues regarding the contractor's works. The IEMC will carry out field sampling, monitoring Institution of Environmental Science and Engineer under Construction University Page 31 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area and check, review, verify and validate the overall environmental performance of the project through regular inspections and review. This review will provide confirmation that the reported results are valid and that the relevant mitigation measures and monitoring program provided in the Project EMP are fully complied with. They will also supply specialized assistance to the client in environmental matters. IEMC's specific tasks will include, but not limited to, the followings: The documents listed in Section A of this TOR shall form the basis of the EIMC's monitoring. Where there are discretpancy between this TOR and these document, this TOR will take advantage. Task I: Review and Assess Compliance to EMP by PMB, CSE, SES and the Contractor The IEMC shall review and evaluate the environmental performance and compliance to EMP by PMB, CSE, SES and the Contractor from design to construction phases. The IEMC shall also assess the effectiveness of the mitigation measures to be implemented and the effectiveness of the reporting procedures. The review and evaluation should cover, but not limited to the followings: Task II: Desk Review: The IEMC shall review the fulfilness and completeness of the environmental records, reports and documents preparared by the PMB, CSE, SES and the Contractor related to: Review the activities carried out and the records and documents created / updated / maintained by the CSE Team: - Allocation of staff as an SES: - Written confirmation that there have been no major omissions of mitigation measures, or proposals on the updates to the EMP and the design and technical specifications to address these issues. - The checklist developed for use during the construction of the project to monitor the contractor's performance - A log-book of each and every circumstance or change of circumstances which may affect the environmental impact assessment and non-compliance with the recommendations made by the SES to remediate the non-compliance. - Records on the design and training program for Supervision Engineers, Contractor, Trung Son Project Management Board staff, and workers, - Records on day-to-day supervision carried out by the SES, such as: + Review and inspect all aspects of the implementation of the EMP; + random monitoring checks and review on records prepared by the Contractor's SEO; + regular site inspections; + Review the status of implementation of environmental protection measures against the EMP and contract documents; + Review the effectiveness of environmental mitigation measures and project environmental performance; + review the environmental acceptability of the construction methodology (both temporary and permanent works), relevant design plans and submissions, if applicable. Institution of Environmental Science and Engineer under Construction University Page 32 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area + Where necessary, the SES shall seek and recommend the least environmental impact alternative in consultation with the designer, the Contractor(s), and the PMB, if applicable + Verification on the investigation results of any non-compliance of the environmental quality performance and the effectiveness of corrective measures; + feedback review results to the PMB and CSE teams according to the procedures of non-compliance in the EMP; + review and recommendations for all site plans prepared by the Contractor such as the Land Scape Implementation Program (LIP), Project Activities Safety Plan (PASP). + Monitoring of all activities with regard to site restoration and landscaping, + Confirmation on proper address of complaints by the Contractor/PMB + Proof of cooridnation between the SES and the CSE, the Contractors, and the PMB to confirm satisfactory resolution to the unforseen impacts - Review the activities carried out and the records and documents created / updated / maintained by the Contractor / his SEO: + Records and documents prepared for training on environmental awareness raising for the contractor's workers. + Site surveillance to investigate the Contractors' site practice, equipment and work methodologies with respect to pollution control and adequacy of environmental mitigation implemented; + Monitor the implementation of environmental mitigation measures and the contractor' compliance with environmental protection, pollution prevention and control measures, and contractual requirements; + Advice to the Contractor(s) on environment improvement, awareness, proactive pollution prevention measures; + investigation and proposals on mitigation measures to the Contractor(s) in the case of non-compliance / discrepancies, if applicable. + Proof of participation in the monitoring and implementation of remedial measures to reduce environmental impact + Review the success of the EMP to cost-effectively confirm the adequacy of mitigation measures implemented + Preparation and submission of Contractor's Compliance Reports and inclusion of environmental mitigation measurs into contractor's progress reports. + Complaint investigation, evaluation and identification of corrective measures. + additional monitoring works within the specified timeframe instructed by the Supervision Engineer and/or PMB; - Review the activities carried out by PMB and records and environmental documents submitted to PMB by the CSE and Contractor: + Allocation of staff responsible for environmental issues + LIP, PASP, and progress report + SEO, SES's recommendations, approval and follow up + Records on complaints received and solutions + Records of the mitigation measures implemented by PMB as specified in the PMB Task III: Random site Inspection: As part of the monitoring process, the IEMC shall carry out a random check at the site. The IEMC shall visually look at the construction sites and make notes related to the following environmental issues, but not limited to: Institution of Environmental Science and Engineer under Construction University Page 33 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area - Compliance/violation to prohibitions to contractor's workers as specified in the Environmental Specifications - Application of mitigation measures for or sign of soil erosion along the access road or bridges due to excavation and tree cutting. Most risky locations were identified in the Project information Sheet - Waste mangement practices at worker's camps, at the construction sites, - Disruption of exiting services during construction - Status of construction worker camps and sanitation facilities for them - Water quality control facilities at and surrounding the worker's camp - General clean up after construction works, - Status of landscape rehabilitation, revegetation in the disturbed areas, particularly at borrow pits and quarries, and disposal site - Impacts of construction works (level of noise, dust) on surrounding residential areas, and damage to roads due to earthworks and transportation of building materials - Status of implementation of safety measures (signboards, restricted zone, fences, the use of protective equipment, etc.), particularly at the intersections and other traffic hotspots The IEMC shall also conduct public consultation to: - Assess the level of involvement by the local authorities in dealing with environmental issues (dust, noise, and damage to roads due to the transport of construction materials, tree cutting on public lands and protected areas). - Identify any other environmental issues and record environmental complaints from the affected people. - Report on responses (if any) from appropriate local authorities on environmental complaints or incompliance E: CONSULTANT QUALIFICATIONS AND STAFFING It is anticipated that the IEMC will be mobilized four months after the start of the construction activities. The one month start up time will be utilized by the IEMC to review and familiarize itself with the project Access Road and Bridges environmental monitoring program, and Environmental Management Plan, preparing the inception report and plan for their first field trip. Supervision should take places at the 5th, 11th , 17th month since construction commencement, and six months after construction completed. The Consultant shall submit the qualifications of the following key persons: Team Leader/Senior Environmental Consultant The position will be a senior environmental specialist with at least a Master degree in environmental science or related discipline and have 10 year's experience working with the environmental aspects of construction. Priority is given to the person who has experience in assessing and monitoring environmental aspects related to roads and bridges. The Team leader should be familiar with the World Bank's environmental and Institution of Environmental Science and Engineer under Construction University Page 34 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area social impact guidelines and have a proven record of managerial capabilities. The Team Leader will be responsible for directing the environmental monitoring for the project He /shewill lead the team during field visit on a six monthly basis to inspect the Contractor's compliance with the EMP, check the implementation of mitigation measures, assess the effectiveness and adequacy of the mitigation measures proposed/implemented, and give advices on additional mitigation measures or corrective actions, if necessary. At the end of each visit and before leaving the sites, he/she will lead disccussion and brief to PMB, SES and SEOs about their main findings and advise them on what need to be improved, evaluate compliance to EMP. He will take lead in the preparation and quality control of the six monthly monitoring report. Fluency in spoken and written English will be required. Field Environmental Inspection Officer(s) This position(s) will require at least 5 year's experience and a good understanding of the environmental issues related to civil works, particularly roads and bridges, environmental impacts assessment and management processes. They will visit the project sites on a six monthly basis to inspect the Contractor's compliance with the EMP and check the implementation of mitigation measures. He/she will also check relavant environmental documents and records prepared during construction phase. At the end of each visit and before leaving the sites, they will participate in disccussions with PMB, SES and SEOs about their main findings and advise them on what need to be improved. Knowledge of English language is required. Environmental Monitoring Specialist(s) This position(s) will require at least 5 year's experience in environmental analysis and monitoring activities. They will be responsible for conducting environmental monitoring activities, including sampling, analyzing results and writing monitoring reports. Knowledge of the English language is required. The Consultant should use the following table and make necessary adjustments to present his proposal on human resource propsed for carry out the task: F: REPORTING REQUIREMENTS AND TIME SCHEDULE The reports and number of copies to be submitted are shown in Table G.1. For each report 10 copies in Vietnamese and 3 copies in English shall submitted. In addition to hard copies, one digital electronic copy shall also be submitted. At the end of the contract, a digital copy of all documents relevant to the project shall be compiled in an orderly manner on a CD and be submitted to the Client. Table F - List of Reports To Be Submitted Number Number of copy of submitted for each Month after N Name of Report submissio report commencement of ns of services reports Vietnamese English 1 Inception Report 1 10 3 Two weeks after including Work Plan commencement of Institution of Environmental Science and Engineer under Construction University Page 35 Plan of Environmental Management for Access Road and Bridge to Trung Son Damp Area service 2 Six monthly report 4 10 3 6th , 12th, 18th month since construction commencement, and seven months after completion 5 Final report 1 10 3 At Completion of the project G: INPUTS FROM THE EM PLOYER, SES AND SEOS The Employer will assist and facilitate the Consultant in their communication with local authorities and other agencies in respect of data collection, investigations and to implement other works. The Employer will support the Consultant in organizing necessary meetings with stakeholders in respect to this project. The Employer will provide the Consultant documents listed in Part A of this TOR The Environmental Supervision Consultant and Contractor's SEO shall brief to the IEMC about the works carried out to ensure safety and compliance to the Project EMP, and copies of the environmental reports and records prepared during the construction phase of the project. The Employer will forward to the WB and to other authorized agencies the reports submitted by the Consultant for review and approval. H: GUIDANCE TO THE CONSULTANT During their assignment, the Consultants will be supervised by the PMB and assisted by the Worplace Safety and Environmental Supervisor (SES) from the Construction Supervising Engineer (CSE) Team and the Contractor(s)' SEOS. I: OTHER CONDITIONS The Consultant will be responsible for taxes, social and health care insurance in accordance with the current regulations. The IEMC will be responsible for working safety and other risks that can be incurred during implementation of their assignment. Institution of Environmental Science and Engineer under Construction University Page 36