OFFICIAL DOCUMENTS THE WORLD BANK IBRD* IDA I WORLD BMKGROUP 93,2019 H.E. Geraldo Jodo Martins Miniter of Economy and Finance Ministry of Economy and Finance Republic of Guinea-Bissau Bissau, Guinea-Bissau Re: Republic of Guinea-Bissau: Credit No. 6444-GW Rural Transport Project Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Financing Agreement between The Republic of Guinea-Bissau (the "Recipient") and the International Development Association (the "Association") for the above-referenced Project. The General Conditions, as defined in the Financing Agreement, provide that the Recipient may from time to time request withdrawals of Credit amounts from the Credit Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL"),and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Credit Funds, and Reporting of Uses of Credit Funds. The Disbursement Guidelines for Investment Project Financing, dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the guidelines apply to the Credit is specified below. (i) Disbursement Arrangements * General Provisions (Schedule 1). The table in Schedule I sets out the disbursement methods which may be used by the Recipient, and conditions, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. 2 (ii) Electronic Delivery. Section 11.01 (c) of the General Conditions. The Association may permit the Recipient to electronically deliver applications (with supporting documents) through the Association's web-based portal (https://clientconnection.worldbank.ore) "Client Connection". This option may be effected if the officials designated in writing by the Recipient who are authorized to sign and deliver Applications have registered as users of "Client Connection". The designated officials may deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification'Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Association reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://worldbank.org and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits (i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty-five (45) days after the end of each calendar quarter. interim unaudited financial reports ("IFR") for the Project covering the quarter. (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period must be furnished to the Association not later than six (6) months after the end of such period. III. Other Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association's website (http://www.worldbank.org/) and "Client Connection". The Association recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Grant and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, please contact the Association by email at askloans(E@worldbank.org. Very truly yours, INTERNATIONAL DEVELOPMENT ASSOCIATION By Natorhi Belete Country Director for Guinea-Bissau 3 Attachments 1. Form of Authorized Signatory Letter 2. Form of Statement of Expenditure (SOE) 3. Form of Customized Statement of Expenditures for Land Acquisition and compensation With copies: Ministry of Economy and Finance Av. Amilcar Cabral, Caixa Postal No 67 Bissau, Republic of Guinea-Bissau Facsimile: (245) 9666 54715 Rural Transport Project Bissau, Guinea-Bissau banjaimalam@gmail.com 4 Schedule I : Disbursement Provisions Country Guinea-Bissau Closing Date Section IV.B.2. of Schedule 2 to the Credit Recipient Financing Agreement. Number 6444-GW Name of the Project Rural Transport Project Disbursement Four months after the closing date. Deadline Date Subsection 3.7 ** Disbursement Methods Methods Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**) Direct Payment Yes Copy of records Reimbursement Yes Customized Statement of Expenditures in the format provided in Attachment 3 for Land Acquisition and compensation Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFll for all other Eligible Expenditures Designated Account Yes Customized Statement of Expenditures in the format provided in Attachment 3 for Land Acquisition and compensation Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL for all other Eligible Expenditures Special Commitments Yes Copy of Letter of Credit Type Segregated Ceiling Fixed Financial Institution - Banco da Africa Ocidental (BAO) Currency XOF Name Frequency of Reporting Monthly Amount XOF 500,000,000 Subsection 6.3 (**) (five hundred million CFA Francs) The minimum value of applications for Direct Payment and Special Commitment is U)SD equivalent to 20% of the outstanding advance Designated Account. (i) Authorized Signatures (subsection 3.1). A letter in the Form attached (Attachment 1) should be furnished to the World Bank at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: 5 The World Bank Resident Mission .............., Guinea Bissau Attention: Nathan Belete, Country Director for Guinea-Bissau (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed (a) applications for withdrawal, together with supporting documents, and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank, Client Service, Loan Operations and Trust Funds Department Delta Center, 13th Floor, Menengai Road, Upper Hill, Nairobi, Kenya. Not applicable Not applicable ** Sections and subsections relate to the "Disbursement Guidelines for Investment Project Financing dated Februarv 2017. 6 Attachment I - Form of Authorized Signatory LetterH [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America Re: Republic of Guinea-Bissau: Credit No. 6444-GW Rural Transport Project Attention: Nathan Belete, Country Director I refer to the [Grant] [Credit] Agreement ("Agreement") between the International Development Association (the "Association")[, acting as implementing of the ]1 and [name of recipient] (the "Recipient"), dated , providing the above [Grant] [Credit]. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 2[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this [Grant] [Credit]. For the purpose of delivering Applications to the Association, including by electronic means, 3[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 4[individually] 5[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. ' Instruction to the Recipient: add text in line with the Grant Agreement if applicable; if not applicable delete it. Please delete this footnote in final letter that is sent to the Associations 2 Instruction to the Recipient: stipulate if more than one person needs to sign Applications. and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. Instruction to the Recipient: stipulate if more than one person needs to joint/v sign Applications. if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. 4 Instruction to the Recipient: use this bracket ifany one of the authorized persons may sign: if this is not applicable. please delete. Please delete this footnote in final letter that is sent to the Association. Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; ifthis is not applicable. please delete. Please delete this footnote in final letter that is sent to the Association. 7 This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Speci en Signature: [Name], [position] Specimen Signature: Yours truly, / signed / 8 Attachment 2 - Statement of Expenditures IBRD Internationa~ Bank lor Reconsrct~o and eeo ent Stotement .f Ependit.res Paym.ent made durmngthoe perid from enCrltGrn Thefollomendsturnoe .,rieve een r e ntee oateefinancipeodpiesetCKI Vs NoCtgry netfollowinhgexedtIes hvne en, ,nc.rrd before thecolosiesdate of theloan/Uredd/gant(eesenk; lyes No| ga 24 5 6 7 8 9 10 11 13 14 5 e ~; - -en '-~=n = - !° w =~, E, ndas (nOIRO fedT erellnod aa- Ismne co (E rN) Re-e Accous C e corn.acos) C.D"9IX 10 (Cel itt2) IOTAL 0.00 jV~SVNO)ooa.%4b. 0 o o.ue Ydomeml. supportng_docuents_fo_uns_5} are reamed a i _____s______r_1 ___o-z __________ ___ ____ __e__orm__s __ouw __e __used _____or ___each_____aFt_____y Item No. > -> C - - >0> 0 Brief Description of Agreement Activities Currency and Total Amount of Agreement 0r- fD r Elig. % Payment request Eligible for Financing Amount Paid From Designated Account (if any) Date of Payment 3 Remarks