79702 EDUCATION EUROPEAN UNION UPDATE Ramping-Up Education Development in Papua Introduction Papua Provincial Education Office is focused Management by Schools (TRIMS) and a on continued improvement in education formula-based approach to local government governance, efficient resource use and funding to supplement BOS through BOS- information management for transparent Daerah (BOSDA). Various media events to and accountable education service delivery. socialise achievements and the ongoing The team is maximising donor support, issues affecting education in Papua have ISSUE 7 particularly under the Basic Education also been hosted. Plans are well underway January 2013 Capacity Trust Fund (BEC-TF) funded by to extend the BEC-TF approach into 2013 the European Union and Royal Kingdom of in the districts of Merauke, Biak Numfor, the Netherlands, in scaling-up successful Sarmi, Keerom, Yapen and Mimika. Technical initiatives. These include the Good Practices training and support will be provided by Inside This Issue: in Education Website (WAPIK), wider-use Cendrawasih University. of the Tool for Reporting and Information Introduction Roadmap to improved Education Management and Roadmap to improved Education Management and Governance Governance Candid Exchanges Between Papua Provincial Five Papua local governments - Jayapura implemented in 20 District Education Offices. Education Office and Local Municipality, Nabire, Paniai, Pegununan A dedicated team, with Service Providers Media About Education Bintang and Jayawijaya – have been from Cendrawasih State University, was Governance Improvement supported by BEC-TF since 2009. The focus established to provide technical coaching of the support has been improvement in the and training to support District Education Papua Province Develops quality of basic education service delivery Office staff with capacity development Local Government School to the community. Based on a 2009 Local activities. Operational Assistance Governance Capacity Assessment districts (BOSDA) Technical developed activity plans to improve services The signing of a Memorandum of Guidelines in Education Service Provision Standards, Understanding in Jayapura with eight Efficient Resource Use, Management Control District Education Offices to implement Managing Education Systems, Transparency and Accountability, education management information systems Information: Implementing and Education Management Information using the Tool for Reporting and Information the Tool for Reporting and Systems. Management by Schools (commonly known Information Management as TRIMS) is a highlight. Signed on August by Schools (TRIMS)-a 5-year James Modouw, Head, Papua Provincial 25, 2012 the post-signing press conference Road Map Education Office strongly supported this was well-attended by media representatives. initiative. He is a firm believer that the key Mainstreaming Good to strengthening education management The media focus was: ‘What is happening in Education Practices in and governance at the district/municipality Papua Province to increase basic education Papua level is an approach which is open, governance?’ Mr. Modouw’s response equitable and quality focused. In 2010, the demonstrated his appreciation for the Papua Education Festival: Provincial Education Office developed an extensive support provided under the BEC- Celebrating and Sharing education governance capacity development TF: “In its entirety, BEC-TF has yielded a very Good Practices roadmap for improvement which has been positive impact in improving the quality of Strategic Education Issues identified at the April 2012 workshop • Lack of program dissemination and coordination • Lack of mass media capacity building and capacity • Lack of capacity building for PNS and non-PNS teachers. strengthening in education issues • Lack of quality education • Unclear division of roles and authority between provincial, • Lack of mass media role in and committment to improving district and municipality education offices education outcomes • Need for improved access to equal education for children • Lack of official commitment to provide publicly needed data • Need for stakeholder commitment to provide education and information financing basic education in Papua, Indonesia’s which shares good practices online and a small number of students located in easternmost province.� Other initiatives has provided principals and teachers remote areas. he mentioned were enhancing with access to resources to improve accountability through the use of ICT teaching and learning; and the formula- – M Yusuf, Papua Education Sector in Education and the ICT “Green Book� based approach to the provision of the Working Group Coordinator. which is now a mandatory reference; local government BOSDA of particular province-wide use of TRIMS; WAPIK-web importance for those schools with only Candid Exchanges Between Papua Provincial Education Office and Local Media About Education Governance Improvement Effective communication with clients is Open Access to Information and the The Papua Provincial Education Office central to excellence in service delivery. Media convened a workshop in April 2012 to The Papua Provincial Education Office discuss this with key provincial education identified the need to bring together key Open Access to Public Information Law stakeholders including representatives education stakeholders, policy-makers No 14/2008 was issued in 2008 with the from Papua’s leading mass media, and media representatives to generate expectation that it would be mandated academics, civil society organizations commitment to increase and improve for implementation by May 2010. Yet and development partners. Stanley the depth and quality of media coverage there continues to be varying degrees Sumeissy from the Division of Public about education governance issues. of understanding about the extent of Affairs moderated the highly interactive Supported through the BEC-TF program, this law. Generally there appears to and constructive discussion about the local governments participated in three be confusion about levels of public strategic imperative to implement the activities with the media focused on disclosure, information classifications, Law in Papua. Preconceived ideas that Effective Media Relations, Open Access the level of personnel authorized to release information, the coordination “bad news is good news� journalism were to Information Law, and collaboration needed to respond to queries about discussed as were strategies to establish aimed at bridging the information gap statistics and who can provide the final regular information exchanges to help about strategic education issues in Papua. clearance for information release. drive policy input through fair and Intensive and lively discussions on ways to increase education stakeholder engagement during BEC-TF media outreach activities, April 2012. EDUCATION UPDATE - JANUARY 2013 balanced media reporting on education Establishing a Papua Media which prevents anyone but the head of issues. At the conclusion of the workshop Working Group the office to speak to journalists prevents participants had developed a 9-point list us from obtaining data. We do not even of strategic education issues in Papua. Representatives of Jayapura-based know how to make the query.� media are keen to establish an Education Education stakeholders developed an Journalist’s Working Group. A media No forum currently exists to exchange Action Plan to strengthen the focus on representative stated: information between education policy strategic education issues and priorities, makers and the mass media, nor to build to be developed in consultation with “We are hungry for information. A circular capacity of journalists specialising in District Education Offices. within the Provincial Education Office education affairs when reporting on strategic education issues. Papua Province Develops Local Government School Operational Assistance (BOSDA) Technical Guidelines The Papua Provincial Education Office 2012 to discuss local needs. They worked differences between urban and remote is acutely aware of the special needs of closely with Provincial and District schools. Using a localized formula, schools in difficult to access geographical Education Office staff to develop an BOSDA can reduce this gap given the costs locations faced with higher costs for approach which considers access, equity of schools in remote areas are higher school operations. Since 2009, Papua and performance for Papua. than those in urban areas. Following Province has provided assistance to comprehensive discussions it was agreed elementary, junior high, high school The approach designed focuses on that Papua’s approach to formula-based and vocational schools through Bantuan reducing the gap between the amount BOSDA in 2013 will be based on school Operasional Sekolah Daerah - BOSDA. of financial support received by schools size, geographical location and the They believe that these funds are crucial with high student enrolments and those availability of suitably qualified teachers for schools to supplement the national with low enrolments. The formula used as there is a shortage of SMA and SMK BOS grant but must be allocated based to calculate the national BOS grant per teachers. Technical guidelines have been on ‘localized’ needs. Through the BEC- school is based on student numbers; disseminated to all local government TF program, a specialized technical big schools receive significantly more education offices. assistance team visited Papua in early funding than small. It does not consider Managing Education Information: Implementing the Tool for Reporting and Information Management by Schools (TRIMS)-a 5-year Road Map Several Education Management Procedures to implement TRIMS in Papua. recommendations were socialized to the Information Systems (EMIS) workshops This differentiated the data collection media by the Papua Education Office, have been facilitated through the BEC-TF process on the basis of bureaucratic Ministry of Education and Culture, World program. The first in 2012 was attended level from Sub-district to Provincial and Bank, and BEC-TF teams. Keerom district by representatives from BEC-TF supported Zone Area categories (Zone 1: Urban; is the first non targeted BEC district to districts and two other districts, Biak and Zone 2: Sub-Urban; Zone 3: Isolated; successfully implement TRIMS using the Keerom. Participants worked together Zone 4: Remote). During the press new procedures based on zoning. to develop draft Standard Operating conference that followed workshop Papua has committed to several ongoing data effectively and use it to inform the ZONE CATEGORIZATION initiatives to strengthen EMIS. Budget School Development Planning process. It Isolated has been allocated in 2013 for TRIMS Remote l has been shown that schools using TRIMS ve Sub Urban Le implementation; a 5-year Road Map have increased school data submission in for TRIMS implementation has been Urban dm rates markedly. For example, of 183 A developed to guide policy; and Standard DATA COLLECTION STAGES schools in Kota Jayapura and 97 schools Operating Procedures have been issued in Keerom, (75% and 93% respectively) Preparation which consider the challenges faced by submitted TRIMS data on time. Data Collection districts with varying levels of capacity in different geographic locations. A well- Data Management and The second workshop, held in July 2012, Analysis trained TRIMS Taskforce of 28 trainers from various districts has been officially produced a final draft regulation from Monitoring & Evaluation appointed by Office of the Head of the Head of the Papua Education Office about strengthening EMIS in districts Data collection by Zone Provincial Education, Sport, and Youth Decree. The Taskforce will train and through the use of TRIMS. Memorandums provide ongoing technical assistance, of Understanding which detail 2013 to District trainers from 29 districts and implementation requirements were municipalities. These District trainers signed by the Province and 8 districts: will train all schools in their districts Biak Numfor, Keerom, Sarmi, Yapen, according to Zone. Supiori, Mimika, Merauke, and Jayapura. Additional districts will be targeted All schools nationally were first from 2014 onwards. As well, draft introduced to the EMIS-TRIMS software guidelines for discussion with School during the 2011 national BOS training Supervisors on using TRIMS to evaluate program. Findings from TRIMS school performance have been finalized. monitoring discussions with schools They will be distributed through the Paulus Indubri and Nur Hidayat from the World in Jayapura City and Keerom District in Coordinator for School Supervisors in Bank discussed the importance of accurate April 2012 demonstrated that schools the Provincial Education Office. Several and current data in policy-making to ensure find the tool to be straightforward with donors working in Papua are also actively that Papua’s specific context of situation involved in discussions about post-BEC- is considered. The Tool for Reporting and capacity to provide the data needed for Information Management by Schools, was District Education Office information TF support needs to districts and schools. shown to reporters during a Press Conference at needs. Schools have asked for more This will be addressed at the next meeting the Papua Provincial Education Office. training so that they can interpret the of the Papua Education Working Group. Mainstreaming Good Education Practices in Papua Meeting educational service standards Network and Education Forum http:// Papua and throughout Indonesia. The in the diverse context of Papua is a www.wapikweb.org. second workshop, in August 2012 was challenge faced by all educational conducted for Management Teams from practitioners. ‘Thinking outside the Supported by BEC-TF program, the Papua District Education Offices to increase their box’ has resulted in several innovations Provincial Education Offices organized knowledge about the WAPIK community and good practices. In early 2012, in a series of Good Practices in Education of practice and how it provides a vehicle an effort to share with other education workshops. The first workshop in to share knowledge about innovations practitioners through an online medium, February 2012 introduced educational and experiences in education governance the Education Offices in Papua and West practitioners to the website and how to and management. Papua documented stories and posted prepare effective articles and resources them on the Good Practice Information to share with colleagues in Papua, West RAMPING-UP EDUCATION DEVELOPMENT IN PAPUA The BEC-TF information booth at Papua’s So “What is Good Practice?� Education Festival. Workshop participants sharing group discussion ideas about good practices in teaching and learning. During the workshop, commitments to in Papua. The Papua Education sustain good practice documentation Development Center (BPP) and Papua and dissemination activities were made Education Quality Assurance (LPMP) by Jayapura Municipality, and other have made a commitment in their 2013 districts including Keerom, Wondoma Work Plan to include the development Bay and South Sorong. and dissemination of good educational practices using WAPIK and other media Current practices disseminated through such as the monthly Education Bulletin. the WAPIK site provide an invaluable Going forward, BPP will work with District collection of tips for educators and Education Offices to raise awareness and managers. These include: the creative increase the commitment to document application of local wisdom to enhance and disseminate examples of good learning in Paniai; using the Tool for practice. Initiatives such as the Education Participants developing articles about good educational practices they have Reporting and Information Management Exhibition and Seminar September and implemented. Reviewed articles are by Schools (TRIMS) for effective school the commitment to form Provincial level available on WAPIK web. governance in Keerom; and, practitioner partnerships through the University of research focused on effective classroom Surabaya’s provincial learning ‘hubs’ practices. These activities are aimed program provide examples of ways the at ‘mainstreaming’ good practices into WAPIK site will be expanded to address everyday education-related activities anticipated user needs. Papua Education Festival: Celebrating and Sharing Good Practices At the end of September, the Papua and districts. Bambang Suhartawan, Provincial Education Office conducted the Head of Keerom District Education Office first Papua Education Festival to highlight shared experiences in implementing its commitment to improvement in TRIMS. The District plans to continue education learning outcomes and service collecting and updating data using delivery. Initiatives such as TRIMS, TRIMS as part of its ‘organic’ approach WAPIK, as well as various education to sustainability for the 2012/2013 publications were on display. Visitors to academic year. Guest speaker Saiful, the BEC-TF stand had the opportunity a TRIMS coach from Keerom district to participate in a TRIMS Clinic to learn reinforced how the tool has been of value: about the user-friendly features adapted “Data input using TRIMS can immediately to meet Papua’s specific needs. They also generate reports. Financial statements had the chance to look at other BEC- Sharing good practices online can be presented in one page. TRIMS TF products and take away information using WAPIK is also capable of consolidating charts brochures about several Good Practice and tables which are useful to show the initiatives. During the Papua Education Festival, the status of Minimum Service Standards WAPIK team worked with 36 educators – Keerom district presented its experiences in schools or districts. The ease of use mostly from SMPs, SMAs, SMKs in Kota in effective school reporting. Staff report is a real attraction,� Saiful added. The Jayapura to identify and disseminate that using a tool such as TRIMS facilitates Workshop was attended by 25 education practitioner examples of Good Practices in reporting. They believe that one of its practitioners from elementary, junior Education. Participants worked together distinctive features – its simplicity of use high, high school and vocational schools to develop five case studies which were -- makes it a valuable tool for all schools from Jayapura city and municipality. uploaded to the WAPIK website http:// EDUCATION UPDATE - OCTOBER 2010 Contacts in the Ministry of Education and Culture wapikweb.org These resources – along with Mindmap talkshow Directorate of Primary Education: photographs of activities and teaching aids Free hotline: 0-800-140-1276 - are now accessible by other practitioners A spontaneous Mind map Talk Show with more Phone: seeking information about Jayapura’s than 300 enthusiastic teachers and students 021-5725632 & 021-5725641 experiences in School Based Management followed the clinic. Fax: 021-5725635 and Teaching and Learning. Email: bos@dittksd.go.id ‘Mind Mapping’ as a tool for improved As well as contributing to the festival, Directorate of Junior Secondary the WAPIK team works closely with other Education: teaching and learning international agencies such as UNICEF Free hotline: 0-800-140-1299 The Mind Mapping clinic and Talk Show were as part of joint efforts to encourage Phone: 021-5725980 festival favorites. Mind maps have many uses sharing good practices. UNICEF also Fax: -- problem solving, preparing an outline publishes TERAP, a bimonthly magazine 021-57331070 & 021-5725645 for an essay or report and visualizing and of education good practices. BEC- Email: bos@dit-plp.go.id conceptualising ideas are just a few. The TF and UNICEF jointly conducted a training workshop in February 2012 Pusat Informasi dan Humas ‘Mind Map’ workshop was attended by 24 for approximately 10 teachers, school participants who were able to practice the technique. supervisors and Education office (PIH) Hotline: 177 staff from various districts. Follow- Ibu Samber, a teacher from Jayapura who up training was held in June 2012 participated in the workshop and who uses to reinforce good practices, and to the technique in her school was identified integrate WAPIK into 2013 annual as a resource person by Dinas Dikpora for a workplans. ‘Mind Map’ project planned in Papua. Active involvement during the Mindmap event. Examples of Mind-maps which facilitate teaching and learning. WORLD BANK INDONESIA Indonesia Stock Exchange Building, Tower 2, 12th floor Phone: (62) 21 52993000 Fax: (62) 21 52993111 E-mail: mkapoor1@worldbank.org EUROPEAN UNION