PROCUREMENT PLAN BOTSWANA NATIONAL HIV/AIDS PREVENTION SUPPORT (BNAPS) PROJECT PROCUREMENT PLAN FOR TWELVE MONTHS (OCTOBER 2013 – SEPTEMBER 2014) I. General 1. Project information: Country: Botswana Borrower: Government of Botswana Project Name: Botswana National HIV/AIDS Prevention Support (BNAPS) Loan no: 7568-BW (P102299) Project implementing agency (PIA): Line ministries, NACA and Civil Society Organizations 2. Bank’s Approval Date of the Procurement Plan: 06 Nov. 2009, 17 Mar 2010, 26 June 2011, 29 May 2012 30 May 2013, 02 July 2013 3. Date of General Procurement Notice: 09 June 2008 st 4. Period covered by this procurement plan: 1 October 2013-30th September 2014 Page 1 BNAPS_Proc Plan 07-05-13 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix to the Guidelines for Procurement: (Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist/Procurement Accredited Staff based on the assessment of the implementing agency’s capacity. Procurement Method Thresholds (USD) Comments- Prior Review 1 ICB (Goods) 1, 000,000 and above All Contracts above 3 million 2 NCB (Goods) 100,000 and below 1, 000,000 As per procurement plan 3 ICB (Works) 5, 000,000 and above All Contracts above 15 million 4 NCB (Works) 200,000 and below 5, 000,000 As per procurement plan 5 ICB (Non-Consultant Services) 1, 000,000 and above All Contracts above 3 million 6 Shopping (Simple Works) 200,000 and below None 7 Shopping (Goods) 100, 000 and below None 8 Direct Contracting 1,000 and below None 2. Pre-qualification: N/A 3. Proposed Procedures for Community Driven Development components: (As per Approved Revised Operational Manual) 4. Any Other Special Procurement Arrangements: N/A 5. Procurement Packages with Methods and Time Schedule Page 2 BNAPS_Proc Plan 07-05-13 Ref Contract Estimated Procurement Prequalific Domestic Review by Expected Comments No (Description) Cost Method ation (yes/no) Preference Bank Bid- $USD Yes/no (Prior/Post Opening G1 Renovation of MDR TB ward at 1,062,500 Single Sourcing No No Prior Dec-13 Carry over from previous plan Jubilee Hospital G2 Procurement additional 1 million 375,000 SS No No Prior Jan-14 Contract is running, these are branded condoms from PSI for TEC & additional quantities to be MYSC procured G3 Refurbishment of Health Clinics to be 245,000 Shopping No No Post Feb-14 Carry over from previous plan. Infection Control friendly Individual clinics will be quoted for separately G4 Procurement of Male Circumcision Kits 100,000 Shopping No No Post Mar-14 Carry over from previous plan G5 Purchase of ICT equipment for BNAPS 83,875 Shopping No No Post Jan-14 Carry over from previous plan G6 Procure disposable consumables 75,000 Shopping No No Post Jan-14 Re-tender, the tenders were non- (Lancet; test strips for Glucose, responsive in the previous plan Cholesterol, HDL Cholesterol, Triglyceride; other), for Steps Survey implementation G7 Procurement of disposable 75,000 Shopping No No Post Jan-14 Re-tender, the tenders were non- consumables for Steps Survey responsive in the previous plan implementation (PRRR) G8 Supply and delveiry equipment for 97,500 Shopping No No Post Feb-14 Re-tender, the tenders were non- Jubilee Hospital NDR TB ward. responsive in the previous plan G9 Marketing of YOCA services on local 25,000 Shopping No No Post Jan-14 media (TV, Newspapers, Radio, Billboards) G10 Procurement of SPSS software (TEC) 25,000 Shopping No No Post Mar-14 Page 3 BNAPS_Proc Plan 07-05-13 G11 Develop and distribute child friendly 18,750 Shopping No No Post Jan-14 HIV/AIDS IEC materials and comic books (MLGRD) G12 Purchase, print and distribute IEC 3,000 Shopping No No Post Mar-14 materials to 33 DTVET institutions including condom models G13 ICT Annual Subscriptions and alarm 4,375 Shopping No No Post Jan-14 license fees III. Selection of Consultants Selection Method Prior Review Comments Threshold (USD) 1 Competitive Methods (Firms) 1 000 000.00 2 Single Source (Firms) >1 000.00 3 Individual Consultants Selection >300 000.00 (IC) Any Other Special Selection Arrangements: N/A 1. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 Ref. Description of Assignment Estimated Selection Method Review by Expected Procuring Comment No Cost (USD) Bank Proposals Entity (Prior/ Submission Post) Date Page 4 BNAPS_Proc Plan 07-05-13 C1 Doctors and Nurses for SMC 400,000 SS Prior Oct-13 MoH No objection already given C2 Voluntary counseling and testing and 250,000 SS Prior Dec-13 MIST Awaiting No Objection from education by contracted CSOs WB for (Extension of Tebelopele's contract) extension of the contract Note: All the above staff project positions are not Government substantive posts. IV Implementation Agency Capacity Building Activities with time schedule In this section the agreed Capacity Building Activities are listed with time schedules No Expected outcome/Activity Implementing Estimated Cost Estimated Start date Comments Description Agency Duration T1 Conduct Youth Dialogues,Sport MYSC 125,000 TBD Jan-14 festivals, Arts performances (Protect the Goal) T2 Conduct life skills camps to promote MLGRD 98,325 2 weeks Jan-14 healthy life choices and make referrals to appropriate service providers T3 Youth Interventions MYSC 85,000 TBD Jan-14 T4 To Conduct capacity building initiative MLGRD 61,563 5 days Jan-14 to strengthen service delivery T5 Training on ART Adherence TEC 54,875 TBD Jan-14 counselling and advanced counselling methods Page 5 BNAPS_Proc Plan 07-05-13 T6 Youth Forums (young people affected MoESD 50,000 7 days Jan-14 by HIV & AIDS and related challenges). T7 Quarterly Counselor Supervision MoESD 45,250 5 days Jun-14 workshop T8 Training of 45 ToTs on Insibindi MLGRD 36,563 2 weeks Jan-14 model T9 Training of Health Care Workers MoH 25,000 5 days Jan-14 Community TB/HIV Care (Lay Counsellors , HEAs), 5 districts T10 Refresher 7 days refresher training for MLGRD 25,000 7 days Jan-14 40 social workers T11 Support Youth Television program MoESD 25,000 3 days Jan-14 inclusive Rural and Special groups (Silent Shout) T12 Conduct 3 days Pitso for 45 children MLGRD 19,644 3 days Jan-14 T13 Community Conversations (Community MLGRD 18,750 2 weeks Jan-14 Capacity Enhencement through Community Conversations - CCE - CC) T14 Conduct quarterly group discussions as MoESD 10,000 3 days Jan-14 a follow up on Silent Shout issues T15 Conduct 5day capacity building MIST 7,500 5 days Jan-14 workshop for Program Officers assigned specific construction projects (Project Managers, Depot Managers, Focal Persons, SHE Officers ) T26 Conduct 3 awareness campaigns on key MIST 5,000 4 days Jan-14 prevention strategies for construction workers T27 Train project personnel in ICT/SPSS MoESD 3,000 2 weeks Dec-13 and EPI-info Page 6 BNAPS_Proc Plan 07-05-13 T18 Edutainment sessions to promote HIV MoESD 2,714 6 days Jan-14 Testing, SMC, Abstinence, alcohol and drug abuse, condom use and partner reduction among students and staff in 6 DTVET Institutions Page 7 BNAPS_Proc Plan 07-05-13 RATIONALE FOR SINGLE SOURCING: C2 Consultancy to CSO/Private sector for services provision at construction sites The service provider (Tebelopele) is currently providing voluntary counselling and testing services to mobile populations for M Ministry of Infrastructure Science and Technology wishes to have the services of Tebelopele extended to some of their constr G1 Renovation of MDR TB ward at Jubilee Hospital The Phase 1 renovations are complete. MoH wishes to engage the same contractor who did Phase 1 to carry out the Phase 2 the ward to suit TB patients. Phase 1 renovation was funded by Global Fund. The Phase 2 renovations are to be funded by Wo procurement plan inculdes the Mechanical sub-contract which also contracted separately from the main contractor G2 Procurement of branded condoms for TEC & MYSC PSI has been contracted to supply 1 million youth friendly branded for Tertiary Education Council. The amount indicated in th rvices to mobile populations for Ministry of Transport and Communications. e extended to some of their construction sites. d Phase 1 to carry out the Phase 2 renovations, which includes customising novations are to be funded by World Bank. The amount indicated in the om the main contractor ouncil. The amount indicated in the procurement of additional 1 million condoms