Sample Procurement Plan Sri Lanka: Transport Connectivity and Asset Management Project - P132833 (TCAMP) I. General 1. Bank’s approval Date of the procurement Plan: Original: March 09, 2016 Updated: January 2018 2. Date of General Procurement Notice: March 11, 2016 3. Period covered by this procurement plan: The procurement period of Project covered from January 2018 to June 2019 4. Procurement Planning: The TCAMP will be using STEP (systematic tracking of exchanges in procurement – World Bank’s online procurement management tool) for managing the project procurements. II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Contracts/Process Contract Value Expenditure Category Procurement Method es Subject to Prior (Threshold) Review ICB and Performance- > US$10,000,000 All contracts based Procurement NCB and Framework < US$10,000,000 First contract only Works Agreements < US$50,000 Shopping None Direct Contracting All contracts ICB and Framework > US$1,000,000 All contracts Agreements Goods and non-consulting NCB and Framework services < US$1,000,000 First contract only Agreements < US$50,000 Shopping None 2. Reference to (if any) Project Operational/Procurement Manual: Operational Manual – Transport Connectivity and Asset Management Project – March 2016 3. Any Other Special Procurement Arrangements: The Works OPRC contract would be procured using the Bank’s standard procurement document modified to accommodate single stage two envelop system. January 09, 2018 III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: 2. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Contract Value Contracts/Processes Expenditure Category Procurement Method (Threshold) Subject to Prior Review All competitive methods; > US$500,000 All contracts advertise internationally Consultant services (firms) All competitive methods; < US$500,000 First contract only advertise locally Selection of particular types of consultants - United Nations All contracts Agencies • First contract Individual consultants (Section • Subsequently, all Individual consultants contracts over V of Consultant Guidelines) US$200,000 equivalent 3. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 500,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. January 09, 2018 PROCUREMENT Sri Lanka : Transport Connectivity and Asset Management Project PLAN General Information Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2018-01-09 2020-11-19 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P132833 GPN Date: Project Name: Transport Connectivity and Asset Management Project Loan / Credit No: IDA / 57880 Executing Agency(ies): Road Development Authority WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned LK-RDA-41136-CW-RFB / Procurement of Contract Under Output and Performance Based Road Contract (OPRC) for Piloting the Implementation Design, Rehabilitation/ Open - Single Stage - Two 100,000,000.0 IDA / 57880 of Road Asset Management Prior Request for Bids 0.00 Canceled 2018-02-21 2018-02-25 2018-06-25 2018-11-16 2018-12-21 2025-12-19 Improvement, Routine and International Envelope 0 Principles Periodic Maintenance Work of Peliyagoda-Puttlam Road (A03) from Dadugan Oya Bridge to End of Chilaw Town . LK-RDA-204059-CW-RFQ / Supply and Installation of Aluminum Partition, Office Furniture and Electrical Pending Institutional Strengthening Request for Single Stage - One Wiring at the Proposed IDA / 57880 Post Limited 21,000.00 0.00 Implementat 2020-11-16 2020-12-14 2021-01-13 and Capacity Building Quotations Envelope Office Space of Planning ion Division in 3rd Floor, “Maganeguma Mahamedura”, Road Development Authority GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-RDA-41147-GO-RFQ / Procurement of Hardware Requirement for Asset Management System , RDA Planning Division. ( 6 nos Pending Institutional Strengthening Single Stage - One dual monitor computers, 2 IDA / 57880 Post Request for Bids Open - National 55,000.00 0.00 Implementati 2018-03-15 2018-03-20 2018-05-01 2018-05-31 2018-07-05 2018-10-03 and Capacity Building Envelope nos Laptops, 13 nos Desktop on Computers, backup server, Printer, Fax Machine, Multimedia Projector, Plotter) LK-RDA-41144-GO-RFB / Under Procurement of Sky lift & Institutional Strengthening Request for Single Stage - One IDA / 57880 Post Open - National 170,000.00 0.00 Implementati 2018-04-07 2018-05-12 2018-08-10 Road Marking Machine for and Capacity Building Quotations Envelope on RDA. LK-RDA-41146-GO-RFB / Pending Institutional Strengthening Single Stage - One Procurement of Project IDA / 57880 Post Request for Bids Open - National 135,000.00 0.00 Implementati 2018-10-08 2018-10-13 2018-11-03 2018-11-17 2018-12-22 2019-06-20 and Capacity Building Envelope Vehicle (01 No. SUV ) on Page 1 LK-RDA-41143-GO-RFB / Pending Institutional Strengthening Open - Single Stage - One Procurement of Network IDA / 57880 Post Request for Bids 350,000.00 0.00 Implementati 2018-10-15 2018-10-20 2018-12-01 2018-12-31 2019-02-04 2019-08-03 and Capacity Building International Envelope Survey Vehicle on LK-RDA-106767-GO-RFQ / Pending Institutional Strengthening Request for Single Stage - One Purchasing of 10 nos IDA / 57880 Post Open - National 11,500.00 0.00 Implementati 2019-05-07 2019-06-11 2019-07-11 and Capacity Building Quotations Envelope desktop computers for PMU on LK-RDA-106785-GO-RFQ / Pending Institutional Strengthening Request for Single Stage - One Purchasing of 05 Nos IDA / 57880 Post Open - National 6,000.00 0.00 Implementati 2019-05-06 2019-06-17 2019-08-01 and Capacity Building Quotations Envelope Laptops for PMU on LK-RDA-106791-GO-RFQ / Pending Institutional Strengthening Request for Single Stage - One Purchasing of 05 Nos IDA / 57880 Post Open - National 1,500.00 0.00 Implementati 2019-05-06 2019-06-24 2019-07-24 and Capacity Building Quotations Envelope Printers for PMU on LK-RDA-106794-GO-RFQ / Pending Institutional Strengthening Request for Single Stage - One Purchasing of photo copy IDA / 57880 Post Open - National 3,500.00 0.00 Implementati 2019-04-27 2019-06-15 2019-07-15 and Capacity Building Quotations Envelope machine for PMU on LK-RDA-106796-GO-RFQ / Pending Supply and Installation of Institutional Strengthening Request for Single Stage - One IDA / 57880 Post Open - National 5,000.00 0.00 Implementati 2019-07-06 2019-08-24 2019-10-23 06 Nos 24000 BTU air and Capacity Building Quotations Envelope on conditioners for PMU LK-RDA-121664-GO-RFB / Pending Procurement of Milling Institutional Strengthening Open - Single Stage - One IDA / 57880 Post Request for Bids 550,000.00 0.00 Implementati 2019-07-25 2019-07-30 2019-09-10 2019-10-10 2019-11-14 2020-05-12 Machine for Road and Capacity Building International Envelope on Development Authority LK-RDA-41148-GO-DIR / Procurement of Software Requrement for Asset Management System , RDA Institutional Strengthening Planning Division. ( 06 Nos IDA / 57880 Prior Direct Selection Direct 160,000.00 0.00 Canceled 2018-04-02 2020-01-06 2018-04-07 2020-01-08 2018-05-12 2018-11-08 and Capacity Building Hawkeye Processing Toolkit, 2 nos ArcGIS, ArcGIS Server Software, 4 nos HDM -4 sersion 2) LK-RDA-154782-GO-DIR / Piloting the Implementation Under Procurement of 08 nos IDA / 57880 of Road Asset Management Post Direct Selection Direct 44,000.00 0.00 Implementati 2020-01-22 2020-01-28 2020-01-27 2020-03-02 2020-03-05 Hawkei tool kit for asset Principles on management unit LK-RDA-154781-GO-DIR / Piloting the Implementation Under Procurement of 02 nos Arc IDA / 57880 of Road Asset Management Post Direct Selection Direct 56,000.00 0.00 Implementati 2020-01-22 2020-01-28 2020-01-27 2020-03-09 2020-04-08 GIS GIS Desktop version Principles on LK-RDA-161704-GO-RFQ / Purchasing of 02 nos "Plaxis Pending Software" used for analysis Institutional Strengthening Request for Single Stage - One IDA / 57880 Post Open - National 30,000.00 0.00 Implementati 2020-03-14 2020-04-28 2020-05-19 of deformation/settlement & and Capacity Building Quotations Envelope on stability of ground issues and designs LK-RDA-163114-GO-RFQ / Purchasing of 05 nos laptops Pending and 05 nos desktop Institutional Strengthening Request for Single Stage - One IDA / 57880 Post Open - National 15,000.00 0.00 Implementati 2020-03-21 2020-05-18 2020-07-02 machines for Highway and Capacity Building Quotations Envelope on Design Division under enhancing capacity of RDA LK-RDA-185003-GO-RFQ / Purchasing of 12 Nos Auto CAD 2020 licence versions Pending Institutional Strengthening Request for Single Stage - One and 08 Nos Civil 3D 2020 IDA / 57880 Post Open - National 66,000.00 0.00 Implementati 2020-08-01 2020-09-05 2020-09-12 and Capacity Building Quotations Envelope licence versions for Highway on Design Division of RDA the enhancing capacity of RDA Page 2 LK-RDA-163869-GO-DIR / Purchasing of 12 Nos Auto CAD 2020 licence versions Institutional Strengthening and 08 Nos Civil 3D 2020 IDA / 57880 Post Direct Selection Direct 66,000.00 0.00 Canceled 2020-03-16 2020-03-21 2020-04-25 2020-05-25 and Capacity Building licence versions for Highway Design Division of RDA the enhancing capacity of RDA LK-RDA-183682-GO-RFQ / Pending Procurement of Quick book Institutional Strengthening Request for Single Stage - One IDA / 57880 Post Limited 3,000.00 0.00 Implementati 2020-07-25 2020-09-19 2021-03-18 Accounting Software for and Capacity Building Quotations Envelope on TCAMP NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Piloting the Implementation Pending LK-RDA-47056-NC-RFQ / Request for Single Stage - One IDA / 57880 of Road Asset Management Post Open - National 20,000.00 0.00 Implementati 2018-02-06 2018-03-09 2018-03-23 Survey for Land Aquisition Quotations Envelope Principles on LK-RDA-48302-NC-RFQ / Surveying and Mapping of Pending Lead away drains along A Institutional Strengthening Request for Single Stage - One IDA / 57880 Post Open - National 20,000.00 0.00 Implementati 2018-02-24 2018-03-31 2018-07-29 003 road from Dandugam and Capacity Building Quotations Envelope on Oya Bridge ch.18+000 to end of Chilaw Town Ch. 76+000 LK-RDA-85376-NC-RFQ / Configuring and Upgrade Financial and Progress Management Information Pending System (FPMIS) Softwareand Institutional Strengthening Request for Single Stage - One IDA / 57880 Post Open - National 30,000.00 0.00 Implementati 2019-01-06 2019-03-03 2019-08-30 the Setup for the Project and Capacity Building Quotations Envelope on Management Unit (PMU) of Transport Connectivity & Asset Management Project (TCAMP) LK-RDA-148668-NC-RFB / Collecting details of existing drainage system & improvements required and road right of way/ Piloting the Implementation Pending Single Stage - One reservation maps of national IDA / 57880 of Road Asset Management Post Request for Bids Open - National 900,000.00 0.00 Implementati 2020-02-03 2020-02-08 2020-02-29 2020-03-30 2020-05-04 2021-04-29 Envelope highways and expressways Principles on and presenting it in GIS format in Western, North Western and Sabaragamuwa Provinces ( Package 01) LK-RDA-154778-NC-RFB / Collecting Details of Existing Drainage System & Improvements Required and Road Right of Way/ Piloting the Implementation Pending Reservation Maps of Single Stage - One IDA / 57880 of Road Asset Management Post Request for Bids Open - National 800,000.00 0.00 Implementati 2020-02-10 2020-02-15 2020-03-07 2020-04-06 2020-05-11 2021-05-06 National Highways and Envelope Principles on Expressways and presenting it in GIS format in Southern, Uva and Eastern Provinces ( Package 02) Page 3 LK-RDA-154779-NC-RFB / Collecting Details of Existing Drainage System & Improvements Required and Road Right of Way/ Piloting the Implementation Pending Reservation Maps of Single Stage - One IDA / 57880 of Road Asset Management Post Request for Bids Open - National 800,000.00 0.00 Implementati 2020-02-17 2020-02-22 2020-03-14 2020-04-13 2020-05-18 2021-05-13 National Highways and Envelope Principles on Expressways and presenting it in GIS format in North, North Central and Central Provinces ( Package 03) LK-RDA-175750-NC-DIR / Extension of Annual Maintenance Contract of the Institutional Strengthening Under IDA / 57880 Prior Direct Selection Direct 251,500.00 0.00 2020-06-01 2020-07-08 2020-06-06 2020-07-11 2025-07-10 Multi Function Network and Capacity Building Review Survey Vehicle (MFNSV) for five years ( 2020-2025) LK-RDA-175752-NC-DIR / Extension of Annual Maintenance Contract of Institutional Strengthening Under IDA / 57880 Prior Direct Selection Direct 82,500.00 0.00 2020-06-01 2020-06-29 2020-06-06 2020-07-11 2025-07-10 Falling Weight Deflectometer and Capacity Building Review (FWD) for five year period ( 2020-2025) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-RDA-41138-CS-LCS / Road User Satisfaction Survey for Peliyagoda- Institutional Strengthening Least Cost Pending Puttlam Road (A03) from Ja IDA / 57880 Post Open - National 35,000.00 0.00 2017-12-26 2018-01-16 2018-03-01 2018-03-29 2018-04-28 2018-06-02 2018-07-07 2019-01-03 and Capacity Building Selection Implementation ela to end of Chilaw Town ( From 18+000 Km to 76+000 Km) LK-RDA-41140-CS-QBS / Institutional Strengthening Quality Based Pending Consultancy for institutional IDA / 57880 Post Open - National 20,000.00 0.00 2018-05-01 2018-05-22 2018-07-05 2018-08-02 2018-09-01 2018-10-01 2018-11-05 2019-11-05 and Capacity Building Selection Implementation Assessment LK-RDA-41142-CS-QBS / Institutional Strengthening Quality Based Pending Establishing Monitoring and IDA / 57880 Post Open - National 35,000.00 0.00 2019-01-01 2019-01-22 2019-03-07 2019-04-04 2019-05-04 2019-06-03 2019-07-08 2020-07-07 and Capacity Building Selection Implementation Evaluation System LK-RDA-41137-CS-QCBS / Consultancy Services for Monitoring/Supervision of Institutional Strengthening Quality And Cost- Open - IDA / 57880 Prior 5,000,000.00 0.00 Canceled 2018-01-10 2018-01-13 2018-03-27 2018-05-08 2018-07-06 2018-10-08 2019-01-07 2024-01-06 Output and Performance and Capacity Building Based Selection International Based Road Contract (OPRC). LK-RDA-155947-CS-QCBS / Preparation of Asset Piloting the Implementation Quality And Cost- Open - Pending Inventory and Valuation of IDA / 57880 of Road Asset Management Prior 1,500,000.00 0.00 2020-02-03 2020-02-24 2020-04-08 2020-05-06 2020-06-05 2020-07-10 2020-08-14 2020-08-19 Based Selection International Implementation Assets in Road Development Principles Authority LK-RDA-162462-CS-QCBS / Consulting Services for International Road Assessment Program (iRAP) Institutional Strengthening Quality And Cost- Open - Under IDA / 57880 Prior 650,000.00 0.00 2020-03-16 2020-05-26 2020-04-06 2020-06-16 2020-05-20 2020-10-27 2020-06-17 2020-07-17 2020-08-21 2020-09-25 2022-03-26 assessments of road network and Capacity Building Based Selection International Implementation under Transport Connectivity and Asset Management Project Page 4 LK-RDA-168868-CS-QCBS / Value Engineering and Introduction of Climate Institutional Strengthening Quality And Cost- Open - Under IDA / 57880 Prior 600,000.00 0.00 2020-05-04 2020-11-19 2020-05-25 2020-07-08 2020-08-05 2020-09-04 2020-10-09 2020-11-13 2021-07-11 Resilience Strategies for and Capacity Building Based Selection International Implementation National and Provincial Roads in Sri Lanka INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual LK-RDA-41139-CS-INDV / Individual Institutional Strengthening Pending Consultancy for establishing IDA / 57880 Post Consultant Open 10,000.00 0.00 2018-05-01 2018-06-19 2018-07-10 2018-08-14 2019-02-10 and Capacity Building Implementation protocols for data collection Selection LK-RDA-41141-CS-INDV / Individual Institutional Strengthening Pending Consultant for road sector IDA / 57880 Post Consultant Open 20,000.00 0.00 2018-04-02 2018-05-21 2018-06-11 2018-07-16 2019-01-12 and Capacity Building Implementation strategy and policy Selection LK-RDA-55894-CS-CDS / Consultancy Services for Preparation of Resettlement Action Plan (RAP) Including Institutional Strengthening Pending IDA / 57880 Prior Direct Selection Direct 6,000.00 0.00 2018-03-27 2018-04-06 2018-04-15 2018-05-06 Blackspots for J Ela to and Capacity Building Implementation Chilaw section of Peliyagoda- Puttlam Road ( A 03) ( 18+00km - 76+00 km) LK-RDA-185004-CS-INDV / CONSULTANT POSITION TO SUPPORT RDA FOR REVIEWING Individual Institutional Strengthening Pending SPECIFICATIONS OF IDA / 57880 Prior Consultant Open 67,100.00 0.00 2020-10-01 2020-10-21 2020-10-28 2020-11-11 2021-02-09 and Capacity Building Implementation POROUS ASPHALT AND Selection ADDRESSING SKIDDING PROBLEM IN EXPRESSWAYS LK-RDA-200833-CS-INDV / Technical Assistance (TA) for Individual updating Standard Institutional Strengthening Pending IDA / 57880 Prior Consultant Direct 25,000.00 0.00 2020-10-26 2020-11-05 2020-11-26 2020-12-31 2021-06-29 Specification for Construction and Capacity Building Implementation Selection and Maintenance of Roads & Bridges, Sri Lanka Page 5