Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non-consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Shopping Up to USD 100,000 (INR 6.5 m) Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g) Two or three envelope system will not be used (except when using the e-procurement system assessed and agreed by the Bank). (h) No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget (FBS) Must meet the requirements as per Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis (LCS) Must meet the requirements as per Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Qualification Estimated not to exceed USD 300,000, and (CQ) must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for 1. Executive, Assistant Engineers who are responsible for 2 weeks Continuous Procurement – multiple trainings 2. Contract management training – multiple trainings 2 weeks Continuous Customized training on Procurement Procedures arranged for 3. Executive, Assistant Engineers who are responsible for 1 week Continuous Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-09-13 2019-05-02 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Executing Agency(ies): Gujarat Surface Water WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-GUJARAT SW-23692-CW- Single Stage - One RFB / Civil Work for Sub IBRD / 87250 Post Request for Bids Limited 0.00 Canceled 2017-10-01 2017-10-15 2017-10-30 2017-11-15 2017-12-30 2018-06-30 Envelope divisio / Section Offices. NHP-2018-2019-GJSW- Pending 143223 / Civil and Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2018-09-10 2018-11-09 2019-03-09 Furnishing work for Quotations Envelope on Establishment of Flood Management Cell. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-GUJARAT SW-22075-GO- Request for Single Stage - One RFQ / Air conditioner-2 Nos. IBRD / 87250 Post Limited 1,207.37 Completed 2017-09-06 2017-11-13 2018-01-11 Quotations Envelope for GERI IN-GUJARAT SW-22865-GO- RFQ / PH Analyzer Micro Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Canceled 2017-09-11 2017-11-17 2018-01-15 Processor based -3 nos. for Quotations Envelope GERI IN-GUJARAT SW-22875-GO- RFQ / EC-TDS Analyzer Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Canceled 2017-09-11 2017-11-17 2018-01-15 Micro Processor based - 3 Quotations Envelope nos for GERI. IN-GUJARAT SW-22877-GO- Request for Single Stage - One RFQ / Turbidimeter -3 nos IBRD / 87250 Post Limited 0.00 Canceled 2017-09-11 2017-11-17 2018-01-15 Quotations Envelope for GERI IN-GUJARAT SW-22878-GO- Request for Single Stage - One RFQ / U V Spectro IBRD / 87250 Post Limited 0.00 Canceled 2017-09-11 2017-11-17 2018-01-15 Quotations Envelope Photometer-1 no for GERI IN-GUJARAT SW-23216-GO- Request for Single Stage - One RFQ / Flame Photometer -1 IBRD / 87250 Post Limited 0.00 Canceled 2017-12-05 2018-02-07 2018-03-05 Quotations Envelope no. for W.Q. lab GERI. IN-GUJARAT SW-23218-GO- Request for Single Stage - One RFQ / Ion meter -1 no. for IBRD / 87250 Post Limited 0.00 Canceled 2017-12-05 2018-02-07 2018-03-05 Quotations Envelope W. Q. lab GERI Page 1 IN-GUJARAT SW-23219-GO- Under RFB / Procurement of office Single Stage - One IBRD / 87250 Post Request for Bids Limited 0.00 Implementati 2017-08-16 2017-09-01 2017-09-22 2017-10-07 2017-11-07 2018-03-15 furniture for Water Quality Envelope on lab GERI IN-GUJARAT SW-23676-GO- Request for Single Stage - One RFQ / GPS Hand held IBRD / 87250 Post Limited 0.00 Canceled 2017-10-15 2017-12-10 2018-01-31 Quotations Envelope Type2 - 2 nos. IN-GUJARAT SW-24269-GO- Single Stage - Two RFB / Procurement of ADCP IBRD / 87250 Post Request for Bids Open - National 0.00 Canceled 2017-09-01 2017-09-06 2017-10-18 2017-12-31 2018-02-04 2018-08-03 Envelope - 3 nos NHP-2018-2019-GJSW- Pending 308586 / Procurement of Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2018-10-01 2018-10-08 2018-11-15 2018-12-07 2018-12-24 2019-06-24 ADCP-3 nos and Envelope on Bathymetric Survey of Ukai Reservoir. NHP-2018-2019-GJSW- Pending Request for Single Stage - One 282480 / Procurement of IBRD / 87250 Post Limited 0.00 Implementati 2018-10-08 2018-11-15 2019-01-15 Quotations Envelope GPS â€" Hand held Type2-2 on no NHP-2018-2019-GJSW- Pending 869184 / Chemicals, Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2018-09-15 2018-11-20 2019-02-20 Glassware and other Quotations Envelope on consumable items for GERI lab. NHP-2018-2019-GJSW- Pending 996497 / Procurement of Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2018-09-15 2018-09-29 2018-10-31 2018-11-30 2018-12-15 2019-06-15 Boat with Outboard Engine- Envelope on 1 no NHP-2018-2019-GJSW- Under Open - Single Stage - Two 640010 / RTDAS System for IBRD / 87250 Prior Request for Bids 0.00 Implementati 2018-08-21 2018-08-28 2018-10-15 2018-11-26 2018-12-20 2019-12-20 International Envelope AWS, AWLR etc. on NHP-2018-2019-GJSW- Pending 450483 / Procurement of Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2018-11-22 2019-01-16 2019-04-16 Furniture for Establishment Quotations Envelope on of Flood Management Cell NHP-2018-2019-GJSW- 563433 / WQ lab equipments - Flame Photometer-1,Ion Pending meter-1, UV Visible Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2018-09-20 2018-11-20 2019-02-20 Spectrophotometer-1,EC-TDS Quotations Envelope on Analyser-3,PH Analyser- 3,Turbidimeter-3,Refriger- 1,Oven-1 NHP-2018-2019-GJSW- 263510 / Procurement of Under Request for Single Stage - One Multifunction machine -6 no IBRD / 87250 Post Limited 0.00 Implementati 2018-09-05 2018-09-07 2018-09-30 Quotations Envelope (Printer/Scanner/Fax). on (through eGEM) NHP-2018-2019-GJSW- 763326 / Procurement of IBRD / 87250 Post Direct Selection Direct 2,960.00 Completed 2018-09-07 2018-09-18 2018-10-12 2018-11-11 RiverWare Licence - 3 Nos. NHP-2018-2019-GJSW- 210259 / Upgradation of IBRD / 87250 Post Direct Selection Direct 7,522.09 Completed 2018-09-17 2018-09-26 2018-10-15 2018-11-15 ArcGIS Software NHP-2019-2020-GJSW- Pending Single Stage - Two 788688 / Procurement of IT IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2019-05-27 2019-06-03 2019-07-15 2019-08-07 2019-08-21 2019-11-19 Envelope eEquipments on Page 2 NHP-2019-2020-GJSW- Pending Single Stage - Two 272173 / Up gradation of IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2019-05-31 2019-06-05 2019-07-17 2019-09-07 2019-09-29 2020-03-27 Envelope existing IT Equipment and on software NHP-2019-2020-GJSW- Pending Request for Single Stage - One 300035 / Purchase of AC for IBRD / 87250 Post Open - National 0.00 Implementati 2019-05-20 2019-07-15 2020-01-11 Quotations Envelope conference room at CDO on NHP-2019-2020-GJSW- Pending 707862 / Miscellaneous item Request for Single Stage - One IBRD / 87250 Post Open - National 0.00 Implementati 2019-05-20 2019-07-09 2019-10-07 for furnishing for conference Quotations Envelope on room at CDO Gandhinagar NHP-2019-2020-GJSW- Pending 650925 / Purchasing Request for Single Stage - One IBRD / 87250 Post Open - National 0.00 Implementati 2019-05-20 2019-07-09 2019-09-07 furniture for conference room Quotations Envelope on at CDO Gandhinagar NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-GUJARAT SW-24284-NC- Single Stage - One RFB / Bathymatric Survey IBRD / 87250 Post Request for Bids Open - National 0.00 Canceled 2017-08-15 2017-09-01 2017-09-30 2017-10-05 2017-11-15 2018-06-30 Envelope of Ukai Reservoir. NHP-2018-2019-GJSW- Pending 966648 / AMC for Existing IBRD / 87250 Post Direct Selection Direct 0.00 Implementati 2018-10-16 2018-10-16 2018-10-16 2019-10-16 Automatic Weather Stations on (AWS) installed in HP-II. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Page 3