Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan [This is the first procurement plan) 2. Date of General Procurement Notice: April 25, 2017 3. Period covered by this procurement plan: September 2016 to June 2017 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Comments Threshold US$ 1. ICB and LIB (Goods) Above US$ 1,500,000 All 2. NCB (Goods) NA 3. ICB (Works) Above US$ 7 million All 4. NCB (Works) NA 5. ICB and LIB (Non-Consultant Above US$ 1,500,000 All Services) 6 NCB (Non-Consultant Services) NA [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [CDD project implementation Manual to be issued by DRDIP PIU, MoANR for Bank approval) 4. Reference to (if any) Project Operational/Procurement Manual: DRDIP Procurement Manual to be issued by DRDIP PIU. 5. Any Other Special Procurement Arrangements: NA 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive July 9, 2010 financing and advanced procurement) [List the Packages which require Bank’s prior review first and then the other packages] 1 2 3 4 5 6 7 Ref. Descriptio Estimate Packages Dome Review Commen No. n d stic by Bank ts Cost Prefer (Prior / US$ ence Post) million (yes/n o) Summary NA NA NA NA of the ICB (Works) Summary 6.69 4 No Prior of the ICB (Goods) Summary 3.8 9 No Post All of the NCB (Works) Summary 14.70 14 No Post All of the NCB (Goods) Summary NA NA NA NA of the ICB (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Commentes Threshold 1. Competitive Methods (Firms) Above US$ 500,000 2. Single Source (Firms) All 3. Individual Above US$ 200,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: NA 4. Consultancy Assignments with Selection Methods and Time Schedule July 9, 2010 1 2 3 4 5 6 Ref. No. Description Estimate Packages Review Comments of d by Bank Assignment Cost (Prior / US$ Post) million Summary 0.35 2 Prior of number of contracts that will be let under QCBS Summary 1.4 38 Post LCS/ IC of number of contracts that will be let under other methods July 9, 2010 PROCUREMENT Eastern Africa : Development Response to Displacement Impacts Project in the HoA PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2017-06-30 2021-02-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152822 GPN Date: Project Name: Development Response to Displacement Impacts Project in the HoA Loan / Credit No: IDA / D1200 Intergovernmental Authority on Development Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DJ-IGAD-55145-GO-RFQ / Procurement of GIS tools Regional Support for Request for Single Stage - One (Adobe Creative Crowd and IDA / D1200 Coordination, Capacity and Post Limited 2,500.00 2,805.01 Completed 2018-04-03 2018-03-05 2018-05-29 2018-04-26 2018-11-25 2018-05-22 Quotations Envelope GPSMAP 64s (Handheld GPS Knowledge Kits)) DJ-IGAD-55119-GO-DIR / Regional Support for Procurement of GIS IDA / D1200 Coordination, Capacity and Post Direct Selection Direct 20,000.00 12,342.40 Completed 2018-05-02 2018-03-09 2018-05-07 2018-04-03 2018-06-11 2018-05-29 2018-12-08 2018-06-11 Application ( ArcGIS) Knowledge DJ-IGAD-163872-GO-RFQ / Procurement of Mobile Phones Regional Support for Pending Request for Single Stage - One for Geo-tagging of IDA / D1200 Coordination, Capacity and Post Limited 7,000.00 0.00 Implementati 2020-03-29 2020-05-15 2020-06-15 Quotations Envelope Development Investments in Knowledge on Participating Countries DJ-IGAD-97346-GO-RFQ / Regional Support for Pending Request for Single Stage - One Office Equipment IDA / D1200 Coordination, Capacity and Post Limited 10,000.00 0.00 Implementati 2021-03-06 2021-04-10 2021-05-10 Quotations Envelope (Replacement of Laptops) Knowledge on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual DJ-IGAD-163248-NC-RFQ / Regional Support for Pending Framework Agreement for the Request for Single Stage - One IDA / D1200 Coordination, Capacity and Post Limited 32,000.00 0.00 Implementati 2020-04-25 2020-06-20 2021-06-19 Provision of Videography Quotations Envelope Knowledge on Services DJ-IGAD-163252-NC-RFQ / Regional Support for Pending Publication for Regional Request for Single Stage - One IDA / D1200 Coordination, Capacity and Post Limited 20,000.00 0.00 Implementati 2020-04-25 2020-06-20 2020-12-17 Scientific Conference (2019) Quotations Envelope Knowledge on Papers DJ-IGAD-163870-NC-RFQ / Regional Support for Pending Request for Single Stage - One Procurement of Satellite IDA / D1200 Coordination, Capacity and Post Limited 2,500.00 0.00 Implementati 2020-05-06 2020-07-01 2020-09-01 Quotations Envelope Imagery Knowledge on DJ-IGAD-163865-NC-FCA / Regional Support for Request for Single Stage - One Procurement of editing IDA / D1200 Coordination, Capacity and Post Open - National 80,000.00 0.00 Canceled 2020-04-20 2020-06-10 2021-09-30 Quotations Envelope services Knowledge CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IGAD/ DRDIP/CS/8 / Consultancy for the Regional Support for Quality And Cost- Commissioning of Joint IDA / D1200 Coordination, Capacity and Post Open - International 100,000.00 0.00 Canceled 2017-09-04 2017-09-25 2017-11-08 2017-12-06 2018-01-05 2018-02-09 2018-03-16 2019-03-16 Based Selection Research On Displacement & Knowledge Development IGAD/ DRDIP/CS/9 / Consultancy to strengthen Monitoring Mechanism on Mixed Migration, Migration Regional Support for Quality And Cost- Trends and the Assessment of IDA / D1200 Coordination, Capacity and Prior Open - International 500,000.00 0.00 Canceled 2017-09-01 2017-09-22 2017-11-05 2017-12-03 2018-01-02 2018-02-06 2018-03-13 2019-03-13 Based Selection the impact of intervention in Knowledge the 3 Project Countries on Forced Displacement & Mixed Migration IGAD/ DRDIP/CS/10 / Regional Support for Consultant Consultancy for the IDA / D1200 Coordination, Capacity and Post Qualification Open - National 5,000.00 5,000.00 Completed 2017-07-03 2018-05-11 2017-07-24 2017-09-06 2017-10-24 2017-10-06 2017-11-06 2017-11-10 2017-12-15 2018-05-09 2018-03-23 Development of DRDIP Knowledge Selection Regional Secretariat Website DJ-IGAD-163231-CS-CQS / Consultancy to facilitate organizing of market place Regional Support for Consultant Pending event on innovation and IDA / D1200 Coordination, Capacity and Post Qualification Open - International 45,000.00 0.00 2020-04-15 2020-04-30 2020-06-13 2020-07-13 2020-08-17 2020-10-16 Implementation technological solutions in Knowledge Selection addressing challenges of forced displacement INDIVIDUAL CONSULTANTS Page 1 Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IGAD/ DRDIP/CS/7 / Regional Support for Individual Recruitment of Consultant for IDA / D1200 Coordination, Capacity and Prior Consultant Open 70,000.00 0.00 Canceled 2017-11-01 2017-12-20 2018-01-10 2018-02-14 2018-08-13 Capacity Support to Project Knowledge Selection Countries DJ-IGAD-37530-CS-INDV / Regional Support for Individual Renewal of contract for Senior IDA / D1200 Coordination, Capacity and Prior Consultant Direct 504,000.00 0.00 Canceled 2017-11-22 2017-11-29 2017-12-02 2017-12-23 2018-01-27 2018-07-26 Programme Coordinator- Knowledge Selection IGAD/ DRDIP DJ-IGAD-37531-CS-INDV / Regional Support for Individual Renewal of the contract for IDA / D1200 Coordination, Capacity and Prior Consultant Direct 192,500.00 0.00 Canceled 2017-11-22 2018-02-28 2017-12-02 2017-12-23 2018-01-27 2018-07-26 the Project Accountant-IGAD/ Knowledge Selection DRDIP DJ-IGAD-38100-CS-INDV / Selection of Consultant to undertake the Study to assess Regional Support for Individual Under the socio-economic impact on IDA / D1200 Coordination, Capacity and Post Consultant Open 20,000.00 20,000.00 2017-11-24 2017-12-06 2018-01-12 2018-02-26 2018-02-02 2019-03-01 2018-03-09 2018-09-05 Implementation the migrant and refugee Knowledge Selection hosting communities in Balbala, Djibouti Ville, Djibouti DJ-IGAD-84103-CS-INDV / Regional Support for Individual Recruitment of Senior IDA / D1200 Coordination, Capacity and Post Consultant Open 108,000.00 108,000.00 Completed 2018-11-05 2018-11-07 2018-11-26 2019-03-01 2018-11-30 2019-03-01 2019-01-04 2019-03-15 2020-01-03 2020-03-14 Programme Coordinator Knowledge Selection DJ-IGAD-84105-CS-INDV / Regional Support for Individual Recruitment of Knowledge IDA / D1200 Coordination, Capacity and Post Consultant Open 72,000.00 84,000.00 Terminated 2018-11-05 2018-11-07 2018-11-26 2019-03-03 2018-11-30 2019-03-06 2019-01-04 2019-03-07 2020-01-03 Management/ M&E Officer Knowledge Selection DJ-IGAD-119685-CS-INDV / Regional Support for Individual Consultancy for DRDIP1 Mid- IDA / D1200 Coordination, Capacity and Post Consultant Open 20,000.00 5,444.92 Signed 2019-06-28 2019-07-09 2019-07-31 2019-09-02 2019-08-10 2019-08-27 2019-08-22 2019-09-03 2019-12-20 Term Performance Evaluation Knowledge Selection DJ-IGAD-163234-CS-INDV / Consultancy to Provide Regional Support for Individual Pending technical assistance to project IDA / D1200 Coordination, Capacity and Post Consultant Open 40,000.00 0.00 2020-08-20 2020-10-08 2020-10-15 2020-10-27 2020-12-24 Implementation countries on the use of new Knowledge Selection technology for Livelihood DJ-IGAD-163245-CS-INDV / Consultancy to Provide Regional Support for Individual Under technical assistance to project IDA / D1200 Coordination, Capacity and Post Consultant Open 40,000.00 0.00 2020-04-24 2020-06-16 2020-06-12 2020-06-19 2020-06-30 2020-08-31 Implementation countries on Renewable Knowledge Selection Energy DJ-IGAD-163875-CS-CDS / Regional Support for Consultancy for Website Pending IDA / D1200 Coordination, Capacity and Post Direct Selection Direct 6,000.00 0.00 2020-04-10 2020-04-20 2020-06-01 2020-08-03 Development for DRDIP Implementation Knowledge Ethiopia DJ-IGAD-163877-CS-INDV / Regional Support for Individual Recruitment of Knowledge IDA / D1200 Coordination, Capacity and Post Consultant Open 72,000.00 84,000.00 Signed 2020-03-25 2020-04-01 2020-05-06 2020-11-23 2020-05-20 2020-11-25 2020-06-05 2020-12-01 2021-06-04 Management Expert Knowledge Selection DJ-IGAD-163863-CS-INDV / Recruitment of Consultant for Regional Support for Individual Documentation and Under IDA / D1200 Coordination, Capacity and Post Consultant Open 90,000.00 0.00 2020-04-20 2020-09-16 2020-05-25 2020-06-10 2020-06-30 2020-11-30 Dissemination of Innovative Implementation Knowledge Selection Development Approaches in Education and CDD DJ-IGAD-167215-CS-INDV / Regional Support for Individual Under Renewal of Procurement IDA / D1200 Coordination, Capacity and Prior Consultant Direct 56,996.74 0.00 2020-04-15 2020-05-18 2020-04-25 2020-06-03 2020-05-16 2020-06-20 2020-12-31 Implementation Specialist Contract Knowledge Selection DJ-IGAD-182521-CS-CDS / Consultancy for the Documentation of the Regional Support for Development Response to IDA / D1200 Coordination, Capacity and Post Direct Selection Direct 9,000.00 9,000.00 Signed 2020-07-06 2020-07-09 2020-07-14 2020-07-07 2020-07-16 2020-07-10 2020-07-25 Displacement Impacts Project Knowledge (DRDIP) Implementation response to COVID-19 Pandemic DJ-IGAD-185016-CS-INDV / Consultancy for Editing and Regional Support for Individual Proofreading of Reports, Pending IDA / D1200 Coordination, Capacity and Post Consultant Open 80,000.00 0.00 2020-08-10 2020-09-14 2020-09-21 2020-10-12 2021-10-12 Publications and Implementation Knowledge Selection Communication Materials for IGAD DRDIP DJ-IGAD-203779-CS-INDV / Regional Support for Individual Under Recruitment of a replacement IDA / D1200 Coordination, Capacity and Post Consultant Open 54,000.00 0.00 2020-11-15 2020-11-15 2020-12-16 2020-12-21 2021-01-01 2021-12-31 Implementation for the Project Accountant Knowledge Selection DJ-IGAD-218325-CS-INDV / Consultancy on the Regional Support for Individual Pending documentation of Local IDA / D1200 Coordination, Capacity and Post Consultant Open 70,000.00 0.00 2021-04-01 2021-05-20 2021-06-03 2021-07-08 2021-12-30 Implementation Economic Development ( LED) Knowledge Selection in DRDIP countries Page 2