THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 1 – December 3, 2019 Islamic Republic of Mauritania SOCIAL SAFETY NET SYSTEM PROJECT II (P171125) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) Version 1 December 3, 2019 1|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 1 – December 3, 2019 ABBREVIATIONS AND ACRONYMS AWPB Annual Work Programme and Budget ESS Environmental and social standards ESCP Environmental and social commitment plan ESMF Environmental and social management framework ESIAS Environmental and social impact studies ESMP Environmental and social management plan GBV Gender-based violence GRM Grievance redress mechanism MEI Ministry of Economy and Industry MASEF Ministry of Social Affairs, Children and Family Affairs M&E Monitoring and Evaluation OHS Occupational Health and Safety PMU Project Management Unit RAP Resettlement action plan RPF Relocation Policy Framework RSW Refugee Sub-Window SEA Sexual Exploitation and Abuse SEP Stakeholder engagement plan 2|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 1 – December 3, 2019 Islamic Republic of Mauritania Ministry of Economy and Industry MAURITANIA SOCIAL SAFETY NET SYSTEM II PROJECT (P171125) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Government of the Islamic Republic of Mauritania, with the financial and technical support of the International Development Association (hereinafter " the Bank "), is preparing the Social Safety Net System Project II (or the Project). The government plans to implement the Project under the leadership of the Ministry of Economy and Industry, in collaboration with the Tadamoun Agency and the Food Security Commission. The Bank has agreed to provide funding for the project. 2. The Government of the Islamic Republic of Mauritania will implement the concrete measures and actions necessary to ensure that the Project is implemented in compliance with the World Bank's Environmental and Social Standards (ESS). This Environmental and Social Commitment Plan (ESCP) is a summary document that sets out these measures and actions. 3. Where it refers to specific plans or other documents already prepared or to be prepared, the ESCP requires compliance with all the provisions of these plans or other documents. In particular, the ESCP requires compliance with the provisions set out in the Environmental and Social Management Framework (ESMF), the Labor Management Procedures (LMP), and the Stakeholder Engagement Plan (SEP) and the Grievance Redress Mechanism checklist, which were developed for the Project. Complementary instruments may be developed during implementation, such as Environmental and Social Impact Assessments (ESIAs) and Environmental and Social Management Plans (ESMPs). 4. The following table summarizes the concrete measures and actions required, as well as the timeframes for their implementation. The Government of the Islamic Republic of Mauritania shall enforce all the requirements of the ESCP, even when the implementation of certain measures and actions is the responsibility of a ministry or institution referred to in paragraph 1 above. 5. The implementation of the concrete measures and actions defined in this ESCP shall be monitored by the Government of the Islamic Republic of Mauritania and reported to the World Bank in accordance with the provisions of this Plan and the terms of the Legal Agreement, with the Bank monitoring and evaluating the progress and implementation of these concrete measures and actions throughout the period of implementation of the Project. 6. As agreed by the World Bank and the Government of the Islamic Republic of Mauritania, this ESCP may be revised periodically throughout the implementation of the Project, in a manner that takes into account unforeseen situations that may occur in the context of the Project, or in response to a performance evaluation of the Project conducted under the ESCP itself. In such situations, the government will agree on these changes with the Bank and revise the ESCP accordingly. The agreement on the amendments to the ESCP will be evidenced by an exchange of letters signed between the World Bank and the Government of the Islamic Republic of Mauritania. The government will publish the revised ESCP without delay. Depending on the nature of the Project, the ESCP may also indicate the amount of funds required to carry out a measure or action. 7. When the performance of the Project itself or unforeseen situations or changes in the Project lead to 3|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): VERSION 1 – December 3, 2019 changes in risks and effects during the implementation of the Project, the Government of the Islamic Republic of Mauritania shall make additional funds available, as appropriate, for the implementation of actions and measures to address these risks and effects, which may include risks and effects relevant to the Project, such as environmental, health and safety effects; labor inflows;   risks of social conflicts in the event of non-local employment or non-compliance with the rules and regulations ; risks to the health and safety of populations (gender-based violence - sexual harassment, rape, unwanted pregnancy among the beneficiary populations, underage marriage etc.) ; and risks related to child labour. 4|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 MAURITANIA SOCIAL SAFETY NET SYSTEM II PROJECT (P171125) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN December 2019 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ DURATION AUTHORITY Monitoring and reporting A REGULAR REPORTS: The Government will prepare and submit, Semi-annual reports Monitoring and evaluation Years 1 to 5 through the Project Management Unit (PMU), environmental and specialist, Project Coordinator, (During the entire social monitoring reports indicating the state of compliance with Social and gender specialist period of the the measures presented in the ESCP, in particular with regard to Funded by the Project budget Project's the preparation and implementation of the environmental and implementation) social measures and tools referred to in section 1.3 below. Reports should include a specific section on risks related to refugees and host populations and the mitigation measures adopted, including the adoption and evolution of laws and regulations relating to refugees and, as relevant, to asylum. B INCIDENT AND ACCIDENT NOTIFICATION: Immediately, and no Project coordinator, Social and Years 1 to 5 The Government will set up a system to immediately report to the later than 48 hours Gender specialist (During the entire Bank any incident or accident related to the project or affecting after such incidents or period of the the project that has, or is likely to have, a significant adverse effect accidents, report to Project's on the environment, affected communities, the public or workers, the Bank's Project Funded by the Project budget implementation) including risks based on environmental and social assessment. As Team Leader. an indication: any accident related to the Project or any allegation of gender-based violence in relation to the Project. The Government shall provide sufficient details of the incident or accident, indicating the immediate measures taken to remedy it, and shall include information provided by any supplier/provider or supervisory entity, as appropriate. 4|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ DURATION AUTHORITY 1.1 ORGANIZATIONAL STRUCTURE: Under the Project, the The Project Steering Ministry of Economy and During the entire Government will maintain a structure to support risk Committee and Industry period of the management of environmental and social issues. This will be the coordination will be Project's Project Coordination. set up before the implementation start of the Project 1.1.2 The Government will ensure that the Project coordination Recruitment: Before Project coordination During the entire recruits and maintains a gender and social specialist whose the start of the project period of the qualifications, experience and terms of reference will be deemed and no later than three Funded by the Project budget Project's satisfactory by the Bank. The staff will make sure the GRM is months after the implementation expanded and operational and provides timely resolution of Effectiveness Date complaints. In addition, the project liaise with a specialist in charge of refugee and host community issues. This specialist will be based in Hodh Chargui. S/hewill support the four projects funded by the IDA 18 Refugee Sub-Window (RSW) and will ensure dialogue with stakeholders working with refugees and ensure that social risks related to refugees are identified, monitored and mitigated. The specialist (focal point) will be financed under the Productive and Resilient Intermediate Cities project (P169332). 1.1.3 The Government will ensure, through the Project Coordinator, Dissemination of Project coordination During the entire that the social and gender specialist carry out his/her mission existing E&S period of the relating to the social management of the Project, namely: standard instruments Funded by the Project budget Project's dissemination of the ESMF to key stakeholders; preliminary starts before the implementation examinations as soon as the Annual Work Programme and Budget Board decision (AWPB) is available ; information of stakeholders; supervision of the implementation of Social Impact Studies - ESIAs, Social Management Plan – SMP , and their validation); verification of 5|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 the integration of social measures into tender documents and work From the beginning of contracts; monitoring of the effective implementation of the project, measures; preparation of quarterly reports; implementation of the supervision of the Social Management Plan including actions against GBV, drafting of preparation of the environmental and social aspects of the Operations Manual. ESIA/SMPs, (as appropriate), with each of these instruments to be completed before Implementation starts 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT: The Government Prior to Project Project Coordination Before the World carried out a social assessment of the project as part of the appraisal Bank's project preparation of the ESMF, which made possible to identify and Funded by the national budget appraisal, and assess its social risks and effects and appropriate mitigation periodically measures. throughout the Implementation period of the Project, as required 1.3. MANAGEMENT TOOLS AND INSTRUMENTS: The Government A draft version of the Project coordination Application of the will develop and implement the following risk management and management tools required assessment tools and instruments (frameworks and plans): and instruments Funded by the national budget management tools • Environment and Social Commitment Plan (ESCP) including a shown opposite was and instruments summary of measures to manage and mitigate environment prepared before throughout the and social risks as well as labor risks identified in the project. Project appraisal implementation • Social Management Framework (SMF) which will assess the period of the Project identified social risks and impacts, including contextual risks, A final version of the refugee risks, GBV and SEA risks, vulnerable groups. GBV management tools prevention measures will be considered within the project. and instruments • Stakeholder engagement plan (SEP) focusing on measures shown opposite will related to governance risks linked to the integration of be prepared before refugees in the national social safety net system and their approval by the relationship with host communities, in particular with regards World Bank Board. to vulnerable groups, labor conditions, GBV and SEA risks (except for the ESCP) 6|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 linked to project execution, etc. • Labor Management Procedures • GRM checklist 1.5 THIRD PARTY MONITORING: The Government will use national As activities start, Project Coordination During the entire or international experts to complete and verify the monitoring of spot checks at least Funded by the Project budget project the Project’s social risks and effects including, but not limited to, once a year implementation monitoring. period The project will contract a firm to carry out regular spot checks on the main activities of the project, in particular: - Community targeting process (quarterly) - Data collection process (quarterly) - Regular activities in Tekavoul (quarterly) - Elmanouna Program (yearly) The spot checks should include data collection, reporting and feedback to the project teams (the World Bank and other partners will be invited). At least once a year, a spot check should be carried out with the refugee and/or host communities. The project will contract a firm to audit the project’s human resources (at least twice during the duration of the project). This audit will cover the individual performance of the consultants hired by the project. The report and feedback should highlight good and poor performance that can lead to social risks (for example, poor implementation of social promotion sessions, poor facilitation during community targeting, etc.). The Project will contract a firm to verify the respect of the confidentiality of the personal data collected by the project, in particular the integrity and security of the databases of the Social Registry, Tekavoul and Elmaouna and their compliance with the relevant legal provisions. 7|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 MAURITANIA SOCIAL SAFETY NET SYSTEM II PROJECT (P171125) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN December 2019 ESS 2: LABOR AND WORKING CONDITIONS MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ DURATION AUTHORITY 2.1.1 LABOR MANAGEMENT PROCEDURES: The Government will The first version of Project coordination for the From the 1st to the develop labor management procedures in accordance with the LMP will be recruitment of 5th year (during the national law and ESS 2, taking into account recruitment and job prepared by project suppliers/providers entire management procedures within the project. These procedures will appraisal implementation be set out in a document entitled Labor Management Procedures. Funded by the Project budget period of the These procedures will include clauses for the use of the services of Project) Mauritanian and foreign direct and contract workers (skilled and unskilled) in accordance with the Labor Code. These clauses must be included in the contracts of suppliers, service providers and subcontractors, prohibit the use of children and forced labor, and guarantee the right to form a trade union. 2.1.2 The Government will ensure that contracts are signed with Direct - Before starting - Project coordination for the From the 1st to the Workers (e.g. project contract staff) and Contract Workers (e.g. employment for signing of contracts with Direct 5th year (during the suppliers/service providers and subcontractors) and that labor Project staff and and Contractual Workers and entire clauses are in line with the national framework and ESS 2. - Before workers - Suppliers/service providers for implementation start working for signing contracts with their period of the suppliers/providers employees, and subcontractors Project) and subcontractors with theirs Funded by the Project or Supplier/Service Provider budget 8|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS: The Before the start of Project Coordinator From year 1 to year Government will ensure that the suppliers/ service providers and activities. 5 (during the subcontractors of the Project prepare and maintain a Grievance Financed by the budget of Project’s entire Redress Mechanism (GRM) for any labor or employment-related suppliers/suppliers and implementation issues under the Project, which will be easily accessible to the subcontractors period) Project Workers and in accordance with ESS 2 and Mauritanian labor legislation. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES: Before the start of Suppliers/service providers From year 1 to year The Government will ensure that the Project suppliers or service activities. 5 (during the providers develop and implement an occupational health and Financed by the budget of Project’s entire safety (OHS) plan. suppliers/ service providers and implementation subcontractors period) 2.4 TRAINING OF PROJECT WORKERS: The Government will work with Before the start of Project Coordination From year 1 to the Project suppliers/service providers, through the PMU, to activities and year 5 (during the organize training for workers to better control implementation risks throughout the Funded by the Project budget Project’s entire on local populations and refugees, with a focus on the following entire implementation themes: gender-based violence, child labor,- including the implementation period) mechanism for submitting GBV/SEA complaints ; health and safety, period compliance with code of conduct, etc. of the Project 9|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 ESS 4: POPULATION HEALTH AND SAFETY MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ DURATION AUTHORITY 4.1 TRAFFIC AND ROAD SAFETY: The Government will ensure that At the start of the - Project coordination From year 1 to year 5 drivers hired by the Project or by Project's suppliers and service activities Financed by the budget of (during the Project’s providers follow driving rules that must be detailed in a vehicle concerned and the suppliers/providers entire and road safety management plan to be developed by the Project. every quarter. implementation period) 4.3 GENDER-BASED VIOLENCE RISKS: The SMF will include The preventive - Project coordination From year 1 to year 5 preventive measures against GBV to be completed six months measures against - Labour Inspection (during the Project’s after its approval. These measures will seek to raise awareness, GBV will be ready - MASEF entire prevent and mitigate GBV risks, including, but not limited to, the no later than six implementation development of a code of conduct for workers and the months after period) organization of training to raise awareness of GBV risks for the the approval of the Funded by the Project budget various stakeholders in the Project. Project by the Bank. These measures should take into account specific GBV risks Codes of conduct related to refugee and host communities if relevant. The will be signed by the Government shall ensure that all bidding documents, works workers and the contracts or service contracts other than consultancy services necessary training under the Project require suppliers/service providers, will be provided to subcontractors or consultants to adopt a code of conduct to be them before the delivered for signature to all workers. start of activities This code of conduct shall apply to contracts or services other than the services of consultants, commissioned or performed under such contracts, and shall cover, in particular, GBV, violence against women, children and SEA. It will include an action plan for their effective implementation, including training to that end. 10 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 4.4 SECURITY STAFF: The Government will ensure, where necessary, Before the start - Security services (in From year 1 to year 5 that suppliers/service providers requiring security services for of the activities. particular in Mbera camp (during the Project’s entire their personnel and property can: and around) implementation period) - favor the use of security services existing in the project - Labor Inspection area - Project Coordination During and after - MASEF - in case of need to use security services (military, national the implementation of police), ensure the signing of a formal agreement, the Project. Funded by the budget of the including clauses on compliance with the code of conduct Project - train security personnel on human rights and GBV issues Every quarter Before using military or security personnel to protect Project workers and property, and in the case of the military involved in the security around M’bera camp, the Government will ensure that: (i) their backgrounds have been duly checked to ensure that such personnel have not engaged in unlawful or threatening behavior, including, but not limited to, GBV or excessive use of force ; and (ii) they have received appropriate training and instruction, including in the use of force and the adoption of appropriate conduct/ behavior, in a manner acceptable to the Bank and further described in detailed in the project implementation manual. The Government will promptly investigate all allegations of unlawful or threatening acts committed by military or security personnel deployed to protect Project personnel and property, take the necessary measures (or urge the relevant parties to take them) to prevent any repetition of such acts and, if necessary, report such acts to the relevant authorities. 11 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ DURATION AUTHORITY 5.1 LAND ACQUISITION AND REINSTALLATION: No land acquisition A RAP will be Project Coordination, If relevant, during specific should take place within the implementation of Project activities. prepared in case of activities implementation However, should such cases be considered, the Government will activities involving RAP preparation need to prepare a resettlement action plan (RAP), monitoring and land acquisition and financing from the reporting procedures and a complaint management mechanism resettlement Project budget in advance. Government will be responsible for the payment of all resettlement costs. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF NATURAL RESOURCES Not applicable to the Mauritania Social Safety Net System II Project ESS 7: INDIGENOUS PEOPLES/ SUB-SAHARAN AFRICAN HISTORICALLY UNDESERVED TRADITIONAL LOCAL COMMUNITIES Not applicable to the Mauritania Social Safety Net System II Project ESS 8: CULTURAL HERITAGE Not applicable to the Mauritania Social Safety Net System II Project ESS 9: FINANCIAL INTERMEDIATORS Not applicable to the Mauritania Social Safety Net System II Project 12 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/ DURATION AUTHORITY 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION: The During Project Project preparation and Modifiable, as Government will prepare a Stakeholder Engagement Plan (SEP), preparation and, at coordination Team required, throughout which will be drafted and circulated before Project Appraisal. the latest, at Project implementation Project appraisal Funded by the national budget 10.2 SEP IMPLEMENTATION: The Government will ensure the rollout During Project Project Preparation and From year 1 to year 5 of the SEP, which may be amended and updated as required preparation, at the Coordination Team (during the Project’s during the implementation period of the Project. start of activities and entire implementation throughout the Funded by the Project budget period) entire Project cycle 10.3 GRIEVANCE REDRESS MECHANISM: The Government will Before the start of Project coordination Before project develop and implement the modalities for the Grievance Redress the Project activities. (Coordinator, Social and appraisal (part of the Mechanism (GRM). Gender specialist) SEP). During the entire Modifiable, as Expand and maintain the existing Project GRM. period of the Funded by the Project budget required, throughout Project's the Project. Develop a communication plan for the GRM to ensure that implementation Quarterly GRM activity potentially affected communities (including refugee and host reports throughout the communities) are aware of the existence of this mechanism and Project know how to submit complaints. 13 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 OUTLINE OF THE CAPACITY BUILDING PLAN Specific training to be provided Target groups and time frame Training period The Government will develop and implement, with the support of partners and as appropriate for capacity building, a training plan for target groups associated with the Project to raise their awareness of the risks and mitigate the effects of the Mauritania Social Safety Net System II Project activities. The ESCP proposes an initial training plan covering the themes presented below. The plan will be adapted as required during the implementation of the Project. • ESS 1: Environmental and Social Assessment Project Steering Committee, MASEF, Project First quarter Year 1 • ESS 2: Labor and Working Conditions Coordination (Social and Gender specialist, • Stakeholder identification and engagement Component Coordinators, Technical Managers), • Content of the Environmental and Social Commitment Plan (ESCP) Monitoring and Evaluation specialist, • Content of the Stakeholder Engagement Plan (SEP) Procurement specialist, Financial Specialists, etc... 1st Environmental and social management module: design and MASEF, Regional Technical Services, Project quarter Year 1 implementation include at least the following aspects: Coordination, local NGOs • Good knowledge of organization and management procedures conduct of ESIAs, • Policies, procedures and legislation on social issues in Mauritania • Knowledge of the implementation monitoring process • ESIAs Occupational Health and Safety Module: Ministry of Environment, MASEF, Years 1 to 5 • Personal protective equipment Regional Technical Services, Project • Risk management in the workplace, prevention of occupational Coordination, Local Authorities, etc. accidents • Health and safety rules • Solid and liquid waste management • Emergency preparedness and response • Population security and safety as related to refugee and host communities 14 | P a g e THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): November 15, 2019 Employment and working conditions Module Supplier/ service providers Years 1 to 5 • Terms and conditions of employment under national labor legislation Subcontractors • Codes of conduct for suppliers/service providers and subcontractors • Workers' organizations and unions • Rules on child labor and the minimum age of employment for children GRM module, design and implementation of the module by integrating at Administrative authorities, provincial technical Years 1 to 5 least the following aspects: services, PMU (social and gender specialist, project • Registration and processing procedures managers), local authorities, civil society, local • Complaint resolution procedure NGOs • Documentation and handling of complaints • Use of the procedure by the various stakeholders GBV risk module MASEF, regional technical services, Project Before the start of the • Awareness, prevention and mitigation measures for GBV risks coordination, Social and Gender specialist Project's activities and • Themes, activities and target audiences will be defined as part of the Component managers, local authorities, civil periodically from the 1st to preventive measures society, local NGOs the 5th year • Support for survivors • Complaint management Introduction to risk and disaster management Food security office, civil protection, project As part of the • Types of disasters in Mauritanian context. coordination, social and gender specialist, local implementation of Elmaouna • Disaster management authorities, civil society, local NGOs 15 | P a g e