PROCUREMENT PLAN Project information: Uganda, East Africa Skills for Transformation and Regional Integration Project (EASTRIP) P163399 Project Implementation agency: Inter-University Council for East Africa Date of the Procurement Plan: April 27, 2018 Period covered by this Procurement Plan: May 2018- January 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international and national competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: As IUCEA does not follow Uganda PPDA, when approaching the national market (as specified in the Procurement Plan tables in STEP), Bank’s Procurement Regulations will be followed. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations –Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. None PROCUREMENT Eastern Africa : East Africa Skills for Transformation and Regional Integration Project (EASTRIP) PLAN General Information Country: Eastern Africa Bank’s Approval Date of the Original Procurement Plan: 2018-12-24 2021-08-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163399 GPN Date: 2019-08-06 Project Name: East Africa Skills for Transformation and Regional Integration Project (EASTRIP) Loan / Credit No: IDA / 63350 H Executing Agency(ies): awassa Polytechnic College WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned HPTC/ICB/EASTRIP/W/05/201 Strengthening selected 9 / Construction of Regional Flagship TVET Pending Single Stage - One 10,721,909.0 2020-08- Classrooms, Workshops, IDA / 63350 Institutes for high quality Prior Request for Bids Open - International 0.00 Implementat 2019-04-23 2019-04-28 2019-06-12 2019-07-12 2019-08-16 Envelope 0 15 Dormitories, Admin Building skills development in priority ion and Other Facilities sectors Strengthening selected ET-ET HAWASSA-197091-CW- Regional Flagship TVET Request for Single Stage - One 2021-05- RFQ / partition and office IDA / 63350 Institutes for high quality Post Limited 7,253.00 2,192.97 Signed 2020-10-05 2020-10-11 2020-11-30 2020-10-16 Quotations Envelope 29 renovation skills development in priority sectors Strengthening selected ET-ET HAWASSA-249683-CW- Regional Flagship TVET Request for Pending RFB / Construct separate Single Stage - One 2022-07- IDA / 63350 Institutes for high quality Post Request for Bids Open - National Quotations (Non 44,538.00 0.00 Implementat 2021-09-30 2021-10-05 2021-11-16 2021-12-16 2022-01-20 women toilet at existing Envelope 19 skills development in priority Bank-SPD) ion college compound (6 rooms) sectors GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening selected HPTC/NCB/EASTRIP/G/02/20 Regional Flagship TVET Under Single Stage - One 19 / Office and laboratory IDA / 63350 Institutes for high quality Post Request for Bids Open - National 600,780.00 0.00 Implementati 2019-03-04 2020-05-25 2019-03-09 2019-04-20 2019-05-20 2019-06-24 2019-09-22 Envelope furniture skills development in priority on sectors Strengthening selected HPTC/NCB/EASTRIP/G/03/20 Regional Flagship TVET Under Single Stage - One 19 / IT equipment and IDA / 63350 Institutes for high quality Post Request for Bids Open - National 266,400.00 0.00 Implementati 2019-06-03 2020-05-25 2019-06-08 2019-07-20 2019-08-19 2019-09-23 2019-12-22 Envelope software skills development in priority on sectors Strengthening selected HPTC/ICB/EASTRIP/G/01/201 Regional Flagship TVET Pending Single Stage - One 9 / Laboratory Tools, IDA / 63350 Institutes for high quality Prior Request for Bids Open - International 3,083,840.00 0.00 Implementati 2019-06-30 2019-07-05 2019-08-19 2019-09-18 2019-10-23 2020-02-20 Envelope Equipment & Machinery skills development in priority on sectors Strengthening selected Regional Flagship TVET Pending HPTC/NCB/EASTRIP/G/04/20 Request for Single Stage - One IDA / 63350 Institutes for high quality Post Limited 92,600.00 0.00 Implementati 2019-09-04 2019-11-24 2020-03-23 19 / Vehicle (Mid Bus) Quotations Envelope skills development in priority on sectors Strengthening selected ET-ET HAWASSA-197089-GO- Regional Flagship TVET RFQ / Procurement of Request for Single Stage - One IDA / 63350 Institutes for high quality Post Limited 7,600.00 1,951.61 Signed 2020-10-05 2020-11-10 2020-11-30 2020-11-14 2021-05-29 Electronics Equipment's for Quotations Envelope skills development in priority PIU sectors Strengthening selected ET-ET HAWASSA-197133-GO- Regional Flagship TVET Request for Single Stage - One RFQ / Procurement of Office IDA / 63350 Institutes for high quality Post Limited 12,277.00 6,228.35 Signed 2020-10-05 2020-11-10 2020-11-30 2020-11-13 2021-05-29 Quotations Envelope furniture for PIU skills development in priority sectors Strengthening selected ET-ET HAWASSA-197102-GO- Regional Flagship TVET Request for Single Stage - One RFQ / Motorbikes for the IDA / 63350 Institutes for high quality Post Limited 12,765.00 12,018.92 Signed 2020-10-05 2020-12-24 2020-11-30 2020-12-26 2021-05-29 Quotations Envelope project team skills development in priority sectors ET-ET HAWASSA-197095-GO- Strengthening selected RFQ / Procurement of IT Regional Flagship TVET Request for Single Stage - One Equipment's for PIU and IT IDA / 63350 Institutes for high quality Post Limited 61,963.00 11,983.10 Signed 2020-10-05 2020-11-11 2020-11-30 2020-11-16 2021-05-29 Quotations Envelope equipment for cluster TVET skills development in priority colleges sectors Strengthening selected Regional Flagship TVET Pending ET-ET HAWASSA-197110-CS- Request for Single Stage - One IDA / 63350 Institutes for high quality Post Limited 1,500.00 0.00 Implementati 2020-11-04 2020-12-30 2021-06-28 CDS / Publishing tracery study Quotations Envelope skills development in priority on sectors Strengthening selected ET-ET HAWASSA-197092-GO- Regional Flagship TVET Pending RFB / Supply and Installation Single Stage - One IDA / 63350 Institutes for high quality Post Request for Bids Open - International 500,000.00 0.00 Implementati 2020-10-31 2020-11-05 2020-12-17 2021-01-16 2021-02-20 2021-08-19 of TVET Campus Network Envelope skills development in priority on infrastructure sectors ET-ET HAWASSA-229031-GO- Strengthening selected RFQ / Procurement of IT Regional Flagship TVET Request for Single Stage - One materials for PIU and Textile IDA / 63350 Institutes for high quality Post Limited 39,039.00 19,254.15 Signed 2021-04-20 2021-04-15 2021-06-15 2021-04-27 2021-12-12 Quotations Envelope and Garment department skills development in priority Trainers sectors Page 1 Strengthening selected ET-ET HAWASSA-249478-GO- Regional Flagship TVET Pending Request for Single Stage - One RFQ / Procure motor bike for IDA / 63350 Institutes for high quality Post Limited 2,344.00 0.00 Implementati 2021-10-01 2021-11-26 2022-05-25 Quotations Envelope Contract administrator skills development in priority on sectors Strengthening selected ET-ET HAWASSA-249685-GO- Regional Flagship TVET Pending Request for Single Stage - One RFQ / Procure equipment and IDA / 63350 Institutes for high quality Post Limited 10,549.00 0.00 Implementati 2021-10-03 2021-11-28 2022-05-27 Quotations Envelope furnish day care skills development in priority on sectors Strengthening selected ET-ET HAWASSA-249686-GO- Regional Flagship TVET Pending RFQ / Procure equipment and Request for Single Stage - One IDA / 63350 Institutes for high quality Post Limited 5,000.00 0.00 Implementati 2021-10-03 2021-11-28 2022-05-27 install model smart class Quotations Envelope skills development in priority on room sectors Strengthening selected ET-ET HAWASSA-249476-GO- Regional Flagship TVET Pending Request for Single Stage - One RFQ / Procurement of office IDA / 63350 Institutes for high quality Post Limited 8,204.00 0.00 Implementati 2021-09-30 2021-11-25 2022-05-24 Quotations Envelope furniture skills development in priority on sectors NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening selected ET-ET HAWASSA-197099-GO- Regional Flagship TVET Pending Request for Single Stage - One RFQ / Publication of labor IDA / 63350 Institutes for high quality Post Limited 2,000.00 0.00 Implementati 2020-10-30 2020-12-25 2021-06-23 Quotations Envelope market assessment report skills development in priority on sectors CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ET-ET HAWASSA-117743-CS- Strengthening selected QCBS / Consultancy service Regional Flagship TVET Quality And Cost- for Detail Engineering Design IDA / 63350 Institutes for high quality Post Open - International 215,000.00 156,679.23 Signed 2019-08-16 2019-10-13 2019-09-06 2020-02-26 2019-10-20 2020-05-02 2019-11-17 2020-08-11 2019-12-17 2020-08-19 2020-01-21 2020-10-08 2020-02-25 2020-10-26 2022-06-24 Based Selection and Construction Supervision skills development in priority of college facilities sectors ET-ET HAWASSA-204211-CS- QCBS / Procurement of Strengthening selected consultancy service for Regional Flagship TVET Quality And Cost- Under benchmarking of college IDA / 63350 Institutes for high quality Post Open - National 75,000.00 0.00 2020-11-15 2020-12-22 2020-12-06 2021-01-29 2021-01-19 2021-04-20 2021-02-16 2021-05-25 2021-03-18 2021-06-03 2021-04-22 2021-05-27 2022-05-27 Based Selection Implementation governance and management skills development in priority and new program sectors development. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Strengthening selected ET-ET HAWASSA-116052-CS- Regional Flagship TVET Individual INDV / Finance specialist IDA / 63350 Institutes for high quality Post Consultant Open 50,000.00 0.00 Canceled 2019-07-31 2019-06-02 2019-09-18 2019-10-09 2019-11-13 2020-05-11 salary skills development in priority Selection sectors Strengthening selected ET-ET HAWASSA-116054-CS- Regional Flagship TVET Individual INDV / monitoring and IDA / 63350 Institutes for high quality Post Consultant Open 50,000.00 12,504.09 Signed 2019-07-31 2019-08-14 2019-09-18 2020-02-21 2019-10-09 2020-04-28 2019-11-13 2020-03-20 2020-05-11 evaluation specialist skills development in priority Selection sectors Strengthening selected ET-ET HAWASSA-116193-CS- Regional Flagship TVET Individual INDV / project coordinator IDA / 63350 Institutes for high quality Post Consultant Open 55,000.00 0.00 Canceled 2019-07-31 2019-08-15 2019-09-18 2019-10-09 2019-11-13 2020-05-11 salary skills development in priority Selection sectors Strengthening selected Regional Flagship TVET Individual ET-ET HAWASSA-116198-CS- Pending IDA / 63350 Institutes for high quality Post Consultant Open 45,000.00 0.00 2019-07-31 2019-09-18 2019-10-09 2019-11-13 2020-05-11 INDV / Deputy coordinator Implementation skills development in priority Selection sectors Strengthening selected Regional Flagship TVET Individual ET-ET HAWASSA-116208-CS- IDA / 63350 Institutes for high quality Post Consultant Open 50,000.00 7,884.37 Signed 2019-07-31 2020-05-02 2019-09-18 2020-11-04 2019-10-18 2020-11-04 2019-11-22 2020-11-04 2020-05-20 INDV / safeguards officer skills development in priority Selection sectors Strengthening selected Regional Flagship TVET Individual ET-ET HAWASSA-115975-CS- Under IDA / 63350 Institutes for high quality Prior Consultant Open 50,000.00 0.00 2019-07-17 2019-08-16 2019-09-01 2020-07-20 2019-09-22 2020-07-29 2019-10-27 2020-04-24 INDV / Procurement specialist Implementation skills development in priority Selection sectors Strengthening selected Regional Flagship TVET Individual ET-ET HAWASSA-127245-CS- IDA / 63350 Institutes for high quality Post Consultant Open 50,000.00 12,092.88 Signed 2019-08-14 2019-08-16 2019-09-28 2020-02-21 2019-10-19 2020-03-17 2019-11-23 2020-03-20 2020-11-22 INDV / Finance specialist skills development in priority Selection sectors Strengthening selected Regional Flagship TVET Individual ET-ET HAWASSA-127465-CS- Under IDA / 63350 Institutes for high quality Post Consultant Open 55,000.00 0.00 2019-08-16 2019-08-16 2019-10-04 2019-10-25 2019-11-29 2020-11-28 INDV / Project Manager Implementation skills development in priority Selection sectors Page 2 Strengthening selected Regional Flagship TVET Individual IDA-63350,IDA-D3950 / IDA / 63350 Institutes for high quality Post Consultant Open 50,000.00 8,363.05 Signed 2020-04-02 2020-04-02 2020-05-21 2020-08-14 2020-06-11 2020-07-16 2020-08-16 2021-01-12 Industry Liaison specialist skills development in priority Selection sectors Strengthening selected ET-ET HAWASSA-171829-CS- Regional Flagship TVET Individual INDV / Project Coordinator IDA / 63350 Institutes for high quality Post Consultant Open 55,000.00 14,200.42 Signed 2020-05-04 2020-05-08 2020-06-22 2020-10-26 2020-07-13 2020-10-26 2020-08-17 2020-10-26 2021-02-13 recruitment skills development in priority Selection sectors ET-ET HAWASSA-197096-CS- Strengthening selected QCBS / Consultancy for new Regional Flagship TVET Individual program development, market IDA / 63350 Institutes for high quality Post Consultant Limited 40,000.00 0.00 Canceled 2020-10-15 2020-10-20 2020-11-10 2020-12-15 2021-06-13 need survey and training of skills development in priority Selection staff and teachers sectors Strengthening selected ET-ET HAWASSA-197109-CS- Regional Flagship TVET Individual QCBS / Consultancy service Pending IDA / 63350 Institutes for high quality Post Consultant Open 11,648.00 0.00 2020-10-20 2020-12-08 2020-12-29 2021-02-02 2021-08-01 development of Environmental Implementation skills development in priority Selection and Social Plan sectors ET-ET HAWASSA-197088-CS- Strengthening selected QCBS / Procurement of Regional Flagship TVET Individual consultancy service for IDA / 63350 Institutes for high quality Post Consultant Limited 35,000.00 0.00 Canceled 2020-10-22 2020-10-27 2020-11-17 2020-12-22 2021-06-20 benchmarking of college skills development in priority Selection governance and management sectors Strengthening selected ET-ET HAWASSA-197100-GO- Regional Flagship TVET Individual RFQ / Preparing Teachers Pending IDA / 63350 Institutes for high quality Post Consultant Open 10,000.00 0.00 2020-10-31 2020-12-19 2021-01-09 2021-02-13 2021-08-12 Training and Learning Implementation skills development in priority Selection Materials(TTLM) sectors Strengthening selected ET-ET HAWASSA-249690-CS- Regional Flagship TVET Individual INDV / Selection and Pending IDA / 63350 Institutes for high quality Prior Consultant Open 12,869.00 0.00 2021-09-20 2021-11-08 2021-11-29 2022-01-03 2022-07-02 recruiting Contract Implementation skills development in priority Selection administrator sectors Page 3