IN: BIHAR KOSI BASIN DEVELOPMENT PROJECT (P127725) I. General 1. Bank’s approval Date of the procurement Plan: Draft Procurement Plan dated May 20, 2015 Revision 0 agreed by the Bank on May 20, 2015 2. Date of General Procurement Notice: May 29 2014 3. Period covered by this procurement plan: 18 months II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Methods and Threshold Category Method of Procurement Threshold (US$ Equivalent) Goods and Non-consultant ICB >3,000,000 services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 50,000 DC As per Para 3.7 of the Bank Guidelines, wherever agreed and with prior agreement with the Bank Force Account As per Para 3.9 of Guidelines Framework Agreements As per Para 3.6 of Guidelines Works and Supply and ICB >40,000,000 Installation NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 50,000 carried out through a qualified local contractor selected through shopping (after inviting a minimum of three quotations in response to a written invitation with a minimum of 15 days notice period) Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines, 1. Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts more than US$ 10.0 million equivalent; • Goods: All contracts more than US$ 1.0 million equivalent; • Non-Consulting Services: All contracts more than US$ 1.0 million equivalent; 2. First contract issued by each implementing agency will be prior reviewed by the Bank irrespective of value. In addition, the justifications for all contracts to be issued on LIB, single- source (>US$ 50,000) or direct contracting (>US$ 50,000) basis will be subject to prior review. These thresholds are for the initial 18 months period and are based on the procurement performance of the project, these thresholds will be modified. In addition, the Bank will carry out an annual ex post procurement review of the procurement falling below the prior review threshold mentioned above. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Prequalification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: [Refer to the relevant CDD project implementation document approved by the Bank or delete if not applicable] 4. Reference to Project Operational/Procurement Manual: BAPEPS has prepared the Project Procurement Manual and agreed with the Bank. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014and “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011 and revised in July 2014, In case of any inconsistency between the Procurement Manual or Bihar Government Procurement Procedures and the Bank Guidelines, the latter shall prevail. 5. Any Other Special Procurement Arrangements: The bid evaluation will be carried out as per agreed timeline in the Procurement Manual. NCB will be conducted in accordance with paragraph 3.3 and 3.4 of the Guidelines and the following provisions: The Standard Bidding documents of the Bank as agreed with GoI task force (and as amended from time to time) for all procurement under NCB will be used. For ICB/LIB contracts Bank’s latest Standard Bidding Documents (SBDs) only will be used. The following conditions must be met in order for the bidding process under NCB to be acceptable to the Bank: • only the model bidding documents for NCB agreed with the GOI Task Force (and as amended from time to time) shall be used for bidding; • invitations to bid shall be advertised in at least one widely circulated national daily newspaper or on a widely used website or electronic portal with free national and international access along with an abridge version of the said advertisement being published in a widely circulated national daily newspapers inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded, at least 30 days prior to the deadline for the submission of bids; • no special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given state; • except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • extension of bid validity shall not be allowed with respect to Contracts subject to Bank Prior review, without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer; • re-bidding shall not be carried out with respect to contracts subject to Bank Prior Review, without the prior concurrence of the Bank. The system of rejecting bids outside a pre- determined margin or “bracket” of prices shall not be used in the project; • Framework agreement using DGS&D rate contracts can be used to procure goods up to NCB threshold contracts will need to comply with the following :  Use of DGS&D rate contracts as Framework Agreement must be reflected in the procurement plan agreed by the Bank for particular goods.  Before issuing the purchasing order, the Task Team will have to advise the government on carrying out a price analysis on the specific good that is intended to be purchased. If after this due diligence the GoB concludes and Bank agrees that the DGS&D rate contract is not suitable, then the GoB will have to proceed using NCB or shopping depending on the value.  To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; and  two or three envelop system shall not be used 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness : Available in separate Excel file. III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Category Method of Procurement Threshold (US$ Equivalent) Consultants’ Services CQS/LCS Up to 300,000 per contract SSS As per Para 3.9-3.11 of Guidelines Individuals As per Section V of Guidelines Use of NGO As per Para 3.16 of Guidelines QCBS/QBS/FBS For all other cases (i) International shortlist > 800,000 (ii) Shortlist may comprise Up to 800,000 national consultants only Prior Review by the Bank. The Bank will prior review the following contracts: • Consultancy Services: All contracts more than US$ 500,000 equivalent for firm; and • Consultancy Services: All contracts more US$ 200,000 equivalent for individuals. First contract issued by each implementing agency will be prior reviewed by the Bank irrespective of value. In addition, the justifications for all contracts to be issued on single-source (>US$ 50,000) or direct contracting (>US$ 50,000) basis will be subject to prior review. These thresholds are for the initial 18 months period and are based on the procurement performance of the project, these thresholds will be modified. In addition, the Bank will carry out an annual ex post procurement review of the procurement falling below the prior review threshold mentioned above. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: The finalization of consulting services shall follows the timeline agreed in the Procurement Manual 4. Consultancy Assignments with Selection Methods and Time Schedule Available as separate Excel file E-procurement and use of SEPA: 1. Currently many undertakings of the government of Bihar following e-procurement system for State and centrally funded projects through portal system. The NIC portal system has been reviewed by the Bank and has been cleared to be used for Bank financed project. Therefore, e-procurement shall be adopted for this project. Further, use of procurement plan monitoring tool SEPA has also been discussed and agreed to be used for this project. 2. Procurement Review by BAPEPS: Independent review or audit will be undertaken for the project for BAPEPS’s own internal due diligence, and as agreed in the implementation arrangements for the project. 1. BAPEPS will review procurement documents for procurement of works and goods by IAs for all post review cases. For prior review cases, BAPEPS will carry out initial review and then forward it to the Bank for no-objection. 2. External audit: The external auditor appointed by BAPEPS will conduct the audit of all implementing agencies and BAPEPS including procurement review/audit. In case there is any procurement related observation made by the external auditor in their audit report, the same shall be shared with Bank along with the comments of BAPEPS. PROCUREMENT India : Bihar Kosi Basin Development Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-09-09 2019-08-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P127725 GPN Date: Project Name: Bihar Kosi Basin Development Project Loan / Credit No: IDA / 56960 Executing Agency(ies): Water Resources Department, Bihar WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN- BIHAR/BKBDP/WRD/WORKS /PK-2 / Protection and Improving Flood Risk Single Stage - Two Restoration works of 14 nos. IDA / 56960 Prior Request for Bids Open - National 14,915,000.00 0.00 Canceled 2016-09-08 2016-09-20 2016-11-01 2017-01-14 2017-02-18 2018-08-18 Management Envelope of spurs between Km 15.5 to Km 28.2 of Eastern Kosi Embankment (Package-2) BKBDP/BAPEPS/WRD/COE/ WORKS/01/2016-17 / Renovation of existing Improving Flood Risk Single Stage - Two building for Mathematical IDA / 56960 Post Request for Bids Open - National 100,000.00 90,419.53 Completed 2017-02-16 2017-02-21 2017-04-04 2017-06-17 2017-07-22 2017-11-22 Management Envelope Modeling Centre (MMC) at Jal Sansadhan Bhawan, Anisabad, Patna IN- BIHAR/BKBDP/WRD/WORKS /PK-2/RE-BIDDING / Protection & Restoration works between Km 15.50 to Improving Flood Risk Single Stage - Two IDA / 56960 Prior Request for Bids Open - National 14,356,667.00 16,447,818.74 Signed 2017-07-27 2017-08-01 2017-09-12 2017-11-25 2017-12-30 2018-06-28 Km 28.20 of Eastern Kosi Management Envelope Embankment ( Package 2) under Bihar Kosi Basin Development Project IN- BIHAR/BKBDP/WRD/WORKS /PK-2 RE-BIDDING / Protection and Restoration Improving Flood Risk Single Stage - Two works of 14 nos. of Spurs IDA / 56960 Prior Request for Bids Open - National 14,356,667.00 0.00 Canceled 2017-02-09 2017-02-09 2017-02-28 2017-04-20 2017-05-18 2018-11-18 Management Envelope between Km 15.50 to Km 28.20 of Eastern Kosi Embankment (Package-2)-Re bidding BKBDP/BAPEPS/WRD/COE/P MC/WORKS/01/2018 / Establishment of Physical Under Improving Flood Risk Single Stage - Two Modeling Center (PMC) at IDA / 56960 Prior Request for Bids Open - National 16,758,462.00 0.00 Implementati 2018-04-01 2018-04-06 2018-05-18 2018-07-31 2018-09-04 2020-03-04 Management Envelope Birpur under Bihar Kosi on Basin Development Project (BKBDP) IN- BIHAR/BKBDP/WRD/WORKS /PK-3/BIDDING / Protection Improving Flood Risk Single Stage - Two & Restoration of km 17.25 IDA / 56960 Prior Request for Bids Open - National 18,230,000.00 0.00 Canceled 2018-09-10 2018-09-15 2018-10-27 2019-01-09 2019-02-13 2021-02-12 Management Envelope to km 19.50 & Km 25.14 to km 26.00 of Eastern Kosi Embankment Page 1 RESTRUCTURED - BKFRP/WRD/EED/01C / Protection and restoration of Improving Flood Risk Single Stage - One IDA / 56960 Prior Direct Selection Direct 17,920,000.00 15,838,444.92 Signed 2018-08-21 2018-08-21 2018-08-21 2018-08-21 17 Nos. spurs between km Management Envelope 78.00 to km 84.00 of eastern Kosi embankment. IN- BIHAR/BKBDP/WRD/WORKS /PKG-3/BIDDING / Protection & Restoration of 14 Nos. of Under Spur between km 10.90 to Improving Flood Risk Single Stage - Two IDA / 56960 Prior Request for Bids Open - National 23,315,385.00 0.00 Implementati 2019-04-11 2019-04-21 2019-06-02 2019-08-15 2019-09-19 2021-09-18 km 27.34 and Embankment Management Envelope on Protection at different loops between km 17.25 to km 27.34 of Eastern Kosi Embankment (Package 3) IN-BIHAR/ BKBDP/WRD/WORKS/PKG- 4/BIDDING / Protection & Pending Improving Flood Risk Single Stage - Two Restoration of 18 Nos. Studs IDA / 56960 Prior Request for Bids Open - National 22,243,077.00 0.00 Implementati 2019-04-01 2019-04-11 2019-05-23 2019-08-05 2019-09-09 2021-09-08 Management Envelope between km 6.00 to km on 14.00 of Extended Sikarhatta- Majhari Low Bundh (ESML) GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-BIHAR/BAPEPS/WRD- GOODS-RFB-01 / Improving Flood Risk Open - Single Stage - Two Procurement of 2 Nos. IDA / 56960 Prior Request for Bids 16,666,667.00 0.00 Canceled 2018-01-16 2018-01-21 2018-03-04 2018-05-17 2018-06-21 2018-12-18 Management International Envelope Dredgers including O & M for 5 years. IN- BIHAR/BAPEPS/WRD/GOOD S/03 / Supply, Installation, Testing & Commissioning of Computer System for Improving Flood Risk Single Stage - Two IDA / 56960 Post Request for Bids Open - National 219,000.00 79,483.99 Completed 2017-02-22 2017-02-27 2017-04-06 2017-04-28 2017-05-24 2017-09-20 Mathematical Modeling Management Envelope Centre (MMC), Centre of Excellence (CoE) at Jal Sansadhan Bhawan, Anisabad, Patna IN- BIHAR/WRD/FMISC/BKBDP/ GOODS/01/17-18 / Procurement of New MIKE Under Improving Flood Risk HYDRO RIVER Software IDA / 56960 Post Direct Selection Direct 57,000.00 0.00 Implementati 2017-05-05 2017-05-05 2017-05-26 2017-11-22 Management (HD,RR,AD,River Control,DA) on + MIKE FLOOD (Inclusive of MIKE 21 HD,MIKE 21 FM) IN- BIHAR/WRD/FMISC/BKBDP/ GOODS/02/17-18 / Procurement of MIKE HYDRO RIVER- Improving Flood Risk IDA / 56960 Post Direct Selection Direct 95,000.00 0.00 Canceled 2017-06-16 2017-06-21 2017-07-26 2018-01-22 ST+RR+AD+River Management Control+DA) MIKE FLOOD(21 HD +FM) Perpetual License for 2 Users Page 2 IN-BIHAR/BAPEPS/WRD/GO- RFB/02/16-17 / Procurement Improving Flood Risk Single Stage - Two of Real Time Data IDA / 56960 Prior Request for Bids Open - National 670,000.00 0.00 Canceled 2016-12-17 2017-01-10 2017-02-09 2017-05-04 2017-06-08 2018-12-06 Management Envelope Acquisition System for Kosi and Bagmati Basin. BIHAR/ BAPEPS/ WRD/ GOODS/ 02/ 17-18 / Procurement of Goods and Related Services for Supply, Installation, Testing, Improving Flood Risk Single Stage - Two Commissioning and IDA / 56960 Prior Request for Bids Open - National 2,045,000.00 0.00 Canceled 2017-08-18 2017-09-01 2017-11-02 2018-01-15 2018-02-19 2018-11-16 Management Envelope Maintenance of Real Time Data Acquisition System for the Kosi & Bagmati - Adhwara Basins in Bihar, India IN- BIHAR/BAPEPS/WRD/GOOD S/03/RE-BID / Rebidding of Lot-2 & Lot-3 under Supply, Installation, Testing & Improving Flood Risk Single Stage - Two Commissioning of Computer IDA / 56960 Post Request for Bids Open - National 196,862.00 212,759.36 Completed 2017-08-24 2017-08-26 2017-09-23 2017-12-06 2018-01-10 2018-07-09 Management Envelope System for Mathematical Modeling Centre (MMC), Centre of Excellence (CoE) at Jal Sansadhan Bhawan, Anisabad, Patna BIHAR/ BAPEPS/ WRD/ GOODS/ 02/ 17-19 / PROCUREMENT OF GOODS AND RELATED SERVICES FOR SUPPLY, INSTALLATION, TESTING, Improving Flood Risk Open - Single Stage - Two IDA / 56960 Prior Request for Bids 2,045,000.00 1,621,351.89 Signed 2017-09-11 2017-09-21 2017-11-20 2018-02-03 2018-03-11 2018-12-06 COMMISSIONING AND Management International Envelope MAINTENANCE OF REAL TIME DATA ACQUISITION SYSTEM FOR THE KOSI & BAGMATI -ADHWARA BASINS IN BIHAR, INDIA IN- BIHAR/BAPEPS/WRD/GOOD S/03/RE-BID-2 / Rebidding of Lot-4 under Supply, Installation, Testing & Improving Flood Risk Single Stage - Two Commissioning of Computer IDA / 56960 Post Request for Bids Open - National 30,231.00 33,537.90 Completed 2017-09-26 2017-10-01 2017-11-12 2018-01-11 2018-02-15 2018-08-14 Management Envelope System for Mathematical Modeling Centre (MMC), Centre of Excellence (CoE) at Jal Sansadhan Bhawan, Anisabad, Patna IN- BIHAR/BAPEPS/WRD/GOOD S/03/RE-BID3 / Rebidding of Lot-3 using shopping mode of procurement under Supply, Installation, Testing Improving Flood Risk Request for Single Stage - One & Commissioning of IDA / 56960 Post Limited 5,000.00 4,704.77 Completed 2018-01-05 2018-03-02 2018-08-29 Management Quotations Envelope Computer System for Mathematical Modeling Centre (MMC), Centre of Excellence (CoE) at Jal Sansadhan Bhawan, Anisabad, Patna NON CONSULTING SERVICES Page 3 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WRD-LIDAR-BKBDP / Aerial Survey using ALS- DC(LIDAR-DC) Sensor, Improving Flood Risk Generation of Geo-Spatial IDA / 56960 Prior Direct Selection Direct 4,937,276.00 4,018,204.08 Signed 2017-01-10 2017-01-15 2017-02-19 2019-02-18 Management data base of Kosi basin of Bihar and Supply of data products. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN- BIHAR/BAPEPS/WRD/CONS ULTANCY/01/16-17 / Consultancy Services for Managing Mathematical Improving Flood Risk Quality And Cost- Open - IDA / 56960 Prior 2,180,000.00 2,157,577.54 Signed 2017-02-15 2017-03-08 2017-04-21 2017-05-19 2017-06-18 2017-07-23 2017-08-27 2020-09-27 Modeling Centre (MMC) of Management Based Selection International the Centre of Excellence for Water Resources Research & Development under Water Resources Department, Bihar IN- BIHAR/BAPEPS/WRD/CONS ULTANCY/02/2017 / HIRING OF CONSULTANCY SERVICE FOR PREPARATION OF Improving Flood Risk Quality And Cost- IDA / 56960 Post Open - National 510,000.00 0.00 Canceled 2017-03-25 2017-03-29 2017-05-12 2017-06-09 2017-07-09 2017-08-13 2017-09-17 2018-04-15 DETAILED PROJECT Management Based Selection REPORT FOR PROCUREMENT OF DREDGER UNDER BIHAR KOSI BASIN DEVELOPMENT PROJECT INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RESBKFRP/WRD/CONSULTA NCY/03/2016-17 / Flood Forecast Modelling Improving Flood Risk Inundation Mapping & Early IDA / 56960 Post Direct Selection Direct 460,000.00 423,595.02 Signed 2018-08-21 2018-08-31 2018-11-04 2019-05-03 Management Warning System including River and Embankment Survey in Kosi Basin. IN_BIHAR/BAPEPS/WRD/CO NSULTANCY/01/2019 / Revisit of structural design Improving Flood Risk Under IDA / 56960 Post Direct Selection Direct 18,500.00 0.00 2019-06-21 2019-07-01 2019-09-04 2020-03-02 of proposed Physical Management Implementation Modelling Centre to be establish at Birpur (Supaul) Page 4 IN_BIHAR/BAPEPS/WRD/CO NSULTANCY/02/2019 / Environmental and Social Impact Assessment (ESIA) for proposed “Protection and Improving Flood Risk Pending IDA / 56960 Post Direct Selection Direct 30,700.00 0.00 2019-07-31 2019-08-03 2019-08-10 2019-11-08 Restoration of 18 Nos. Studs Management Implementation between km 6.00 to km 14.00 of Extended Sikarhatta- Majhari Low Bundh (ESML)” as Package 4 Page 5