PROCUREMENT PLAN Project information: LAO PDR Clean Cook Stove Initiative Project (P169538) Project Implementation agency: Ministry of Energy and Mines (MEM) Date of the Procurement Plan: April 19, 2019 Period covered by this Procurement Plan: May 1, 2019 – April 30, 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in with the national regulations including the Procurement Decree #03, dated January 9, 2004 and Implementation Rule and Regulations (IRR) #0063 issued by the Ministry of Finance (MOF) on March 12, 2004 and #0861/MOF, dated May 5, 2009 (amended version), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 2. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 3. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. 1 When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Other Relevant Procurement Information – none Method and Prior Review Thresholds: Lao Open (USD) Prior Internation National RFQ Comments Review al (Shopping Threshold ) (USD mil) Goods, IT and 600,000 & Below Below Recommended to 1 non- above 600,000 100,000 advertise for consulting >USD 50,000 services Consulting 200,000 & Below N/A 0.3 Firm above 200,000 Individual 0.2 consultant 2 3 PROCUREMENT Lao People's Democratic Republic : Lao PDR Clean Cook Stove Initiative PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2019-05-14 2020-09-09 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169538 GPN Date: Project Name: Lao PDR Clean Cook Stove Initiative Loan / Credit No: / , TF / B0555, TF / B0599 Executing Agency(ies): Institute of Renewable Energy Promotion, Ministry of Energy and Mines WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending CS08 / QR Code/Label Carbon Finance Capacity Request for Single Stage - One / Post Open - National 10,000.00 0.00 Implementati 2019-08-06 2019-10-01 2019-12-30 Development Consultant Building Quotations Envelope on Project Management and Open - Single Stage - One NCS01 / Implementation TF / B0599 Implementation Technical Prior Request for Bids 750,000.00 0.00 Canceled 2019-11-03 2019-12-18 2019-11-08 2019-12-20 2019-12-20 2020-01-19 2020-02-23 2020-08-21 International Envelope Assistance Project Management and Under LIB01 / Implementing Single Stage - One TF / B0555 Implementation Technical Post Request for Bids Limited 750,000.00 0.00 Implementati 2020-03-25 2020-03-27 2020-03-30 2020-06-15 2020-05-11 2020-05-05 2020-06-10 2020-07-17 2020-07-15 2021-01-11 Entity Procurement Envelope Assistance on CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS01 / Implementation Quality And Cost- Open - / Prior 750,000.00 0.00 Canceled 2019-05-03 2019-05-27 2019-05-20 2019-07-30 2019-07-03 2019-07-31 2019-08-30 2019-10-04 2019-11-08 2025-12-31 Entity Based Selection International Consultant Open - Pending CS06 / Third Party Auditor / Post Qualification 30,000.00 0.00 2019-11-01 2019-11-22 2020-01-05 2020-02-04 2020-03-10 2020-09-06 International Implementation Selection CS04 / National Project Least Cost / Post Open - National 20,000.00 0.00 Canceled 2019-08-01 2019-08-22 2019-10-05 2019-11-02 2019-12-02 2020-01-06 2020-02-10 2025-12-31 Financial Auditor Selection Page 1 INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CS02 / Project Individual Carbon Finance Capacity Coordinator/Procurement TF / B0555 Post Consultant Direct 10,000.00 9,076.00 Signed 2019-05-02 2019-06-06 2019-05-12 2019-06-28 2019-06-02 2019-08-19 2019-07-07 2019-11-20 2020-01-03 Building Consultant Selection Individual CS07 / Communication Carbon Finance Capacity Pending / Post Consultant Open 10,000.00 0.00 2019-08-01 2019-09-19 2019-10-10 2019-11-14 2020-02-12 Strategy Consultant Building Implementation Selection Individual CS05 / Carbon Finance Carbon Finance Capacity TF / B0555 Post Consultant Direct 115,000.00 115,000.00 Signed 2019-06-03 2019-06-06 2019-06-13 2019-06-28 2019-07-04 2019-08-19 2019-08-08 2019-11-20 2021-01-29 Consultant Building Selection Project Management and Individual CS03 / International / Implementation Technical Post Consultant Direct 30,000.00 31,995.00 Signed 2019-05-02 2019-05-31 2019-05-12 2019-06-28 2019-06-02 2019-08-21 2019-07-07 2019-11-20 2019-11-04 Procurement Consultant Assistance Selection Page 2