PROCUREMENT PLAN Southern African Power Pool (SAPP) – Program for Accelerating Transformational Energy Projects General 1. The PDO for this Project is to advance the preparation of selected priority regional energy projects in the Southern African Power Pool participating countries 2. Project ID No: (P126661) 3. Project Implementing Agency: Southern Africa Power Pool (SAPP) 4. Bank’s approval Date of the Procurement Plan: September 8, 2014 5. Date of General Procurement Notice: N/A 6. Period covered by this procurement plan: September 22, 2014 – March 22, 2016. This Procurement Plan covers a period of 18 months, including the period of implementation of the recently approved project preparation advance (PPA) and beyond. The Plan details the selected procurement packages that could be identified for this period, and notably those to be financed in the next few months under the PPA, as well as the related selection methods and Bank’s review obligations. The complete set of procurement packages will be identified when specific regional energy projects are selected for support and the needed procurement processes are better understood. The Plan will be updated accordingly and at least once a year throughout the life of the Project. I. Goods and Works and Non-Consulting Services 7. Prior Review Threshold: Procurement Decisions subject to Prior Review by IDA as stated in Appendix 1 to the Guidelines for Procurement: Table 1: Thresholds for Procurement Methods and Prior Review – Goods, Works and Non Consultant Services Expenditure Contract Value Contracts Subject to Category (Threshold) Procurement Prior Review USD Method Goods and Non <100,000 (other not m/vehicles) Shopping None Consultant <200,000(Motor Vehicles only) Shopping None Services All value Direct Contracting All Contracts UNOPs None NOTE: No Civil Works will be funded under the project 8. Prequalification. N/A 9. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): N/A 10. Reference to (if any) Project Operational/Procurement Manual: SAPP Procurement Procedures Manual – March 2013 Version. The Procurement Procedure Manual currently in use by the SAPP (SAPP Procurement Procedures Manual) will be updated and strengthened. Once positively reviewed by the Bank and provided that it is found in conformity with the provisions of Paragraph 1.2 General Consideration and paragraph 1.4 General considerations as provided under the Banks Guidelines Procurement of Goods, Works and Non Consultant Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers and in the case of Goods, works and Non Consulting Services and Guidelines Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers both dated January 2011, the Manual will define the key procurement arrangements under the project and the preparation advance and notably those related to non-ICB procurement and selection of consultants. 11. Any Other Special Procurement Arrangements None 1 12. Procurement Packages with Methods and Time Schedule Procurement of Goods and Non-Consultant Services Estimated Expected Preq Prior or Expect Bid Plan/ Amount Proc Domestic Contract Description Ref No (yes / Post Opening Comments Actual in Method Preference Signature no) Review Date US $ Date GOODS Requirements will be quoted for and Computers, Plan 28,000 Shopping No No Post Sep 22, 2014 Oct 6, 2014 contracts awarded in separate lots as printers and SAPP/G/01/2014 computers, printers and software software Actual Plan 20,000 Shopping No No Post Sep 22, 2014 Oct 6, 2014 Office Furniture SAPP/G/02/2014 Actual Office Supplies / Plan 4,000 Shopping No No Post Sep 22, 2014 Oct 6, 2014 SAPP/NCS/01/2014 Utilities Actual Subtotal 52,000 NON-CONSULTANT SERVICES Plan 15,000 Office Rent SAPP/NCS/01/2014 Actual Travel costs / Car Plan 28,000 SAPP/NCS/02/2014 hire Actual Sub Total Non-Consultant Services 43,000 II. Selection of Consultants 13. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Table 2: Thresholds for Consultants Selection Methods and Prior Review Contract Value Threshold Contracts Subject to Prior Review Expenditure Category Procurement Method (US$) (US$ millions) 1. Consulting Services QCBS, QBS >=200,000 All Contracts Firms CQS LCS, FBS <200,000 As in Procurement Plan SSS All values All Contracts Competitive Selection >=100,000 All Contracts 2. Individual Consultants IC Single Source Selection All Values All contracts NOTE: Contracts selected on basis of CQS, LCS and FBS may not exceed cost estimate of US$200,000 equivalent. 14. Terms of Reference (TOR): TOR for all consulting assignments (firms and individual consultants) irrespective of selection method or value will be subject to prior review by the Bank. 2 15. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. For engineering assignments estimated up to and below US$300,000 the short lists may comprise exclusively national firms 16. Any Other Special Selection Arrangements: None 17. Consulting Assignments with Selection Methods and Time 1 2 3 4 5 6 7 Expected proposal Comments/contract Selection Estimated Prior / Ref. No. Description Plan/Actual submission/ delivery or closing Method Cost in US$ Post Review opening Date date Project Acceleration Team Plan 30,000 Post Oct 20, 2014 Nov 3, 2015 SAPP/C/01/2014 Financial Management Specialist IC Actual Plan 30,000 Post Oct 20, 2014 Nov 3, 2015 SAPP/C/02/2014 Procurement Specialist IC Actual Plan 95,000 Post Oct 6, 2014 Oct 20, 2015 SAPP/C/03/2014 Project Coordinator IC Actual Plan 30,000 Post Nov 10, 2015 Nov 24, 2015 SAPP/C/04/2014 Environmental / Safeguards Specialist IC Actual Plan 10,000 Post Nov 10, 2014 Nov 24, 2015 SAPP/C/05/2014 Administrative Assistant IC Actual Subtotal 195,000 Studies Plan 190,000 Prior Nov 17, 2014 Jun 8, 2015 SAPP/C/07/2014 ESMF Consultant QCBS Actual Plan 150,000 Post Oct 13, 2014 Feb 3, 2016 SAPP/C/08/2014 Consultant to Update the SAPP Pool Plan CQS Actual Consultant to prepare the renewable Energy and Cloud Plan 180,000 Post Oct 20, 2014 Dec 10, 2015 SAPP/C/09/2014 mapping and Renewable Energy Integration Impact CQS Actual Assessment Analysis Consultant for the preparation of Regional Study Plan 170,000 Post Oct 20, 2014 May 10, 2015 SAPP/C/10/2014 Supporting Identification of Priority Regional Energy CQS Actual Projects Sub Total Studies 690,000 Total Consulting Services Assignments 885,000 18. Training ,workshops and consultations Estimated Expected Training/ Ref. No. Training, workshop and study tours Estimated Cost (US$) Duration workshop Date SAPP/CB &T/01/2014 Capacity building/Training for FM 10,000 TBA SAPP/CB &T/01/20141 Capacity building/Training for Procurement 10,000 TBA Sub Total Training , Workshops and Capacity Building 20,000 3 Notes: 1. Training and capacity Building: SAPP will identify the total cost of required training and prepare and submit to the Bank, for its prior review, a detailed training program. The training program will, inter alia, identify: (i) the training envisaged; (ii) the justification for the training, how it will lead to effective performance and implementation of the project (iii) the personnel to be trained; (iv) the selection methods of institutions or individuals conducting such training; (v) the institutions which will conduct training, if already selected; (vi) the duration of proposed training; and (vii) the cost estimate or specified cost of the training. Preparation and submission of a report, including to the Bank by the trainee upon completion of training would be mandatory. 2. Operating costs: For this project, the Bank has agreed with SAPP that the procurement methods for works, goods and non- consulting services as described in the Procurement Guidelines do not have to be followed for payments made for operating costs arising from the implementation of the project. Instead, the Bank has assessed SAPP’s own administrative procedures for these expenditures (during appraisal) and agrees that these procedures are adequate for procuring items for operating costs. The operating costs means the incremental expenses incurred by the Recipient on account of the activities, consisting of reasonable expenditures for travel cost, per diem for staff, office supplies, vehicle operation and maintenance, communication and insurance costs, banking charges, rental expenses, office and office equipment maintenance, utilities, document duplication/printing and consumables, except for salaries of the civil servants of the borrower country. These items will be procured using the implementing agency’s administrative procedures, which have been reviewed and found acceptable to the Bank. Contracts for these items should not be included in the procurement plan. 4 PROCUREMENT Africa : AFCC2/RI-SAPP-Program for Accelerating Regional Energy/Transformational Projects PLAN General Information Country: Africa Banks Approval Date of the Original Procurement Plan: 2017-08-25 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-03-01 Project ID: P126661 GPN Date: Project Name: AFCC2/RI-SAPP-Program for Accelerating Regional Energy/Transformational Projects Loan / Credit No: IDA / H9890 Executing Agency(ies): Southern African Power Pool WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-SAPP-34802-NC-DIR / Under ESMF Report translation and IDA / H9890 Analytical support to SAPP Prior Direct Selection Direct 63,000.00 0.00 2017-11-06 2017-11-11 2017-12-16 2018-06-14 Implementation Printing ZW-SAPP-46468-NC-RFQ / STUDY TOUR BY SAPP OPERATING SUB-COMMITTEE Request for Single Stage - One Pending IDA / H9890 Analytical support to SAPP Post Limited 90,000.00 0.00 2018-02-03 2018-03-31 2018-09-27 MEMBERS TO POWER Quotations Envelope Implementation POOLS, NERC AND FERC IN THE UNITED STATES ZW-SAPP-46471-NC-RFQ / STUDY TOUR BY SAPP Request for Single Stage - One Pending TRANSMISION PRICING TASK IDA / H9890 Analytical support to SAPP Post Limited 90,000.00 0.00 2018-02-03 2018-03-31 2018-09-27 Quotations Envelope Implementation TEAM MEMBERS TO EUROPE AND INDIA ZW-SAPP-46472-NC-RFQ / Study Visit to the USA by the Request for Single Stage - One Pending IDA / H9890 Analytical support to SAPP Post Limited 90,000.00 0.00 2018-02-03 2018-03-31 2018-09-27 Environmental Sub-Committee Quotations Envelope Implementation (ESC) ZW-SAPP-46474-NC-RFQ / Request for Single Stage - One Pending Study Tour to Europe for the IDA / H9890 Analytical support to SAPP Post Limited 90,000.00 0.00 2018-02-03 2018-03-31 2018-09-27 Quotations Envelope Implementation SAPP Executive Committee CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-SAPP-25547-CS-QCBS / Quality And Cost- EAPP SAPP Interconnection IDA / H9890 Project Preparation Funds Prior Open - International 500,000.00 0.00 Under Review 2017-08-21 2017-08-21 2017-08-21 2017-08-21 2017-08-21 2017-08-21 2017-08-21 2018-08-21 Based Selection Impact Studies Consultant ZW-SAPP-25548-CS-QCBS / Quality And Cost- Under Luapula Environmental IDA / H9890 Project Preparation Funds Prior Open - International 200,000.00 0.00 2017-08-21 2017-08-21 2017-09-05 2018-02-07 2017-10-03 2017-11-02 2017-12-07 2018-01-11 2019-01-11 Based Selection Implementation Consultant ZW-SAPP-25549-CS-QCBS / Quality And Cost- Under IDA / H9890 Analytical support to SAPP Prior Open - International 50,000.00 0.00 2017-08-21 2017-08-21 2017-08-21 2017-08-21 2017-08-22 2017-08-23 2017-10-27 2017-09-27 2018-09-27 Internal Auditors Based Selection Implementation ZW-SAPP-28082-CS-QCBS / Quality And Cost- Renewables energy Integration IDA / H9890 Analytical support to SAPP Prior Open - International 350,000.00 0.00 Canceled 2017-09-11 2017-10-02 2017-11-15 2017-12-13 2018-01-12 2018-02-16 2018-03-23 2019-03-23 Based Selection Impact Study ZW-SAPP-28084-CS-QCBS / Quality And Cost- Pending Develop and implement a IDA / H9890 Analytical support to SAPP Prior Open - International 800,000.00 0.00 2017-09-11 2017-10-02 2017-11-15 2017-12-13 2018-01-12 2018-02-16 2018-03-23 2019-03-23 Based Selection Implementation Balancing Market for SAPP ZW-SAPP-28086-CS-CQS / Consultant Develop and operationalize long Pending IDA / H9890 Analytical support to SAPP Post Qualification Open - International 180,000.00 0.00 2017-10-02 2017-10-23 2017-12-06 2018-01-05 2018-02-09 2018-08-08 term market surveillance in Implementation Selection SAPP ZW-SAPP-28091-CS-QCBS / Quality And Cost- Under Produce roadmap for the creation IDA / H9890 Analytical support to SAPP Prior Open - International 500,000.00 0.00 2017-10-02 2017-10-30 2017-10-23 2018-02-05 2017-12-06 2018-01-03 2018-02-02 2018-03-09 2018-04-13 2019-04-13 Based Selection Implementation of the fund to remove congestion ZW-SAPP-28095-CS-QCBS / Develop and implement energy Quality And Cost- Pending IDA / H9890 Analytical support to SAPP Prior Open - International 750,000.00 0.00 2017-10-02 2017-10-23 2017-12-06 2018-01-03 2018-02-02 2018-03-09 2018-04-13 2019-04-13 mechanisms between EAPP and Based Selection Implementation SAPP ZW-SAPP-28096-CS-QCBS / Quality And Cost- Pending Preparatory work for Business IDA / H9890 Analytical support to SAPP Prior Open - International 200,000.00 0.00 2017-10-02 2017-10-23 2017-12-06 2018-01-03 2018-02-02 2018-03-09 2018-04-13 2019-04-13 Based Selection Implementation Opportunities on SAPP MTP ZW-SAPP-28097-CS-QCBS / Quality And Cost- Pending Develop Load forecast IDA / H9890 Analytical support to SAPP Prior Open - International 350,000.00 0.00 2017-10-02 2017-10-23 2017-12-06 2018-01-03 2018-02-02 2018-03-09 2018-04-13 2019-04-13 Based Selection Implementation methodology for SAPP Page 1 ZW-SAPP-28099-CS-QBS / Quality Based Pending Transmission Pricing model IDA / H9890 Analytical support to SAPP Post Open - International 180,000.00 0.00 2017-09-29 2017-10-20 2017-12-03 2017-12-31 2018-01-30 2018-03-01 2018-04-05 2019-04-05 Selection Implementation validation and wheeling ZW-SAPP-36767-CS-QCBS / Quality And Cost- Under IDA / H9890 Analytical support to SAPP Prior Open - International 1,006,000.00 0.00 2017-11-14 2017-11-14 2017-11-14 2017-11-14 2017-11-14 2017-11-14 2017-11-17 2018-11-17 SAPP Pool Plan Based Selection Implementation ZW-SAPP-47109-CS-QCBS / To Assess the Impact of Renewable Quality And Cost- Energy Technologies on the IDA / H9890 Analytical support to SAPP Prior Open - International 175,000.00 0.00 Under Review 2018-02-05 2018-02-07 2018-02-26 2018-04-11 2018-05-09 2018-06-08 2018-07-13 2018-08-17 2018-12-15 Based Selection Operations in the Southern African Power Pool: Part 1 ZW-SAPP-47110-CS-QCBS / To Assess the Impact of Renewable Quality And Cost- Energy Technologies on the IDA / H9890 Analytical support to SAPP Prior Open - International 175,000.00 0.00 Under Review 2018-02-26 2018-02-07 2018-03-19 2018-05-02 2018-05-30 2018-06-29 2018-08-03 2018-09-07 2019-09-07 Based Selection Operations in the Southern African Power Pool Part 2 ZW-SAPP-48247-CS-QCBS / Quality And Cost- Pending Mozambique Malawi Regional IDA / H9890 Project Preparation Funds Prior Open - International 200,000.00 0.00 2018-02-12 2018-03-05 2018-04-18 2018-05-16 2018-06-15 2018-07-20 2018-08-24 2019-08-24 Based Selection Implementation Interconnector Project INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ZW-SAPP-30314-CS-INDV / To Setting up the Project Individual Consultant Under extend Environmental advisors IDA / H9890 Prior Direct 100,000.00 0.00 2017-09-27 2017-09-28 2017-09-28 2017-10-02 2017-11-02 2018-05-01 Acceleration Team Selection Implementation contract ZW-SAPP-43423-CS-INDV / To Setting up the Project Individual Consultant Under extend the Senior Transaction IDA / H9890 Prior Direct 150,000.00 0.08 2018-01-12 2018-01-12 2018-01-15 2018-01-17 2018-02-06 2018-08-05 Acceleration Team Selection Implementation Advisor Contract ZW-SAPP-43426-CS-INDV / To Setting up the Project Individual Consultant Under extend the Transaction Advisor IDA / H9890 Prior Direct 150,000.00 0.00 2018-01-12 2018-01-12 2018-01-15 2018-02-05 2018-02-05 2018-08-04 Acceleration Team Selection Implementation Contract ZW-SAPP-43430-CS-INDV / To Setting up the Project Individual Consultant Under extend the Office Administrator IDA / H9890 Prior Direct 30,000.00 26,887.06 2018-01-12 2018-01-12 2018-01-15 2018-01-18 2018-02-05 2018-08-04 Acceleration Team Selection Implementation Coctract ZW-SAPP-43437-CS-INDV / Mozambique Malawi Regional Individual Consultant Under Interconnector Project, Review of IDA / H9890 Analytical support to SAPP Post Limited 50,000.00 0.00 2018-01-12 2018-01-17 2018-01-17 2018-02-07 2018-03-14 2018-09-10 Selection Implementation Power Pool Commercial Agreements ZW-SAPP-45217-CS-CDS / Updating and finalising the Under IDA / H9890 Analytical support to SAPP Prior Direct Selection Direct 100,000.00 0.00 2018-01-26 2018-02-06 2018-02-05 2018-04-11 2018-10-08 Environmental and Social Implementation Management Framework (ESMF) ZW-SAPP-46476-CS-INDV / CAPACITY BUILDING Individual Consultant Pending ACTIVITIES FOR THE SAPP IDA / H9890 Analytical support to SAPP Post Limited 100,000.00 0.00 2018-01-29 2018-02-03 2018-02-24 2018-03-31 2018-09-27 Selection Implementation QUALITY OF SUPPLY WORKING GROUP ZW-SAPP-49291-CS-CDS / IDA / H9890 Analytical support to SAPP Prior Direct Selection Direct 100,000.00 0.00 Under Review 2018-02-19 2018-03-01 2018-05-05 2018-11-01 SAPP Pool Plan Dissemination ZW-SAPP-50458-CS-INDV / Individual Consultant Pending Individual Consultant for SAPP IDA / H9890 Analytical support to SAPP Post Limited 50,000.00 0.00 2018-02-26 2018-03-03 2018-03-24 2018-04-28 2018-10-25 Selection Implementation EXCO Workshop Page 2