Sample Procurement Plan Sindh Irrigated Agriculture Productivity Enhancement Phase-I Project (SIAPEP I. General 1. Bank’s approval Date of the procurement Plan February 20,2015: Revision 5 of Updated Procurement Plan, February 18,2018 2. Date of General Procurement Notice: 2005 3. Period covered by this procurement plan: The procurement period of project covered from year February 2018 to December 2018 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 500,000 All 2. NCB (Goods) Above US$ 100,000 First contract 3. ICB (Works) Above US$ 15 million All 4. NCB (Works) Above US$ 5 million All 5. (Non-Consultant Services) Below US$ 100,000 First contract [Add other methods if necessary] 2. Prequalification. Bidders for _Not applicable_ shall be prequalified in accordance with the provisions of paragraphs 2.9 and 2.10 of the Guidelines. 3 Reference to Procurement Manual: Project Implementation Manual for World Bank Loan Project 4. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. Description Estimated Packages Domest Review Comments No. Cost ic by Bank US$ Prefere (Prior / Post) million nce July 9, 2010 (yes/no) Summary of 82 5 No Prior the ICB (Works) Summary of 43.77 15 No Prior the ICB (Goods) Summary of 64.53 18 No Post 1st the NCB contract (Works) for Prior Review Summary of 1.86 4 No Post 1st the NCB contract (Goods) for Prior Review Summary of 0.45 1 No Prior the ICB (Non- Consultant Services) III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above US$ 100,000 2. Single Source (Firms) All 3. Individual Above US$ 50,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $_300,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable or delete if not applicable] 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ (Prior / million Post) Summary of 4.17 7 Prior number of contracts that July 9, 2010 will be let under QCBS Summary of 0.83 1 Prior CQS number of contracts that will be let under other methods July 9, 2010 PROCUREMENT Pakistan : PK Sindh Irrigated Agriculture Productivity Enhancement Project PLAN General Information Country: Pakistan Bank’s Approval Date of the Original Procurement Plan: 2017-02-08 2020-08-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P145813 GPN Date: 2018-02-16 Project Name: PK Sindh Irrigated Agriculture Productivity Enhancement Project Loan / Credit No: IDA / 56040 Executing Agency(ies): Directorate General Agriculture Engineering & Water Management WORKS Bid Evaluation Activity Reference No. / Procurement Estimated Actual Draft Bidding Loan / Credit Market Procurement Prequalification High SEA/SH Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Contract Description Component Review Type Method Document Amount Amount Document / Signed Contract No. Approach Process (Y/N) Risk Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Completion Type (US$) (US$) Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned PK-SIAPEP-NEFR-SHEDS- RFB / Construction of sheds Component C: Improved Single Stage - One and allied civil works for IDA / 56040 Post Request for Bids Open - National 346,000.00 442,600.85 Signed 2019-02-15 2019-04-10 2019-03-02 2019-04-06 2019-05-20 2019-05-21 2019-08-05 2019-06-25 2019-09-05 2019-10-23 Agriculture Practices Envelope the establishment of 50 NEFRs. PK-SIAPEP-2019-R-KIOSKS- RFQ / Establishment of 06 KIOSKS/ resource centre as information dissemination Component D: Project centre for project activities. Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 80,000.00 36,508.14 Completed 2019-06-16 2019-07-24 2019-08-11 2019-10-18 2019-10-10 These to be established at and Evaluation, and Quotations Envelope the offices of DDs Field i) Strategic Studies Thatta ii) Badin III) N. Feroze iv) Khairpur v) Larkana vi) Office of ADG PK-SIAPEP-RFQ-NEFR LABS RENOVATION/2019 / Component D: Project Upon final selection of the Management, Monitoring Request for Single Stage - One location for biological IDA / 56040 Post Limited 10,000.00 13,256.53 Completed 2019-11-02 2020-01-16 2019-12-13 2020-02-21 2020-02-11 and Evaluation, and Quotations Envelope controls Labs, some essential Strategic Studies repair and renovation work is required PK-SIAPEP-KG- FENCING&SHEDS-RFQ- 2020/27 / Procurement of Component B: Promotion Pending Request for Single Stage - One Fencing and Sheds for 1500 IDA / 56040 and Installation of High Post Limited 180,000.00 0.00 Implementat 2020-08-21 2020-10-16 2021-04-14 Quotations Envelope Kitchen Garden Kits in Efficiency Irrigation Systems ion district Tharparker as a pilot project. GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component D: Project PK-SIAPEP-50017-GO-RFQ / Management, Monitoring Request for Single Stage - One i. Cars (1000 cc) Qty 04 IDA / 56040 Post Limited 65,000.00 43,163.86 Completed 2018-03-25 2018-03-08 2018-05-20 2018-03-21 2018-08-18 2018-04-06 and Evaluation, and Quotations Envelope Nos. Strategic Studies Page 1 PK-SIAPEP-50040-GO-RFQ / Purchase & Fixing of different office / building Fixtures due the shifting of Component D: Project PIU Office to new place Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 60,000.00 41,188.38 Completed 2018-03-20 2018-04-02 2018-05-23 2018-04-26 2018-07-22 2018-07-23 (electric panels, switch and Evaluation, and Quotations Envelope boards, circuit breakers, Strategic Studies fans, electric lights, tiles, Sanitary items, fall ceiling items, color, etc). Component D: Project PK-SIAPEP-50010-GO-RFQ / Management, Monitoring Request for Single Stage - One i. Split A.C (1.5-2.0 Ton) IDA / 56040 Post Limited 28,900.00 13,897.63 Completed 2018-03-15 2018-03-21 2018-05-18 2018-04-18 2018-07-17 2018-05-17 and Evaluation, and Quotations Envelope Heat & Cool Qty 34 Nos Strategic Studies PK-SIAPEP-2018-HEISKG- RFP / HEIS Kitchen Garden Equipment with Dirp Kit Component B: Promotion Under Request for Single Stage - One through Framework IDA / 56040 and Installation of High Post Open - National 180,000.00 0.00 Implementati 2018-08-12 2018-11-05 2019-05-04 Quotations Envelope Agreement. Purchase orders Efficiency Irrigation Systems on will be issued through mini competition PK-SIAPEP-50009-GO-RFQ / Purchase of GPS enabled Six (06) Tablets for senior management, 130 Cell Component D: Project Phones for the purpose of Management, Monitoring Request for Single Stage - One training and then to ensure IDA / 56040 Post Limited 110,000.00 28,329.81 Completed 2018-08-04 2018-08-01 2018-10-12 2018-08-30 2018-11-26 2018-09-29 and Evaluation, and Quotations Envelope the effective implementation Strategic Studies for dashboard for whole project. There would be monthly invoicing to be paid by the project. PK-SIAPEP-GENERATORS- RFQ 2019 / Purchase of Generators (Petrol or Diesel) Component D: Project for Director Upper, Lower Management, Monitoring Request for Single Stage - One and for the Deputy Director IDA / 56040 Post Limited 90,000.00 65,931.50 Completed 2019-04-24 2019-05-09 2019-06-27 2019-06-13 2019-08-26 2019-09-19 and Evaluation, and Quotations Envelope SIAPEP Offices i. Strategic Studies Generator 60 KVA = 1 ii. Generator 10 KVA = 1 iii. Generator 5 KVA = 24 PK-SIAPEP-IT/RFQ/2019 / PROCUREMENT OF IT EQUIPMENT FOR PIU, DIFFERENT FIELD OFFICES & FOR NEFR PROJECT Component D: Project Lot 1 Laptops, Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 52,000.00 33,627.79 Completed 2019-04-28 2019-04-16 2019-06-30 2019-04-30 2019-08-29 2019-06-19 Lot 2 Desktops and Evaluation, and Quotations Envelope Lot 3 Printers & Scanners Strategic Studies Lot 4 UPS Note. We have deleted the separate activity of 100 laser printers and the same (75) included here. Page 2 PK-SIAPEP-OEQUIP/RFQ/19 / DIFFERENT OFFICE EQUIPMENT FOR PIU, FIELD OFFICES, NEFR PROJECT etc. Lot 1 Photocopiers Component D: Project Lot2 Digital Cameras Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 40,000.00 14,042.35 Completed 2019-05-25 2019-05-10 2019-07-28 2019-06-27 2019-09-26 2019-09-19 Lot 3 LED ScreenS and Evaluation, and Quotations Envelope Lot 4 Multimedia Projectors Strategic Studies Lot 5 Air conditioners Lot 6 Refrigerators, Dispensers etc. Lot 7 Blenders, humidifiers etc. PK-SIAPEP-STKHS-RFQ / Purchase of Soil Testing Kits and Hand Sprayers as Component C: Improved Request for Single Stage - One IDA / 56040 Post Limited 140,000.00 45,262.14 Completed 2018-09-02 2019-01-11 2018-11-05 2019-02-12 2019-12-10 2019-06-17 part of implementation Agriculture Practices Quotations Envelope planning and execution of TAT. PK-SIAPEP-NEFR- FURNITURE-RFQ-2018 / Procurement of different Component C: Improved Request for Single Stage - One IDA / 56040 Post Limited 30,000.00 12,963.50 Completed 2019-11-02 2019-11-27 2019-12-28 2020-01-10 2020-02-26 2020-05-28 furniture items required for Agriculture Practices Quotations Envelope 06 KIOSKS, 04 biological labs and for 50 NEFRs PK-SIAPEP-AUTO LEVEL/RFQ/2019 / 20 Nos. auto levels are required to Component D: Project carryout the survey and Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 25,000.00 0.00 Canceled 2019-06-02 2019-08-04 2019-11-02 other field activities during and Evaluation, and Quotations Envelope the project period as well as Strategic Studies for future activities to be carried out by the OFWM. PK-SIAPEP-2018-IT AND ELECTRONIC-RFQ / i. Laptops = 05 Nos. ii. Desktop Comp = 10 Nos. iii. Component D: Project Laser Printers = 10 Nos. Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 40,000.00 0.00 Canceled 2018-10-07 2018-12-25 2019-03-25 iv. UPS = 10 and Evaluation, and Quotations Envelope v. Cameras = 03 vi. Strategic Studies Smart TV = 02 vii. Different Equipment for Video Conferencing PK-SIAPEP-NEFR- FITTINGS-RFQ-2019/20 / Purchase & Fixing of specialized racks, trays, iron Component C: Improved Request for Single Stage - One IDA / 56040 Post Limited 80,000.00 64,451.05 Signed 2019-11-12 2020-02-21 2019-12-22 2020-03-16 2020-03-21 stands, cages etc. (Iron & Agriculture Practices Quotations Envelope Aluminum) required for NEFR Sheds & Labs to make them fully functional PK-SIAPEP-NEFR-LAB- ITEMS-RFQ-2019/23 / Procurement of different specialized laboratory/NEFR Items required for the Under Component C: Improved Request for Single Stage - One establishment of 50 main IDA / 56040 Post Limited 60,000.00 0.00 Implementati 2019-12-01 2020-06-11 2020-01-29 2020-03-29 Agriculture Practices Quotations Envelope NEFRs and four biological on control labs. Logical Lots will be formed upon getting the complete details from Cabi Page 3 PK-SIAPEP-TAT-OFF-EQ- RFQ-2019/22 / Office Equipment Lot 1 . Photocopier = 6 Component D: Project Lot 2 . Multimedia Projector Management, Monitoring Request for Single Stage - One and Multimedia Screen with IDA / 56040 Post Limited 50,000.00 28,919.35 Completed 2019-11-23 2019-12-02 2020-01-26 2020-02-12 2020-03-26 2020-06-17 and Evaluation, and Quotations Envelope speakers = 6 sets Strategic Studies Lot 3 . Air Conditioners =6 Lot 4. Water Dispenser = 06 Lot 5 .Digital Cameras = 06 Lot 6. UPS = 06 PK-SIAPEP-NEFR-SOLAR- RFQ-2019/21 / Purchase & installation of Solar system Pending as Electricity backup for Component C: Improved Request for Single Stage - One IDA / 56040 Post Limited 35,000.00 0.00 Implementati 2019-11-23 2020-01-23 2020-03-23 Biological Labs Agriculture Practices Quotations Envelope on High power solar system for Bio labs with back up strong batteries = 4 PK-SIAPEP-TAT-IT EQUIPMENT-RFQ-2019/18 / Component D: Project IT Equipment for the Management, Monitoring Request for Single Stage - One establishment of KIOSK IDA / 56040 Post Limited 20,000.00 10,390.26 Completed 2019-11-23 2019-12-02 2020-01-18 2020-01-14 2020-07-16 2020-02-21 and Evaluation, and Quotations Envelope centres Strategic Studies Laptops = 12 , Laser Printers = 06 PK-SIAPEP-PIU- FURNITURE-RFQ-2020/26 / Procurement of 24 - 30 Component D: Project (tentative) ) high quality Management, Monitoring Request for Single Stage - One chairs for PIU-Committee IDA / 56040 Post Limited 5,000.00 5,147.86 Completed 2020-03-16 2020-03-17 2020-05-06 2020-06-12 2020-06-20 2020-06-17 and Evaluation, and Quotations Envelope room SIAPEP and 15 office Strategic Studies executive chairs for PIU Team/officers stationed at PIU PK-SIAPEP-HEIS- VEHICLES-RFQ-2020-24 / 24 dedicated 1000cc vehicles for nominated HEIS Teams,2 additional 1000ccars for PIU to 1)monitor the HEIS Component B: Promotion Pending Request for Single Stage - One progress 2)cope up the IDA / 56040 and Installation of High Post Open - National 330,000.00 0.00 Implementati 2020-08-10 2020-10-05 2021-01-03 Quotations Envelope frequent Karachi market Efficiency Irrigation Systems on visits of PIU procurement team for rates reasonability/site visits/inspections/managing the KG scheme NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PK-SIAPEP-COMDM-RFQ / Digital Marketing to cover social media, SMS marketing, online marketing, cable network to run Component D: Project documentaries, one time Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 53,000.00 32,485.89 Completed 2018-09-09 2018-10-26 2018-11-12 2018-12-28 2019-10-28 2019-10-30 assignment for finalising the and Evaluation, and Quotations Envelope documentary about SIAPEP. Strategic Studies All this is part of communication plan to outreach the masses effectively. Page 4 PK-SIAPEP-COMTATPRINT- RFQ / Printing of Quarterly Magazines, Brochures, Banners, Panaflex, etc for Component D: Project project interventions / events Management, Monitoring Request for Single Stage - One as part of communication IDA / 56040 Post Limited 60,000.00 29,219.96 Completed 2018-10-23 2018-11-14 2018-12-31 2019-01-07 2019-12-31 2019-11-13 and Evaluation, and Quotations Envelope plan and TAT plan. Strategic Studies Requirement of stationary is also included in this package. (Requirement up to December 2019). PK-SIAPEP-2018-CP-RADIO- Component D: Project RFQ / SIAPEP awareness Management, Monitoring Request for Single Stage - One programme through IDA / 56040 Post Limited 33,000.00 26,277.07 Completed 2019-02-05 2018-11-19 2019-04-09 2019-01-09 2019-12-15 2019-09-05 and Evaluation, and Quotations Envelope electronic media (FM Strategic Studies Channels). PK-SIAPEP-RFQ- TRACKERS-2019 / Installation of 20 Nos. Trackers in different vehicles working under SIAPEP for Component D: Project the purpose of fleet Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 4,000.00 1,369.70 Signed 2019-02-25 2019-07-11 2019-04-22 2019-09-19 2020-04-21 management system and to and Evaluation, and Quotations Envelope ensure effective control. Strategic Studies Service provider will install the trackers on rent and provide the services for the period of one year PK-SIAPEP-CSAS- PRINTING/RFQ/2019 / This will cover a sizable new printing requirement till Component D: Project December 2019 for the Management, Monitoring Request for Single Stage - One IDA / 56040 Post Limited 12,000.00 7,404.62 Completed 2019-04-22 2019-04-12 2019-06-17 2019-05-22 2019-12-14 2019-06-18 application forms for KG, and Evaluation, and Quotations Envelope training manuals, specific Strategic Studies files, folders, booklets for the Laser equipment's, Deep Rippers etc. PK-SAIAPEP-CP - PRINTING - RFQ -2019/17 / Different Printing Component D: Project requirements for the Project Management, Monitoring Request for Single Stage - One like, Magazines, News IDA / 56040 Post Limited 40,000.00 18,715.68 Signed 2019-11-02 2019-12-24 2019-12-13 2020-03-04 2020-07-10 and Evaluation, and Quotations Envelope letters, Brochures, office Strategic Studies files, folders, Wall posters, Application forms, Banners, Panaflex etc. PK-SIAPEP-CP- DM&CN&FM-RFQ-2019/19 / Media Servicing Contract Publicity and awareness regarding SIAPEP, its Component D: Project components, activities and Management, Monitoring Request for Single Stage - One progress through IDA / 56040 Post Limited 85,000.00 47,697.35 Signed 2019-11-08 2019-11-26 2019-12-17 2020-01-21 2020-07-14 and Evaluation, and Quotations Envelope 1) Digital marketing to Strategic Studies develop SIAPEP documentary and to cover social media 2)Cable network 3) Project publicity on FM radios CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 5 PSIAC / Project Supervision & Implementation Assistance (PSIA) including: - Component A: Community Engineering Services - Quality And Cost- Open - IDA / 56040 Water Infrastructure Prior 7,000,000.00 8,957,904.72 Signed 2016-01-28 2016-02-02 Designing & implementing Based Selection International Improvement Productivity Enhancement Initiatives - Project Management Support INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component D: Project Individual PK-SIAPEP-2018-PC-IC / Management, Monitoring IDA / 56040 Post Consultant Open 60,000.00 847.76 Signed 2018-04-30 2018-07-06 2018-06-29 2018-07-09 2018-09-19 2018-07-29 2018-10-01 2021-12-31 Procurement Officer and Evaluation, and Selection Strategic Studies PK-SIAPEP-2018-SGS-IC / Component D: Project Social & Gender Specialist . Individual Management, Monitoring Hiring of Individual IDA / 56040 Post Consultant Open 88,000.00 1,412.93 Signed 2018-07-31 2018-09-29 2018-10-20 2018-12-07 2018-11-24 2018-12-18 2021-12-31 and Evaluation, and Consultant as per World Selection Strategic Studies Bank Guidelines PK-SIAPEP-2018-MES-IC / Monitoring & Evaluation Component D: Project Individual Specialist. Management, Monitoring IDA / 56040 Post Consultant Open 129,000.00 1,765.54 Signed 2018-07-31 2018-07-06 2018-09-24 2018-10-09 2018-12-21 2018-10-29 2019-01-01 2021-12-31 Hiring of Individual and Evaluation, and Selection Consultant as per the World Strategic Studies Bank Guidelines. Component D: Project PK-SIAPEP-2018-AS-IC / Individual Management, Monitoring Agriculture Specialist as an IDA / 56040 Post Consultant Open 90,000.00 1,412.43 Signed 2018-09-28 2018-11-27 2018-12-12 2018-12-17 2018-12-29 2018-12-18 2021-12-31 and Evaluation, and Individual Consultant Selection Strategic Studies PK-SIAPEP-NEFR-CABI-SS / Establishment of 50 Natural Enemies Farm Reservoirs (NEFRs) as demonstration centers to Component C: Improved promote rearing of beneficial IDA / 56040 Post Direct Selection Direct 1,100,000.00 625,911.15 Signed 2018-09-18 2018-01-01 2018-10-03 2018-06-11 2019-01-06 2019-01-01 2021-01-05 Agriculture Practices insects on the farmers' fields. M/s CABI (Selected Sole Source Vendor) will be tasked to provide intellectual services. PK-SIAPEP-FMO-INDV / Hiring of Financial Component D: Project Management Officer as an Individual Management, Monitoring Under Individual Consultant to be IDA / 56040 Post Consultant Open 45,500.00 0.00 2019-10-30 2019-10-22 2019-12-29 2020-01-19 2020-02-23 2023-04-01 and Evaluation, and Implementation processed as per the World Selection Strategic Studies Bank guidelines regarding the hiring of the consultants PK-SIAPEP-GENDER- Component D: Project Individual TARGET-REVIEW-RFP/25 / Management, Monitoring Under IDA / 56040 Post Consultant Limited 25,000.00 0.00 2020-02-24 2020-02-25 2020-03-07 2020-02-26 2020-04-04 2020-05-01 2020-07-30 Study of Gender targeting and Evaluation, and Implementation Selection review of SIAPEP project. Strategic Studies Page 6