RESSP PROCUREMENT PLAN I. General 1. Project information: Country: Rwanda Borrower: Republic of Rwanda Project Name: Rwanda Energy Sector Strengthening Project (RESSP) Project ID No: P150634 Credit Number: 5754-RW Request ID: Responsible Agency: Energy Utility Corporation Ltd (EUCL) B.P. 3654 Kigali - Rwanda 2. Bank’s approval Date of the procurement Plan : April 12, 2017 3. Date of General Procurement Notice: 2015 4. Period covered by this procurement plan: March 2015 /February 2018 II. Goods and Works and non-consulting services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: No Procurement Threshold Prior Review Comments Method in US Dollars Threshold in US (Goods and Dollars Works) 1 ICB (Goods) ≥300,000 per contract ≥4,000,000 per contract 2 LIB (Goods) No specific ceiling ≥4,000,000 . 3 NCB (Goods) ≥25,000 < 300,000 N/A 4 Shopping (Goods) < 25,000 per contract N/A Page 1 of 3 5 ICB (Works, ≥3,000,000 per contract ≥15,000,000 per Turnkey and S&I of contract Plant and Equipment) 6 NCB (Works, < 3,000,000 per contract N/A Turnkey and S&I of Plant and Equipment) 7 Shopping (Works) < 25,000 per contract N/A 8 ICB (Non- ≥ 300,000 per contract ≥4,000,000 per contract Consultant Services) 9 All Direct No specific ceiling >=100,000 Contracting and Single-Source Contracts III. Sélection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Threshold Prior Review Comments (Consultants) Threshold And other criteria Quality and Cost Based Selection method and threshold are based ≥ $ 2,000,000 Selection (QCBS) on contract nature see para 2.1 per contract Guidelines Page 2 of 3 Selection Method Threshold Prior Review Comments (Consultants) Threshold And other criteria Quality Based Selection method and threshold are based ≥ $ 2,000,000 Selection (QBS) on contract nature see para 3.2 per contract Guidelines Least Cost Selection Selection method and threshold are based ≥ $ 2,000,000 (LCS) on contract nature see para 3.6 per contract Guidelines Selection Based on the Selection method and threshold are based ≥ $ 2,000,000 Consultants on contract nature see para 3.7 per contract Qualification (CQS) Guidelines Single Source (SSS) Selection method and threshold are based ≥ $ 100,000 (Firms) on contract nature see para 3.9-3.12 per contract Guidelines Selection method and threshold are based on contract nature see para 3.9-3.12 Guidelines 1.1.1 Individual Individual Consultants (Based on ≥ $ 400,000 per Comparison of CVs) Consultant (IC) contract , See section V Guidelines selection and Employment of Consultants All TORs 1.1.2 Individual Individual Consultants (Single-Source ≥ $ 100,000 per Contracts) Consultant (IC) contract , All TORs Page 3 of 3 PROCUREMENT Rwanda : Rwanda Electricity Sector Strengthening Project PLAN General Information Country: Rwanda Bank’s Approval Date of the Original Procurement Plan: 2016-11-17 2019-05-10 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P150634 GPN Date: 2016-12-06 Project Name: Rwanda Electricity Sector Strengthening Project Loan / Credit No: IDA / 57540 Executing Agency(ies): Enerrgy Utility Corporation Limited WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-EUCL-3191-CW-RFB / Design, Supply, Install and Open - Single Stage - One IDA / 57540 Post Request for Bids 0.00 Canceled 2015-08-21 2015-08-26 2015-12-01 2016-11-30 2017-01-11 2018-07-05 Commission of MV and International Envelope Lines in the East Province RW-EUCL-3190-CW-RFB / Design, Supply, Install and Open - Single Stage - One IDA / 57540 Post Request for Bids 0.00 Canceled 2015-08-21 2015-08-26 2015-12-02 2016-12-01 2017-01-12 2018-07-06 Commission of MV and International Envelope Lines in the North Province RW-EUCL-3186-CW-RFB / Design, Supply, Install and Open - Single Stage - One IDA / 57540 Post Request for Bids 0.00 Canceled 2015-08-21 2015-08-26 2015-11-30 2016-12-01 2017-01-12 2018-07-06 Commission of MV and International Envelope Lines in the South Province RW-EUCL-8142-CW-RFB / Design, Supply, Install and Open - Single Stage - One IDA / 57540 Prior Request for Bids 6,588,475.11 Signed 2015-08-22 2015-08-27 2015-12-01 2017-02-24 2017-04-07 2018-10-04 Commission of MV and International Envelope Lines in the North Province RW-EUCL-8140-CW-RFB / Design, Supply, Install and Open - Single Stage - One IDA / 57540 Prior Request for Bids 0.00 Canceled 2015-08-22 2015-08-27 2015-12-02 2017-02-24 2017-04-07 2018-10-04 Commission of MV and International Envelope Lines in the West Province RW-EUCL-8133-CW-RFB / Under Design, Supply, Install and Open - Single Stage - One IDA / 57540 Prior Request for Bids 5,914,844.22 Implementati 2015-08-22 2015-08-27 2015-12-01 2017-02-23 2017-04-06 2018-10-03 Commission of MV and International Envelope on Lines in the East Province RW-EUCL-8141-CW-RFB / Under Design, Supply, Install and Open - Single Stage - One IDA / 57540 Prior Request for Bids 5,933,674.88 Implementati 2015-08-22 2015-08-27 2015-11-30 2017-02-24 2017-04-07 2018-10-04 Commission of MV and International Envelope on Lines in the South Province RW-EUCL-3185-CW-RFB / Design, Supply, Install and Open - Single Stage - One IDA / 57540 Post Request for Bids 0.00 Canceled 2015-08-21 2015-08-26 2015-12-02 2016-12-01 2017-01-12 2018-07-06 Commission of MV and International Envelope Lines in the West Province RW-EUCL-3189-CW-RFB / Supply, Install and Open - Single Stage - One IDA / 57540 Post Request for Bids 0.00 Canceled 2016-07-26 2016-07-31 2016-12-14 2017-03-14 2017-05-02 2018-03-28 Commission of 15KV line International Envelope equipment and cables RW-EUCL-3187-CW-RFB / Design, Supply, Install and Open - Single Stage - One IDA / 57540 Post Request for Bids 7,413,526.12 Canceled 2016-01-24 2016-01-29 2016-05-04 2016-11-30 2017-01-18 2017-12-14 commission of 15KV International Envelope substation equipment Page 1 RW-EUCL-8307-CW-RFB / Design, Supply, Install and Open - Single Stage - One Under IDA / 57540 Prior Request for Bids 0.00 2016-01-25 2016-01-30 2016-08-09 2017-02-10 2017-03-24 2018-06-22 commission of 15KV International Envelope Review substation equipment RW-EUCL-8299-CW-RFB / Under Supply, Install and Open - Single Stage - One IDA / 57540 Prior Request for Bids 3,321,695.24 Implementati 2016-07-27 2016-08-01 2016-12-14 2017-03-04 2017-04-15 2018-07-14 Commission of 15KV line International Envelope on equipment and cables RW-EUCL-36194-CW-RFB / Plant Design, Supply, and Installation Procurement of Open - Single Stage - One Kigali 15KV Network IDA / 57540 Prior Request for Bids 1,897,138.13 Signed 2015-09-15 2015-09-28 2015-12-14 2016-06-30 2016-12-24 2017-03-24 International Envelope Strengthening (Supply of MV Underground Cables and Accessories). RW-EUCL-56127-CW-RFP / Kigali Network System Strengthening for Request for Open - Single Stage - One IDA / 57540 Prior 0.00 Canceled 2018-04-30 2018-05-30 2018-08-28 2018-12-26 2019-02-06 2020-06-30 Rehabilitate and Upgrade Proposals International Envelope Eight (8) Distribution Power Houses (Cabins) RW-EUCL-56133-CW-RFP / Kigali Network System Strengthening for upgrading MV Ines Section and Request for Open - Single Stage - One IDA / 57540 Prior 0.00 Canceled 2018-04-30 2018-05-30 2018-08-28 2018-12-26 2019-02-06 2020-06-30 Connect Lines to the Proposals International Envelope Reinforced Distribution Substations (Pylon 20, Gahanga and Abatoir etc) RW-EUCL-75361-CW-RFB / Kigali Network System Under Strengthening for Open - Single Stage - One IDA / 57540 Prior Request for Bids 0.00 Implementati 2018-09-30 2018-10-30 2019-01-28 2019-05-28 2019-07-09 2020-12-30 Rehabilitate and Upgrade International Envelope on Eight (8) Distribution Power Houses (Cabins) RW-EUCL-61586-CW-RFP / Design, Supply, Install and Request for Open - Single Stage - One IDA / 57540 Prior 0.00 Canceled 2018-05-21 2018-06-11 2018-08-25 2018-12-23 2019-02-03 2020-07-27 Commission of MV and Proposals International Envelope Lines in the West Province RW-EUCL-75367-CW-RFB / Kigali Network System Strengthening for upgrading Pending MV Ines Section and Open - Single Stage - One IDA / 57540 Post Request for Bids 0.00 Implementati 2018-09-30 2018-10-30 2019-01-28 2019-05-28 2019-07-09 2020-07-08 Connect Lines to the International Envelope on Reinforced Distribution Substations (Pylon 20, Gahanga and Abatoir etc) RW-EUCL-76968-CW-RFB / Plant Design, Supply and Under Installation of Low Voltage Open - Single Stage - One IDA / 57540 Post Request for Bids 0.00 Implementati 2018-09-13 2018-09-27 2018-11-26 2019-03-26 2019-05-07 2020-05-06 and Medium Voltage Lines International Envelope on Materials for Productive Users in Rwanda RW-EUCL-76963-CW-RFB / Design, Supply, Install and Under Open - Single Stage - One Commission of MV and LV IDA / 57540 Post Request for Bids 0.00 Implementati 2018-09-13 2018-09-27 2018-11-26 2019-03-26 2019-05-07 2020-10-28 International Envelope Lines in the West Province on of Rwanda Page 2 RW-EUCL-86947-CW-RFB / Plant Design, Supply, Install Under Single Stage - One and Commission of MV and IDA / 57540 Post Request for Bids Limited 0.00 Implementati 2018-12-16 2018-12-30 2019-02-28 2019-06-28 2019-08-09 2021-01-30 Envelope LV Lines in the South on Province of Rwanda RW-EUCL-86950-CW-RFB / Plant Design, Supply, Install Under Single Stage - One and Commission of MV and IDA / 57540 Post Request for Bids Limited 0.00 Implementati 2018-12-16 2018-12-30 2019-02-28 2019-06-28 2019-08-09 2021-01-30 Envelope LV Lines in the East on Province of Rwanda GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-EUCL-3193-GO-DIR / Pending IBMS Project Implementation IDA / 57540 Post Direct Selection Direct 0.00 Implementati 2016-10-01 2016-10-06 2016-11-10 2017-05-09 Office Rent on RW-EUCL-3198-GO-RFB / Supply and Installation of Pending Office equipment, furniture , Single Stage - One IDA / 57540 Post Request for Bids Open - National 0.00 Implementati 2016-12-05 2016-12-10 2017-01-21 2017-02-20 2017-03-27 2017-09-23 fixtures and IT (IBMIS Envelope on Project Implementation Office) RW-EUCL-3197-GO-RFB / IT-Design, Supply, Install Open - Single Stage - One and Commission of MIS IDA / 57540 Prior Request for Bids 5,780,955.14 Signed 2015-06-26 2015-07-29 2015-11-03 2016-07-30 2016-09-29 2018-03-23 International Envelope covering a CMS, IRMS and ERP system-(Software ) RW-EUCL-3184-GO-RFB / Supply, Installation and Commissioning of an Open - Single Stage - One Automated Meter Reading IDA / 57540 Prior Request for Bids 1,434,824.31 Signed 2016-07-06 2016-08-17 2016-10-31 2017-01-29 2017-03-19 2018-01-13 International Envelope (Advanced Metering Infrastructure) System and Meters. RW-EUCL-3199-GO-RFB / IT-Design, Supply, Install Open - Single Stage - One and Commission of MIS IDA / 57540 Prior Request for Bids 0.00 Canceled 2016-09-30 2016-10-05 2016-11-16 2016-12-16 2017-01-20 2017-07-19 International Envelope covering a CMS, IRMS and a ERP system-( Hardware) RW-EUCL-39579-GO-DIR / IBMS/CMS Integration IDA / 57540 Post Direct Selection Direct 58,921.79 Signed 2017-12-11 2017-12-16 2018-01-10 2018-03-11 Development with SUPRIMA System EST RW-EUCL-39705-GO-DIR / ACQUISTION OF GIS DATA COLLECTION EQUIPMENT, GEODATA PORTAL AND TRAINING Single Stage - One IDA / 57540 Post Request for Bids Open - National 199,018.32 Signed 2018-01-08 2018-01-13 2018-02-24 2018-03-26 2018-04-30 2018-07-29 FOR EUCL TO MAINTAIN Envelope GIS CUSTOMER DATABASE AND GIS ELECTRICITY NETWORK DATABASE) Page 3 RW-EUCL-48063-GO-RFP / IT-Design, Supply, Install Request for Open - Single Stage - One and Commission of MIS IDA / 57540 Prior 1,857,837.01 Signed 2017-02-21 2017-03-01 2017-04-24 2018-01-24 2018-03-06 2018-07-04 Proposals International Envelope Covering a CMS, IRMS and a ERP system- (Hardware) RW-EUCL-64161-GO-RFB / SUPPLY OF MATERIALS: LOW VOLTAGE AND MEDIUM VOLTAGE LINES Under Single Stage - One AND SERVICE IDA / 57540 Prior Request for Bids Limited 0.00 Implementati 2017-06-15 2017-06-20 2017-08-01 2017-08-31 2017-10-05 2018-04-03 Envelope CONNECTIONS TO on COMPLETE GAKENKE, BURERA AND MUSANZE DISTRICTS EPC RW-EUCL-60461-GO-RFP / Request for Open - Single Stage - One Supply of Service Cables IDA / 57540 Prior 0.00 Canceled 2018-05-15 2018-05-29 2018-07-28 2018-11-25 2019-01-06 2019-07-05 Proposals International Envelope and Accessories RW-EUCL-56119-GO-RFP / Supply and Installation of Request for Open - Single Stage - One IDA / 57540 Prior 0.00 Canceled 2018-05-15 2018-06-14 2018-08-28 2018-12-26 2019-02-06 2019-11-03 MV Lager Power Users Proposals International Envelope Transformer Metering RW-EUCL-61025-GO-RFP / Tender for Supplying Prepayment Meters and House Connection Accessories (Lot 1: 83,400 Split single Request for Open - Single Stage - One IDA / 57540 Prior 0.00 Canceled 2018-05-15 2018-05-29 2018-07-28 2018-11-25 2019-01-06 2019-05-06 phase prepayment meters Proposals International Envelope and accessories and Lot 2: 1,668 three phase prepayment meters and accessories). RW-EUCL-75372-GO-RFB / Pending Supply and Installation of Open - Single Stage - One IDA / 57540 Post Request for Bids 0.00 Implementati 2018-09-30 2018-10-30 2019-01-13 2019-05-13 2019-06-24 2019-12-21 MV Lager Power Users International Envelope on Transformer Metering RW-EUCL-75379-GO-RFB / Under Open - Single Stage - One Supply of Service Cables, IDA / 57540 Prior Request for Bids 0.00 Implementati 2018-09-15 2018-10-15 2019-01-13 2019-05-13 2019-06-24 2020-01-20 International Envelope Accessories and Metters on RW-EUCL-87936-GO-RFB / Supply and Installation Different Network Application and Equipment Pending (Video Conferencing Single Stage - One IDA / 57540 Post Request for Bids Open - National 0.00 Implementati 2019-01-02 2019-01-07 2019-02-06 2019-03-08 2019-04-05 2019-07-04 equipment, Network and Envelope on Systems monitoring tools, Video Conferencing equipment and Penetration Testing) RW-EUCL-110842-GO-RFB / Supply of Service Cables, Pending Open - Single Stage - One Accessories and Meters for IDA / 57540 Prior Request for Bids 0.00 Implementati 2019-05-10 2019-05-15 2019-06-29 2019-07-20 2019-08-24 2020-01-21 International Envelope Fil in Connection (Second on Tender) RW-EUCL-110835-GO-RFB / Pending Single Stage - One Supply and Installation of IDA / 57540 Post Request for Bids Open - National 0.00 Implementati 2019-05-19 2019-05-24 2019-06-23 2019-07-23 2019-08-20 2020-02-16 Envelope Smart Meters for EUCL on NON CONSULTING SERVICES Page 4 Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-EUCL-3201-NC-RFB / Recruitment of GIS Firms to Single Stage - One IDA / 57540 Post Request for Bids Open - National 781,160.59 Signed 2015-06-01 2015-06-06 2015-07-18 2015-08-17 2015-09-21 2016-03-19 collect GIS Coordinates for Envelope the EUCL RW-EUCL-87943-NC-DIR / Procurement of Data Pending SimCards and One Year IDA / 57540 Post Direct Selection Direct 0.00 Implementati 2018-12-02 2018-12-07 2018-12-15 2019-12-15 Subscription for the Revenue on Protection Programme. CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-EUCL-3203-CS-QCBS / Consultancy services- Quality And Cost- Open - IDA / 57540 Post 0.00 Canceled 2015-05-20 2015-06-10 2016-09-28 2016-11-18 2017-01-17 2017-02-28 2017-04-11 2019-04-11 Management Support Based Selection International Services Firm RW-EUCL-3204-CS-QCBS / Quality And Cost- Open - Project Management Services IDA / 57540 Post 0.00 Canceled 2015-05-24 2015-06-14 2015-07-28 2015-08-25 2015-09-24 2015-10-29 2015-12-03 2016-12-02 Based Selection International for Contracts 3-6 RW-EUCL-8284-CS-QCBS / Quality And Cost- Open - Under Project Management Services IDA / 57540 Prior 1,120,059.84 2016-12-01 2016-12-22 2017-02-04 2017-03-04 2017-04-03 2017-05-08 2017-06-12 2018-09-10 Based Selection International Implementation for Contracts 3-6 RW-EUCL-10161-CS-CQS / Consultant Recruitment of a Consultant Open - IDA / 57540 Post Qualification 173,870.00 Signed 2017-03-17 2017-04-07 2017-05-05 2017-05-19 2017-06-23 2017-12-20 Firm to Review the Revenue International Selection Requirements for EUCL RW-EUCL-8292-CS-QCBS / Consultancy services- Quality And Cost- Open - IDA / 57540 Prior 0.00 Canceled 2016-08-09 2016-08-30 2016-10-13 2016-11-10 2017-03-03 2017-04-07 2017-05-12 2019-05-12 Management Support Based Selection International Services Firm RW-EUCL-19996-CS-QCBS / Consultancy Services of the Supervision Firms for: • Lot 1: Plant Design, Supply, and Installation of Quality And Cost- Open - Under Low Voltage and Medium IDA / 57540 Prior 0.00 2017-07-10 2017-07-10 2017-07-10 2017-08-07 2017-09-06 2017-10-11 2017-11-15 2019-05-14 Based Selection International Implementation Voltage Lines and Service Connections in West and South Provinces of Rwanda • Lot 2: Plant Design, Supply, and Installation of Low RW-EUCL-24464-CS-QCBS / Consultancy services- Quality And Cost- Open - Under IDA / 57540 Prior 0.00 2016-08-17 2016-09-07 2016-10-21 2016-11-18 2017-09-04 2017-10-09 2017-11-13 2018-11-13 Management Support Based Selection International Implementation Services Firm INDIVIDUAL CONSULTANTS Page 5