THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) KYRGYZ Republic Social Protection Emergency Response and Delivery Systems for Effective Risk Management (P174072) ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) June, 2020 1|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Kyrgyz Republic (the Recipient) shall implement the Social Protection Emergency Responce and Delivery Systems for Effective Risk Management Project (the Project), with the involvement of the following Ministries/agencies/units: Ministry of Labor and Social Development (MLSD) and the Social Fund (SF). The International Development Association (hereinafter the Association) has agreed to provide financing for the Project. 2. The Recipient shall implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. The Recipient is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministry, agency or unit referenced in 1. above. 4. Implementation of the material measures and actions set out in this ESCP shall be monitored and reported to the Association by the Recipient as required by the ESCP and the conditions of the legal agreement, and the Association shall monitor and assess progress and completion of the material measures and actions throughout the implementation of the Project. 5. As agreed by the Association and the Recipient, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Recipient shall agree to the changes with the Association and shall update the ESCP to reflect such changes. Agreement on changes to the ESCP shall be documented through the exchange of letters signed between the Association and the Recipient. The Recipient shall promptly disclose the updated ESCP. 6. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Recipient shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts. 2|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Prepare and submit to the Bank regular monitoring reports on the environmental, Quarterly throughout Project implementation MOLSD/SF/PIU social, health, and safety (ESHS) performance of the Project, including but not limited beginning from the Effective Date. to, stakeholder engagement activities and grievances log. B INCIDENTS AND ACCIDENTS Promptly notify the Bank of any incident or accident related to the Project which The PIU shall report details of any significant MOLSD/SF/ PIU/FI has, or is likely to have, a significant adverse effect on the environment, the affected environmental or social incidents (e.g. fatalities, lost communities, the public or workers including but not limited to; incidents and time incidents, environmental spills, etc.) within 48 accidents encountered during implementation of the project hours from learning about the incident. PIU shall submit an incident report, including RCA, as Require financial beneficiaries to provide sufficient detail regarding the incident or needed, precautions and compensation measures accident, findings of the Root Cause Analysis (RCA), indicating immediate measures taken within 15 business days or corrective actions taken or that are planned to be taken to address it, compensation paid, and any information provided by any sub-borrower firm, as appropriate. Subsequently, as per the Bank’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE MOLSD/SF shall establish an organizational structure in the PIU with a qualified staff, The PIU and Social Development and MOLSD/SF/ PIU/FI with qualifications and experience satisfactory to the Association, to support the Communication Specialist shall be appointed no management of E&S risks. later than one month after the project beocmes effective. This shall include the appointment of two technical staff – one social development, and other Communication Specialist. The PIU shall ensure that the above-mentioned Maintain Organizational Structure as necessary staff remain on assigned duty throughout Project Implementation throughout Project implementation. 3|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT Prepare, disclose and adopt, a comprehensive guidance note encompassing: The Guidance Note, as a part of the POM, disclosed MOLSD/SF/PIU eligibility criteria for participation – to derive benefits, updating the national and adopted no later than two months after registry, firming up of the extent of assistance a particular household can expect and project effectiveness. the duration thereof; and delivery methods, specially reaching out to the vulnerable, as well as transparency and accountability mechanisms. Develop and implement an inclusive and effective IEC to ensure countrywide outreach so as to ensure a fuller understanding of the project provisions among all Prepare an IEC Strategy and Implementation the stakeholders. Action Plan Plan and share with the Bank for review by the end of August 2020. Implement IEC by the end of September 2020. 1.3 ENVIRONMENTAL AND SOCIAL ASSESSMENT The PIU shall ensure that each selected FI shall develop, maintain, and implement a Throughout the implementation MOLSD/SF/ PIU/FI satisfactory ESMS in line with the requirements of ESS9, which is acceptable to the Bank. The ESMS shall include documents and procedures to ensure that the financing activities under the project are compliant with the WBG Exclusion List, the applicable national laws, and the Environmental and Social Standards. Share all the ESMS with the Bank for review and approval before approving FI Selection of a FI to participate in the project is participation. subject to the approval of the ESMS by the World Bank As part of their finance approval process, the PIU shall ensure that each FI conducts PIU shall provide the World Bank quarterly E&S due diligence assessments for each sub-borrower in accordance with the implementation progress reports confirming that approved ESMS. FI’s compliance with the agreed ESMs and ESSs. 4|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT The Project shall be carried out in accordance with the applicable requirements of Throughout Project implementation. MOLSD/SF/ PIU ESS2, in a manner acceptable to the Bank, including through, inter alia, implementing adequate occupational health and safety measures (including emergency preparedness and response measures), setting out grievance arrangements for Project workers, and incorporating labor requirements into the ESHS specifications of the procurement documents and contracts with contractors and supervising firms. 2.2 LABOR MANAGEMENT PROCEDURES: PIU to develop Labor Management PIU to develop LMP in accordance with ESS2 no Procedures (LMP) in accordance with ESS2 provisions and as a part of the POM. later than one month after the project becomes effective. 2.3 OHS MEASURES: Maintain and implement occupational health and safety (OHS) procedures consistent with requirements under national law and ESS2 and ensure Grievance mechanism operational not later than that Project workers are informed of and have access to these procedures. one month after project becomes effective and maintained throughout Project implementation. 2.4 GRIEVANCE MECHANISM FOR PROJECT WORKERS: Maintain and operate an accessible grievance mechanism (GM) for Project workers as described in the HR Report semi-annually through Project Progress policies and procedures, consistent with requirements under the national law and Reports ESS2. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Not Relevant ESS 4: COMMUNITY HEALTH AND SAFETY FIs to ensure managing risks related to GBV/SEA/SH as per the approved ESMS, Throughout Project implementation. PIU/ FI details in ESS9 ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not Relevant ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not Relevant ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not relevant ESS 8: CULTURAL HERITAGE Not Relevant 5|Page THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) ESS 9: FINANCIAL INTERMEDIARIES 9.1 Preparation, disclosing, adoption and implementation of ESMS by FIs ESMS to be approved by the PIU/ World Bank to be eligible to participate in the project 9.2 As part of their finance approval process, each FI conducts E&S due diligence Throughout the project implementation MOLSD/SF/ PIU assessments for each sub-borrower in accordance with the approved ESMS. Organizational Capacity and Competency – each FI will designate, maintain, and train its staff responsible for ESMS implementation. FI shall prepare, seek approval from PIU, and maintain an appropriate labor management procedure which will include: EHS checklists, codes of conduct that include measures to prevent Gender-Based Violence/ Sexual Exploitation and Abuse and Sexual Harassment (GBV/SEA/SH); safety training. FI shall prepare, seek approval from PIU, and implement a SEP in the context of IGA. FI will open and maintain a separate window to ensure priority for women. FI shall provide the PIU quarterly implementation progress reports confirming compliance with the agreed ESMs and ESSs. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN Prepare, disclose, adopt, and implement a Stakeholder Engagement Plan (SEP) A draft SEP was already prepared and disclosed and MOLSD/SF/ PIU consistent with ESS10, in a manner acceptable to the Association. shall be updated not later than 30 days following the Effectiveness Date and implemented throughout the Project. 10.2 GRIEVANCE MECHANISM: Prepare, disclose, maintain, and implement SEP in a manner acceptable to the Throughout Project implementation. MOLSD/SF/ PIU Bank. Assign staff to manage, respond to, and monitor project grievances. CAPACITY SUPPORT (TRAINING) Training topics for personnel involved in Project implementation shall among Throughout Project implementation. MOLSD/SF/ PIU others include: • ESS training for all the staff of PIU • Conduction of Stakeholder Workshops • Training for FIs on ESS • Reporting and Documentation • Special thematic training in GBV/SEA/SH 6|Page