76095 TAMIL NADU EMPOWERMENT AND POVERTY REDUCTION “VAZHNDHU KATTUVOM� PROJECT PROCUREMENT PLAN OF THE FIRST 12 MONTHS (October 2010 to September 2011) I. General 1. Project Information: Country: India Borrower: Government of India/Government of Tamil Nadu Project Name: Tamil Nadu Empowerment and Poverty Reduction “Vazhndhu Kaatuvom� Project – Additional Financing Original Project ID: P079708 AF Project P107668 Responsible Agency: Tamil Nadu Vazhndhu Kattuvom Society, Ministry of Rural Development, Government of Tamil Nadu, No 91, St Mary’s Road, Abiramapuram, Chennai, India 2. Bank’s approval Date of the Procurement Plan [Original] (Date of signing of agreement) 3. Period covered by this Procurement Plan October 2010 to September 2011 Procurement Methods: Procurement of all goods and works under the Project will be undertaken in accordance with World Bank (hereinafter referred to as Bank) guidelines for procurement (May 2010). Procurement of all consulting services (including NGO services) will be in accordance with ‘Guidelines for Selection and Employment of Consultants by th e World Bank Borrowers’ (May 2010). All civil works, goods and services would be procured using India-specific Bank’s model documents as well as the formats of the community contracts specifically approved for the Project. Procurement of Goods and Works: The overall procurement methods to be followed for procurement of goods and works of the project are summarized in Table A below Table A- Procurement Methods for Goods and Works Items to be Procurement Methods procured Goods Goods (including vehicles) estimated to cost less than US$ 50000 per and Works contract would be procured by the various implementing agencies in small lots using shopping procedures in accordance with World Bank guidelines Goods Contracts estimated to cost more than US$ 50000, but less than US$ 5,00,000 and Works per contract would be procured following the NCB procedures (as per the provisions of the Bank guidelines). The goods to be procured are packages consisting of computers and related office equipment, networking and website development, communication equipments, other office equipment, furniture, printing materials, vehicles, etc. .The works to be procured are packages consisting of Civil Works, Interior Decoration, Electrical Works, Air conditioners, etc. Goods and All contracts estimated to cost US$ 5,00,000 or more shall be procured Works through ICB procedures (as per Bank guidelines, May 2010). Procurement of Services: The State Project Management Unit (SPMU) and District Project Management Unit (DPMU) may procure the services of consultants and consultancies required under the project. The training, technical assistance and consultancy services include hiring services of Resource Organizations (NGOs, other agencies) and Resource Persons, non- government members of District teams, State teams and capacity building consortia. Consultancies, training and studies would be contracted on terms and conditions which are in accordance with World Bank “Guidelines for Selection and Employment of Consultants by World Bank Borrowers� (May 2010) using right methods of procurement. If the estimated contract value is less than US$ 500,000, the consultants can be entirely national consultants. All terms of reference valued above US$ 20,000 require prior approval of World Bank. TOR should follow agreed format. Procurement Threshold for prior review: Procurement decisions for Goods, Works and Consulting Services, irrespective of the procurement method, will be subject to Prior Review by the Bank as stated in Appendix 1 to the Bank’s guidelines for procurement (May 2010) and is summarized in Table B below: Table B -Procurement Threshold for Prior Review S. No. Procurement Prior Review Threshold 1. Goods/Works US$ 5,00,000 and above 2. Services - Firms, etc. US$ 2,00,000 and above Services – Individual 3. US$ 50,000 and above consultants All Single Source 4 Selection/Direct Prior review Contracting Procurement Plan Procurement Plan for first one year is summarized in the following tables. Table C-Procurement plan for October -2010 to September 2011 State Project Management Unit (Rs. In Lakhs) Estimated Cost Number/Units Procurement Package No. Method of May.-11 Mar.-11 Oct. -10 Aug.-11 Nov.-10 Apr.-11 Jun.-11 Feb.-11 Dec.-10 Jan.-11 Sep.-11 Jul.-11 Unit S.No Description of Office Equipments Total Cost 1 Renovation of new Project building 80.00 80.00 80.00 80.00 2 Vehicle - Car 20.00 2 10.00 Shopping 10.00 10.00 20.00 3 Furniture 20.00 20.00 Shopping 20.00 20.00 4 High end Server 4.00 1 4.00 Shopping 4.00 4.00 5 Desktop Computer System 4.80 12 0.40 Shopping 4.80 4.80 6 Laptop Computer 9.00 15 0.60 Shopping 9.00 9.00 7 Printers 3.00 6 0.50 Shopping 3.00 3.00 8 UPS Systems (10 KVA) 1.00 1 1.00 Shopping 1.00 1.00 9 Scanners 0.20 2 0.10 Shopping 0.20 0.20 10 LAN Accessories 2.00 2 1.00 Shopping 2.00 2.00 11 LCD Projector 1.00 1 1.00 Shopping 1.00 1.00 12 LCD Screens 0.50 1 0.25 Shopping 0.50 050 13 Xerox Machine 1.50 1 1.50 Shopping 1.50 1.50 14 Fax machine 0.30 1 0.30 Shopping 0.30 0.30 15 Video/Digital cameras 2.00 4 0.50 Shopping 2.00 2.00 16 PABX system 0.75 LS Shopping 0.75 0.75 17 Video conferencing equipment 1.00 LS Shopping 1.00 1.00 18 Public address system 0.50 1 0.50 Shopping 0.50 0.50 19 Computer software 7.00 LS Shopping 5.00 2.00 7.00 20 Other Misc. equipment 5.00 LS Shopping 5.00 5.00 Total 163.55 0 80.00 30.00 0 0 25.50 13.80 9.25 5.00 0 0 0 163.55 Procurement Plan for October -2010 to September 2011 District Project Management Unit (Rs. In Lacs) Estimated Cost Procurement Package No. Method of May.-11 Mar.-11 Oct. -10 Aug.-11 Nov.-10 Apr.-11 Feb.-11 Jun.-11 Dec.-10 Jan.-11 Sep.-11 Jul.-11 (Lacs) Description of Office Unit S.No Number/Units Total Equipments Cost 1 Furniture 25.00 10 2.50 Shopping 25.00 25.00 2 Desktop Computer System 16.00 40 0.40 Shopping 16.00 16.00 3 Laptop Computer 6.00 10 0.60 Shopping 6.00 8.00 4 LaserJet Printer 2.00 10 0.20 Shopping 2.00 2.00 5 Colour LaserJet Printers 5.00 10 0.50 Shopping 5.00 7.50 6 UPS Systems (5 KVA) 7.50 10 0.75 Shopping 7.50 7.50 7 Colour Scanner 1.00 10 0.10 Shopping 1.00 1.00 8 LCD Projector 10.00 10 1.00 Shopping 10.00 10.00 9 LCD Screen 2.50 10 0.25 Shopping 2.50 2.50 10 Xerox Machine 15.00 10 1.50 Shopping 15.00 15.00 11 Fax ;Machine 1.00 10 0.10 Shopping 1.00 1.00 12 EPABX 3.00 10 0.30 Shopping 3.00 3.00 13 Digital Camera 0.20 10 0.02 Shopping 0.20 0.20 14 Web Camera 3.00 10 0.30 Shopping 3.00 3.00 15 Handy cam 3.00 10 0.30 Shopping 3.00 3.00 16 TVs and DVD player 3.00 10 0.30 Shopping 3.00 3.00 17 PA System 2.00 10 0.20 Shopping 2.00 2.00 18 LAN & Computer System 10.00 10 1.00 Shopping 10.00 10.00 Total 115.20 25.00 65.00 25.20 0 0 0 0 0 0 0 0 0 115.20 Procurement Plan for October -2010 to September 2011 Project Facilitatation Team (Cluster Office) (Rs. In Lacs) Procurement Number/Uni Package No. Cost (Lacs) Method of Estimated May.-11 Mar.-11 Oct. -10 Aug.-11 Nov.-10 Apr.-11 Feb.-11 Jun.-11 Dec.-10 Jan.-11 Sep.-11 Jul.-11 Description of Office Unit S.No Total ts Equipments Cost 1 Desktop Computer System 44.40 111 0.40 Shopping 23.20 21.20 44.40 2 Laser jet Printer 22.20 111 0.20 Shopping 11.60 10.60 22.20 3 UPS Systems (0.5 KVA) 3.33 111 0.03 Shopping 1.74 1.59 3.33 4 Soft wares 12.21 111 0.11 Shopping 6.38 5.83 12.21 5 Digital Camera 8.88 111 0.08 Shopping 4.64 4.24 8.88 6 Furniture 44.40 111 0.40 Shopping 23.20 21.20 44.40 7 DVD Player 3.33 111 0.03 Shopping 1.74 1.59 3.33 Total 138.75 1.25 72.50 0 0 0 0 0 0 0 66.25 0 0 138.75 Note : Ist Batch PFTs 58 will be setup in Nov. -2010 and balance 53 PFTs will be setup in April - 2011 1 S. No. 6 5 4 3 2 1 2 Package No Agency Agency Hiring of 3 Description of Services Tribal Agency Communication Baseline Survey Developing MIS Hiring of first CB Hiring Agency for Hiring Agency for Hiring of State Level Hiring of HR Agency 4 Estimated cost(Rs. in Lacs ) 10 10 25 62 10 93 5 Method of Selection @ QCBS QCBS QCBS QCBS QCBS QCBS 6 Advertising for short listing (Date) 21.2.2010 7 TOR/Shortlist to be finalized (Date) *RFP Final Draft to be forwarded to 8 the Bank (Date)** No Objection from Bank for TOR/ 9 Consultancy Shortlist /Final RFP(Date)** RFP Issued (Date) 10 Proposals to be received by the 11 Project Authorities(Date) Evaluation to be finalised (Technical/ Combined /Draft 12 Contract/Final Contract(Date) No Objection by the Bank (Technical/ Combined / Draft 13 contract/Final Contract(Date)** Contract Number Value and 14 currency Name of consultant/Nationality & 15 Zip Code, If USA Aug. Aug. Oct. July. July. June. Service to be completed(Date) 16 2010 2010 2010 2010 2010 2010 **WBR No. 17 Exp. Incurred to Date 18 2010 Aug. Production of Short 7 Documentary Films 5 CQS Hiring of BDFA and July. 2011 2011 2011 2011 Nov. 2010 Oct. 2010 Inducting Disability Facilitator for Batch 1 8 Villages 25 Blocks 20.2 CQS Engaging of Internal 9 Auditor 8 Least Cost Engaging of Statutory Apr. Mar. Mar. 10 Auditor 6 Least Cost Engaging of Village 11 level Auditor 10.51 Fixed Cost Hiring of State Level 12 Environmental Agency 25 QCBS Hiring of Agency for 13 Process Monitoring 80 QCBS #Technical and ** Applicable in case of "Prior Review" by Bank Financial WBR No. World Bank Reference Number @ State whether (i) Single firm or individual or (ii) Competitive if competitive then state whether Quality and Cost Based Selection (QCBS) or Quality Based Selection (QBS)