PRIORITIZED ROAD INVESTMENT AND MANAGEMENT ENHANCEMENTS (PRIME) PROJECT Federated States of Micronesia ENVIRONMENT AND SOCIAL COMMITMENT PLAN DRAFT December 15, 2020 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Federated States of Micronesia (the Recipient) will implement the Prioritized Road Investment and Management Enhancements (PRIME) Project (the Project or PRIME Project) under the Pacific Climate Resilient Transport Program through the Department of Transportation, Communications and Infrastructure (DoTC&I) as the Implementing Agency (IA). The International Development Association (hereinafter the Association) has agreed to provide financing for the Project. 2. The IA will work closely with the national Department of Finance and Administration (DoFA) and the four State Governments, including Kosrae Department of Transportation and Infrastructure (DoT&I); Pohnpei Office of Transportation and Infrastructure (T&I); Chuuk Department of Transport and Public Works (DoT&PW); and Yap Department of Public Works and Transportation (DoPW&T), in implementing the Project. 3. A Project Implementation Unit (PIU) will be established within the DoTC&I Project Management Unit (PMU) to implement the Project in accordance with annual work plans and budgets, including engaging all consultants, contractors and suppliers. The Central Implementation Unit (CIU), an existing unit within DoFA that supports the implementation of projects financed by the Word Bank, will assist DoTC&I with the procurement and financial management functions and provide input and guidance on environmental and social aspects. 4. The Recipient will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESS) , under the Environmental and Social Framework (ESF). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, specific documents and plans as well as the timing for each of these. 5. The Recipient will also comply with the provisions of any other environmental and social (E&S) documents required under the ESS and referred to in this ESCP such as Environmental and Social Management Plans (ESMPs), Land Access Procedure Reports/Plans, Stakeholder Engagement Plan (SEP) and Labor Management Procedures (LMP) and the timelines specified in those E&S documents. 6. The Recipient is responsible for compliance with all requirements of the ESCP even when implementation of specific measures and actions is conducted by the Ministry, agency o r unit referenced in 1 & 2 above. 7. Implementation of the material measures and actions set out in this ESCP will be monitored and reported to the Association by the Recipient as required by the ESCP and the conditions of the legal agreement and the Association will monitor and assess progress and completion of the material measures and actions throughout implementation of the Project. 8. As agreed by the Association and the Recipient, this ESCP may be revised from time to time during Project implementation to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Recipient will agree to the changes with the Association and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Association and the Recipient. The Recipient will promptly disclose the updated ESCP. 9. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the Recipient shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts. Environmental00s0Project000P172225.docx Rev3 1 Page 3-1 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Prepare and submit to the Association regular monitoring reports on Quarterly throughout Project PIU Project Manager and CIU the environmental, social, health and safety (ESHS) performance of implementation. Safeguards Team. the Project, including but not limited to: i. The implementation of the ESCP; ii. Status of preparation and implementation of E&S documents identified and required under the ESCP; iii. Stakeholder engagement activities; iv. Contractors ESHS implementation, ESHS incidents; and v. Functioning of the grievance mechanisms. B INCIDENTS AND ACCIDENTS Promptly notify the Association of any incident or accident related to Notify the Association within 48 hours PIU Project Manager and CIU the Project which has, or is likely to have, a significant adverse effect after learning of the incident or Safeguards Team on the environment, the affected communities, the public or workers. accident. Provide sufficient detail regarding the incident or accident, indicating A report would be provided to the immediate measures taken or that are planned to be taken to Association, as requested. address it, and any information provided by any contractor and supervising entity, as appropriate. Subsequently, as per the Association’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. These activities are outlined in the Project Grievance Mechanism. CONTRACTORS MONTHLY REPORTS Within one week of a request. PIU Project Manager Contractor’s monthly reports to be submitted to the Association by the Recipient upon request. Environmental00s0Project000P172225.docx Rev3 2 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan ESS1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain an organizational structure with qualified At a minimum, one locally based CIU and PIU Project Manager staff and resources to support management of E&S risks including environmental and / or social maintaining an E&S team in the DoFA CIU to provide ongoing specialist and one specialist with support, advice and monitoring to the PIU. Engage part time international environmental consultants as required to prepare environmental and social experience shall be maintained by the assessments, land access and environmental and social DoFA CIU throughout the Project instruments, develop plans and support the stakeholder implementation period. Part time engagement processes, environmental and social technical consultants to be hired and retained advisory work and to supervise infrastructure construction on an as- on an as-required basis. required basis. MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT, MANAGEMENT TOOLS AND INSTRUMENTS Draft ESMF has been prepared and PIU Project Manager supported by Assess the environmental and social risks and impacts of proposed disclosed, and shall be updated as CIU Safeguards Team. Project activities and prepare relevant instruments, in accordance needed and implemented throughout Kosrae DoT&I with the Environmental and Social Management Framework (ESMF) Project implementation. to be adopted and implemented for the Project. Environmental and social risks shall Pohnpei T&I be assessed in accordance with the Chuuk DoT&PW Prepare, adopt, implement and update a Generic ESMP, and works- ESMF as part of the TOR for technical specific ESIA/ESMPs in a manner acceptable to the Association. Yap DoPW&T advisory services and during the The Generic ESMP will be prepared, adopted and implemented to design phase of physical works. manage all general and typical road works impacts and for small scale works where there are no unique risks to manage. The works- Prepare ESMPs (Generic or works- specific ESIA and / or ESMP will be prepared when there are risks specific) and submit to the Association that are different to, or additional to, those in the Generic ESMP, for review and approval prior to including sensitive ecological areas or large scale earthworks. finalization of design and Contractor procurement documents. The ESIA/ESMPs shall address key specific risks and impacts relating to the PRIME Project. Implement and update ESMF and ESMPs (Generic or works-specific) throughout Project implementation. Environmental00s0Project000P172225.docx Rev3 3 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan 1.3 MANAGEMENT OF CONTRACTORS Incorporate the relevant aspects of the ESCP including the Generic Prior to the preparation of PIU Project Manager supported by ESMP or works-specific ESMPs, SEP and the LMP into ESHS procurement documents. CIU Safeguards Team. specifications of the procurement documents with Contractors. Review and approve Contractors Thereafter ensure that the contractors comply with the ESHS CESMP, and any other Contractor specifications of their respective contracts. Supervision by the State Focal Points plans prior to mobilization to site. (Kosrae DoT&I, Pohnpei T&I , Chuuk Require Contractors to prepare, adopt and implement a Contractors Supervise Contractors’ E&S DoT&PW, Yap DoPW&T) supported Environmental and Social Management Plan (CESMP), detailing the performance throughout Project by the CIU Safeguards Team. methods to comply with the Project E&S instruments. implementation. The following plans are to also be prepared, adopted and implemented by the Contractors and appended to the CESMP: • Erosion and Sediment Control Plan (ESCP); • Surface Water and Groundwater Management Plan (SWGMP), including storm water management; • Pollution Prevention and Control Plan (PPCP), including site specific prevention and control of water, air, noise pollution; • Waste Minimization and Management Plan (WMMP); • Spill Management Plan (SMP); • Traffic Management Plan (TMP); • Road Safety Management Plan (RSMP); • Social Interaction Plan (SIP); • Quarry EHS Management Plan (covering air pollution, noise and vibrations, water, solid waste, and progressive rehabilitation); • Community Health and Safety Plan (CHSP); • Occupational Health and Safety Plan (OHSP); • Emergency Management and Response Plan (EMRP); • Subcontractor Management Plan; • Complaints Logging and Response System; and • Environmental Monitoring Plan. Environmental00s0Project000P172225.docx Rev3 4 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan 1.4 MANAGEMENT OF TECHNICAL ADVISORY CONTRACTS Incorporate the relevant aspects of the ESS, including the relevant Prior to the preparation of consultant PIU Project Manager supported by aspects of the ESMF, Generic ESMP or works-specific ESMPs, SEP procurement documents. CIU Safeguards Team. and LMP, into the consultant Terms of Reference. Thereafter ensure Kosrae DoT&I Supervise the incorporation of E&S that the approaches and outputs of the consultants comply with the aspects in the consultants’ work and Pohnpei T&I terms of reference. outputs throughout Project Chuuk DoT&PW implementation. Yap DoPW&T ESS2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Prepare, adopt, implement and update the LMP in a manner Prepare LMP and submit to the PIU Project Manager supported by acceptable to the Association. Association for review and approval CIU Safeguards Team. prior to engagement or Project Kosrae DoT&I Workers. Pohnpei T&I Implement and update the LMP Chuuk DoT&PW throughout Project Implementation. Yap DoPW&T 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish, maintain and operate a ‘Project workers’ Grievance Prepare Workers GM and submit to PIU Project Manager supported by Mechanism (Workers GM) in the LMP and consistent with ESS2. the Association for review and CIU Safeguards Team. approval prior to engagement of Kosrae DoT&I Project Workers. Pohnpei T&I Implement and update the Workers Chuuk DoT&PW GM throughout Project Yap DoPW&T Implementation. MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES Prepare adopt, implement and update OHS measures in the Prepare ESMPs (Generic or works- PIU Project Manager supported by Generic ESMP or works-specific ESMPs and LMP in a manner specific) and submit to the Association CIU Safeguards Team. acceptable to the Association. for review and approval prior to Kosrae DoT&I finalization of design and Contractor The OHS measures shall include, among others, specific measures Pohnpei T&I procurement documents. relating to working in remote areas, working on roads at risk of Chuuk DoT&PW vehicle collisions, working in the heat, protection from diseases and Prepare LMP and submit to the Environmental00s0Project000P172225.docx Rev3 5 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan illnesses and working with electrical or heavy machinery. Association for review and approval Yap DoPW&T prior to engagement or Project Workers. Implement the ESMPs and LMP throughout Project Implementation. 2.4 WORKER CODE OF CONDUCT Prepare and implement code of conduct for workers in the LMP. Prepare LMP and submit to the PIU Project Manager supported by Association for review and approval CIU Safeguards Team. prior to engagement or Project Kosrae DoT&I Workers. Implement the LMP Pohnpei T&I throughout Project Implementation. Chuuk DoT&PW Yap DoPW&T ESS3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT [ 3.1 WASTE MANAGEMENT, POLLUTION MANAGEMENT AND MATERIALS MANAGEMENT: Prepare ESMPs (Generic or works- PIU Project Manager supported by Adopt, implement and update waste management and materials specific) and submit to the Association CIU Safeguards Team. management measures specified in the ESMF, Generic ESMP and for review and approval prior to Kosrae DoT&I works-specific ESMPs in a manner acceptable to the Association. finalization of design and Contractor Pohnpei T&I Require the Contractor to prepare detailed Erosion and Sediment procurement documents. Chuuk DoT&PW Control Plan (ESCP), Pollution Prevention and Control Plan Implement the Generic ESMP and Yap DoPW&T (PPCP), Waste Minimization and Management Plan (WMMP) and works-specific ESMPs throughout Spill Management Plan (SMP) to comply with the ESMP. Project Implementation. Specific issues relate to managing sediment and stormwater Supervise the CESMP throughout discharges from works construction areas, demolition materials, Project Implementation. road excavation material reuse and disposal, and hazardous waste (such as waste oil). Environmental00s0Project000P172225.docx Rev3 6 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan ESS4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY: Adopt, implement and update traffic and road safety measures in Prepare ESMPs (Generic or works- PIU Project Manager supported by the ESMF through the development of a Traffic Management Plan specific) and submit to the Association CIU Safeguards Team. (TMP) in the Generic ESMP and works-specific ESMPs in a manner for review and approval prior to Kosrae DoT&I acceptable to the Association. The TMP shall include measures for finalization of design and Contractor Pohnpei T&I keeping motorists and pedestrians safe from road work areas. procurement documents. Chuuk DoT&PW Require the Contractor to prepare detailed methodologies in the Implement the TMP throughout Yap DoPW&T CESMP to comply with the TMP. Project Implementation. Supervise the CESMP throughout Project Implementation. 4.2 COMMUNITY HEALTH AND SAFETY: Adopt, implement and update the community health and safety Prepare ESMPs (Generic or works- PIU Project Manager supported by measures in the ESMF through the development of a Community specific) and submit to the Association CIU Safeguards Team. Health and Safety Plan (CHSP) in the Generic ESMP and works- for review and approval prior to Kosrae DoT&I specific ESMPs in a manner acceptable to the Association. The finalization of design and Contractor Pohnpei T&I CHSP will include measures related to safety around road work procurement documents. sites, and to manage risks of gender based violence and other Chuuk DoT&PW Implement the CHSP throughout antisocial behavior of Project workers, particularly if imported labor Yap DoPW&T Project Implementation. is used. Supervise the CESMP throughout Require the Contractor to prepare detailed methodologies in the Project Implementation. CESMP to comply with the CHSP. 4.3 SEXUAL EXPLOITATION AND ABUSE AND SEXUAL Throughout Project implementation. PIU Project Manager supported by HARASSMENT: CIU Safeguards Team. Adopt, implement and update the sexual exploitation and abuse and Kosrae DoT&I sexual harassment measures in the ESMF and any site specific Pohnpei T&I risks in the works-specific ESMPs in a manner acceptable to the Chuuk DoT&PW Association. This includes all workers signing a code of conduct, a Contractors gender-based violence (GBV) action plan, ensuring all Yap DoPW&T workplaces have access to suitably-resourced GBV service providers (who practice a survivor-centered approach) and workplaces and communities have information, education and communication materials displayed. Environmental00s0Project000P172225.docx Rev3 7 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan ESS5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT FRAMEWORK: The RF has been prepared and Develop, adopt and implement the Land Access Procedure disclosed, and shall be updated and PIU Project Manager supported by Reports/Plans, as guided by the Resettlement Framework (RF) implemented throughout Project CIU Safeguards Team. (including Land Access Due Diligence Report, Voluntary Land implementation. Land Access Kosrae DoT&I Donation Report or Abbreviated Resettlement Action Plan) in a Procedure Reports/Plans shall be prepared and submitted to the Pohnpei T&I manner acceptable to the Association. Association for review and approval Chuuk DoT&PW prior to any activities involving access Yap DoPW&T to, and / or use of, land. 5.2 Provide budget and other resources necessary to implement the Sufficient funds and resources to be PIU Project Manager and DoTCI Land Access Procedure Reports/Plans in a timely manner and available throughout Project PMU. ensure that all required compensation and assistance measures are implementation. provided to affected persons in full prior to commencement of works activities in any affected site. 5.3 VOLUNTARY LAND DONATION PROCESS: Adopt and implement the Voluntary Land Donation (VLD) protocol Negotiate and implement VLD PIU Project Manager supported by as guided by the RF, and in a manner acceptable to the Association. process prior to any activities involving CIU Safeguards Team. access to, and / or use of, land Kosrae DoT&I Consult, negotiate and implement VLD process for public infrastructure on private land in accordance with the objectives of Pohnpei T&I ESS5 and consistent with the requirements of the VLD process Chuuk DoT&PW prepared for the Project, in a manner acceptable to the Association. Yap DoPW&T ESS6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY MANAGEMENT: Prepare ESMPs (Generic or works- Adopt, implement and update the biodiversity management specific) and submit to the Association PIU Project Manager supported by measures specified in the ESMF in the Generic ESMP or works- for review and approval prior to CIU Safeguards Team. specific ESMPs in a manner acceptable to the Association. These finalization of design and Contractor Kosrae DoT&I shall include measures to avoid or minimize disturbance of natural procurement documents. Pohnpei T&I habitats during Project design and construction. Implement the ESMPs throughout Chuuk DoT&PW Require the Contractor to prepare detailed methodologies in the Project Implementation. Yap DoPW&T CESMP to comply with the biodiversity management procedures. Supervise the CESMP throughout Project Implementation. Environmental00s0Project000P172225.docx Rev3 8 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan ESS7: INDIGENOUS PEOPLE 7.1 INDIGEOUS PEOPLE: Adopt, implement and update the stakeholder engagement, land Implement the ESMF, SEP and RF, PIU Project Manager supported by access processes and participatory design approaches specified in throughout Project Implementation. CIU Safeguards Team. the ESMF, RF and SEP in a manner acceptable to the Association. These processes and approaches shall be designed to ensure that the development process fosters full respect for the human rights, dignity, aspirations, identity, culture, and natural resource-based livelihoods of Chuukese, Ponapean, Yapese and Kosraean people. ESS8: CULTURAL HERITAGE 8.1 CULTURAL HERITAGE MANAGEMENT: Adopt, implement and update the cultural heritage management Prepare ESMPs (Generic or works- PIU Project Manager supported by measures specified in the ESMF in the Generic ESMP, and works- specific) and submit to the Association CIU Safeguards Team. specific ESMPs in a manner acceptable to the Association. These for review and approval prior to Kosrae DoT&I measures shall include consultations with communities and finalization of design and Contractor Pohnpei T&I surveying to avoid graves and other culturally significant sites during procurement documents. design and construction. Chuuk DoT&PW Implement the ESMP throughout Yap DoPW&T Require the Contractor to prepare detailed methodologies in the Project Implementation. CESMP to comply with the cultural heritage management Supervise the CESMP throughout procedures. Project Implementation. 8.2 CHANCE FINDS: Prepare, adopt, and implement a chance finds procedure in the Prepare ESMPs (Generic or works- PIU Project Manager supported by Generic ESMP and works-specific ESMPs developed for the specific) and submit to the Association CIU Safeguards Team. Project. for review and approval prior to Kosrae DoT&I finalization of design and Contractor Require the Contractor to prepare detailed methodologies in the Pohnpei T&I procurement documents. CESMP to comply with the chance find procedures. Chuuk DoT&PW Implement the ESMP throughout Yap DoPW&T Project Implementation. Supervise the CESMP throughout Project Implementation. Environmental00s0Project000P172225.docx Rev3 9 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Adopt, implement and update the SEP. A draft SEP has been prepared and PIU Project Manager supported by The SEP shall include measures related to engaging fully with local disclosed, and shall be updated and CIU Safeguards Team. people and communities in their preferred language and respecting implemented throughout Project Kosrae DoT&I their cultural needs, ensuring private land access is voluntary and Implementation. Pohnpei T&I involves all relevant land owners, ensuring all eligible households Chuuk DoT&PW and businesses are aware of impending works (particularly vulnerable households), and ensuring stakeholders are fully Yap DoPW&T engaged in the design of the project works and the various institutional strengthening activities. 10.2 PROJECT GRIEVANCE MECHANISM: Adopt, implement and update the Grievance Mechanism (GM) Adopt and implement the GM PIU Project Manager supported by throughout Project implementation. throughout Project Implementation. CIU Safeguards Team. Kosrae DoT&I Pohnpei T&I Chuuk DoT&PW Yap DoPW&T CAPACITY SUPPORT (TRAINING) CS1 PIU staff and state focal points responsible for the Project to receive Within three months of the effective PIU Project Manager supported by training on Project E&S instruments, the relevant requirements of date of the Financing Agreement for CIU Safeguards Team. the ESMPs, Land Access documents/plans and the roles and the Project effectiveness and as new responsibilities of different key agencies in E&S risk management. project team members join the Project throughout implementation. CS2 All Project workers to receive training on local culture, occupational As required, prior to work PIU Project Manager supported by health and safety, prevention of gender based violence, commencing, and throughout Project CIU Safeguards Team. environmental incidents and emergency prevention and implementation as new workers are preparedness and responses to emergency situations and the GMs. engaged. CS3 Contractors to receive training on the relevant aspects of the Project Prior to preparation of CESMP, prior to PIU Project Manager supported by E&S instruments and relevant ESHS requirements, including mobilization and throughout the CIU Safeguards Team. preparation and implementation of CESMP. duration of their contract. Environmental00s0Project000P172225.docx Rev3 10 Federated States of Micronesia PRIME Project Environmental and Social Commitment Plan Environmental00s0Project000P172225.docx Rev3 11