SAMPLE FORM OF PROCUREMENT PLAN FOR GLOBAL RECIPIENT-EXECUTED TRUST FUND PROJECT I. General 1. Global Trust Funds financed Project information: Recipient Name / Country: International AIDS Vaccine Initiative (IAVI) Project Name: HIV vaccine research and development Project ID No.: P167064 TF No. / Grant No.: Project Implementing Agency (PIA): International AIDS Vaccine Initiative (IAVI) 2. Bank’s approval date and period covered by the procurement Plan Approval Period Comments Date Original 03/12/18 From MM/YY – to MM/YY Revision 1 Revision 2 3. Date of General Procurement Notice: DD/MM/YY 4. Preamble: The Bank’s Systematic Tracking and Exchanges in Procurement: STEP system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. The Bank’s Standard Procurement Documents (available at www.worldbank.org/procurement/standarddocuments): shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. 5. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank Procurement International Competitive Prior Review Comments Method Threshold 1. Goods Above US$ 1,500,000 2. Works Above US$ 5,000,000 N/A 3. Non-Consulting Services Above US$ 1,500,000 4. Consulting firms Above US$ 500,000 5. Individual Consultant Above US$ 200,000 Procurement Shopping Method Prior Review Comments Threshold 1. Goods Above US$ 200,000 2. Works Above US$ 500,000 N/A 3. Non-Consulting Services Above US$ 200,000 4. Consulting firms Above US$ 200,000 5. Individual Consultant Above US$ 100,000 Procurement Direct Selection Method Prior Review Comments Threshold 1. Goods Above US$ 100,000 2. Works Above US$ 200,000 N/A 3. Non-Consulting Services Above US$ 100,000 4. Consulting firms Above US$ 100,000 5. Individual Consultant Above US$ 50,000 6. Any Other Special Procurement Arrangements: Not Applicable 7. Summary of the Procurement Packages planned (Procurement Plan) Unless otherwise agreed with the Bank in the Legal Agreement, the Borrower shall use the Bank’s online procurement planning and tracking tools to record all procurement actions. The Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. Procu Planned Comment Estimate Planned Procurem reme Revie End Description Referenc d Start ent nt w Date** (Max 250 Char.) e No. Amount Date ** Category* Meth Type (US$) od*** DNA Sequencer IAVI-001 Goods RFQ $205,000 Post Q1 2019 Q1 2019 Equipment Rotor System IAVI-002 Goods RFQ $25,000 Post Q1 2019 Q1 2019 Equipment Capex IAVI-003 Goods RFQ $100,000 Post Q1 2019 Q1 2019 Equipment Seattle Q4 2019 Direct Consultant Biomedical IAVI-004 CDS $286,884 Prior Q1 2019 selection Services Research Institute Q4 2021 Direct Coordination of Consultant selection (2 key global IAVI-005 INDV $75,000 Prior Q1 2019 Services contracts stakeholders of $37,500) * Procurement Category: Goods, Works, Non-Consulting Services, Consultant Services, Individual consultant ** Date mandatory format: YYYY/MM/DD ***Acronyms for most used procurement methods Goods / Works / Non Consulting Services Consulting Services RFP Request for Proposals QCBS Quality and Cost-Based Selection RFB Request for Bids FBS Fixed Budget Selection RFQ Request for Quotations LCS Least Cost Selection DIR Direct Selection QBS Quality Based Selection UN UN Agencies (Direct) CQS Consultant Qualification Selection CDD Community Driven Development CDS Direct Selection INDV Individual Consultant Selection UN UN Agencies (Direct) PROCUREMENT World : HIV Vaccine Research and Development PLAN General Information Country: World Bank’s Approval Date of the Original Procurement Plan: 2018-12-16 2018-12-16 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167064 GPN Date: Project Name: HIV Vaccine Research and Development Loan / Credit No: / Executing Agency(ies): International AIDS Vaccine Initiative WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pending Request for Single Stage - One IAVI-001 / DNA Sequencer / Post Limited 0.00 Implementati 2019-04-06 2019-06-01 2019-11-28 Quotations Envelope on Pending Request for Single Stage - One IAVI-002 / Rotor System / Post Limited 0.00 Implementati 2019-04-06 2019-06-01 2019-11-28 Quotations Envelope on Pending Request for Single Stage - One IAVI-003 / Capex / Post Limited 0.00 Implementati 2019-04-06 2019-06-01 2019-11-28 Quotations Envelope on NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Page 1