PROCUREMENT PLAN (Textual Part) Project information: COMESA: Great Lakes Trade Facilitation project P151083[country] [Project name] [P-number] Project Implementation agency: [insert legal name]COMESA Secretariat Date of the Procurement Plan: [insert date]14 June 2016 Period covered by this Procurement Plan: [insert from – to period]1 July 2016 – December 31, 2017 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in COMESA Procurement Implementation Rules of November 2005 (as amended by the Council and 2007)[insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. Rule of origin of the goods: requires that all goods, works and services procured by the COMESA Secretariat shall originate in COMESA and requires tenderers to provide evidence of this through provisions of a certificate of origin duly made out by the competent authority of the supplier’s country of origin. Exceptions require written approval by the COMESA Secretary General. Under bank financed activities this will not apply 2. Participation in bidding: Open competition will be the default method of bidding. Restrictions whereby the Secretariat may deny bidders participation based on restriction for bidding to bidders being nationals of any non-Member States own or controlled bidders or to bidders who have substantial business activities in the territory of the Member State under whose laws it is constituted will not apply. Neither will restriction based on region. 3. Conditions for Use of Restricted Tendering: The restriction by COMESA under restricts tendering process whereby to only those bidders invited by the Secretariat will not apply under Bank financing; 4. Fraudulent practice: COMESA provisions on Fraud and Corruption will be modified to conform with the Banks definition of fraud and corruption which includes cross debarment 5. Tender Security: Tender security will not be restricted to the use of bid security from commercial banks and or bid bonds from insurance firms. At the option of the COMESA Secretariat, use may be made of Bid securing declaration in lieu of requests for provisions of bid security 6. Selection of consultants: Selection of consultant services based on methods and selection process as contained in the Banks Consultants Guidelines will apply in the selection of consultants services 7. Standard Bidding Documents: COMESA will use where possible the banks Standard Bidding documents in cases where COMESA does not have its own standard bidding documents. Where use is made of COMESA’s own Standard Bidding documents, the Bank will review and clear these to ensure they include minimum Banks policy for procurement and selection of consultants. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets: as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable”. Procurement of Second Hand Goods: as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable”. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. Contracts selected on basis of CQS, LCS and FBS may not exceed cost estimate of US$200,000 equivalent. 1. Terms of Reference (TOR): TOR for all consulting assignments (firms and individual consultants) irrespective of selection method or value will be subject to prior review by the Bank. 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. In the case of this COMESA implemented project, the national consultants at the option of COMESA may be consultants from one member country or from the entire group of COMESA countries. PROCUREMENT Africa : AFR RI-Great Lakes Trade Facilitation PLAN General Information Country: Africa Bank’s Approval Date of the Original Procurement Plan: 2017-05-24 2019-05-30 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P151083 GPN Date: 2016-12-06 Project Name: AFR RI-Great Lakes Trade Facilitation Loan / Credit No: IDA / 57240 Executing Agency(ies): UGP Ministry of Commerce WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UGP-01-T-17 / Travaux de Single Stage - One réhabilitation du siège de IDA / 57240 A posteriori Demande de prix Limited 16,837.00 Signé 2017-07-15 2017-08-30 2017-11-30 Envelope l’UGP à Goma GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UGP-01-F-17 / Fourniture et installation du logiciel Happy or Not par le Fournisseur MindSource pour Passation de le suivi de la qualité des IDA / 57240 A posteriori marché de gré à Direct 10,700.00 Signé 2017-04-30 2017-04-30 2017-05-21 2018-05-21 services fournis par les gré Agences affectées aux frontières et formation des usagers à son utilisation. UGP-02-F-17 / Impression de 10 000 premiers exemplaires de la charte du commerçant et l'arrêté Single Stage - One IDA / 57240 A posteriori Demande de prix Limited 7,775.00 Signé 2017-05-05 2017-06-30 2017-08-15 portant mise en œuvre du Envelope RECOS (Régime Commercial Simplifié) traduits en langue locale UGP-04-F-17 / Acquisition des équipements Single Stage - One informatique, reprographie et IDA / 57240 A posteriori Demande de prix Limited 29,145.00 Signé 2017-07-05 2017-08-07 2017-10-08 Envelope des mobiliers de bureau pour le siège de Goma UGP-05-F-17 / Acquisition et Installation de matériel Passation de de l’électricité par panneaux IDA / 57240 A posteriori marché de gré à Direct 13,500.00 Signé 2017-06-30 2017-07-05 2017-08-25 2017-09-15 solaires pour le siège de gré l’UGP à Goma UGP-06-F-17 / Acquisition et installation des panneaux Single Stage - One d’affichages aux postes IDA / 57240 A posteriori Demande de prix Limited 18,980.00 Signé 2017-07-01 2017-08-10 2017-10-10 Envelope frontaliers de Bunagana et Kasindi Page 1 UGP-09-F-17 / Acquisition des équipements Single Stage - One électroniques et des IDA / 57240 A posteriori Demande de prix Limited 16,338.00 Signé 2017-06-30 2017-08-10 2017-09-15 Envelope mobiliers de bureau pour le siège de Bukavu UGP-10-F-17 / Acquisition et Installation de matériel Passation de de l’électricité par panneaux IDA / 57240 A posteriori marché de gré à Direct 13,500.00 Signé 2017-07-05 2017-08-05 2017-09-30 solaires pour le siège de gré l’UGP à Bukavu UGP-11-F-17 / Conception, impression et fourniture des Single Stage - One IDA / 57240 A posteriori Demande de prix Limited 16,500.00 Signé 2017-07-05 2017-08-05 2017-10-05 supports et installation des Envelope panneaux sur les frontières UGP-07-F-17 / Acquisition Single Stage - One IDA / 57240 A posteriori Demande de prix Limited 76,000.00 Signé 2017-08-20 2017-09-27 2017-11-28 d’un véhicule 4x4 Envelope UGP-11-F-18 / Fourniture des cartes de contrôle Single Stage - One En attente d'accès aux petits IDA / 57240 A posteriori Demande de prix Open - National 0.00 2018-09-30 2018-11-25 2019-05-24 Envelope d'exécution commerçants avec les équipements y associés . UGP-12-F-18 / Fourniture des équipements des bureaux pour les locaux du la Single Stage - One CGPMP et organisation des IDA / 57240 A posteriori Demande de prix Open - National 10,180.00 Achevé 2018-03-20 2018-05-15 2018-11-11 Envelope ateliers de formation des agents sur le s thèmes spécifiques . UGP-13-F-18 / Impression et affichage des listes communes des produits éligibles au RECOS entre la Single Stage - One RDC et RWANDA et la IDA / 57240 A posteriori Demande de prix Open - National 14,500.00 Signé 2018-04-28 2018-06-23 2018-12-20 Envelope RDC et l'OUGANDA ainsi que le deuxième lot du support du RECOS en version Française. UGP-14-F-18 / Traduction et impression des textes Single Stage - One En attente harmonisés en langues IDA / 57240 A posteriori Demande de prix Open - National 0.00 2018-06-25 2018-08-20 2019-02-16 Envelope d'exécution locales ( 50.000 exemplaires ). UGP-15-F-18 / Fourniture des équipements pour les bureaux du Secrétariat des Single Stage - One IDA / 57240 A posteriori Demande de prix Open - National 4,760.00 Achevé 2018-04-15 2018-06-10 2018-12-07 Comités Techniques de Envelope Suivi Provinciaux ( Nord et Sud- Kivu). UGP-16-F-18 / Acquisition d'un système back up solaire Single Stage - One ( batteries et panneaux IDA / 57240 A posteriori Demande de prix Open - National 11,470.00 Achevé 2018-03-30 2018-05-25 2018-11-21 Envelope solaires) pour l'UGP Kinshasa . UGP-17-F-18 / Conception Single Stage - One et réalisation d'un IDA / 57240 A posteriori Demande de prix Open - National 39,200.00 Signé 2018-04-30 2018-06-25 2018-12-22 Envelope documentaire institutionnel . Page 2 UGP-18-F-18 / Conception et impression des supports Single Stage - One de communication pour le IDA / 57240 A posteriori Demande de prix Open - National 29,700.00 Achevé 2018-04-02 2018-05-28 2018-11-24 Envelope PFCGL y compris les supports pour le RECOS. UGP-19-F-18 / Production rapport annuel et trimestriel Single Stage - One IDA / 57240 A posteriori Demande de prix Open - National 8,000.00 Signé 2018-03-31 2018-05-26 2018-11-22 de la gazette de Envelope l'UGP/PFCGL. UGP-20-F-18 / Production mensuelle de la gazette Single Stage - One pour les Coordinations IDA / 57240 A posteriori Demande de prix Open - National 13,680.00 Signé 2018-03-20 2018-05-15 2018-11-11 Envelope Provinciales NORD et SUD- KIVU NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UGP-15-C-18 / Recrutement d'une Société pour la mise en place d'une hot line ( numéro d'alerte ou téléphone Single Stage - One En attente IDA / 57240 A posteriori Appel d'offres Open - National 0.00 2018-04-25 2018-04-30 2018-06-11 2018-07-11 2018-08-15 2019-02-11 rouge) en vue de signaler Envelope d'exécution les incidents subis ou constatés au niveau des postes-frontières . CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UGP-04-C-17 / Revue organisationnelle de Sélection fondée l'Administration des services sur les En cours IDA / 57240 A posteriori Open - National 0.00 2017-05-01 2017-05-07 2017-06-01 2017-07-01 2017-08-05 2018-02-01 des frontières et proposition qualifications des d'exécution d'un plan de renforcement consultants des capacités UGP-09-C-17 / Audit Sélection fondée financier externe des IDA / 57240 A posteriori sur la qualité et Open - National 53,800.00 Signé 2017-08-31 2017-09-21 2017-11-04 2017-12-28 2018-01-27 2018-03-03 2018-04-07 2020-06-30 exercices 2017, 2018 et 2019 le coût UGP-12-C- 2018 / Recrutement d'une ONG Sélection fondée En attente pour faciliter le dialogue IDA / 57240 A posteriori Open - National 0.00 2018-09-10 2018-10-01 2018-11-14 2018-12-12 2019-01-11 2019-02-10 2019-03-17 2020-03-16 sur la qualité d'exécution Public-Privé dans le cadre du PFCGL INDIVIDUAL CONSULTANTS Page 3