INDIA - NATIONAL PROJECT FOR IMPROVING THE QUALITY OF STATISTICS IN INDIA [NPIQSI] [Project Identification Number : P169497] Procurement Plan for First 18months Country: INDIA Borrower: Government of India [GOI] Implementing Agency : Ministry of Statistics and Program Implementation [MOSPI] Procuring Entity : Ministry of Statistics and Program Implementation [MOSPI] Date of General Procurement Notice [GPN] : January 23, 2020 Date of the Procurement Plan: February 6, 2020 Period of activities covered by this Procurement Plan: 18 months Preamble In accordance with Paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” July 2016, updated August 2018 [“Procurement Regulations”]1 the Bank’s Systematic Tracking and Exchanges in Procurement [STEP] system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. The project will be subject to the World Bank’s Anticorruption Guidelines, dated October 15, 2006, as revised in January 2011 and July 2016. This textual part along with the Procurement Plan tables in STEP, constitutes the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP2. The Bank’s Standard Procurement Documents shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Procedures National competition for the procurement of Goods, Information Technology [IT] and Non- consulting Services [NCS] according to the established thresholds will be conducted in accordance with paragraphs 5.3–5.5 of Section V of the Regulations and the following provisions agreed with the Government of India. 1Procurement Regulations [Aug 2018] 5.4 [d] ‘Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social [including sexual exploitation and abuse and gender-based violence], health and safety [“ESHS”] risks and impacts’ 1|P a g e I. Only the model bidding documents for National Competitive Procurement [NCP] agreed with the GOI Task Force [and as amended for time to time], shall be used for bidding. II. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. III. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small- scale enterprises or enterprises from any given State. IV. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. V. Government e-Marketplace [GeM3] set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations [RFQ] method. VI. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. VII. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. VIII. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. IX. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. X. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social [including sexual exploitation and abuse and gender-based violence], health and safety [“ESHS”] risks and impacts. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under Paragraph 5.10 of the Procurement Regulations: Not Applicable. Procurement of Second Hand Goods as specified under Paragraph 5.11 of the Procurement Regulations: Not Applicable. Domestic preference as specified under Paragraph 5.51 of the Procurement Regulations. 3 Use of GeM will be allowed in lieu of RFQ as per following details : - Upto INR 50,000 in catalog mode [viz., any available item could be selected by an implementing agency/procuring entity without further competition] provided selected Item/Supplier meeting the requisite quality, specification and delivery period. - Upto INR 3 Million from the Supplier having lowest price amongst at least three Suppliers meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM may be used by the Purchaser. - Upto INR equivalent of US $100,000 from the Supplier having lowest price and meeting the requisite quality, specification and delivery period after mandatorily obtaining bids from at least three Suppliers, using online bidding or reverse auction tool provided on GeM 2|P a g e • Goods: is applicable for those contracts identified in the Procurement Plan tables; • Works: Not Applicable. Hands-on Expanded Implementation Support [HEIS] as specified under Paragraphs 3.10 and 3.11 of the Procurement Regulations: Not Applicable. eProcurement. Currently, MOSPI is using e-procurement system for its procurement. The project shall enhance capacity for eProcurement and shall make use of Government of India’s National Informatics Centre [NIC] platform assessed by the Bank against Multilateral Development Bank requirements for procurement of goods, consulting and non-consulting services estimated at INR 2 Lakhs and above. Procurement Methods and Prior Review Thresholds The tables below describe various procurement and selection arrangements, and prior review thresholds applicable to the Project. It may be noted that no works procurement is envisaged under the Project. Goods, IT and Non-Consulting Services Procurement Method Thresholds for Method [US$ equivalent] and Market Approach RFB, Open International >10 Million [Goods, IT and Non- Consulting Services] >US $100,000 and upto US $10 Million as per the Open Open National [Goods, IT, and National Procurement approach [Paras 5.3 to 5.5 of Section V Non-Consulting Services] of the Procurement Regulations] and additional provisions for India *RFQ [Goods, IT and Non < US $100,000 Consulting Services] Direct Selection In accordance with Paras 6.8 to 6.10 of Section VII of the Procurement Regulations, and with prior agreement based on justification Framework Agreements In accordance with Paras 6.57 to 6.59 of Section VI, and [Goods, IT and Non- Annex XV of the Procurement Regulations Consulting Services] Commercial Practices In accordance with Para 6.46 of Section VI of the Regulations * Government e Market Place [GEM] of the Government of India may be used in lieu of RFQ, upto the threshold for RFQ. Note : In addition to above there are other selection arrangements available in the Bank procurement regulations July 2016, revised November 2017 and August 2018, which upon Bank’s prior clearance can be incorporated and shall be based on the project need for use of the same. Selection of Consultants [Firms] *Selection Arrangement Thresholds for Methods [US $] Consulting Services [Firms] CQS : As per requirements of Paragraphs 7.11 and 7.12 of Section VII of the Procurement Regulations LCS, FBS: in justified cases QCBS, QBS: in all other packages 3|P a g e Direct Selection In accordance with Paras 7.13 to 7.15 of Section VII of the Procurement Regulations and with prior agreement with the Bank, based on justification Framework Agreement According to Para 7.33 of Section VII of the Regulations, and Annex XV of the Procurement Regulations UN Agencies In accordance with Paras 7.27 and 7.28 of Section VII of the Procurement Regulations, and with prior agreement in Procurement plan with the Bank NGOs In accordance with Para 7.29 of Section VII of the Procurement Regulations Shortlist of National Consultants US $800,000 *In addition to above there are other selection arrangements available in the Bank procurement regulations July 2016, revised November 2017 and August 2018, which upon Bank’s prior clearance can be incorporated and shall be based on the project need for use of the same. Selection of Individual Consultants [IC] Selection Arrangement Thresholds for Methods Open Competitive Selection As per requirements of paragraphs 7.36 and 7.37 of the Regulations Limited Competitive Selection As per requirements of para 7.38 of the Regulations Direct Selection With prior agreement with the Bank, based on justification. Procurement prior-review thresholds 4: The details of the Procurement review/oversight are defined in the Annex II of the Procurement Regulations. Based on the current procurement risk rating of ‘Moderate’, the World Bank will prior review the following contracts: (a) Goods and Information Technology: All contracts > US$4 million equivalent (b) Non-consulting Services: All contracts > US$4 million equivalent (c) Consulting Services: Firms: All contracts >US$2 million equivalent (d) Consulting Services: Individuals: All contracts > US$400,000 equivalent (e) Direct Selection : The justification of Direct Selection for all contracts The above thresholds are for the initial -months of implementation period. Based on the procurement performance of the project, these thresholds may be subsequently modified. Even for post review cases, the inputs of the World Bank on technical specifications will be obtained by the project. Irrespective of the thresholds, TORs shall be prior reviewed by Bank. The prior review thresholds will also be indicated in the Procurement Plan. The Procurement Plan will be subsequently updated annually [or at any other time if required] and will reflect any change in the prior review thresholds. The details of National Procurement Procedures [NPP] will be outlined in the Procurement Plan. Prior review contract : In the case of contracts subject to prior review, MOSPI will seek the World Bank’s no objection before granting/agreeing to: [a] an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the 4Determination of whether a contract meets the prior review threshold is based on : [i] the total value of the contract, including all taxes and duties payable under the contract; [ii] a contract whose cost estimate was below the Bank’s prior review threshold is subject to prior review if the price of the lowest evaluated responsive bid [or, in the case of consulting services, the financial offer of the selected firm] exceeds such threshold at the bid evaluation stage; and [iii] in the case of a slice and package arrangement, the prior review threshold is determined based on the aggregate value of individual contracts to be awarded under such arrangement. 4|P a g e planned completion of the project; [b] any substantial modification of the scope of goods, non- consulting services, or consulting services and other significant changes to the terms and conditions of the contract; [c] any variation order or amendment [except in cases of extreme urgency] that, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than 15 percent; and [d] the proposed termination of the contract. Complaints received in all prior review cases shall be sent to Bank for review and the response to the complaint in such cases, shall be cleared with the Bank. Complaints with allegations of fraud and corruption, shall be shared with Bank, irrespective of the thresholds. Oversight and Monitoring by the Bank. All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. The Bank may conduct, at any time, Independent Procurement Reviews [IPRs] of all the contracts financed under the loan. High risk procurements, if any, will be identified for increased procurement and contract management support and indicated in the procurement plan. Bank team will provide additional due diligence and independent review of the contract performance of such identified procurements. Disclosure of procurement information. The following documents shall be disclosed on the project website: [a] Procurement Plan and its updates; [b] an invitation for bids for procurement of Goods, IT system procurement and non-consulting services; [c] request for expression of interest for selection/hiring of consulting services; [d] contract awards of, Goods, IT system procurement and non-consulting services procured following international and national procedures; [e] a list of contracts/purchase orders placed following RFQ procedures on a quarterly basis; [f] a list of contracts following direct contracting [DC] on a quarterly basis; [g] an annual financial and physical progress report of all contracts; and [h] an action taken report on the complaints received on a quarterly basis. The following details shall be sent to the World Bank for publishing on the United Nations Development Business and the World Bank external website: [a] Specific Procurement Notice [i.e., invitation for bids] for procurement of Goods, IT system procurement and non-consulting services using open international procedures; [b] Requests for Expression of Interests above US$800,000; [c] contract award details of all procurement of Goods, IT and NCS using open international procedure; and [d] a list of contracts/purchase orders placed following DC procedures on a quarterly basis. Further, MOSPI and other procuring entities will also publish on their websites any information required under the provisions of ‘suo moto’ disclosure as specified by the Right to Information Act. Reference to [if any] Project Procurement Manual : Not Applicable. Any Other Special Procurement Arrangements: For effective project implementation and effective start-up, the project has initiated advance contracting of selection of Project Management Consultants [PMC] estimated at the equivalent of US $3.5 million approximately [approximately 6 % of the Project value of US $60 Million] in accordance with Paragraph 2.3 of the applicable Procurement Regulations. The procurement profile of goods, consulting and non-consulting services under the Project constitutes approximately of 54 % of spend of Bank Loan of US $30 Million and 33 % of total project cost [US $60 Million], and includes selection of Project Management Consultants in accordance with Paragraph 2.3 of the Procurement Regulations, procurement of HR recruitment and payroll management firm, IT equipment and accessories [tablets, laptops, printers, etc.], software, firms to develop e-Training modules, IEC and outreach, DLI verification, need based assessments and studies, individual experts, etc. 5|P a g e Procurement Packages/Plan with Procurement Arrangements and Time Schedule: as per the STEP 6|P a g e PROCUREMENT India : National Program for Improving the Quality of Statistics in India PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2020-02-06 2020-02-06 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P169497 GPN Date: 2020-01-23 Project Name: National Program for Improving the Quality of Statistics in India Loan / Credit No: / Executing Agency(ies): Ministry of Statistics and Programme Implementation WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-MOSPI, GOI-156171-GO- RFB / Centralized Pending Procurement of Desktops and Improving Survey Data Single Stage - Two / Post Request for Bids Open - National 300,000.00 0.00 Implementati 2020-03-09 2020-03-14 2020-04-25 2020-07-08 2020-08-12 2021-02-08 IT Accessories/Hardware for Quality Envelope on SDRD, DQAD, SSD, DIID, PMU, PMC, etc. IN-MOSPI, GOI-153652-GO- Pending RFB / Procurement of Improving Survey Data Single Stage - Two / Post Request for Bids Open - National 1,700,000.00 0.00 Implementati 2020-03-09 2020-03-14 2020-04-25 2020-07-08 2020-08-12 2021-02-08 Tablets for FOD [4,000 Quality Envelope on quantity approx] NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-MOSPI, GOI-153467-NC- RFB / Selection of a Human Pending Improving Survey Data Single Stage - Two Resources and Payroll / Post Request for Bids Open - National 1,400,000.00 0.00 Implementati 2020-03-09 2020-03-14 2020-04-25 2020-07-08 2020-08-12 2023-08-12 Quality Envelope Management Firm for on MOSPI CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 IN-MOSPI, GOI-156052-CS- Pending / Project Management Post Direct Selection Direct 175,000.00 0.00 2020-03-02 2020-03-12 2020-05-16 2024-08-30 CDS / IVA Implementation Page 2