MALAWI GOVERNMENT MINISTRY OF NATURAL RESOURCES, ENERGY AND MINING (MNREM) PROJECT PROCUREMENT PLAN (FOR CONTRACTS NOT YET INITIATED – TO BE ENTERED IN STEP) MINING GOVERNANCE AND GROWTH SUPPORT PROJECT 14 June 2017 I. General 1. Project Information Country: Malawi Project Name: Mining Governance and Growth Support Project Project ID: P120825 2. Project Implementation Agency: Ministry of Natural Resources Energy and Mining 3. Date of the Procurement Plan: June 2017 4. Period Covered by this procurement plan: June 2017 – March 2018 II. Thresholds for Prior Review, Procurement Approaches and Methods A. Goods, Works and Non-Consulting Services Procurement Approaches and Methods (US$ millions) Prior Review Category (US$ millions) Open Open Request for International National Quotation (RfQ) Works ≥5 ≥5 <5 ≤1 Goods, IT, and non- ≥1 ≥1 <1 ≤ 0.2 consulting services B. Consulting Services Category Prior Review Short List of National Consultants (US$ million) (US$ millions) Consulting Services Engineering and Construction Supervision Consultants (Firms) ≥ 0.2 ≥ 0.2 ≥ 0.3 Individual Consultants ≥ 0.1 NA. NA. [Overall Project Procurement Risk is SUBSTANTIAL] Notes: Terms of Reference: Terms of Reference for all contracts shall be cleared by the Bank, regardless of whether the assignment is for prior or post review. Advertisement: Consultancy Service for Contracts estimated to cost US$200,000 equivalent and above per contract shall be advertised in UNDB online in addition to advertising in National News Paper(s) of wide circulation and/or Regional News Paper(s). 1 III. Packages for Goods, Works and Non-Consulting Services Sr./ No Contract Description Estimated Review by Market Approach Selection Evaluation Procurement Prequalif Domestic Expected Expected Cost (US$) Bank (Open-National/ Method (RFP, Options Process: ication Preference date of bid/ date of (Prior/Post) International RFB, RFQ, DS (BAFO, Rated (Single/Multiple (Yes/ No) (Yes/No) proposal Contract Limited etc.) etc.) Criteria etc.) Stages; One/Two opening Signature Envelopes etc) Goods MGGSP/COMP- Procurement of 263,000.00 Post Open-National RFB Single No No July 2017 August 2017 A/G/14/02 Monitoring and Inspection Equipment 3 Methanometer 1 Surface Based Air Sampler 1 Underground Mining Air Sampler 1 Ionic Chromatography Equipment 1 X-Ray Fluorescence (XRF) Spectrometer 1 UV-VIS Spectrometer 3 Blast Monitoring Seismograph 3 Lightening Testing Rods Airborne Participate Matter MGGSP/COMP- Procure common and 110,000.00 Post Limited RFQ Single No No July, 2017 July 2017 C/G/15/08 essential tools and Equipment for Artisanal Small Scale Mining 6 Sets of hand held rock breaking tools, 4 sets of mobile drilling machines and 9 Sets of tumbling machines MGGSP/COMP- Procurement of 188,200.00 Post Limited RFQ Single No No July, 2017 July, 2017 C/G/15/11 Laboratory Equipment for 2 Geological Survey Department and Chancellor College MGGSP/COMP- Procurement of ICT 111,100.00 Post Limited RFQ Single No No May, 2017 July, 2017 C/G/15/121 Equipment for Chancellor College 15 Desktop computers, 5 Laptops, 4 LCD Projectors, 3 Interactive whiteboards, 1 Heavy Duty printer and Scanner Works MGGSP/COMP- Refurbishment of 260,000.00 Post Open-National RFB Single No No May, 2017 June, 2017 C/W/16/022 Chemical Laboratory, Lapidary Section, Core Library and Linthipe Geological Centre Non-Consulting Services 1Evaluation was done but process was halted awaiting approval of the revised budget. Included in STEPP to accommodate the revised budget 2Bids were opened and evaluation was done from 29 May to 2nd June 2017. Budget was also revised upwards. RFB Method was used despite procurement being below NCB threshold to comply with recommendation from the TTL. 3 IV. Packages for Consulting Services Sr. No Contract Description Estimated Review by Market Approach Selection Method Shortlisting Expected date of bid/ Expected date of Cost (US$) Bank (Open-National/ (QCBS, FBBS, (Yes/ No) proposal opening Contract Signature (Prior/Post) International LCBS, QBS, Limited etc.) CQS, DS etc.) MGGSP/ COMP- Development of Procedures for 70,000.00 Post Limited INDV Yes July, 2017 August, 2017 A/C/14/08 undertaking routine monitoring and inspections MGGSP/ COMP- Develop a National Pollution 85,000.00 Post Limited INDV Yes July, 2017 August, 2017 A/C/15/05 Control Strategy MGGSP/ COMP- Develop Environmental 78,000.00 Post Limited INDV Yes August, 2017 A/C/15/06 Permitting and tracking system July, 2017 and GIS based Database 4 PROCUREMENT Malawi : MW: Mining Governance and Growth Support Project PLAN General Information Country: Malawi Banks Approval Date of the Original Procurement Plan: 2017-08-29 Revised Plan Date(s): (comma delineated, leave blank if none) 2018-01-20 Project ID: P120825 GPN Date: Project Name: MW: Mining Governance and Growth Support Project Loan / Credit No: TF / 12935, IDA / 49010 Executing Agency(ies): Mining Governance and Growth Support Project WORKS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MGGSP-17873-GO-RFB / TF / 12935 Managing Mineral Rights and Single Stage - One Pending Procurement of Monitoring and Post Request for Bids Open - National 263,000.00 0.00 2017-06-26 2017-07-01 2017-07-31 2017-08-07 2017-08-19 2017-10-18 IDA / 49010 Operations Envelope Implementation Inspection Equipment MW-MGGSP-17871-GO-RFQ / Procure common and essential TF / 12935 Request for Single Stage - One Pending Promoting the Mining Sector Post Limited 110,000.00 0.00 2017-07-08 2017-08-10 2017-10-09 tools and equipment for Artisanal IDA / 49010 Quotations Envelope Implementation Small Scale Mining MW-MGGSP-17767-GO-RFQ / Procurement of Laboratory TF / 12935 Request for Single Stage - One Pending Equipment for Geological Survey Promoting the Mining Sector Post Limited 188,200.00 0.00 2017-07-08 2017-08-10 2017-10-09 IDA / 49010 Quotations Envelope Implementation Department and Chancellor College MW-MGGSP-17865-GO-RFQ / TF / 12935 Request for Single Stage - One Pending Procurement of ICT Equipment Promoting the Mining Sector Post Limited 111,100.00 0.00 2017-07-08 2017-08-10 2017-10-09 IDA / 49010 Quotations Envelope Implementation for Chancellor College MW-MGGSP-39818-GO-DIR / Pending Additional ICT Equipment and IDA / 49010 Promoting the Mining Sector Prior Direct Selection Direct 40,000.00 0.00 2017-12-08 2017-12-13 2017-12-23 2018-01-06 Implementation Software for Geodata Cenntre MW-MGGSP-38985-GO-RFB / Procurement of Laboratory Single Stage - One Pending Equipment Thin Section Making IDA / 49010 Promoting the Mining Sector Post Request for Bids Open - National 391,000.00 0.00 2017-12-01 2017-12-13 2018-01-12 2018-01-17 2018-01-27 2018-03-12 Envelope Implementation and Sample Preparation Equipment) for GSD MW-MGGSP-42514-GO-RFB / Managing Mineral Rights and Single Stage - One Pending Procurement of Monitoring and IDA / 49010 Post Request for Bids Open - National 263,000.00 0.00 2018-01-05 2018-01-05 2018-01-05 2018-01-05 2018-01-12 2018-03-01 Operations Envelope Implementation Inspection Equipment MW-MGGSP-42515-GO-RFQ / Request for Single Stage - One Pending Procurement of Promotional IDA / 49010 Promoting the Mining Sector Post Limited 10,570.00 0.00 2018-01-10 2018-01-23 2018-02-01 Quotations Envelope Implementation Materials for Mining Indaba NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Draft Bidding Document Specific Procurement Bidding Documents as Proposal Submission / Description Loan / Credit No. Component Review Type Method Market Approach and Recommendation Signed Contract Contract Completion Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report / Justification Notice / Invitation Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Technical Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Contract Type Estimated Actual Amount Draft Negotiated Description Loan / Credit No. Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MGGSP-17872-CS-INDV / Development of Procedures for TF / 12935 Managing Mineral Rights and Individual Consultant Pending Post Limited 70,000.00 0.00 2017-06-26 2017-07-27 2017-08-03 2017-08-24 2017-10-23 undertaking routine monitoring IDA / 49010 Operations Selection Implementation and inspections MW-MGGSP-38996-CS-INDV / Develop Promotional Materials Individual Consultant Pending and Provide Support for Malawi IDA / 49010 Promoting the Mining Sector Post Limited 70,000.00 0.00 2017-12-01 2017-12-03 2017-12-08 2017-12-18 2018-03-03 Selection Implementation Mineral Sector Investment Promotion Strategy MW-MGGSP-17866-CS-INDV / IDA / 49010 Managing Mineral Rights and Individual Consultant Develop a National Pollution Post Limited 85,000.00 0.00 Canceled 2017-06-26 2017-07-27 2017-08-03 2017-08-24 2017-10-23 TF / 12935 Operations Selection Control Strategy MW-MGGSP-17870-CS-INDV / Develop Environmental Permitting IDA / 49010 Managing Mineral Rights and Individual Consultant Post Limited 78,000.00 0.00 Canceled 2017-06-26 2017-07-27 2017-08-03 2017-08-24 2017-11-22 and tracking system and GIS TF / 12935 Operations Selection based Database Page 1