PROCUREMENT PLAN (Textual Part) Project information: Nepal Nurturing Excellence in Higher Education Program (NEHEP) (P171516) Project Implementation agency: University Grant Commission (UGC) in Nepal Date of the Procurement Plan: April 28, 2021 Period covered by this Procurement Plan: April 2021 to June 2026 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 Revised November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the IPF component of the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: These procedures are applicable for the procurement of goods, works and non-consulting services only. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nepal’s Public Procurement Act, 2007 and the Public Procurement Regulation, 2007 amended in 2020 (10th amendment) made thereunder, such arrangement shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations. The National Procurement procedures are acceptable, as good with the Bank, subject to the following conditions. a) The eligibility to participate in a procurement process for and to be awarded the Bank financed contracts shall be as defined under the paragraph “Eligibility” of Section III governance of the Procurement Regulations. Foreign bidders shall not be precluded from bidding and no preference of any kind of shall be given to national bidders. b) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. c) Performance security should be an amount of five (5) to ten (10) percent of the contract price and shall not be increased merely based on comparison of the bid price of awarded bidders with the pre-bid cost estimate. d) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. e) Model bidding documents, including contract conditions agreed with the Bank (as amend from time to time), shall be used. Bidding documents shall be made available, by mail or in person or through e-GP portal to all who are willing pay the required fee. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: “Not Applicable” Procurement of Secondhand Goods as specified under paragraph 5.11 of the Procurement Regulations – “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: not applicable Works: not applicable Other Relevant Procurement Information. The Implementing Agency requires service of a procurement consultant with a good knowledge and experience of procurements in the IDA funded projects. PROCUREMENT Nepal : Nurturing Excellence in Higher Education Program for Results PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2021-04-29 2021-04-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P171516 GPN Date: Project Name: Nurturing Excellence in Higher Education Program for Results Loan / Credit No: / University Grants Commission Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NEHEP/UGC/G/SQ- Pending 01/077/78 / Procurement of Request for Single Stage - One / Post Open - National 20,000.00 0.00 Implementati 2021-07-20 2021-09-08 2021-10-08 Office Furniture and Quotations Envelope on Furnishing NEHEP/UGC/G/SQ- Pending 02/077/78 / Procurement of Request for Single Stage - One / Post Open - National 20,000.00 0.00 Implementati 2021-06-23 2021-08-12 2021-09-11 Office Equipment (Laptops, Quotations Envelope on Desktop and Printers etc.) NEHEP/UGC/DIR-01/077/78 Pending Single Stage - One / Procurement of 4 WD / Post Request for Bids Open - National 130,000.00 0.00 Implementati 2021-08-01 2021-08-06 2021-09-06 2021-10-01 2021-10-27 2021-11-26 Envelope vehicles- 2 Nos on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NEHEP/UGC/CS/QCBS- 01/077/78 / Procurement of Quality And Cost- Pending / Post Open - National 40,000.00 0.00 2021-08-30 2021-09-20 2021-10-30 2021-11-30 2021-12-30 2022-01-20 2022-02-17 2022-02-27 Consulting Service for the Based Selection Implementation upgradation of LMS System NEHEP/UGC/CS/QCBS- 02/077/78 / Procurement of Quality And Cost- Pending Consulting Service for / Post Open - National 40,000.00 0.00 2021-08-30 2021-09-09 2021-10-16 2021-11-16 2021-12-16 2022-01-06 2022-02-03 2022-06-02 Based Selection Implementation upgradation of online application system NEHEP/UGC/CS/QCBS- 03/077/78 / Procurement of Quality And Cost- Pending / Post Open - National 40,000.00 0.00 2021-10-01 2021-10-08 2021-11-17 2021-12-18 2022-01-07 2022-01-27 2022-03-03 2022-09-02 Consulting Service for EMIS Based Selection Implementation Digitization NEHEP/UGC/CS/QCBS- 04/077/78 / Procurement of Quality And Cost- Pending / Post Open - National 40,000.00 0.00 2021-12-05 2021-12-10 2022-01-19 2022-02-16 2022-03-18 2022-04-11 2022-05-16 2022-11-12 Consulting Service for Based Selection Implementation Network Strengthening INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NEHEP/UGC/CS/IND- Individual 01/77/78 / Procurement of Pending / Post Consultant Open 90,000.00 0.00 2021-07-15 2021-08-15 2021-09-05 2021-10-10 2026-06-30 Individual Consultant for Implementation Selection Program Support Director NEHEP/UGC/CS/IND- Individual 2/077/78 / Procurement of Pending / Post Consultant Open 90,000.00 0.00 2021-07-01 2021-08-01 2021-08-22 2021-09-12 2026-06-30 Individual Consultant for Implementation Selection Environmental Specialist NEHEP/UGC/CS/IND- Individual 03/077/78 / Procurement of Pending / Post Consultant Open 90,000.00 0.00 2021-07-07 2021-08-07 2021-08-28 2021-09-18 2026-06-30 Individual Consultant for Implementation Selection Social Safeguard Specialist NEHEP/UGC/CS/IND- 04/077/78 / Procurement of Individual Pending Individual Consultant for / Post Consultant Open 90,000.00 0.00 2021-07-01 2021-08-01 2021-08-22 2021-09-10 2026-06-30 Implementation Financial Policy Improvement Selection Specialist NEHEP/UGC/CS/IND- Individual 05/077/78 / Procurement of Pending / Post Consultant Open 90,000.00 0.00 2021-07-09 2021-08-11 2021-09-01 2021-09-20 2026-06-30 Individual Consultant - IT Implementation Selection Specialist Page 1 NEHEP/UGC/CS/IND- Individual 06/077/78 / Procurement of Pending / Post Consultant Open 90,000.00 0.00 2021-09-01 2021-10-02 2021-10-23 2021-11-11 2026-06-30 Individual Consultant - Civil Implementation Selection Engineer NEHEP/UGC/CS/IND- 07/077/78 / Procurement of Individual Pending Individual consultant for / Post Consultant Open 10,000.00 0.00 2021-07-01 2021-07-25 2021-08-15 2021-09-05 2021-11-04 Implementation Standard Operation Manual Selection for Result Area 1 NEHEP/UGC/CS/IND- 08/077/78 / Procurement of Individual Individual Consultant for the Pending / Post Consultant Open 10,000.00 0.00 2021-07-01 2021-08-01 2021-08-22 2021-09-10 2021-11-09 preparation of Standard Implementation Selection Operation Procedures for Result Area 2 NEHEP/UGC/CS/IND- 09/077/78 / Procurement of Individual Individual Consultant for the Pending / Post Consultant Open 10,000.00 0.00 2021-07-01 2021-08-01 2021-08-02 2021-08-21 2021-08-27 preparation of Standard Implementation Selection Operation Procedures for Result Area 3 NEHEP/UGC/CS/IND- 10/077/78 / Procurement of Individual Pending Individual Consultant for the / Post Consultant Open 10,000.00 0.00 2021-07-01 2021-08-10 2021-08-31 2021-09-21 2021-11-20 Implementation preparation of Program Selection Operation Manual NEHEP/UGC/CS/IND- 11/077/78 / Procurement of Individual Pending Individual Consultant for / Post Consultant Open 20,000.00 0.00 2021-12-01 2021-12-25 2022-01-15 2022-02-05 2022-07-05 Implementation stakeholders Consultation and Selection Feedback NEHEP/UGC/CS/IND- 12/077/78 / Procurement of Individual Pending Individual Consultant for the / Post Consultant Open 10,000.00 0.00 2021-08-15 2021-09-15 2021-10-06 2021-11-10 2026-06-30 Implementation support of Procurement staffs Selection at UGC Page 2