OFFICIAL : DOCUMENTS / 1818 HStreet N.W. (202) 473-1000 The World Bank Washington, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Cable Address: INDEVAS U.S.A. INTERNATIONAL DEVELOPMENT ASSOCIATION -e;a/l w? 2014 H. E. Patrice KITEBI Minister of Finance Ministry of Finance Kinshasa Democratic Republic of Congo Excellency: Financing for the Re: Democratic Republic of Congo: (Additional National Parks Network Rehabilitation Project) Grant No. TF015910 Additional Instructions: Disbursement between International Bank for I refer to the Letter Agreement ("Agreement") acting as an implementing agency of Reconstruction and Development ("World Bank"), Democratic Republic of Congo (the the Global Environmental Facility, and the of even date, herewith. The Agreement "Recipient") for the above-referenced project, instructions regarding the withdrawal provides that the World Bank may issue additional This letter ("Disbursement Letter"), as of the proceeds of Grant TF015910 ("Grant"). instructions. revised from time to time, constitutes the additional for Projects, dated May 1, The attached World Bank Disbursement Guidelines an integral part of the 1), are 2006, ("Disbursement Guidelines") (Attachment the provisions in the Disbursement Guidelines Disbursement Letter. The manner in which and subsections in parentheses below refer apply to the Grant is specified below. Sections in the Disbursement Guidelines and, unless to the relevant sections and subsections terms used have the meanings ascribed to otherwise defined in this letter, the capitalized them in the Disbursement Guidelines. I. Disbursement Arrangements Disbursement Methods may be used (i) Disbursement Methods (section 2). The following under the Grant: * Reimbursement * Direct Payment * Special Commitment Advance * Advance Deadline Date is (ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Any changes to four (4) months after the Closing Date specified in the Grant Agreement. this date will be notified by the World Bank. to the Disbursement (iii) Disbursement Conditions (subsection 3.8). Please refer Condition(s) in the Grant Agreement. II. Withdrawal of Grant Proceeds attached (Attachment 2) (i) Authorized Signatures (subsection 3.1). A letter in the Form below providing the should be furnished to the World Bank at the address indicated to sign Applications: name(s) and specimen signature(s) of the official(s) authorized The World Bank Boulevard Colonel Tshatshi, no. 49 Kinshasa-Gombe, Democratic Republic of Congo Attention: Mr. Eustache Ouayoro, Country Director provide completed and signed: (ii) Applications (subsections 3.2 - 3.3). Please documents, and (b) applications (a) applications for withdrawal, together with supporting bank letter of credit, to for special commitments, together with a copy of the commercial the address indicated below: The World Bank Loan Department 13th Floor Delta Center Menengai Road Upper Hill P.O. Box 30557-00100 Nairobi Kenya Tel +254 20 2936 000 Bank may permit the Recipient to (iii) Electronic Delivery (subsection 3.4) The World (with supporting documents) electronically deliver to the World Bank Applications web-based portal. The option to deliver through the World Bank's Client Connection, may be effected if: (a) the Recipient Applications to the World Bank by electronic means of subparagraph (i) of this Section, its has designated in writing, pursuant to the terms Applications and to receive secure officials who are authorized to sign and deliver for the purpose of delivering such identification credentials ("SIDC") from the World Bank designated by the Recipient Applications by electronic means; and (b) all such officials World Bank agrees, the World Bank have registered as users of Client Connection. If the officials. Following which, the will provide the Recipient with SIDC for the designated designated officials may deliver Applications electronically by completing Form 2380, which is accessible through Client Connection (https://clientconnection.worldbank.org). The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The World Bank reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. (iv) Terms and Conditions of Use of SIDC to Process Applications. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to ProcessApplications and Supporting Documentation ("Terms and Conditions of Use of Secure Identification Credentials") provided in Attachment 3; and (b) to cause such official to abide by those terms and conditions. (v) Minimum Value of Applications (subsection 3.5). The Minimum Value of all Applications except for replenishment applications should be 20% of the advance in the Designated Account. (vi) Advances (sections 5 and 6). o Type of Designated Account (subsection 5.3) : Segregated. o Currency of the Designated Account (subsection 5.4): US Dollars o FinancialInstitution in which the Designated Account will be opened (subsection 5.5): Trust Merchant bank (TMB) o Ceiling (Subsection 6.1): US$ 500,000. III. Reporting on Use of Grant Proceeds be provided (i) Supporting Documentation (section 4). Supporting documentation should with each application for withdrawal as set out below: * For requests for Reimbursement and for reporting eligible expenditures paid from the Designated Account: o Records evidencing eligible expenditures (e.g., copies of receipts, supplier invoices) for payments against contracts requiring the Bank's prior review as well as all contracts exceeding USD 200,000 for works, USD 150,000 for goods and equipment, USD 100,000 for consulting firms and USD 50,000 for individual consultants; all o Statement of Expenditure in the form attached (Attachment 4) for expenditures; and o List of payments against contracts that are subject to the Bank's prior review, in the form attached (Attachment 5). * For requests for Direct Payment): records evidencing eligible expenditures, e.g., copies of receipts, supplier invoices and documentary evidence of delivery. * For requests for Special commitments: o Letter of credit o Copy of the contract (ii) Frequency of Reporting Eligible Expenditures Paid from the Designated Account (subsection 6.3): monthly (iii) Other Supporting Documentation Instructions Copies of the bank statements of all Designated Accounts and a reconciliation statement in the form attached (Attachment 6) for all Designated Accounts should be submitted with each Application for withdrawal for replenishment of the Designated Accounts. IV. Other Disbursement Instructions The proceeds of the financing allocated to Category (2) of the table as set out in Schedule 2, Section III.A.2 of the Grant Agreement (Withdrawal of Grant Proceeds) will disburse through the Designated Account. To that effect, the Ceiling of the DA will be temporarily increased to USD $7,400, 000. V. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the World Bank's public website at and its secure website "Client Connection" at http://www.worldbank.org http://clientconnection.worldbank.org. Print copies are available upon request. From the Client Connection website, you will be able to download Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procurement information. If you have not already done so, the Association recommends that you register as a this user of the Client Connection website (https://clientconnection.worldbank.ors). From website you will be able to prepare and deliver Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procurement information. are All Recipient officials authorized to sign and deliver Applications by electronic means before electronic delivery can be effected. For required to register with Client Connection more information about the website and registration arrangements, please contact the Association by email at . If you have any queries in relation to the above, please contact Faly Diallo, Finance Officer at LOAAFR@worldbank.org using the above reference. Very truly yours, INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT E a ay o Country Directo r Democratic epublic of Congo Africa Region Attachments 1. World Bank Disbursement Guidelinesfor Projects,dated May 1, 2006 2. Form of Authorized Signatories in connection with 3. Terms and Conditions of Use of Secure Identification Credentials and Supporting Documentation, dated Use of Electronic Means to Process Applications March 1, 2013 4. Form for Statement of Expenditures Review 5. Form of Payments Against Contracts Subject to the Bank's Prior 6. Designated Account reconciliation statement Attachment 2 Form of Authorized Signatory Letter [Letterhead] Ministry of Economy, Finance in charge of Industry and Planning [Street address] [DATEIThe World Bank The World Bank Boulevard Colonel Tshatshi, no. 49 Kinshasa-Gombe, Democratic Republic of Congo Attention: Mr. Eustache Ouayoro, Country Director Attention: Mr. Eustache Ouayoro Re: Democratic Republic of Congo: (National Parks Network Rehabilitation Project) Additional Financing Grant No. - Additional Instructions: Disbursement between International Development I refer to the Letter Agreement ("Agreement") Global as an implementing agency of the Association ("World Bank"), acting the Republic of Congo (the "Recipient") for Environmental Facility, and the Democratic For the purposes of Section 3.04 (b) above-referenced project, of even date, herewith.. in the Agreement, any ['one] of the persons of the Standard Conditions, as defined of appear below is authorized on behalf whose authenticated specimen signatures for a special withdrawal and applications the Recipient to sign applications for commitment under this Grant. 2 to the World Bank, [eachl of the For the purpose of delivering Applications on signatures appears below is authorized persons whose authenticated specimen needs to sign World Bank: Stipulate if more than one person 1Instruction to the Recipient when sending this letter to the Please delete thisfootnote in final letter that and if any thresholds apply. Applications, and how many or which positions, is sent to the World Bank. indicate 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please in final letter that is sent to the World Bank. the actual number. Please delete this footnote 4 behalf of the Recipient, acting [individually] [jointly], to deliver Applications, 3 and evidence in support thereof on the terms and conditions specified by the World Bank. 5 [This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting World documents to the World Bank by electronic means. In full recognition that the limitation, Bank shall rely upon such representations and warranties, including without in the Terms and Conditions of Use of Secure the representations and warranties contained of Electronic Means to Process Applications and Identification Credentials in connection with Use of Use of SIDC"), the Recipient Supporting Documentation ("Terms and Conditions to abide by represents and warrants to the World Bank that it will cause such persons those terms and conditions.] in the World This Authorization replaces and supersedes any Authorization currently Bank records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / Minister of Finance persons may sign; if this is not applicable, Instruction to the Recipient: Use this bracket if any one of the authorized footnote in final letter that is sent to the World Bank. please delete. Please delete this if this is not 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; letter that is sent to the World Bank. applicable, please delete. Please delete this footnote in final Secure Recipient wishes to authorize the listed persons to accept Instruction to the Recipient: Add this paragraph if the is not applicable, please delete the electronic means; if this Identfication Credentials and to deliver Applications by sent to the World Bank. paragraph. Please delete this footnote in final letter that is Attachment 3 Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation March 1, 2013 6 credentials (SIDC) to permit the The World Bank (Bank) will provide secure identification applications for special commitments under Borrower7 to deliver applications for withdrawal and applications and supporting the Agreement(s) and supporting documentation (such and Conditions of Use as Applications) to the documentation together referred to in these Terms of use specified herein. Bank electronically, on the terms and conditions Token), or (b) software-based (Soft Token). SIDC can be either: (a) hardware-based (Physical type of SIDC is most appropriate. The Bank reserves the right to determine which A. Identification of Users a completed Authorized Signatory Letter 1. The Borrower will be required to identify in each person who will be authorized to (ASL) duly delivered to and received by the Bank to each person identified in the ASL deliver Applications. The Bank will provide SIDC shall also immediately notify the Bank if (Signatory), as provided below. The Borrower to act as a Signatory. a Signatory is no longer authorized by the Borrower Bank's Client Connection (CC) website 2. Each Signatory must register as a user on the to receipt of his/her SIDC. Registration on (https://clientconnection.worldbank.org) prior CC password (CC Password). The CC will require that the Signatory establish a to anyone or store or record the CC Signatory shall not reveal his/her CC Password as a CC user, the Signatory will be Password in written or other form. Upon registration assigned a unique identifying account name. B. Initialization of SIDC the Signatory will acknowledge having 1. Prior to initialization of SIDC by a Signatory, by these Terms and Conditions of Use. read, understood and agreed to be bound 6"Bank" includes IBRD and IDA. or Project Preparation Facility advance and the 7 "Borrower" includes the borrower of an IBRD loan, IDA credit, recipient of a grant. the 2. Where a Physical Token is to be used, promptly upon receipt of the Physical Token, Signatory will access CC using his/her account name and CC Password and register used in his/her Physical Token and set a personal identification number (PIN) to be Physical Token will be connection with the use of his/her Physical Token, after which the Applications. initialized for use by the Signatory exclusively for purposes of delivering Signatory will access CC using his/her account Where a Soft Token is to be used, the number (PIN) to be used in name and CC Password and set a personal identification the Soft Token will be connection with the use of his/her Soft Token, after which Applications. initialized for use by the Signatory exclusively for purposes of delivering The Bank will Upon initialization of the SIDC, the Signatory will be a "SIDC User". for each SIDC User for purposes of maintain in its database a user account (Account) nor the SIDC User will managing the SIDC of the SIDC User. Neither the Borrower have any access to the Account. shall ensure that the SIDC 3. Prior to first use of the SIDC by the SIDC User, the Borrower in use of the SIDC. User has received training materials provided by the Bank C. Use of SIDC Applications by the SIDC 1. Use of the SIDC is strictly limited to use in the delivery of and these Terms and User in the manner prescribed by the Bank in the Agreement(s) Conditions. Any other use of the SIDC is prohibited. for any misuse of the SIDC 2. The Bank assumes no responsibility or liability whatsoever or third parties. by the SIDC User, other representatives of the Borrower, to the Bank (such 3. The Borrower undertakes to ensure, and represents and warrants by the Bank in granting SIDC) representation and warranty being expressly relied upon and Conditions of Use, that each SIDC User understands and will abide by, these Terms including without limitation the following: 4. Security anyone or store or record the PIN in 4.1. The SIDC User shall not reveal his/her PIN to written or other form. to utilize his/her SIDC to deliver an 4.2. The SIDC User shall not allow anyone else Application to the Bank. not using the system. Failure to 4.3. The SIDC User shall always logout from CC when is unprotected. logout properly can create a route into the system that learned his/her PIN or has lost his/her 4.4. If the SIDC User believes a third party has Physical Token he/she shall immediately notify clientconnection@worldbank.org. 4.5. The Borrower shall immediately notify the Bank at clientconnection@worldbank.org of any lost, stolen or compromised SIDC, and take other reasonable steps to ensure such SIDC are disabled immediately. 5. Reservation of Right to Disable SIDC SIDC User to 5.1. The Borrower shall reserve the right to revoke the authorization of a use a SIDC for any reason. permanently 5.2. The Bank reserves the right, in its sole discretion, to temporarily or disable a SIDC, de-activate a SIDC User's Account or both. 6. Care of Physical Tokens 6.1. Physical Tokens will remain the property of the Bank. designated to 6.2. The Bank will physically deliver a Physical Token to each Signatory the Bank. receive one in a manner to be determined by and satisfactory to and therefore 6.3. Physical Tokens contain delicate and sophisticated instrumentation in liquids, exposed to should be handled with due care, and should not be immersed Tokens should be kept more than extreme temperatures, crushed or bent. Also, Physical (EMR), such as mobile five (5) cm from devices that generate electromagnetic radiation devices. Physical Tokens phones, phone-enabled PDAs, smart phones and other similar At close range (less than 5 should be carried and stored separate from any EMR device. interfere with the proper cm), these devices can output high levels of EMR that can Token. operation of electronic equipment, including the Physical of Use, other technical 6.4. Without derogating from these Terms and Conditions Tokens are available at instructions on the proper use and care of Physical http://www.rsa.com. 7. Replacement or destroyed Physical 7.1. Lost, damaged, compromised (in terms of 4.5, above) Tokens will be replaced at the expense of the Borrower. not to replace any Physical 7.2. The Bank reserves the right, in its sole discretion, User's Account. Token in the case of misuse, or not to reactivate a SIDC Attachment 4 STATEMENT OF EXPENDITURES 4 5 6 7 8 9 10 11 12 13 1 2 3 8 Remarks Total a Total t Remrk . . .US$ -or Name of Brief Amount invoice Currenc E an 0 Invoice coEquivale Supplier, Descriptio of & amount E y and nt paid reference Contract n of Contract w covered eligible from (Include '0 by this amount S in n or or Goods, wSpecial 0 M including all 1, applicatio paid Account* no- Consulta Works or Services currencie n (net of (7)x(8) * objection U nt U retention) telex date TOTALS $ Attachment 5 Payments Made during Reporting Period Against Contracts Subject to the Bank's Prior Review Date of WB's No- WB's Share of Objection Amount Paid Amt Paid to Contract Contract to to Supplier Supplier Contract during Period Supplier Date Amount Contract during Period Number Attachment 6 DESIGNATED ACCOUNT RECONCILIATION STATEMENT LOAN/CREDIT/PPF/COFINANCIER NUMBER ACCOUNT NUMBER WITH (BANK) 1. TOTAL ADVANCED BY WORLD BANK (OR COFINANCIER) $ 2 LESS: TOTAL AMOUNT RECOVERED BY WORLD BANK - $ 3. EQUALS PRESENT OUTSTANDING AMOUNT ADVANCED TO THE SPECIAL ACCOUNT (NUMBER 1 LESS NUMBER 2) = $ 4. BALANCE OF SPECIAL ACCOUNT PER ATTACHED BANK STATEMENT AS OF DATE $ 5. PLUS: TOTAL AMOUNT CLAIMED IN THIS +$ * APPLICATION NO. 6. PLUS: TOTAL AMOUNT WITHDRAWN AND NOT YET CLAIMED + $ * REASON: 7. PLUS: AMOUNTS CLAIMED IN PREVIOUS APPLICATIONS NOT YET CREDITED AT DATE OF BANK STATEMENTS APPLICATION NO. AMOUNT * SUBTOTAL OF PREVIOUS APPLICATIONS NOT YET CREDITED + $ - $ * 8. MINUS: INTEREST EARNED = $ 9. TOTAL ADVANCE ACCOUNTED FOR (NO. 4 THROUGH NO. 9) APPEARING ON LINES 3 AND 9: 10. EXPLANATION OF ANY DIFFERENCE BETWEEN THE TOTALS DATE: SIGNATURE: 11. TITLE: