IN: NATIONLA CYCLONE RISK MITIGATION PROJECT II (P144726) I. General 1. Bank’s approval Date of the procurement Plan: Original: May 21, 2015 2. Date of General Procurement Notice: May 5, 2015 3. Period covered by this procurement plan: The procurement period of project covered from Year May 5, 2015 to October 2016 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Method Prior Review Threshold Comments US$ 1. ICB (Goods) Above US$ 2 million All 2. NCB (Goods) Above US$ 2 million All 3. ICB (Works) Above US$ 10 million All 4. NCB (Works) Above US$ 10 million All 5. Services (non-consultant) Above US$ 2 million All 6. LIB Above US$ 30,000 Procurement Methods and Threshold Category Method of Procurement Threshold (US$ Equivalent) Goods and Non- ICB >3,000,000 consultant services LIB Wherever agreed by the Bank NCB Up to 3,000,000 (with NCB conditions) Shopping Up to 100,000 DC As per Para 3.7 of the Bank Guidelines Force Account As per Para 3.9 of Guidelines Framework As per Para 3.6 of Guidelines Agreements Works ICB >40,000,000 NCB Up to 40,000,000 (with NCB conditions) Shopping Up to 200,000 Page 1 of 5 Category Method of Procurement Threshold (US$ Equivalent) Force Account As per Para 3.9 of Guidelines DC As per Para 3.7 of Guidelines Community As per Para 3.19 of Guidelines Participation Prior Review by the Bank. The Bank will prior review the following contracts: • Works: All contracts more than US$ 10.0 million equivalent; • Goods: All contracts more than US$ 2.0 million equivalent; • Non-Consulting Services: All contracts more than US$ 2.0 million equivalent; The PMU shall prior review the first contract issued by each implementing agency, if the estimate of those contracts are below the prior review threshold value. The Bank will conduct prior review for only those contract whose estimate falls in prior review threshold value. In addition, the justifications for all contracts to be issued on LIB, single-source (>US$ 30,000) or direct contracting (>US$ 30,000) basis will be subject to Banks prior review. These thresholds are for the initial 18 months period and are based on the procurement performance of the project, these thresholds will be modified. In addition, the Bank will carry out an annual ex post procurement review of the procurement falling below the prior review threshold mentioned above. All contracts below the specified prior review threshold value shall be subject to Post Procurement Review (PPR). For the avoidance of doubts, the Bank shall be entitled to conduct, at any time, independent procurement reviews of all the contracts financed under the Credit. The IA shall prepare a list of contract and submit it to the Bank for conducting PPR. The PPR will be conducted on annual basis. All contracts not covered under prior review will be subject to post review during supervision missions, and/or review by consultants to be appointed by the by Bank. 2. Pre-qualification. Not applicable 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to Project Operational/Procurement Manual: The Project Operations/Procurement Manual was prepared and agreed by the Bank to be used as guidance note while conducting project procurement. All the contracts issued under the project will follow the World Bank’s Guidelines: Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated January 2011and revised in July 2014and “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated January 2011 Page 2 of 5 and revised in July 2014, In case of any inconsistency between the Project Operation/Procurement Manual, the Bank Guidelines shall prevail. 5. Any Other Special Procurement Arrangements: Procurement of goods, works and non-consulting services shall be conducted through e- procurement portal in all the participating states using Bank’s standard bidding documents. International Competitive Bidding (ICB) is the preferred method for procurement of goods, works and non-consulting services. However, it is unlikely that there will be any ICB contract. All National Competitive Bidding (NCB) shall be conducted in accordance with paragraph 3.3 and 3.4 of the Guidelines. In addition, following additional provisions as agreed with GOI task force (as amended form time to time) shall apply: • Only the model bidding documents for NCB as agreed with the GoI Task Force (and as amended from time to time), shall be used for bidding; • Invitation to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily inter-alia giving the website/electronic portal details from which the details of the invitation to bid can be downloaded), at least 30 days prior to the deadline for the submission of bids; • No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprise from any given State; • Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder; • For prior review contracts, extension of bid validity shall not be allowed with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks; and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by Bank only in cases of Force Majeure and circumstance beyond the control of the Purchaser/Employer); • For prior review contracts , re-bidding shall not be carried out with reference to Contracts subject to Bank prior review without the prior concurrence of the Bank; • The system of rejecting bids outside a pre-determined margin or “bracket” of prices shall not be used in the project; • Rates contract entered into by Directorate General of Supplies and Disposal (DGS & D) will not be acceptable as a substitute for NCB Page 3 of 5 procedures unless agreed with the Bank on case to case basis. Such contracts will be acceptable however, for any procurement under the Shopping procedure; • Two or three envelop system will not be used (expect when suing e- procurement system assessed and agreed by the Bank. To meet the Bank's requirements for right to audit and F&C, these clauses may be included in the Purchase Orders, in case the purchasers are directly placing the purchase orders to DGS&D rate contract holders. On the other hand, if indent is placed through DGS&D, the Purchaser has the option to sign a separate undertaking with DGS&D rate contract holder, where Bank’s right to audit and F&C clauses could be mentioned; 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness: Available in STEP. III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comment 1. Competitive Methods (Firms) Above US$ 1 million All contract 2. Single Source (Firms) Above US$ 1 million All contract 3. Individual Above US$ 300,000 All contracts 4. CQS/LCS Up to US$ 300,000 All contracts 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: The implementation of component 1 (designating of Early Warning Development System) is foreseen as challenge as there are limited consulting firms in the market. M/s Telecommunications Consultant India Ltd. (TCIL) a government owned public sector has been designing EWDS system for Andhra Pradesh and Odisha under NCRMP I project. Many participating states have requested to single source designing of EWDS to TCIL as they do not have capacity to conduct selection process for such firm. NDMA suggested that while it will be an advantage to use TCIL in all the states, an option will be given to the respective states to either single source TCIL or choose competitive selection procedure to select such firms as reflected in the procurement plan in STEP. Page 4 of 5 4. Consultancy Assignments with Selection Methods and Time Schedule Available on STEP. Page 5 of 5 PROCUREMENT India : National Cyclone Risk Mitigation Project-II PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2016-06-20 2021-03-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P144726 GPN Date: Project Name: National Cyclone Risk Mitigation Project-II Loan / Credit No: IDA / 56930 West Bengal Disaster Management Department (WB) Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned NCRMP/WB/BAS/P1 / Early Warning Dissemination Single Stage - One 7,955,091.2 Construction of MPCS (12 IDA / 56930 Prior Request for Bids Open - National 7,389,984.00 Completed 2015-07-09 2015-08-06 Systems Envelope 2 MPCS under Package 1) IN-DMD-WB-2701-CW-RFB / Erection of 33 KV line and Cyclone Risk Mitigation Single Stage - Two 2019-02- augmentation of 33/11 KV IDA / 56930 Post Request for Bids Open - National 1,005,773.00 0.00 Canceled 2017-01-31 2017-02-05 2017-03-19 2017-06-01 2018-02-09 2017-07-06 Infrastructure Envelope 26 line for Digha Underground Cabling Projecct IN-DMD-WB-2705-CW-RFB / Erection of 11 KV lines and LT Cyclone Risk Mitigation Single Stage - Two 14,563,763.0 16,418,662. Under 2020-09- lines with DTRs and RMU for IDA / 56930 Prior Request for Bids Open - National 2017-04-30 2017-08-16 2017-05-05 2017-08-23 2017-06-16 2017-11-03 2017-08-29 2018-03-19 2017-10-03 2018-05-08 Infrastructure Envelope 0 05 Review 17 the Digha Underground Electrical Cabling Project IN-DMD-WB-54785-CW-RFB / Construction of 33 KV underground power cable distribution network replacing existing 33 KV Over Head Line Cyclone Risk Mitigation Single Stage - Two 2019-02- including augmentation of IDA / 56930 Post Request for Bids Open - National 1,060,127.00 0.00 Canceled 2018-03-20 2018-03-25 2018-05-29 2018-05-06 2018-07-19 2018-08-23 Infrastructure Envelope 19 existing 33/11 KV Sub- Station at Digha-Sankar area, Purba Midnapore, West Bengal under NCRMP-II on turnkey Basis.Package-I IN-DMD- WB-60042-CW-RFB Under Cyclone Risk Mitigation Single Stage - Two 7,227,019.2 2019-03- / Construction of MPCs at IDA / 56930 Post Request for Bids Open - National 7,199,506.34 Implementat 2018-04-22 2014-12-24 2018-04-27 2018-06-08 2015-02-18 2018-08-21 2015-02-16 2018-09-25 2015-08-06 Infrastructure Envelope 0 24 SAGAR BLOCK (10 MPC's) ion IN-DMD- WB-60043-CW-RFB / Construction of MPCs at Cyclone Risk Mitigation Single Stage - Two 5,334,886.3 2019-03- Kakdwip Block Package IDA / 56930 Post Request for Bids Open - National 5,323,171.42 Completed 2018-04-22 2014-12-24 2018-04-27 2018-06-08 2015-02-18 2018-08-21 2015-07-03 2018-09-25 2015-08-06 Infrastructure Envelope 0 24 No.NCRMP/WB/KAK/P3,(9MPC 's) IN-DMD-WB-60281-CW-RFB / Construction of MPCS at Cyclone Risk Mitigation Single Stage - Two 6,332,679.8 2019-03- IDA / 56930 Post Request for Bids Open - National 6,308,572.00 Completed 2018-04-23 2014-12-24 2018-04-28 2018-06-09 2015-02-18 2018-08-22 2015-07-03 2018-09-26 2015-08-06 Namkhana (10 MPCs) package Infrastructure Envelope 0 25 No-NCRMP/WB/NAM/P4 IN-DMD -WB -60464-CW- RFB / Construction of MPCS (12 MPCs ) at Patharpratima Cyclone Risk Mitigation Single Stage - Two 8,051,546.1 2019-03- IDA / 56930 Post Request for Bids Open - National 7,343,354.00 Completed 2018-04-24 2014-12-24 2018-04-29 2018-06-10 2015-02-18 2018-08-23 2015-07-03 2018-09-27 2015-08-06 Block,South 24 Parganas Infrastructure Envelope 0 26 Package No NCRMP/WB/PATHAR/P5 IN-DMD -WB-60488-CW-RFB / Construction of MPCs at Cyclone Risk Mitigation Single Stage - Two 6,178,197.0 2019-03- Mathurapur II (5 Mpc's) & IDA / 56930 Post Request for Bids Open - National 5,643,987.00 Completed 2018-04-24 2014-12-24 2018-04-29 2018-06-10 2015-02-18 2018-08-23 2015-07-03 2018-09-27 2015-08-06 Infrastructure Envelope 3 26 Kultali (6 Mpc's) Package No. NCRMP/WB/KUL_MATII/P6 IN-DMD -WB-60492-CW-RFB / Construction of MPCS at Ramnagar-I (5 Mpc's) & Cyclone Risk Mitigation Single Stage - Two 6,827,310.3 2019-03- IDA / 56930 Post Request for Bids Open - National 5,854,430.00 Completed 2018-04-24 2014-12-24 2018-04-29 2018-06-10 2015-02-18 2018-08-23 2015-07-03 2018-09-27 2015-08-06 Deshapran (7 Mpc's) Package Infrastructure Envelope 9 26 No. NCRMP/WB/ RAMI_ DESHA/P7 IN-DMD -WB-60496-CW-RFB / Construction of MPCs at Cyclone Risk Mitigation Single Stage - Two 4,908,004.2 2019-03- IDA / 56930 Post Request for Bids Open - National 4,174,050.00 Completed 2018-04-24 2014-12-24 2018-04-29 2018-06-10 2015-02-18 2018-08-23 2015-07-03 2018-09-27 2015-08-06 Contai (9 MPCs),package No Infrastructure Envelope 6 26 NCRMP/WB/CONTI/P8 IN-DMD -WB-60497-CW-RFB / Construction of MPCS at Khejuri-II (7 MPC's) & Cyclone Risk Mitigation Single Stage - Two 4,889,295.1 2019-03- IDA / 56930 Post Request for Bids Open - National 4,199,367.00 Completed 2018-04-24 2014-12-24 2018-04-29 2018-06-10 2015-02-18 2018-08-23 2015-07-03 2018-09-27 2015-08-06 Ramnagar-II (2 MPC's) Infrastructure Envelope 9 26 Package No. NCRMP/WB/KHE_RAMII/P9 IN-DMD -WB-60502-CW-RFB / Construction of MPCs at Cyclone Risk Mitigation Single Stage - Two 4,396,273.4 2019-03- Hasnabad (3 MPC'S) & IDA / 56930 Post Request for Bids Open - National 4,085,443.00 Completed 2018-04-24 2014-12-24 2018-04-29 2018-06-10 2015-02-18 2018-08-23 2015-07-03 2018-09-27 2015-08-06 Infrastructure Envelope 4 26 Minakhan (4 MPC'S) Package No. NCRMP/WB/MIN_HAS/P10 IN-DMD -WB-60504-CW-RFB / Construction of MPCs at Gosaba and Kultali (Gosaba- Cyclone Risk Mitigation Single Stage - Two 7,728,849.0 2019-03- IDA / 56930 Post Request for Bids Open - National 6,689,873.00 Completed 2018-04-24 2015-08-13 2018-04-29 2018-06-10 2015-09-23 2018-08-23 2016-01-18 2018-09-27 2016-02-08 10& Kultali-1 MPC's) Package Infrastructure Envelope 6 26 No.NCRMP/WB/GOSABA_KUL/ P11 IN-DMD -WB-60510-CW-RFB / Construction of MPCs at Sandeshkhali -II (12 MPC's) Cyclone Risk Mitigation Single Stage - Two 9,253,135.1 2019-03- IDA / 56930 Post Request for Bids Open - National 7,568,037.00 Completed 2018-04-24 2015-08-13 2018-04-29 2018-06-10 2015-09-23 2018-08-23 2016-01-18 2018-09-27 2016-02-08 Package Infrastructure Envelope 4 26 No.NCRMP/WB/SANDESH- II/P12 Page 1 IN-DMD -WB-60512-CW-RFB / Construction of MPCs at Hingalgaunge (12MPC's) & Cyclone Risk Mitigation Single Stage - Two 10,019,817. 2019-03- IDA / 56930 Post Request for Bids Open - National 8,512,658.00 Completed 2018-04-24 2015-08-13 2018-04-29 2018-06-10 2015-09-23 2018-08-23 2016-01-18 2018-09-27 2016-02-08 Hasnabad ( 02MPC's) Package Infrastructure Envelope 94 26 No.NCRMP/WB/HINGAL_HASN ABAD/P13 IN-DMD-WB-60516-CW-RFB / Construction of MPCs at Cyclone Risk Mitigation Single Stage - Two 8,212,005.3 2019-03- Sandeshkhali- I (12 MPCs) IDA / 56930 Post Request for Bids Open - National 6,982,594.00 Completed 2018-04-24 2015-08-13 2018-04-29 2018-06-10 2015-09-23 2018-08-23 2016-01-18 2018-09-27 2016-02-08 Infrastructure Envelope 8 26 Package No- NCRMP/WB/SANDESH-I/P14 IN-DMD -WB-89626-CW-RFB / Construction Of 33 KV Underground Power Cable Distribution Network -Laying of 33 KV UG Cable including Cyclone Risk Mitigation Single Stage - Two 2019-11- IDA / 56930 Post Request for Bids Open - National 428,386.00 0.00 Canceled 2018-12-20 2018-12-11 2018-12-25 2019-02-05 2019-04-20 2019-05-25 supply and jointing of Infrastructure Envelope 21 termination kit and straight through joint kit, supply and laying of OFC, PLB HDPE pipe 7 allied work IN-DMD -WB-89627-CW-RFB / Construction Of 33 KV Underground Power Cable Distribution Network-Supply and installation of 10 MVa Cyclone Risk Mitigation Single Stage - Two 2019-11- IDA / 56930 Post Request for Bids Open - National 306,899.00 0.00 Canceled 2018-12-20 2018-12-11 2018-12-25 2019-02-05 2019-04-20 2019-05-25 transformer, sub-station Infrastructure Envelope 21 structures and equipments, construction of 33 KV bay and extension of control room building and allied works f IN-DMD-WB-102975-CW- RFB / Construction Of 33 KV Underground Power Cable Distribution Network -Laying of 33 KV UG Cable including Cyclone Risk Mitigation Single Stage - Two 2020-01- IDA / 56930 Post Request for Bids Open - National 428,386.00 0.00 Canceled 2019-02-26 2019-02-22 2019-03-03 2019-04-14 2019-06-27 2019-08-01 supply and jointing of Infrastructure Envelope 28 termination kit and straight through joint kit, supply and laying of OFC, PLB HDPE pipe 7 allied work IN-DMD-WB-102976-CW- RFB / Construction Of 33 KV Underground Power Cable Distribution Network-Supply and installation of 10 MVa Cyclone Risk Mitigation Single Stage - Two 2020-01- IDA / 56930 Post Request for Bids Open - National 306,899.00 0.00 Canceled 2019-02-26 2019-02-22 2019-03-03 2019-04-14 2019-06-27 2019-08-01 transformer, sub-station Infrastructure Envelope 28 structures and equipments, construction of 33 KV bay and extension of control room building and allied works. IN-DMD -WB-104753-CW- RFB / Design, Supply, Under Installation, Commissioning, Early Warning Dissemination Single Stage - Two 13,384,615.0 2020-04- IDA / 56930 Prior Request for Bids Open - National 0.00 Implementat 2019-05-13 2020-01-13 2019-05-18 2020-06-11 2019-06-29 2019-09-11 2019-10-16 Implementation, Operations & Systems Envelope 0 13 ion Maintenance for EWDS for West Bengal under NCRMP-II GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-DMD-WB-89621-GO-RFB / Construction Of 33 KV Underground Power Cable Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 577,380.00 0.00 Canceled 2019-01-03 2018-12-11 2019-01-08 2019-02-19 2019-07-15 2019-05-04 2019-07-18 2019-06-08 2019-12-05 Distribution Network-Supply Infrastructure Envelope of 3C x 400 SQMM XLPE Aluminium Armored UG cable IN-DMD-WB-2700-GO-RFB / Procurement of the equipment, installation, training of users and Early Warning Dissemination Single Stage - Two IDA / 56930 Prior Request for Bids Open - International 3,300,000.00 0.00 Canceled 2017-09-01 2017-09-06 2017-10-18 2017-12-31 2018-02-04 2019-12-26 commissioning and Systems Envelope maintenance during the warranty for the early warning dissemination systm IN-DMD (WB)-208317-GO- Pending RFB / Procurement of Shelter Cyclone Risk Mitigation Single Stage - Two IDA / 56930 Post Request for Bids Open - National 1,248,073.00 0.00 Implementati 2021-03-26 2021-03-31 2021-05-12 2021-07-25 2021-08-29 2022-02-25 Equipment for MPCS under Infrastructure Envelope on NCRMP-II NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Pkg NCRMP-II/WB/CONS 1/TPQA / Selection of Third Early Warning Dissemination Quality And Cost- IDA / 56930 Prior Open - International 1,000,000.00 1,416,783.04 Under Review 2016-01-29 2016-01-25 Party Quality Auditor (TPQA) Systems Based Selection for SPIU -West Bengal. Page 2 IN-DMD -WB-2695-CS-QCBS / A Technical Services Provider for the management of the contract to install an Early Warning Disaster Project Management and Quality And Cost- IDA / 56930 Post Open - International 150,000.00 327,002.23 Signed 2016-11-18 2017-01-31 2016-12-09 2017-07-18 2017-01-22 2017-08-10 2017-02-19 2018-01-17 2017-03-21 2018-01-25 2017-04-25 2018-02-02 2017-05-30 2018-03-26 2019-09-17 Management System which Implementation Support Based Selection will develop the strategy, develop the bid document and the contract till the expiry of the warranty period IN-DMD (WB)-184363-CS- QCBS / Consultancy Project Management and Quality And Cost- Under IDA / 56930 Post Open - National 7,200.00 0.00 2020-08-14 2020-08-07 2020-09-04 2020-09-02 2020-10-18 2020-11-15 2020-12-15 2021-01-19 2021-02-23 2022-02-23 agreement for Internal Implementation Support Based Selection Implementation Auditor. INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3