Sample Procurement Plan I. General 1. Bank’s approval Date of the procurement Plan: Original: April 04, 2014; Revised: September 30, 2019 2. Date of General Procurement Notice: December 30, 2014 3. Period covered by this procurement plan: April 2014 – September 2020 II. Goods and Works and non-consulting services. 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: [Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.] Procurement Method Prior Review Threshold Comments US$ 1. ICB and LIB (Goods) Above US$ 1 500,000 All 2. NCB (Goods) None First contract 3. ICB (Works) Above US$ 5 million All 4. NCB (Works) None First contract 5. Non-Consultant Services Above US$ 1 500,000 First contract 2. Prequalification: Not applicable. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable 4. Reference to (if any) Project Operational/Procurement Manual: Project Operation Manual for World Bank Loan “Social Security Nets Modernization Project” approved by the Order of the Ministry of Social Policy of Ukraine No.631 dated September 08, 2014 (revised on September 19, 2018) 5. Any Other Special Procurement Arrangements: Not applicable 6. Summary of the Procurement Packages planned during the first 18 months after project effectiveness ( including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref. No. Description Estimated Packages Domestic Review Comments Cost Preference by Bank US$ (yes/no) (Prior / million Post) 1 Summary of the ICB 57.65 12 No Prior (Goods) 2 Summary of the NCB 12.98 22 No Post 1st contract (Goods) for Prior Review 3 Summary of the ICB 0.00 0 No Post 1st contract (Non-Consultant for Prior Services) Review III. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection Method Prior Review Threshold Comments 1. Competitive Methods (Firms) Above US$ 500,000 2. Single Source (Firms) All 3. Individual Above US$ 200,000 2. Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than $ 300,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Not applicable. 4. Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 Ref. No. Description of Estimated Packages Review Comments Assignment Cost by Bank US$ million (Prior / Post) 1 Summary of 15.58 7 Prior number of contracts that will be let under QCBS 2 Summary of 3.97 56 Post CQS, LCS number of contracts and IC that will be let under other methods PROCUREMENT Ukraine : Social Safety Nets Modernization Project PLAN General Information Country: Ukraine Bank’s Approval Date of the Original Procurement Plan: 2019-11-11 2020-02-06 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P128344 GPN Date: Project Name: Social Safety Nets Modernization Project Loan / Credit No: IBRD / 84040 Executing Agency(ies): Ministry of Social Policy of Ukraine WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NCB-A3 / Computer and Component 1. Improving Peripheral Equipment for Single Stage - One IBRD / 84040 social assistance provision to Prior Request for Bids Open - National 0.00 579,239.00 Signed Electronic Document Envelope the most vulnerable Management System ICB-A5 / Procurement of computer equipment for amalgamated territorial Component 1. Improving communities to perform Open - Single Stage - One IBRD / 84040 social assistance provision to Prior Request for Bids 0.00 1,451,218.53 Signed functions in the field of International Envelope the most vulnerable social protection of the population and childrens rights protection ICB-A2/1 / Procurement of Computer Equipment and Component 1. Improving Open - Single Stage - One Standard Software for Data IBRD / 84040 social assistance provision to Prior Request for Bids 0.00 7,347,794.11 Signed International Envelope Processing Centers of the most vulnerable Pension Fund of Ukraine Component 1. Improving SH-D4 / Supply of Request for Open - IBRD / 84040 social assistance provision to Prior 0.00 24,113.41 Signed Information Material Sets Quotations International the most vulnerable ІCB-A7 / Procurement of co Component 2. Supportive mputer equipment for amalg Investments for Institutional amated territorial communiti Pending Strengthening for Open - Single Stage - One es to perform functions in t IBRD / 84040 Prior Request for Bids 1,600,000.00 0.00 Implementati 2020-02-03 2020-02-08 2020-03-21 2020-04-20 2020-05-11 2020-08-09 Administration of Social International Envelope he field of social protection on Assistance and Social Ser of the population and childre vices n's rights protection SH-B3 / Organization and Component 2. Supportive logistical support of study Investments for Institutional tour to Moldova to acquaint Pending Strengthening for Request for Open - Single Stage - One with lessons learned in IBRD / 84040 Post 20,000.00 0.00 Implementati 2020-04-22 2020-06-03 2020-09-01 Administration of Social Quotations International Envelope combating errors, fraud, and on Assistance and Social Ser corruption in social vices protection area Page 1 Component 2. Supportive Investments for Institutional NCB-B3 / Computer Pending Strengthening for Single Stage - One equipment for social IBRD / 84040 Post Request for Bids Open - National 500,000.00 0.00 Implementati 2020-06-26 2020-07-01 2020-08-12 2020-09-11 2020-10-16 2021-01-14 Administration of Social Envelope inspectors on Assistance and Social Ser vices Component 2. Supportive Investments for Institutional Pending NCB-B4 / Furniture for Strengthening for Single Stage - One IBRD / 84040 Post Request for Bids Open - National 300,000.00 0.00 Implementati 2020-06-26 2020-07-01 2020-08-12 2020-09-11 2020-10-16 2021-01-14 social inspectors Administration of Social Envelope on Assistance and Social Ser vices NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ICB-A1/1 / Development and improvement of the Component 1. Improving Open - Single Stage - One management information IBRD / 84040 social assistance provision to Prior Request for Bids 5,000,000.00 3,391,300.00 Signed 2017-06-27 2017-09-05 2017-11-04 2017-11-22 2020-09-30 International Envelope system application software the most vulnerable (Phase 1) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Estimated Actual Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual QCBS-3.2 / Regional plan implementation to increase Component 1. Improving the scope of family care Quality And Cost- Open - IBRD / 84040 social assistance provision to Prior 1,400,000.00 1,326,840.00 Signed 2017-03-30 2017-05-29 2017-07-11 2017-08-10 2017-09-24 2017-11-11 2020-09-30 services delivery (residential Based Selection International the most vulnerable institutions reform) for Chernihiv oblast QCBS-B2 / Development of approaches and Component 1. Improving Quality And Cost- Open - implementation of control IBRD / 84040 social assistance provision to Prior 2,000,000.00 2,668,760.00 Signed 2017-06-03 2017-06-25 2017-08-19 2017-10-03 2017-11-15 2017-11-17 2020-09-30 Based Selection International mechanisms related to social the most vulnerable support QCBS-B3 / Development and implementation of risk- Component 1. Improving indicative data validation Quality And Cost- Open - IBRD / 84040 social assistance provision to Prior 1,000,000.00 2,180,520.00 Signed 2017-06-03 2017-06-26 2017-09-03 2017-09-28 2017-10-18 2017-10-27 2020-09-30 and indirect assessment of Based Selection International the most vulnerable incomes related to social support QCBS-3.8 / Regional plan development and implementation to increase Component 1. Improving the scope of family care Quality And Cost- Open - IBRD / 84040 social assistance provision to Prior 0.00 1,481,280.00 Signed services delivery (childrens Based Selection International the most vulnerable institutional care and upbringing facilities reform) for Ternopil oblast QCBS-3.4 / Regional plan development and implementation to increase Component 1. Improving Quality And Cost- Open - the scope of family care IBRD / 84040 social assistance provision to Prior 2,578,900.00 2,578,900.00 Signed 2016-01-15 2016-03-30 2016-06-08 2016-07-08 2016-08-17 2016-09-01 2019-05-28 Based Selection International services delivery (residential the most vulnerable institutions reform for city of Kyiv) Page 2 QCBS-C1 / Implementation Component 1. Improving of a pilot project on driving Quality And Cost- Open - IBRD / 84040 social assistance provision to Prior 1,300,000.00 1,939,584.00 Signed 2016-01-28 2016-02-29 2016-04-24 2016-05-14 2016-06-13 2016-08-12 2018-08-31 low-income families out of Based Selection International the most vulnerable poverty QCBS-3.3 / Regional plan development and implementation to increase Component 1. Improving Quality And Cost- Open - the scope of family care IBRD / 84040 social assistance provision to Prior 2,000,000.00 2,057,000.00 Signed 2016-02-16 2016-03-17 2016-05-11 2016-06-10 2016-07-25 2016-08-24 2020-08-21 Based Selection International services delivery (residential the most vulnerable institutions reform for Kyiv oblast) CQS-B1 / Monitoring Component 1. Improving Consultant Research on Errors and Open - IBRD / 84040 social assistance provision to Prior Qualification 0.00 143,660.36 Signed Fraud when Delivering International the most vulnerable Selection Social Assistance INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Market Contract Type Estimated Actual Draft Negotiated Description Component Review Type Method Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Approach Amount (US$) Amount (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1. Improving Individual IC-E3/6 / Project IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 67,000.00 Signed Procurement Consultant the most vulnerable Selection IC-E3/5 / Project Component 1. Improving Individual Procurement and Contract IBRD / 84040 social assistance provision to Prior Consultant Open 75,000.00 97,400.00 Signed 2017-10-01 2017-10-08 2017-10-15 2020-09-30 Implementation Monitoring the most vulnerable Selection Consultant IC-E6 / Project Component 1. Improving Individual implementation and PMG IBRD / 84040 social assistance provision to Prior Consultant Open 119,000.00 116,954.54 Signed 2017-08-10 2017-08-24 2017-08-29 2020-09-30 Consultants Activity the most vulnerable Selection Coordination Consultant Component 1. Improving Individual IC-3.2 / Project IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 97,073.68 Signed Procurement Consultant the most vulnerable Selection Component 1. Improving Individual IC-E3/4 / Project IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 93,000.00 Signed Procurement Consultant the most vulnerable Selection Component 1. Improving Individual IC-04 / Translation IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 109,282.61 Signed Consultant the most vulnerable Selection IC-05 / Project Component 1. Improving Individual Implementation Monitoring IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 205,260.87 Signed Consultant the most vulnerable Selection Component 1. Improving Individual IC-07.2 / Project Financial IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 205,260.87 Signed Management Consultant the most vulnerable Selection IC-C1 / Social Assistance Component 1. Improving Individual Delivery Modernization IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 191,543.30 Signed Consultant the most vulnerable Selection IC-E1 / Accounting, Component 1. Improving Individual Reporting, and Fund IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 136,761.90 Signed Disbursement Consultant the most vulnerable Selection Page 3 Component 1. Improving Individual IC-B1 / Social Inspectorate IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 169,428.57 Signed Reform Consultant the most vulnerable Selection IC-3.1 / Project Part 3 Component 1. Improving Individual Activities Coordination IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 169,428.57 Signed Consultant the most vulnerable Selection Component 1. Improving Individual IC-E3/2 / Project IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 150,342.86 Signed Procurement Consultant the most vulnerable Selection Component 1. Improving Individual IC-D1 / Public Awareness IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 137,380.95 Signed Consultant the most vulnerable Selection Component 1. Improving Individual IC-E3/1 / Project IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 178,754.38 Signed Procurement Consultant the most vulnerable Selection IC-06 / Project Component 1. Improving Individual Implementation and IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 219,565.22 Signed Procurement Planning the most vulnerable Selection Consultant IC-A1/2 / Development of Component 1. Improving Individual unified information IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 157,383.33 Signed environment for social area the most vulnerable Selection coordination Consultant Component 1. Improving Individual IC-E3/3 / Project IBRD / 84040 social assistance provision to Prior Consultant Open 0.00 22,148.99 Signed Procurement Consultant the most vulnerable Selection IC-B7 / Planning and Component 2. Supportive infomation support of study Investments for Institutional tours to Moldova to acquaint Strengthening for Pending with lessons learned in IBRD / 84040 Post Direct Selection Direct 7,000.00 0.00 2020-03-27 2020-04-06 2020-05-11 2020-08-09 Administration of Social Implementation combating errors, fraud, and Assistance and Social Ser corruption in social vices protection programs Page 4