PROCUREMENT PLAN (Textual Part)P163742 Project information: [country] [Project name] [P-number]Sri Lanka – Climate Smart Irrigated Agriculture Project – P163742 Project Implementation agency: [insert legal name]Ministry of Agriculture Date of the Procurement Plan: 24 January, 2019[insert date] Period covered by this Procurement Plan: [insert from – to period]24 January - 31 December 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: : In accordance with the Procurement Regulations for IPF Borrowers (July 2016, revised November 2017) (“Procurement Regulations”), when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower, for the procurement of goods, works and non-consulting services, uses its own national open competitive procurement arrangements as set forth in Sri Lanka’s Procurement Guidelines 2006, such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: 1. Only bidding documents acceptable to the Bank shall be used for all national open competitive procurement. 2. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 3. The eligibility of bidders shall be as defined under Section III of the World Bank Procurement Regulations for IPF Borrowers (Procurement Regulations): accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in [insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. List only the applicable conditions required to ensure consistency with paragraph 5.4 of the Procurement Regulations. If no conditions apply, delete the phrase “and the following conditions”. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Otherwise state “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Otherwise state “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables]; Works: [is not applicable/is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. [Include this sentence only if the Bank has formally agreed to provide the Borrower with HEIS. Otherwise delete] Other Relevant Procurement Information. Provide any other relevant procurement information such as procedures for CDD components, Procurement in Situations of Urgent Need of Assistance or Capacity Constraints etc. PROCUREMENT Sri Lanka : Climate Smart Irrigated Agriculture Project PLAN General Information Country: Sri Lanka Bank’s Approval Date of the Original Procurement Plan: 2021-03-10 2021-10-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163742 GPN Date: 2020-07-29 Project Name: Climate Smart Irrigated Agriculture Project Loan / Credit No: IDA / 63460 I Executing Agency(ies): nformation and Communication Technology Agency WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CERC-LK-ICTA-222465-GO- RFB / Supply, installation & Contingent Emergency Single Stage - One configurations of government IDA / 63460 Prior Request for Bids Open - International 1,704,081.00 0.00 Canceled 2021-03-15 2021-03-18 2021-03-22 2021-05-03 2021-06-14 2021-07-12 2022-07-14 Response Envelope wide E-Mail service and Collaborative tools CERC-LK-ICTA-225552-GO- RFB / Supply, installation & Contingent Emergency Single Stage - One configurations of government- IDA / 63460 Prior Request for Bids Open - International 1,704,082.00 0.00 Canceled 2021-03-22 2021-04-21 2021-03-29 2021-04-24 2021-05-10 2021-06-21 2021-07-19 2022-12-11 Response Envelope wide E-Mail service, and Collaborative tools LK-ICTA-244615-GO-RFB / Supply, installation & Pending Contingent Emergency Single Stage - One configurations of government- IDA / 63460 Prior Request for Bids Open - International 1,908,163.27 0.00 Implementati 2021-12-01 2021-12-30 2022-02-10 2022-03-24 2022-04-21 2022-12-31 Response Envelope wide E-Mail service, and on Collaborative tools Solution. CERC-LK-ICTA-222457-GO- RFB / Supply, installation, configurations and Pending Contingent Emergency Single Stage - One commissioning of Bare-Metal IDA / 63460 Prior Request for Bids Open - International 2,295,919.00 0.00 Implementati 2021-12-30 2022-01-04 2022-02-15 2022-03-27 2022-04-24 2022-12-25 Response Envelope servers and Application Stack on for 2nd Zone of Lanka Government Cloud 2.0 LK-ICTA-246610-GO-RFB / Procurement of a supplier to Pending Contingent Emergency Single Stage - One design, develop and IDA / 63460 Post Request for Bids Open - National 341,760.54 0.00 Implementati 2021-11-25 2021-11-30 2021-12-28 2022-02-11 2022-03-11 2022-12-06 Response Envelope implement the Forms.gov.lk on software platform. CERC-LK-ICTA-222462-GO- RFB / Supply, installation of Pending Contingent Emergency Single Stage - One hardware Items for video IDA / 63460 Post Request for Bids Open - National 392,857.14 0.00 Implementati 2021-10-27 2021-10-27 2021-11-15 2021-12-30 2022-01-27 2022-12-23 Response Envelope conferencing facilities in 100 on government institutions NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CERC-LK-ICTA-222460-NC- RFQ / Service Provider to Conduct a Workshop to Initial Contingent Emergency Request for Single Stage - One IDA / 63460 Post Limited 17,857.00 0.00 Canceled 2021-03-19 2021-04-27 2021-04-30 2021-09-30 Stakeholders Engagement Response Quotations Envelope Event for Digital Transformation CERC-LK-ICTA-222461-NC- RFQ / Service Provider for Change Management, Contingent Emergency Request for Single Stage - One IDA / 63460 Post Limited 10,204.00 0.00 Canceled 2021-06-20 2021-05-21 2021-08-07 2022-11-30 adoption & Capacity building Response Quotations Envelope for VC of 300 government Officers LK-ICTA-241519-NC-RFQ / Service Provider to Conduct a Workshop to Initial Contingent Emergency Request for Single Stage - One IDA / 63460 Post Limited 17,857.00 0.00 Canceled 2021-07-26 2021-09-23 2022-09-18 Stakeholders Engagement Response Quotations Envelope Event for Digital Transformation LK-ICTA-246601-NC-RFB / Procurement of a service Contingent Emergency Single Stage - One provider to migrate data from IDA / 63460 Post Request for Bids Open - National 105,527.64 0.00 Canceled 2022-02-21 2022-03-04 2022-03-21 2022-04-20 2022-05-18 2022-12-31 Response Envelope legacy email solutions to the new email solution LK-ICTA-246595-NC-RFB / Procurement of a Service Provider to Provide Virtual Private Network (VPN) Links Pending Contingent Emergency Single Stage - One for Site 2 of Lanka IDA / 63460 Post Request for Bids Open - National 407,035.18 0.00 Implementati 2021-12-30 2022-01-14 2022-02-11 2022-03-23 2022-04-20 2022-12-14 Response Envelope Government Cloud 2.0 and on establish connectivity to existing Lanka Government Cloud Page 1 LK-ICTA-246597-NC-RFQ / Procurement of a service provider to prepare training material and provide logistical Pending Contingent Emergency Request for Single Stage - One support across Government IDA / 63460 Post Limited 25,125.63 0.00 Implementati 2022-01-14 2022-03-27 2022-12-22 Response Quotations Envelope organizations to promote the on email service and to raise end- user awareness of the FORMS.GOV.LK solution LK-ICTA-246609-NC-RFQ / Procurement of a service provider to carry out capacity Pending Contingent Emergency Request for Single Stage - One building activities for IDA / 63460 Post Limited 25,125.63 0.00 Implementati 2022-01-14 2022-03-27 2022-12-22 Response Quotations Envelope administrators and super on users for the new government- wide email solution LK-ICTA-246598-NC-RFQ / Procurement of a service provider to conduct process Pending Contingent Emergency Request for Single Stage - One improvements for LGC 2.0 IDA / 63460 Post Limited 25,125.63 0.00 Implementati 2021-12-18 2022-02-28 2022-12-25 Response Quotations Envelope 2nd Zone and raise awareness on of Lanka Government Infrastructures CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CERC-LK-ICTA-222467-CS- Consultant CQS / Firm to conduct M&E Contingent Emergency Under IDA / 63460 Post Qualification Open - National 76,530.00 0.00 2021-03-15 2021-03-15 2021-04-05 2021-05-10 2021-06-02 2021-05-20 2021-07-20 2021-06-24 2022-12-13 activities including Baseline, Response Implementation Selection Mid term, Outcome evaluation LK-ICTA-246707-CS-CQS / Consultant Service Provider for 3rd party Contingent Emergency Pending IDA / 63460 Post Qualification Open - National 25,125.63 0.00 2022-02-20 2022-03-06 2022-04-24 2022-05-08 2022-06-05 2022-09-03 security audit on the new Response Implementation Selection email solution INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CERC-LK-ICTA-222333-CS- INDV / Individual Consultant Individual for managing M&E firm and Contingent Emergency Under IDA / 63460 Post Consultant Open 15,306.00 0.00 2021-03-15 2021-03-15 2021-04-17 2021-06-21 2021-05-01 2021-07-21 2021-05-10 2022-11-01 coordinate on going Data Response Implementation Selection collection and preparation of M&E reports CERC-LK-ICTA-222458-CS- Individual INDV / Individual Consultant Contingent Emergency IDA / 63460 Post Consultant Open 12,755.00 0.00 Canceled 2021-03-15 2021-03-15 2021-04-26 2021-05-03 2021-05-17 2022-05-05 for managing operations and Response Selection administration of VC project LK-ICTA-241516-CS-INDV / Individual Individual Consultant for Contingent Emergency IDA / 63460 Post Consultant Open 12,755.00 0.00 Canceled 2021-07-12 2021-07-26 2021-08-30 2021-09-09 2021-09-29 2022-09-26 managing operations and Response Selection administration of VC project LK-ICTA-241517-CS-INDV / Individual Consultant to coordinate and facilitate adoption, capacity building Individual Contingent Emergency and change management of IDA / 63460 Post Consultant Open 9,184.00 0.00 Canceled 2021-07-12 2021-07-27 2021-08-30 2021-09-09 2021-09-26 2022-09-23 Response organizations engaged in Selection eMail, cross Gov Video conferencing, and Forms.gov.lk initiatives LK-ICTA-241518-CS-INDV / Individual Consultant to coordinate and facilitate adoption, capacity building, Individual Contingent Emergency and change management of IDA / 63460 Post Consultant Open 9,183.00 0.00 Canceled 2021-07-12 2021-07-26 2021-08-26 2021-09-05 2021-09-19 2022-09-16 Response organizations engaged in Selection eMail, cross Gov Video conferencing, and Forms.gov.lk initiatives CERC-LK-ICTA-222456-CS- INDV / Individual Consultant Individual Contingent Emergency for Implementation of Cross IDA / 63460 Post Consultant Open 12,755.00 0.00 Canceled 2021-03-22 2021-03-23 2021-04-24 2021-04-30 2021-05-17 2022-05-12 Response Government Selection Videoconferencing System CERC-LK-ICTA-225547-CS- INDV / Individual Consultants to coordinate and facilitate adoption, capacity building, Individual Contingent Emergency and change management of IDA / 63460 Post Consultant Open 9,184.00 0.00 Canceled 2021-03-22 2021-03-25 2021-05-03 2021-05-10 2021-05-24 2022-05-12 Response organizations engaged in Selection eMail, cross Gov Video conferencing and Forms.gov.lk CERC-LK-ICTA-222466-CS- INDV / Individual Consultant to cordinate and facilitate adoption, capacity builidng Individual Contingent Emergency and change management of IDA / 63460 Post Consultant Open 9,183.00 0.00 Canceled 2021-03-15 2021-03-25 2021-04-22 2021-04-19 2021-04-29 2021-05-09 2022-05-05 Response organizations enaged in Selection eMail, cross Gov Video conferencing and Forms.gov.lk initiatives Page 2 LK-ICTA-246576-CS-INDV / Individual Individual Consultant 1 for Contingent Emergency Under IDA / 63460 Post Consultant Open 15,075.38 0.00 2021-08-15 2021-09-08 2021-10-07 2021-10-21 2021-11-18 2022-11-13 Operations/ Administration of Response Implementation Selection the Infrastructure of 2nd Zone LK-ICTA-246578-CS-INDV / Individual Individual Consultant 2 for Contingent Emergency Under IDA / 63460 Post Consultant Open 15,075.38 0.00 2021-08-15 2021-10-07 2021-10-21 2021-11-18 2022-11-13 Operations/ Administration of Response Implementation Selection the Infrastructure of 2nd Zone LK-ICTA-246589-CS-INDV / Individual Individual Consultant for Contingent Emergency Under IDA / 63460 Post Consultant Open 15,075.38 0.00 2021-08-15 2021-09-05 2021-10-07 2021-10-21 2021-11-18 2022-11-13 Operations/ Administration of Response Implementation Selection the Infrastructure of 2nd Zone CERC-LK-ICTA-222459-CS- Individual INDV / Individual Consultant Contingent Emergency IDA / 63460 Post Consultant Open 12,755.00 0.00 Canceled 2021-03-22 2021-03-25 2021-04-26 2021-06-21 2021-05-03 2021-05-17 2022-11-08 for managing operations and Response Selection administration of VC project LK-ICTA-246575-CS-INDV / Individual Individual Consultant for Contingent Emergency Pending IDA / 63460 Post Consultant Open 25,125.63 0.00 2022-01-02 2022-03-06 2022-03-20 2022-04-13 2022-12-29 Operations, Administration, Response Implementation Selection Support of Email system Page 3