OFFICIAL DOCUMENTS The World Bank 1818 H Street NW. (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Washngton, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U-S.A. Cable Address: INDEVAS H. E. Fdlix Moloua Minister in charge of the Economy, Planning and International Cooperation Ministry of Economy, Planning and International Cooperation Rue Martin Luther King B.P 696 Bangui Central African Republic Re: Central African Republic: Advance Agreement for the Preparation of the Proposed CAR Investment and Business Competitiveness for Employment Project Project Preparation Advance No. V4130 Additional Instructions: Disbursement Excellency, I refer to the Advance Agreement ("Agreement") between the Central African Republic ("Recipient") and the International Development Association ("World Bank") for the preparation of the above-referenced Project of the even date, herewith. The Agreement provides that the World Bank may issue additional instructions regarding the withdrawal of the proceeds of Project Preparation Advance V4130 ("PPA"). This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions. The attached World Bank Disbursement Guidelines for Investment Project Financing dated February 2017, ("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner in which the provisions in the Disbursement Guidelines apply to the PPA is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. . Disbursement Arrangements (i) Disbursement Methods (section 2). The following Disbursement Methods may be used under the PPA: * Reimbursement * Advance * Direct Payment * Special Commitment 2 (if) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is the Refinancing Date specified in the Agreement. Any changes to this date will be notified by the World Bank. II. Withdrawal of PPA Proceeds (i) Authorized Signatures (subsection 3.1). A letter in the Form attached (Attachment 1) should be furnished to the World Bank at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank Rue des Missions Bangui, Central African Republic Attention: Abdoulaye Seek Country Director's for Central African Republic (H) Applications (subsections 3.2 - 3.3). All Withdrawal and Documentation Applications will be electronically delivered to the World Bank, via the World Bank's website Client Connection.: (Iii) Electronic Delivery (subsection 3.4) The Recipient shall deliver Withdrawal Applications (with supporting documents) electronically through the World Bank's web-based portal "Client Connection" at https://clientconnection.worldbank.orn. This option will be effected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials shall deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the World Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the World Bank. By designating officials to use SIDC and deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the World Bank's public website at https://worldbank.ore and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. (iv) Terms and Conditions of Use of SIDC to Process Applications By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of Secure Identification Credentials") provided in Attachment; and (b) to cause such official to abide by those terms and conditions. 3 (y) Minimum Value of Applications (subsection 3.5). The Minimum Value of Applications is twenty percent of the DA ceiling. (vi) Advances (sections 5 and 6). * Type of Designated Account (subsection 5.3): Segregated * Currency ofDesignated Account (subsection 5.4): XAF * Financial Institution at which the Designated Account Will Be Opened (subsection 5.5): COMMERCIAL BANK CENTRAFRJQUE * Ceiling (subsection 6.1): XAF 100,000,000 Important Notice: No Initial Deposits can be made to Designated Accounts if there is a Lased Loan in the Borrower/Recipients Loan Portfolio with the World Bank. m. Reporting on Use of PPA Proceeds (i) Supporting Documentation (section 4). Supporting documentation should be provided with each application for withdrawal as set out below: * For requests for Reimbursement o Statement of Expenditure in the form attached (Attachment 2) * For reporting eligible expenditures paid from the Designated Account: o Statement of Expenditure in the form attached (Attachment 2) * For requests for Direct Payment: records evidencing eligible expenditures, e.g., copies of receipts, supplier invoices (ii) Frequency of Reporting Eligible Expenditures Paid from the Designated Account (subsection 6.3): Monthly IV. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the World Bank's public website at http://www.worldbank.org and its secure website "Client Connection" at http://clientcoinection.,worldbank.org. Print copies are available upon request. 4 From the Client Connection website, you will be able to download Applications, monitor the near real-time status of the PPA, and retrieve related policy, financial, and procurement information. If you have any queries in relation to the above, please contact the World Bank by email at ask1oans, 2worldhank.ore using the above reference. Yours sincerely, INTERNATIONAL DEVELOPMENT ASSOCIATION By Abdoulaye Seck Country Director Central African Republic West and Central Africa Region Attachments: 1. World Bank Disbursement Guidelines for Investment Pro]ect Financing, dated February 2017 2. Form for Authorized Signatures (attachment 1) 3. Form of Statement of Expenditure (attachment 2) 4. Terms and Conditions of Use ofSecure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, dated March 1, 2013 (attachment 3) 5 Attachment I [Letterhead] Ministry of Economy, Planning and International Cooperation Rue Martin Luther King B.P 696 Bangui Central African Republic [DATE] The World Bank 1818 H Street, N,W. Washington, D.C. 20433 United States of America Attention: [Country Director] Dear [Country Director]: Re: Central African Republic: Advance Agreement for the Preparation of the Proposed CAR Investment and Business Competitiveness for Employment Project (P176274) Project Preparation Advance No. - I refer to the Advance Agreement ("Agreement") between the Central African Republic ("Recipient") and the International Bank for Reconstruction and Development ("World Bank"), dated . providing for the above Project Preparation Advance. For the purposes of Section 3.04 (b) of the Standard Conditions for Advances Made by the World Bank under its Project Preparation Facility, as defined in the Agreement, any [lone] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal under this Project Preparation Advance: For the purpose of delivering Applications to the World Bank, 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] "[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the World Bank. Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the World Bank Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank. Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank 6 5[This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the World Bank by electronic means. In full recognition that the World Bank shall rely upon such representations and warranties, including without limitation, the representations and warranties con tained in the Terms and Conditions of Use ofSecure ldentification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the World Bank records with respect to this Agreement [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / [Position](1 s Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the World Bank , The letter should be signed by the official designated as the Recipient's Representative in the Advance Agreement. .7 Attachment 2 - Statement of Expenditures SOE Model Template (mi. listing of prior review payments) IBRD - International Bank for Reconstruction and Development/IDA - International Development Association Statement of Expenditures Financier Payment made during tie to Loan/Credit/Grant period from [ Application # The following expenditures have been incurred during the retroac(ive Yes No Category Financing period (please tick) The following expenditures have been incurred before the closing date Ye Page # of the loan/credit/grant (please tick) ONLY for the Designated Account 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Ie Suppli Bricf Prior Contr Contra Invoi Date Total % Eligi Excha Date or Amoun rn Ir's Descrip Review act H et cc of Amoun Flnan ble age Withdr t No Name lion of (Contr Curren Num Paym rof ced Amo Rate awal Withdr the act?) (Clen cyand her onl Invoice from unt from awn Expend Conne Amoun Covere the the from iture (YES or ion # t d by Bank (Col Design the NO) for Applie Pr teald Design Prior (Oi1in alion 10) Accon ated Review at + t Accoun Contra Amend (Ne of t cIS) menm) Releil .an) (Col , lita2) 00000_00 TOTAL 0,00 Supporting documents for this SOE are retained,at (inserf location) A separate form should be used for each category. 8 Attachment 3 Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation March 1, 2013 The World Bank (Bank)7 will provide secure identification credentials (SIDC) to permit the BorrowerO to deliver applications for withdrawal and applications for special commitments under the Agreement(s) and supporting documentation (such applications and supporting documentation together referred to in these Terms and Conditions of Use as Applications) to the Bank electronically, on the terms and conditions of use specified herein. SIDC can be either: (a) hardware-based (Physical Token), or (b) software-based (Soft Token). The Bank reserves the right to determine which type of SIDC is most appropriate. A. Identification of Users 1. The Borrower will be required to identify in a completed Authorized Signatory Letter (ASL) duly delivered to and received by the Bank each person who will be authorized to deliver Applications. The Bank will provide SIDC to each person identified in the ASL (Signatory), as provided below. The Borrower shall also immediately notify the Bank if a Signatory is no longer authorized by the Borrower to act as a Signatory. 2. Each Signatory must register as a user on the Bank's Client Connection (CC) website (https://clientconnection.worldbank.or ) prior to receipt of his/her SIDC. Registration on CC will require that the Signatory establish a CC password (CC Password). The Signatory shall not reveal his/her CC Password to anyone or store or record the CC Password in written or other form. Upon registration as a CC user, the Signatory will be assigned a unique identifying account name. B. Initialization of S11DC 1. Prior to initialization of SIDC by a Signatory, the Signatory will acknowledge having read, understood and agreed to be bound by these Terms and Conditions of Use. "Bank" includes IBRD and HDA. "Borrower" includes the borrower of an lBRD loan, IDA credit, or Project Preparation Facility advance and the recipient of a grant. 9 2. Where a Physical Token is to be used, promptly upon receipt of the Physical Token, the Signatory will access CC using his/her account name and CC Password and register his/her Physical Token and set a personal identification number (PIN) to be used in connection with the use of his/her Physical Token, after which the Physical Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Where a Soft Token is to be used, the Signatory will access CC using his/her account name and CC Password and set a personal identification number (PIN) to be used in connection with the use of his/her Soft Token, after which the Soft Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Upon initialization of the SIDC, the Signatory will be a "SIDC User". The Bank will maintain in its database a user account (Account) for each SIDC User for purposes of managing the SIDC of the SIDC User. Neither the Borrower nor the SIDC User will have any access to the Account. 3. Prior to first use of the SIDC by the SIDC User, the Borrower shall ensure that the SIDC User has received training materials provided by the Bank in use of the SIDC. C. Use of SIDC 1 . Use of the SIDC is strictly limited to use in the delivery of Applications by the SIDC User in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions. Any other use of the SIDC is prohibited. 2. The Bank assumes no responsibility or liability whatsoever for any misuse of the SIDC by the SIDC User, other representatives of the Borrower, or third parties. 3. The Borrower undertakes to ensure, and represents and warrants to the Bank (such representation and warranty being expressly relied upon by the Bank in granting SIDC) that each SIDC User understands and will abide by, these Terms and Conditions of Use, including without limitation the following: 4. Security 4.1. The SIDC User shall not reveal his/her PIN to anyone or store or record the PIN in written or other form. 4.2. The SIDC User shall not allow anyone else to utilize his/her SIDC to deliver an Application to the Bank. 4.3. The SIDC User shall always logout from CC when not using the system. Failure to logout properly can create a route into the system that is unprotected. 4.4. If the SIDC User believes a third party has learned his/her PIN or has lost his/her Physical Token he/she shall immediately notify clientonnection@worldbank.org. 10 4.5. The Borrower shall immediately notify the Bank at clientconnectiontalworldbank.orp of any lost, stolen or compromised SIDC, and take other reasonable steps to ensure such SIDC are disabled immediately. 5. Reservation of Right to Disable SIDC 5.1. The Borrower shall reserve the right to revoke the authorization of a SIDC User to use a SIDC for any reason. 5.2. The Bank reserves the right, in its sole discretion, to temporarily or permanently disable a SIDC, de-activate a SIDC User's Account or both. 6. Care of Physical Tokens 6.1. Physical Tokens will remain the property of the Bank. 6.2. The Bank will physically deliver a Physical Token to each Signatory designated to receive one in a manner to be determined by and satisfactory to the Bank. 6.3. Physical Tokens contain delicate and sophisticated instrumentation and therefore should be handled with due care, and should not be immersed in liquids, exposed to extreme temperatures, crushed or bent. Also, Physical Tokens should be kept more than five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile phones, phone-enabled PDAs, smart phones and other similar devices. Physical Tokens should be carried and stored separate from any EMR device. At close range (less than 5 cm), these devices can output high levels of EMR that can interfere with the proper operation of electronic equipment, including the Physical Token. 6.4. Without derogating from these Terms and Conditions of Use, other technical instructions on the proper use and care of Physical Tokens are available at http://www.rsa.com. 7. Replacement 7.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Physical Tokens will be replaced at the expense of the Borrower. 7.2. The Bank reserves the right, in its sole discretion, not.to replace any Physical Token in the case of misuse, or not to reactivate a SIDC User's Account.