OFFICIAL DOCUMENTS THE WORLD BANK IBRD* IDA I WORLDMNKGROUP DateAM H. E. Mr. Henri Yav Mulang Minister of Finance Ministry of Finance Boulevard du 30juin Commune de la Gombe Kinshasa 1, BP 12997 Democratic Republic of Congo Re: Democratic Republic of Congo Grant No. GEF-TFA9933 (Improved Forested Landscape Management Project) Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Grant Agreement ("Agreement") between the International Bank for Reconstruction and Development ("World Bank"), acting as an implementing agency of the Global Environmental Facility ("GEF"), and the Democratic Republic of Congo (the "Recipient") for the above-referenced project, dated TLA It. o 2cta.gThe General Conditions, as defined in the Financing Agreement, provide that the Recipient may from time to time request withdrawals of Grant amounts from the Grant Account in accordance with the Disbursement and Financial Information Letter, and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter ("DFIL") and may be revised from time to time. I. Disbursement Arrangements, Withdrawal and Reporting of Grant Proceeds The Disbursement Guidelines for Investment Project , dated February 2017, ("Disbursement Guidelines") are available in the Association's public website at https://www.worldbank.or- and its secure website "Client Connection "at https://clientconnection.worldbank.or. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the guidelines apply to the Financing is specified below. (i) Disbursement Arrangements * General Provisions (Schedule 1). The table in Schedule I sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatures, processing of withdrawal applications (including minimum value of applications and processing of advances), instructions on supporting documentation, and frequency of reporting on the Designated Account. I (ii) Electronic Delivery. The Recipient will deliver Withdrawal Applications (with supporting documents) electronically through the Bank's web-based portal "Client Connection" at https://clientconnection.worldbank.org. This option will be affected after the officials designated in writing by the Recipient who are authorized to sign and deliver Withdrawal Applications have registered as users of "Client Connection". The designated officials will deliver Applications electronically by completing the Form 2380, which is accessible through "Client Connection". By signing the Authorized Signatory Letter, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Bank by electronic means. The Recipient may exercise the option of preparing and delivering Withdrawal Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations), and which were previously agreed with the Bank. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, available in the World Bank's public website at https://worldbank.ory and "Client Connection"; and (b) to cause such official to abide by those terms and conditions. II. Financial Reports and Audits. (i) Financial Reports. The Recipient must prepare and furnish to the Association not later than forty-five (45) days after the end of each calendar quarter interim unaudited financial reports ("IFR") for the Project covering the quarter (ii) Audits. Each audit of the Financial Statements must cover the period of one fiscal year of the Recipient, the audited Financial Statements for each such period must be furnished to the Association not later than six (6) months after the end of such period. II. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association's website (http://www.worldbank.org/) and "Client Connection". The Association recommends that you register as a user of "Client Connection". From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Grant and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, please contact the Association by email at askloans(worldbank.orv. Very truly yours, INTERNATIONAL DEVELOPMENT ASSOCIATION Jean-Chrise Carret Country Director for Democratic Republic of Congo Africa Region 2 Attachments 1. Form of Authorized Signatory Letter 2. Statement of Expenditure (SOE) Cc with copies: Forest Investment Program Coordination Unit Boulevard du 30 Juin, Immeuble SERKAS WA NDEKA Commune de la Gombe Kinshasa-RDC ucpif.rdc@gmail.com 3 1. Schedule 1 - Disbursement Provisions Basic information Country Democratic Republic of Congo Closing Date Section [I.V.B.3.] of Schedule Grant Recipient Democratic Republic of Congo [2] to the Grant Agreement. Number GEF-TFA9933 Name of the Second Additional Financing for the Disbursement Four months after the closing Project Improved Forested Landscape Deadline Date date Management Project Subsection 3.7 DS Disbursement Methods, and Supporting Documentation Disbursement Methods Methods Available Supporting Documentation Section 2 (**) Subsections 4.3 and 4.4 (**} Direct Payment Yes Copy of Records Reimbursement Yes Statement of Expenditure Advance (into a No Not Applicable Designated Account) Special Commitments Yes Copy of Letter of Credit Designated Account (Section S and 6 **) Type Not Applicable Ceiling Not Applicable Financial Institution - Not Applicable Not Applicable Name Frequency of Reporting, Not Applicable Amut Not Applicable Subsection 6.3 (**) Minimaum 1tUe qfAppUicationm (ubsecdon,3.5) The minimum value of applications for Reimbursement, Direct Payment and Special Commitment is USD 10,000 equivalent Authorized Signatures (Subsection 3.1 and 3.2,? Thwformfor Aufthriest4(gnatories L,ett er is providd in Attachment 1 of this letter Withdrawal and Documentation Appications (Subsection 3.3 and 3.4 *) Authorized Signatures (subsection 3.1 and 3.2). A letter in the form attached (attached 2) should be furnished to the World Bank at the address indicated below providing the name(s) and specimen signature (s) of the official (s) authorized to sign Applications: The World Bank Resident Mission Kinshasa, Democratic Republic of Congo Attention: Jean-Christophe Carret, Country Director 4 Applications (subsections 3.3 - 3.4). Please provide completed and signed (a) applications for withdrawal, together with supporting documents, and (b) applications for special commitments, together with a copy of the commercial bank letter of credit, to the address indicated below: The World Bank, Loan Department Delta Center, 13th Floor, Menegai Road, Upper Hill Nairobi, Kenya Attention: Loan Operations & Trust Funds Unit Othe At the time of negotiating this Project and for the reason set forth in subsection 5.2 of the Disbursement Guidelines, the advancing of financing proceeds into a Designated Account is not a Disbursement Method currently available under this Financing. Please send Applications only in support of the Disbursement Methods listed in Section 2 of this Schedule 1. As the foregoing measure is deemed temporary, disbursement arrangements have been designed to include the use of a Designated Account to the extent such use is permitted at a later date during project implementation; provided that this Disbursement and Financial Information Letter will first need to be amended at a later date to reflect such arrangements. 5 Attachment 121 Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] The World Bank 1818 H Street, N.W. Washington, D.C. 20433 United States of America Attention: [Country Director] Dear [Country Director]: Re: Grant No. GEF-TFA9933: Democratic Republic of Congo (Improved Forested Landscape Management Project) I refer to the Grant Agreement ("Agreement") between the International Bank for Reconstruction and Development ("World Bank")], acting as acting as an implementing agency of the Global Environmental Facility ("GEF) and the Democratic Republic of Congo the ("Recipient"), dated , providing the above Grant. For the purposes of Section 3.04 (b) of the Standard Conditions, as defined in the Agreement, any [lone] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Grant. For the purpose of delivering Applications to the World Bank, 2[each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3[individually] 4[jointly], to deliver Applications, and evidence in support thereof on the terms and conditions specified by the World Bank. 5[This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to I Instruction to the Recipient when sending this letter to the World Bank: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the World Bank. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the World Bank I Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the World Bank. 6 the World Bank by electronic means. In full recognition that the World Bank shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of SIDC"), the Recipient represents and warrants to the World Bank that it will cause such persons to abide by those terms and conditions.] This Authorization replaces and supersedes any Authorization currently in the World Bank records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, / signed / [Position] Instruction to the Recipient: Add this paragraph if the Recipient wishes to authorize the listed persons to accept Secure Identification Credentials and to deliver Applications by electronic means; if this is not applicable, please delete the paragraph. Please delete this footnote in final letter that is sent to the World Bank. 7 Attachment No. 2 Nom du Project: STATEMENT OF EXPENDITURE(SOE) Paiements effectués durant la periode du: au Date: Categore N Demamnde No.: CredtfDon IDA No: 1 2 3 4 5 6 7 8 9 10 11 Nom du Numéro et date du Brève Montant total du Montant total des No fournisseur, contrat ou du bon de Description des marché (Montant et factures couvertes % eligible Montant elgible (5)N6) Montant payé du Compte Date de règlement Remarques entrepreneur ou commande biens et services devise) par la demande dés igné (le cas échéant) consultant 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .. ....TOTALSI 000 8o