JAY SAWHNEY & CON CM___AkTIEREQAkMOUMfNI NACO National Aids Control Orgdnisation India's Voice Against AIDS ANNUALACCOUNT, OF J&K State AIDS Prevention and Control Society 2017-18 (TI POOL FUND) 90/3, Trikuta Nagar, Jari mu 48, SamanderBagh, Srinagar Prepared Ajay Sawhney& Co. Chartered Accountants 104. 1St Floor, North Block, IUhu Plaza, Rail Head, Jammu 180012 1041A, First Floor, North Block; Bahu Plaza, Rail Head Complex, Jammu - 180012. Ph.: 0191-2471600, (M) 9419185051 e-mail: ajaytax@hotmail.com Scanned by CamScanner AMY SAWHNEY & CO. CHARTERED ACCOUNTANTS The Project Director J&K State AIDS Prevention & Control Society, 90/3, Trikuta Nagar Jammu & 48, Samanderoagh, Srinagar. Jammu & Kashmir Subject:- Audit &K State AIDS Prevention & Control Society, (TI POOL FUND) Sir/Madam, We have audited the accompanying financial statement of the J&K State AIDS Prevention &Control Society, (New DBS Fund) for the year ending as on March 31, 2018. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with standards on auditing issued by the institute of chartered Accountants of India. Those standards require that we plan and perform the audit to obtain reasonable assurance that the financial statement is free of material misstatements. An audit includes examining evidence on test basis supporting the amounts, review of internal control disclosers in the financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statement read with observation, if any give a true and fair view of the sources and application of funds and financial'position of J&K State Aids control Society for the year ended March 31, 2018 in accordance with consistently applied accounting standards. In addition (a) with respect to IFEs, adequate supporting documents have been maintained to support IFRs (b) expenditure which are eligible for the financing under the credit/Grant agreement (c) procurement of goods and service has been carried out as per the procurement manual issued by NACO, GOI AND NGO/CBO guidelines. End use of funds is not being certified by us. Place: Jammu For Ajay whney& Co. Date: 12/01/2019 C c uvntants. U 9, CA I M RSH :-089914 1041A, First Floor, North Block, Bahu Plaza, Rail Head Complex, Jammu -180012. Ph.: 0191-2471600, (M) 9419185051 e-mail : ajaytax@hotmaiI.com Scanned by CamScanner MAY SAWHNEY & CO. CHARTERED ACCOUNTANTS ANNEXURE TO AUDIT REPORT (TI POOL FUND) (For the period 01/04/2017 To 31/03/2018) A. §tunl:- 1 It haS been found that the socIey Is maintaining proper books to show Full particulars but as per interAl adit relort, in some cases supporting documents viz. Purchase order, tender Documents, Invoice, vouchers, recelpt, pay bills TA bill etc. are not maintained. 2. There is an adequate Internal control system commensurate with nature of the work of the society for the purchase of medicines supplies, Medical equipment including components and other fixed assets for the Optimum utilization of the material. 3. No instances of theft/embezzlement/misappropriatior of the cash have been noticed. 4. No personal expenditure of employees/officers has been charges to Expenditure accounts. 5. Depreciation on the fixed assets has not been charged by the society and fixed assets are valued at the cost price in the books of accounts as per Para 8.2.3 of operational guidelines. 6. No abnormal features affecting the results shown by the income and expenditure accounts. 7. Insurance of machinery, Equipment's, computers, vehicles and employee infidelity is not done. Regarding insurance of cash in Hand, the organization is not maintaining cash and all payments are being made through cheque/RTGS/Transfer. 8. Inventory/ Stock Registers were not authorized by the competent authorities. 9. It has also been observed that heads mentioned in the annual plan do go in line with the financial accounts heads which restricts the basis of comparisons of actual expenditure with bUdgeted figures. 10. Fixed Assets:- A) Physical verification of fixed assets is done on test check basis. B) None of the peripherals units have given any verification of assets to the society. 1041A, First Floor, North Block, i u Bahu Plaza, Rail Head Complex, Jammu - 180012. Ph.: 0191-2471600, (M) 9419185051 e-mail: ajaytax@hotmail.com Scanned by CamScanner AJAY SAWHNEY & CO. CHARTERED ACCOUNTANTS C) The value of fixed assets In the balance sheet arrived at by adding or deducting the additions or deletions to fixed assets opening haance. D) None of the peripherals units have provided any Information regarding verification of assets to the society, [) During the course of Audit, it was observed that both SACS and NGO/SBOs have not insured any of the fixed assets other than vehicles. As per guidelines of financial and procurement systems for NGOs/CBOs, all assets funded by the society need to be insured and premium paid to cover N: such assets, funded by the society shall form of the project cost. 11. Advances to NGOs: As observed In advances to staff, where society had advanced further anount to staff without adjusting previous advances. Same practice is extended to cost. 12. As per internal audit report, each entry in the cash book should be attested by the designated officer, no such attestation was done. 13. As per the guidelines issued by National AIDS Control Organization Ministry of Health & Family Welfare Govt. Of India, cash book should be maintained on a computerized basis under double entry system, but cash book has been maintained on manual basis. 14. Bank Reconciliation Statements by NGDs were not produced to us for verification. 15. Cash verification should be done by Project Director or designated officer at least once in a 'quarter but no such verification has been conducted. 16. Separate Bank Account by all NGOs/ Periphery are still not being maintained, hence interest earned from Grant in Aid form SACO could not be earmarked. 17. Members Registers are not being maintained by the NGOs and loan received from members are not supported by corroborative documentary evidence. 18. As per internal audit report, in every NGO we found that Bank balance was not as per the cash book, the fact should have been recorded and reported to the vertical heads. FR 1 9 d Act 104/A, First Floor, North Block, Bahu Plaza, Rail Head Complex, Jammu - 180012. Ph.: 0191-2471600, (M) 9419185051 e-mail: ajaytax@hotmail.com Scanned by CamScanner /-AJAY SAWHNEY & CO. CHARTERED ACCOUNTANTS It,, The balance In bank a% on 31 -3-2011 n% per cnkulatin ihould ba ilS I1192811.22 whereas shown by software Is ItS 1.9227f5.22 retwling In a differenue of f1S 29974 , This difforence Is die to wrong carry forward of dming bank balance Ai on 11/03/2017 by -oftwarO - Since closIng banh balance as on 31/03/2017 1% 10442252.97 thsrtlIy opening balance as on 1/04/2017 should be same but software Is showing opning halance 05 10472226.97. , Thus error has emlqted sInce 2016-2017 resulting In diffarance In blince shoot of AS 29074 In fInanclal year 2016-17 and 2017-2018. Place: Jan)nu ror Ajiy Sawhney PI Co. Dated: 12-01-2019 Cl itered Acrountanh N A M 089914 4IAct 104/A, Firtt Floor, North Block, Bahu Plaza, Rail Head Complex, Jammu - 180012. Ph.: 0191-2471600, (M) 9419185051 e-mail : ajaytax@hotmail.com Scanned by CamScanner Jammu & Kashmir SACS - TI POOL FUND 09 90/3 Trikuto Nagar , Jamnu - 180012 Notional AIDS Control Project - Phase IV Utilisation Certificate Certified that an amount of Rs.23,589,000.00 received as grants-in-aid received from Department of AIDS Control (NACO) during the Fin.Year 2017-18 vide letter No. given below and opening Cash/Bank Balance Rs. 10,472,226.97 (and Current Liabilities of Rs.0.00)and outstanding Advances for Rs. 5,430,416.00 on account of unspent balance brought forward from the previous financial year, and Bank Interest and Miscellaneous Receipts of Rs. 316,736.00. a sum of Rs. 16,421,815.75 has been utilized for the purpose for which it was sanctioned and the Cash/Bank balance of Rs. 13,922,785.22 (and Current Liabilities of Rs. 0.00 )and outstanding advances of Rs.9,463,778.00. remaining unutilized at the end of the year will be adjusted towards the grants-in-aid payable during the next year. SI. No. Sanction leter Number and Date Aon -.Total 23,589,000.00 2. Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been duly fulfilled/are being fulfilled and that I have exercised the following checks to see that the money was actually utilized for the purpose for which it was sanctioned. Kinds of checks exercised 1. Statement of Expenditures 2. Annual Financial Statements Counter gni0l ( ect Director) (Char e ccountL Printed : System Administrator on 25/09/2018 02:28:56 from 1209 Scanned by CamScanner N et , se s PF-Ban 10,472,226.97 y Advance to NGOs 393,416.00 Advance to Staff '30,000. Inter Unit Fund Transfer 5,007,000.00 15,902,642.97 5our ces,'of funid.s Amfo (R) Grant from NACO to SACS 23,589,000.00 23,589,000.00 tiisat iono of,fPls b tnt (Rs) 01lDrugs 5,000.00 .1 .nug 909,409.00 Tramnig Salary 1,628,043.00 Salary2,075,799.00 Telephone/Commnunication Expenses 9,0,28000 Honorarium 9,340,280.00 3 62.75 Bank Charges NGO Services for Priority Interventions ,000,00 - Other Administration Cost Meeting Expenses 316,736.00 Interest from Bank 36760 IPBank øfCt13,922,785.22 TIPFBank4,426,778.00 Advance to NGOs 1 30,000.00 Advance to Staff 0,000.00 Inter Unit Fund Transfer 5,007,000.00 23,386,563.22 Printed: System Administrator on 25/09/2018 02:28:56 from 1209 Scanned by CamScanner 一兀 Scanned by Camscanner !個 Scanned by Camscanner ..lJ"Y�i. ., . _ Т1 � Q �� - ��' С1ы П й � Л а' � � � - д. �, м � � о , р N и � � � N R гд Ф 1 ч7 � t ;;, '"so, Э и _� � � А С. _ W ц� h= � � � О � � t Rs � i i t _ ....... . i � + i ,у + р l д'4 W. � ы � ' � � ,п � i �' и � � р i Э � � С� � � � � С!5 '� . р , � п- � г� . i„r .�'- ' л ч �_-3� м �1.�� '� еа � игh � � ::7 �� tl�'� �f`�� � � s';� :,ь f т 1: а��,:�:lУ г. . 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