PROCUREMENT PLAN (Textual Part) Project information: MDTF funding for EHRP (P162067) Project Implementation agency: Nepal Reconstruction Authority Date of the Procurement Plan: 2020/12/29 Period covered by this Procurement Plan: 2020/12/29 – 2021/07/15 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used with applicable caveats as follows. National Procurement Procedures: These procedures are applicable for the procurement of goods, works and non-consulting services only. In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market, as agreed in the Procurement Plan tables in STEP, the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Nepal’s Public Procurement Act, 2007, as amended by Amendment 2073 (2016) – (1st Amendment) and the Public Procurement Regulation, 2007, as amended by Amendment 2076 (2019) – (9th Amendment), such arrangements shall be subject to paragraph 5.4 of the Bank’s Procurement Regulations and the following conditions: 1) Model bidding documents, including contract conditions agreed with the Bank (as amended from time to time), shall be used. Bidding documents shall be made available, by mail or in person, or through e-GP portal to all who are willing to pay the required fee. 2) The eligibility of bidders shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations; 3) The request for bids / request for proposals document shall require that Bidders / Proposers submitting Bids / Proposals present a signed acceptance (in the form attached) at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 4) Qualification criteria (in case pre-qualifications were not carried out) shall be stated in the bidding documents for all contracts, irrespective of the value, and if a registration process is required, a foreign firm declared as the lowest evaluated bidder shall be given a reasonable opportunity to register, without let or hindrance. 5) Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts. 6) Performance security should be an amount of five (5) to ten (10) percent of the contract price and shall not be increased merely based on comparison of the bid price of awarded bidders with the pre-bid cost estimate. 7) If a contract is terminated because of fundamental breach of contract by the contractor, the amount to be recovered from the contractor representing the employer’s additional costs for completing the contract shall be provisioned as agreed with the Bank in model bidding documents. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables PROCUREMENT Nepal : MDTF Funding for Earthquake Housing Reconstruction Project PLAN General Information Country: Nepal Bank’s Approval Date of the Original Procurement Plan: 2021-01-26 2021-06-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162067 GPN Date: Project Name: MDTF Funding for Earthquake Housing Reconstruction Project Loan / Credit No: TF / A4783 National Disaster Risk Reduction and Management Authority Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-NDRRMA-215229-GO- Pending RFB / Procurement of GPS Componen 2: Disaster Risk Single Stage - One TF / A4783 Post Request for Bids Open - National 129,350.00 0.00 Implementati 2021-06-30 2021-07-05 2021-08-04 2021-08-18 2021-09-15 2022-01-13 Tracking System for Management Systems Envelope on Emergency Vehicles NP-NDRRMA-215257-GO- Under Componen 2: Disaster Risk Single Stage - One RFB / Procurement of Search TF / A4783 Post Request for Bids Open - National 258,650.00 0.00 Implementati 2021-06-30 2021-05-03 2021-07-05 2021-08-04 2021-08-18 2021-09-15 2022-01-13 Management Systems Envelope and Rescue (SAR) Equipments on NP-NDRRMA-215258-GO- Pending Componen 2: Disaster Risk Single Stage - One RFB / Procurement of TF / A4783 Post Request for Bids Open - National 107,800.00 0.00 Implementati 2021-06-30 2021-07-05 2021-08-04 2021-08-18 2021-09-15 2022-01-13 Management Systems Envelope Communication and IT System on NP-NDRRMA-215232-GO- Componen 2: Disaster Risk RFB / Procurement of 4 TF / A4783 Post Direct Selection Direct 96,600.00 0.00 Canceled 2021-03-05 2021-03-08 2021-05-05 2021-08-03 Management Systems Vehicles NP-NDRRMA-215233-GO- Pending Componen 2: Disaster Risk Single Stage - One RFB / Procurement of 8 units TF / A4783 Post Request for Bids Open - National 689,700.00 0.00 Implementati 2021-03-05 2021-03-10 2021-04-09 2021-04-23 2021-05-21 2021-09-18 Management Systems Envelope of Ambulances on NP-NDRRMA-222070-GO- RFQ / Publication of National Componen 2: Disaster Risk Request for Single Stage - One TF / A4783 Post Open - National 17,100.00 0.00 Canceled 2021-04-19 2021-06-15 2021-10-13 Policy, Act, Regulation and Management Systems Quotations Envelope Guidelines NP-NDRRMA-228350-GO- Componen 2: Disaster Risk DIR / Procurement of 2 TF / A4783 Post Direct Selection Direct 48,300.00 0.00 Canceled 2021-04-09 2021-04-12 2021-06-09 2021-08-08 Management Systems Double Cab Pickup Pending NP-NDRRMA-228353-GO- Componen 2: Disaster Risk TF / A4783 Post Direct Selection Direct 96,600.00 0.00 Implementati 2021-05-14 2021-05-17 2021-07-12 2021-08-11 DIR / Procurement of 2 SUVs Management Systems on NP-NDRRMA-241539-GO- DIR / Publication of National Pending Componen 2: Disaster Risk Policy, Act, Regulation, TF / A4783 Post Direct Selection Direct 9,000.00 0.00 Implementati 2021-06-28 2021-06-29 2021-08-06 2021-08-21 Management Systems Guidelines, and Other on Documents NP-NDRRMA-241540-GO- Pending Componen 2: Disaster Risk DIR / Procurement of TF / A4783 Post Direct Selection Direct 10,500.00 0.00 Implementati 2021-06-28 2021-06-29 2021-08-02 2021-08-17 Management Systems Teleconference Equipment on NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-NDRRMA-215221-CS- Consultant CQS / Selection of Firm for Componen 2: Disaster Risk Pending TF / A4783 Post Qualification Open - National 29,350.00 0.00 2021-03-26 2021-04-02 2021-05-16 2021-06-15 2021-07-06 2022-01-02 DRR Portal Maintenance and Management Systems Implementation Selection Information Update NP-NDRRMA-215222-CS- CQS / Selection of Firm for Consultant "Resource Mapping System for Componen 2: Disaster Risk Pending TF / A4783 Post Qualification Open - National 43,200.00 0.00 2021-01-25 2021-02-01 2021-03-17 2021-04-16 2021-05-14 2021-10-11 disaster response and Management Systems Implementation Selection entering of data for all 77 districts " NP-NDRRMA-215244-CS- CQS / Selection of Firm for "Municipality Capacity Consultant Assessment for NBC Componen 2: Disaster Risk Pending TF / A4783 Post Qualification Open - International 86,250.00 0.00 2021-01-25 2021-02-08 2021-03-24 2021-04-23 2021-05-21 2021-08-29 Implementation and Management Systems Implementation Selection preparation of a roadmap to implement NBC as well as RSLUP assessment" Page 1 NP-NDRRMA-215245-CS- CQS / Selection of Firm for "EPR System considering 4 Consultant level EoCs including Health Componen 2: Disaster Risk Pending TF / A4783 Post Qualification Open - International 86,250.00 0.00 2021-01-25 2021-02-08 2021-03-24 2021-04-23 2021-05-21 2021-08-29 Emergency Response (HER) Management Systems Implementation Selection Assessment aligned with Common Alert Protocol System (CAPS)" NP-NDRRMA-215246-CS- CQS / Selection of Firm for Consultant "Trainings on Disaster Risk Componen 2: Disaster Risk Pending TF / A4783 Post Qualification Limited 17,250.00 0.00 2021-01-25 2021-02-08 2021-03-10 2021-04-07 2021-08-05 Management (DRM) and Management Systems Implementation Selection Climate Change (CC) for local governments" NP-NDRRMA-215248-CS- Consultant Componen 2: Disaster Risk Pending CQS / Hiring of Multi-Hazard TF / A4783 Post Qualification Open - International 258,700.00 0.00 2021-01-25 2021-02-08 2021-03-24 2021-04-23 2021-05-21 2021-09-18 Management Systems Implementation Risk Assessment Firm Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NP-NDRRMA-215209-CS- Individual Componen 2: Disaster Risk Under INDV / Hiring of Sr. Financial TF / A4783 Post Consultant Limited 10,350.00 0.00 2021-01-26 2021-04-18 2021-02-02 2021-02-16 2021-03-09 2022-01-31 Management Systems Implementation Management Specialist Selection NP-NDRRMA-215212-CS- Individual Componen 2: Disaster Risk Under INDV / Hiring of Procurement TF / A4783 Prior Consultant Limited 14,500.00 0.00 2021-01-25 2021-03-04 2021-02-01 2021-05-23 2021-02-15 2021-06-08 2021-03-08 2022-01-31 Management Systems Implementation Specialist Selection NP-NDRRMA-215214-CS- Individual Componen 2: Disaster Risk Under INDV / Hiring of Financial TF / A4783 Post Consultant Limited 14,250.00 0.00 2021-01-25 2021-04-18 2021-02-01 2021-02-15 2021-03-08 2022-01-31 Management Systems Implementation Management Analyst Selection NP-NDRRMA-215224-CS- Individual INDV / Hiring of Componen 2: Disaster Risk Under TF / A4783 Post Consultant Limited 10,350.00 0.00 2021-01-25 2021-04-18 2021-02-01 2021-02-15 2021-03-08 2022-01-31 Environmental & Social Management Systems Implementation Selection Safeguard Specialist NP-NDRRMA-215247-CS- Individual INDV / Hiring of Capacity Componen 2: Disaster Risk Under TF / A4783 Post Consultant Limited 11,050.00 0.00 2021-01-25 2021-02-01 2021-02-15 2021-03-08 2022-01-31 Development and Training Management Systems Implementation Selection Expert Individual NP-NDRRMA-215249-CS- Componen 2: Disaster Risk Pending TF / A4783 Post Consultant Limited 14,250.00 0.00 2021-01-25 2021-02-01 2021-02-15 2021-03-08 2022-01-31 INDV / Hiring of GIS Expert Management Systems Implementation Selection NP-NDRRMA-215254-CS- Individual INDV / Hiring of Flood & Componen 2: Disaster Risk Pending TF / A4783 Post Consultant Limited 9,700.00 0.00 2021-01-25 2021-02-01 2021-02-22 2021-03-22 2022-01-31 Inundation Risk Assessment Management Systems Implementation Selection Expert NP-NDRRMA-215255-CS- Individual Componen 2: Disaster Risk Pending INDV / Hiring of Landslide TF / A4783 Post Consultant Direct 9,700.00 0.00 2021-03-05 2021-03-15 2021-04-05 2021-05-10 2022-01-05 Management Systems Implementation Risk Assessment Expert Selection NP-NDRRMA-215250-CS- Individual Componen 2: Disaster Risk Pending INDV / Hiring of Disaster Risk TF / A4783 Post Consultant Limited 17,250.00 0.00 2021-03-05 2021-03-10 2021-03-31 2021-05-05 2022-01-30 Management Systems Implementation Assessment Specialist Selection NP-NDRRMA-215252-CS- Individual Componen 2: Disaster Risk Under INDV / Hiring of Lighting Risk TF / A4783 Post Consultant Direct 4,150.00 0.00 2021-03-05 2021-03-15 2021-04-05 2021-05-10 2022-01-05 Management Systems Implementation Assessment Expert Selection NP-NDRRMA-215253-CS- Individual Componen 2: Disaster Risk Pending INDV / Hiring of Earthquake TF / A4783 Post Consultant Direct 9,700.00 0.00 2021-03-05 2021-03-15 2021-04-05 2021-05-10 2022-01-05 Management Systems Implementation Risk Assessment Expert Selection NP-NDRRMA-215256-CS- Individual Componen 2: Disaster Risk Pending INDV / Hiring of Fire Risk TF / A4783 Post Consultant Direct 9,700.00 0.00 2021-03-05 2021-03-15 2021-04-05 2021-05-10 2022-01-05 Management Systems Implementation Assessment Expert Selection NP-NDRRMA-215251-CS- Individual INDV / Hiring of Disaster Risk Componen 2: Disaster Risk Pending TF / A4783 Post Consultant Direct 17,250.00 0.00 2021-04-09 2021-04-13 2021-05-04 2021-06-01 2022-01-27 Modelling & Assessment Management Systems Implementation Selection Expert NP-NDRRMA-228249-CS- CDS / Selection of Firm for Componen 2: Disaster Risk Pending TF / A4783 Post Direct Selection Direct 8,700.00 0.00 2021-04-09 2021-04-13 2021-05-27 2021-07-26 DRR Portal Maintenance and Management Systems Implementation Information Update NP-NDRRMA-238584-CS- CDS / Selection of Firm for "Resource Mapping System for Componen 2: Disaster Risk Pending TF / A4783 Post Direct Selection Direct 43,200.00 0.00 2021-06-08 2021-06-11 2021-08-04 2022-01-31 disaster response and Management Systems Implementation entering of data for all 77 districts " NP-NDRRMA-238589-CS- CDS / Selection of Firm for Componen 2: Disaster Risk Under TF / A4783 Post Direct Selection Direct 3,500.00 0.00 2021-06-08 2021-06-08 2021-06-14 2021-07-14 DRR Portal Maintenance and Management Systems Implementation Information Update Page 2