Document of The World Bank Report No: 78735-PH RESTRUCTURING PAPER ON A PROPOSED PROJECT RESTRUCTURING OF PH - CHILLER ENERGY EFFICIENCY PROJECT GLOBAL ENVIRONMENT FACILITY TF095991 OZONE TRUST FUND TF096093 {BOARD APPROVAL DATE: JUNE 3, 2010} TO THE REPUBLIC OF THE PHILIPPINES June 24, 2013 ABBREVIATIONS AND ACRONYMS CDM Clean Development Mechanism CFC Chlorofluorocarbon CoA Commission on Audits DENR Department of Environment and Natural Resources EMB Environmental Management Bureau ERPA Emissions Reduction Purchase Agreement FASPO Foreign Assisted and Special Projects Office FM Financial Management GEF Global Environment Facility GWh Gigawatt hour IAS Internal Audit Service IFR Interim Financial Report KfW Kreditanstalt fur Wiederaufbau MIS Management Information Systems MMV Measurement, Monitoring and Verification MW Megawatt MWh Megawatt-hour ODP Ozone Depleting Potential OTF Ozone Trust Fund PCEEP Philippine Chiller Energy Efficiency Project PDO Project Development Objectives PMC Project Management Contractor PMU Project Management Unit RF Results Framework SGA Sub-grant Agreement TTL Task Team Leader TORs Terms of Reference Regional Vice President: Axel von Trotsenburg Country Director: Motoo Konishi Sector Manager / Director: Ousmane Dione/John Roome Task Team Leader: Viraj Vithoontien ii PHILIPPINES PH - CHILLER ENERGY EFFICIENCY PROJECT P114119 CONTENTS Page A. BACKGROUD UMMARY ........................................................................................ 1 B. PROJECT STATUS.................................................................................................... 2 C. PROPOSED CHANGES ............................................................................................ 2 Project Development Objective .................................................................................. 2 Results Indicators ........................................................................................................ 2 Revised Eligibility Criteria ......................................................................................... 4 Components ................................................................................................................ 4 Safeguards ................................................................................................................... 5 Institutional Arrangements.......................................................................................... 5 Financing..................................................................................................................... 6 Financial Management ................................................................................................ 7 Revised Disbursement Estimates ................................................................................ 8 Procurement ................................................................................................................ 8 Mid-Term Review ....................................................................................................... 8 Closing Date................................................................................................................ 8 Implementation Schedule............................................................................................ 9 ANNEX 1: Results Framework And Monitoring ............................................................. 10 ANNEX 2: Revised Eligibility Criteria ........................................................................... 12 ANNEX 3: Chiller Replacement And Procurement Plan....................................................... 13 iii PH - CHILLER ENERGY EFFICIENCY PROJECT RESTRUCTURING PAPER A. BACKGROUND SUMMARY 1. The Philippine Chiller Energy Efficiency Project (PCEEP) is financed by a grant from the Global Environment Facility (GEF) ($2.6M) and the Ozone Trust Fund (OTF) ($1.0M). The Project was approved on June 3, 2010 and declared effective on January 5, 2011. 2. The project seeks to reduce greenhouse gas emissions by replacing inefficient chillers, including both old chlorofluorocarbon (CFC)-based chillers and non-CFC-based chillers. The GEF grant will provide the initial subsidy to the first batch of chiller replacements. The Emission Reduction Purchase Agreement (ERPA) between Department of Environment and Natural Resources (DENR) and Kreditanstalt fur Wiederaufbau (KfW) would scale up the investment in the replacement of chillers through carbon credits earned from the newly replaced chillers. However, the delay in the validation process, the mutually agreed termination of the contract between DENR and the Project Management Contractor (PMC) and more importantly, the depressed carbon market caused KfW and DENR to mutually agree to terminate the ERPA. The absence of this additional revenue stream would require downscaling the original results indicators for the project. 3. In addition to the change in indicators, the proposed restructuring will: (a) change the Project Management Contractor (PMC) from a firm to individual consultants given the simpler nature of the project due to the removal of the Clean Development Mechanism (CDM) revenue; (b) modify the project cost, procurement plan, financing plan and disbursement estimate; (c) clarify the project description for Component 1 and refine the monitoring indicators; (d) revise eligibility criteria; (e) amend Sub-grant Agreement templates; (f) eliminate the requirement for a mid-term review in lieu of the restructuring and the comprehensive review undertaken in its preparation; and (f) retroactively eliminate the semestral internal audit review for the project as a requirement under the Grant Agreement but rather include the internal audit review as part of the overall Financial Management arrangement. 4. The Closing Date for the GEF TF is January 1, 2015 while the OTF TF Closing Date is January 1, 2017. At this time the Closing Date of the GEF TF will not be extended and any extension will only be considered after sufficient and sustained progress has been made in the chiller replacement program and is disbursing. The implementation progress will be reviewed during CY14. 5. There will be no proposed change in the project development objectives and safeguards category for the project. 1 B. PROJECT STATUS 6. The project has been rated moderately unsatisfactory for progress towards achievement of project development objectives (PDO) and implementation progress. Limited progress has been made prior to the last supervision mission in February 2013. However, several activities critical to the achievement of the PDO including staffing of the Project Management Unit (PMU) and firming up pipelines of potential chillers for replacement have been undertaken during the last six months. 7. Implementation progress was impeded by the mutually agreed termination of the ERPA between KfW and DENR. Since effectiveness, the project was focused on completing the CDM registration process and was in the final stages of the process. The endorsement of the Designated National Authority (DNA) had been obtained but the process had to be suspended due to the termination of the ERPA. 8. Another factor which contributed to the delay in project implementation was that the contract between DENR and the PMC was not completed as originally planned and was subsequently mutually terminated. Under the original implementation arrangements, the PMC was responsible for undertaking the day-to-day operations of the project and reported to the PMU, which ensured the effective and timely implementation of the project. Due to the termination of the contract with the PMC, the PMU now undertakes the roles and responsibilities previously assigned to the PMC and is overseen by Foreign Assisted and Special Projects Office (FASPO). The PMU has contracted three individual consultants (Carbon Specialist cum Task Team Leader (TTL), Chiller Specialist and Measurement, Monitoring and Verification (MMV) Specialists) and Financial and Administrative Assistants in October 2012. The hiring of the Financial Management Specialist, whose main responsibility will be to analyze the financial viability of chiller replacements, remains pending but is expected to be hired by end June. 9. Under the project, one chiller has been replaced in 2012 and the financial incentive paid to the chiller owner in May this year. Two additional SGAs have been signed for the replacement of five chillers. A firm pipeline of 53 chillers has been established and additional SGAs are expected to be signed for the replacement of 16 additional chillers in CY13 and the remaining replacements are scheduled in CY14. 10. To date, about $US$277,000 has been disbursed from the OTF grant while $532,000 has been disbursed from the GEFTF. C. PROPOSED CHANGES 11. Project’s Development Objectives. The Project’s Development and Global Environment Objectives remain valid despite the proposed changes. 12. Results/indicators. With the absence of additional source of funding as originally envisioned for scaling up investment in the replacement of chillers, the results indicators for the project need to be revisited. As part of the restructuring, the indicators were also reviewed to reconfirm their validity in terms of measuring the project’s 2 progress towards the PDO. All indicators will remain the same with the exception of the Outcome Indicator of 195 inefficient Chiller Replacements. It is proposed to change this indicator to Cooling Capacity addressed by the Project because this indicator would be more appropriate and closely linked to measuring Ozone Depleting Potential (ODP) consumption and energy savings. In addition, the size of the chillers to be replaced under the project may vary in terms of capacity from 300 ton of refrigeration (TR) to 1000 TR. However the project will prioritize large capacity chillers because of the economies of scale and greater climate benefits. The proposed outcome /results indicators and targets are: Indicators Unit Old Target New Target Outcome Indicators New: Cooling Capacity Addressed by TR (new) 30,649 TR the Project (to replace old indicator of No. of Chiller Replacements) ODP Consumption Phaseout due to Ton ODP 22 5.7 replacement of Chillers Cumulative Carbon Emission K tCO2 560 62.4 Reduction as Direct Benefits from the Project MWh savings and MW demand GWh; 341 GWh/y 124.7 reduction MW over 20 years; GWh/yr 59 MW Intermediate Results Indicators Component One: Number of Sub-grant Agreements new 20 signed Number of new energy efficient Number 375 53 chillers installed (old) Component Two: Data MIS for VER % 100 35 claims Component Three: Number of chiller Number 50 38 owners participating in the recognition program Number of training/workshops 15 12 13. In addition to this change, the original period (which took into account the expected revenue from the carbon credits) during which the target value will be achieved has to be reduced from 10 years to the life of the GEF grant. The Grant Agreement will no longer contain the Results Framework (RF) but will refer to the Operations Manual which contains the RF. See Annex 1 for details. 3 14. Revised Eligibility Criteria. With the cancellation of the ERPA, the eligibility criteria will be revised under the proposed restructuring. The eligibility criteria for chiller replacements will be simplified to remove the stringent requirements that were needed in order for the beneficiaries to receive credits from their reduced carbon emission as part of the cancelled ERPA. The eligibility criteria for the baseline and new chillers can be found in Annex 2. 15. Components. The project has four components: (a) investment in chiller replacement; (b) measurement, monitoring and verification; (c) performance standards and technical assistance; and (d) project management. 16. The component that was impacted most by the cancellation of the ERPA is Component 1 which provides financial incentives (15% of the new chiller cost) to accelerate the replacement of inefficient chillers. The initial phase of the project was to be funded by GEF funds and the carbon credits earned from the new chillers will be used to scale up the investment. Originally, chiller owners were provided two options in terms of financial incentives under the project: (a) 15 % of the ex-works price of the new chiller or the normative cost whichever is lower; or (b) future carbon finance or deferred revenues. With the cancellation of the ERPA, the second financial incentive option is no longer available. The Sub-Grant Agreement templates between DENR and the chiller owners have been amended to reflect this change. The project will be delinked from the CDM and investment in chiller replacement will be funded solely from GEF funds. As a result, the scale of the investment will be significantly reduced resulting in a simpler project design. 17. There are no changes in the activities for Components 2 and 3 aside from the scale of activities. Under Component 2, the project would measure energy consumption of baseline and new equipment; monitor performance of new chillers by collecting performance parameters of new chillers; and analyze the data collected during the lifetime of the project. Under this component, verification of emission reduction as required by the CDM process would be undertaken. With the removal of the CDM element, the project would continue to support the verification of emission reduction to build capacity in DENR for registering the carbon credits in the voluntary (Variable Carbon Standard or Gold Standard) rather than the compliance (CDM) market. The activity will be smaller in scale and will be undertaken, when the situation of the carbon market improves in the future, as a pilot for possible replication in future energy efficiency initiatives to be undertaken in the Philippines. 18. Component 3 would provide targeted technical assistance in order to build capacity in the PMU and the chiller owners/technicians to ensure that even after the project is completed that they will be equipped to undertake the operations and maintenance of the new chillers. Under this component, public awareness activities highlighting the benefits of converting to energy efficient chillers will be intensified in order to motivate other chiller owners to undertake the conversion either under the project or on their own. 4 19. For Component 4, the responsibility for the day to day operations of the project will be overseen by the PMU. However, instead of hiring a private firm as the Project Management Contractor (PMC), qualified individual consultants were hired on an interim basis in order for project activities to continue pending approval of the proposed restructuring which will make this a permanent arrangement. 20. Safeguards. There are no changes to Safeguards. The same safeguards instrument will apply for the Restructured Project. 21. Institutional Arrangements. Primary responsibility for implementation remains with DENR with the Foreign Assisted and Special Projects Office (FASPO) acting as the Oversight Agency. The Environmental Management Bureau (EMB) established the Project Management Unit (PMU) which oversees the day to day activities of the project. Previously, responsibility for day to day operations was under the Project Management Contractor. However, the contract did not proceed as planned and DENR and the PMC mutually agreed to terminate the contract. Under the Project’s Grant Agreement, the PMC is defined as a firm. Under the proposed restructuring the PMU will take over the responsibility for day to day operations for the project. 22. With the simplification of the project, FASPO will now act as the Oversight office for the project. In addition, DENR proposed to replace the PMC with the PMU to be staffed with qualified individual consultants to handle the technical, financial and administrative aspects of the project. The individual consultants will report to the PMU. On an interim basis prior to the approval of the proposed restructuring, individual consultants were engaged to undertake the day to day activities of the project. The restructuring seeks to make this a permanent arrangement for project management. The revised organizational chart below reflects the proposed institutional arrangements after the restructuring. WB Secretary PSC Undersecretary FASPO DENR FMS VER Buyer EMB Director TWG PMU including ICs Support Staffs Chiller Supplier Chiller Owner/ESCOs 5 23. Below is a brief description of the role and responsibilities of these consultants:  Carbon Specialist cum TTL – will assist the PMU in the overall management, monitoring and evaluation procedures and systems for PCEEP implementation and other monitoring activities of the PMU; take the lead in exploring new carbon mechanism and provide TA in determining CER and energy efficiency to be generated through the replacement of the chillers.  Financial Management Specialist – to assist PMU in the financial aspects of the PCEEP implementation such as project financial management and investment analysis; prepare financial documents/reports/analysis for the project and provide assistance to the FASPO and DENR FMS on the required financial reports/documentation.  Chiller/MMV Specialist – To assist the PMU in the overall monitoring and evaluation procedures and systems for the PCEEP implementation and other monitoring activities of the PMU and to provide expertise in installation and management of chiller replacement;  Management Information Systems (MIS) Specialist – To assist the PMU in ensuring that the data from the beneficiaries’ chiller (funded by the project) would be transmitted on a regular basis from its location to the PMU database; development of an information management system that will be used to monitor the performance of the project-funded chillers and a receptacle and storage for the transmitted data as well as data with respect to the project and beneficiaries, troubleshooting, assurance of data security; and technical support for the PMU regarding information management of the gathered data are done effectively and efficiently.  Technical Assistant – assist PMU in the overall monitoring and evaluation procedures and systems for the PCEEP implementation and other monitoring activities of the PMU; and prepare required reports for the activities of the PMU.  Administrative Assistant-assist the PMU in carrying out its functions in the financial and administrative management aspects of the project; and to assist the PMU in preparing the required financial reports/documents, in cooperation with the PMC. 24. All consultants with the exception of the FMS are already on board. 25. Financing  Project Costs. The diminished resources available for the project are reflected in the table below. 6 Project Costs (US$M) Components/Activities Current1 Proposed 1. Investment in Chiller Replacement 43.845 17.000 2. Measurement, Monitoring and Verification 1.821 .205 3. Performance Standards and Technical 0.204 .432 Assistance 4. Project Management 1.816 .738 5. Contingency .214 Total 47.900 18.375  Financing Plan. The financing plan will be revised as follows: Financier Current Proposed (US$M) (US$M) Borrower/Recipient .320 .325 Private Commercial Sources 36.620 14.400 Global Environment Facility (GEF) 2.600 2.600 Montreal Protocol Investment Fund 1.000 1.000 Germany: Kreditanstalt fur 7.310 0.0 Wiederaufbau (KfW) US Environment Protection Agency 0.05 .05 Total 47.900 18.375  Disbursement arrangements. There is no change in the disbursement arrangements.  Reallocations. A reallocation is proposed between components 2, 3 and 4 due to the savings from the monitoring and verification activities related to the cancelled CDM component of the project.  Cancellations. There is no proposed cancellation. 26. Financial Management. The current financial covenants under the project require the PMU to submit the following reports: (a) Unaudited interim financial reports (IFRs) within 45 days after the end of each calendar quarter; (b) Annual audited project financial statements; to be submitted 6 months after the end of each fiscal year; and (c) Internal audit review report to be submitted 90 working days after the end of each semester. 1 If the project has had a previous restructuring, the current should reflect the latest approved costs. 7 27. There are no pending IFRs due to date and timeliness of submission has improved over time. The IFR covering the period ending March 31, 2013 has been received by the Bank. We have received the 2011 audited project financial statements prepared by the Commission on Audit (COA). COA rendered an unqualified opinion, stating that the financial statements are free of material misstatements and are in conformity with generally accepted accounting principles. The 2012 audited financial statement is due by June 30, 2013. 28. The restructuring of the project would result in a simpler project design with the elimination of the need to account for the reflows of the carbon credits simplifying the FM design for the project. The improved FM reporting (e.g. timely submission of IFRs and unqualified opinion on the financial reports) further provides justification for the proposal to remove the internal audit review on a semestral basis as required in the grant agreement. No internal audit review for 2011 and 2012 were conducted due to the limited physical and financial progress of the project. It was agreed that the Internal Audit Service (IAS) review requirement be eliminated from the Grant Agreement. The internal audit work program will be conducted for the project so as to obtain significant coverage when there is better physical accomplishment as part of the overall FM arrangement of the project. This will allow more flexibility in conducting a useful risk- based approach to the project rather than a mandatory review even with limited physical progress. 29. Revised Disbursement Estimates. Based on the proposed changes and the revised procurement plan, we have prepared a revised disbursement estimate: FY12 FY13 FY14 FY15 Y16 Total (Actual) GEF 531,683 1,768,185 300,132 2,600,000 MLF 260,152.6 208,720 193,527 187,244 150,357 1,000,000 Total 791,836 208,720 1,961,712 487,376 150,357 3,600,000 30. Procurement. Based on the pipeline of chiller replacements, the procurement plan for the GEF TF was modified. Furthermore, the term “commercial practice acceptable to the Bank� was defined as it relates to Component 1 to ensure that there is a common understanding of the term. This is reflected in the revised SGA templates for the project. 31. Mid Term Review. In view of the comprehensive review and changes to be undertaken as a result of the restructuring, it was agreed to eliminate the mid-term review requirement. 32. Closing Date. Project implementation has been hampered by the cancellation of the ERPA with KfW and further impeded by the unsatisfactory performance of the PMC and the subsequent termination of their contract. 33. Given the changes in the project and as part of the proposed restructuring, the PMU revised their marketing, procurement and chiller replacement plans providing details and an adjusted schedule of project activities. In addition, the Operational Manual 8 has been revised to take into account the proposed changes in the restructuring. The Bank has reviewed these documents and found them acceptable. 34. The extension of closing date will not be part of the restructuring at this time. Any extension of the Closing Date will be considered once sufficient implementation progress has been made and both TFs are disbursing. 35. Implementation Schedule. A revised chiller replacement plan has been agreed and is attached as Annex 2. The schedule shows a plan towards completion of the project activities by the proposed revised closing date. The pipeline for CY13 has been firmed up and the PMU is working on firming up its CY14 pipeline based on the expression of interest received from chiller owners. 9 Annex 1: Results Framework and Monitoring PHILIPPINES: CHILLER ENERGY EFFICIENCY PROJECT (P114119) Project Development Objective (PDO): The project development objective (PDO) is to reduce greenhouse gas emissions by replacing inefficient chillers, including both old CFC-based chillers and non-CFC based chillers. Revised Project Development Objective: N/A D=Dropped Cumulative Target Values** C=Continue Core PDO Level Results N= New Unit of Base Data Source/ Responsibility for Data R=Revised YR1 YR 2 YR 3 YR4 YR5 Frequency Indicators* Measure line Methodology Collection (2013) (2014) (2015) (2016) (2017) Indicator One Cooling Capacity Addressed by the Number of Verification Project R TRs 0 14,422 22,954 30,649 30,649 30,649 Annual Reports and DENR MM&V MIS Indicator Two: ODP Consumption Phase-out due to R ODP ton 0 2.7 3.3 4.8 5.2 5.7* Annual Verification DENR replacement of Chillers Reports and MM&V MIS Indicator Three: Cumulative Verification Carbon emission reduction as R k tCO2 0 7.2 17.8 32.7 47.5 62.4** Annual Reports and DENR direct benefits from the project MM&V MIS Indicator Four: GWh savings Verification and MW demand reduction R GWh 0 14.4 21.2 29.7 29.7 29.7 Annual Reports and DENR MM&V MIS INTERMEDIATE RESULTS Intermediate Result (Component One): Investments to Chiller Replacement Revised Intermediate Result (Component One): Intermediate Result indicator One: No. of Sub –Grant N Number 0 10 20 20 20 20 Annual SGAs DENR Agreements Signed Intermediate Result Indicator R Number of 0 22 39 53 53 53 Annual MM & V MIS DENR Two: Number of new energy units efficient chillers installed replaced 10 Intermediate Result (Component Two): Measurement, Monitoring and Verification (MMV) Revised Intermediate Result (Component Two): Intermediate Result Indicator R % of Units 0 9 23 35 35 35 Every six Verification DENR One: Data MIS for VER providing months Reports and Claims data MM & V MIS Intermediate Result (Component Three): Performance Standards and Technical Assistance Revised Intermediate Result (Component Three): Intermediate Result indicator R Number of 0 9 14 15 15 15 Annual Progress Reports DENR One: Number of recipients participants and MM&V MIS participating in the recognition program Intermediate Result Indicator R Number of 0 4 8 12 12 12 Annual Reports DENR Two: Number of training and training workshops *. 11 Annex 2. Revised Eligibility Criteria Revised Eligibility Criteria: Old Chillers Criteria Eligibility Age The old chiller must be operating not more than 15 years. The age of the chiller will be based on the historical operating hours. Chiller Type All chillers that conform to CDM methodology are eligible. Power Source and Compression The chiller should be electrically powered and of the vapor compression type. Efficiency Old chillers shall have an energy efficiency at least 0.8 kW/TR. Cooling Capacity In size or in terms of cooling capacity, the old chiller proposed for replacement must be at least 300 tons of refrigeration (TR) or above with priority given to larger capacity chillers. Operating Hours The old chiller must have operating on a regular basis. Refrigerant Type The old chiller uses CFC or non-CFC refrigerants. Use and Location The chiller must be currently in use and located in the Philippines. Proof of Ownership or Legal Rights to The chiller operator is the owner, or has the legal right to possess Possess and Operate and operate the existing chiller. The chiller operator shall show proof of ownership or legal rights to possess and operate. Revised Eligibility Criteria (New Chillers) Criteria Eligibility Starting Date To be eligible, the new replacement chillers should have been installed on or after January 1, 2012 but before December 31, 2014. Chiller Process The new chiller generates chilled water or a water/antifreeze mixture (e.g, water and glycol) for process cooling or air conditioning Power Source and Compression The replacement chiller should be electrically powered and of the vapor compression type. Efficiency Energy consumption ratio of the new chiller should be equal to or lower than 0.63 kW/TR and a difference of at least 0.3 kW/TR between the efficiency of old and new chiller. Cooling Capacity The rated cooling capacity of the new chiller must be within + 10% of the rated cooling capacity of the existing chiller to be replaced. Operating Hours New chiller must operate to ensure investment payback period of less than four (4) years Refrigerant Type The new chiller must use non-CFC based refrigerant. Data Measuring Device The new chiller is fitted with data measuring device that would measure compression motor kWh (energy efficiency), temperature of in and out chilled water, chilled water flow rate based on flow meter or pressure drop. Installation The new chiller is installed in the applicant’s facility where the old chiller was located. New chiller location need not be in the exact same place of the old chiller, as long as it is serving the same facility/building. 12 Annex 3 Procurement and Chiller Replacement Plan DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES PHILIPPINE CHILLER ENERGY EFFICIENCY PROJECT PROCUREMENT PLAN FOR DIRECT CONTRACTING Date of Forwarding of Budget Request Date of Date of Date of Date of Date of Date of Date of Date of Date of & Submission of Evaluation Submission Installation Destruction of Replace Justification Report & Awarding Purchase Arrival Of Commissioning Recovery of Payment Item of Letter Of Of New Compressor of Chiller Owner ment Order New Chiller of New Chiller Refrigerant Of Subsidy Total # of No. for Direct Of Contract Credit Chiller Old Chiller Days Year Contracting 7 Calendar Days 7 Calendar 1 Calendar Days Day #1 Peninsula Manila Hotel 2012 18-May-12 19-Jun-12 20-Jun-12 4-Sep-12 4-Jan-13 10-Jan-13 Mar-13 Based on CO's Procurement Plan #2 SM City Iloilo (1) 2013 Apr-13 Oct-13 Oct-13 Nov-13 Nov-13 Nov-13 Nov-13 Mar-14 Estimated #3 SM City Iloilo (2) 2013 Apr-13 Oct-13 Oct-13 Nov-13 Nov-13 Nov-13 Nov-13 Mar-14 Estimated #4 SM City Bacoor 2014 Sep-13 Oct-13 Oct-13 Oct-13 Jan-14 Feb-14 Feb-14 Feb-14 Feb-14 May-14 Estimated #5 SM Iloilo 2014 Sep-13 Oct-13 Oct-13 Oct-13 Jan-14 Feb-14 Feb-14 Feb-14 Feb-14 May-14 Estimated #6 SM Southmall 2014 Sep-13 Oct-13 Oct-13 Oct-13 Jan-14 Feb-14 Feb-14 Feb-14 Feb-14 May-14 Estimated PROCUREMENT PLAN FOR COMPETITIVE BIDDING Date of Date of Date of Date of Date of Date of Date of Date of Date of Date of Date of Date of Date of Preparation Publication Of Submission Evaluation Of Date of Submission Arrival Of Installation Commission Destruction of Awarding Of Notice to Recovery of Payment Of Notes REPLACE Of Bid Bid Of Bid Bid Contract of Letter New Of New ing of New Compressor of Bid Proceed Refrigerant Subsidy Total # Item No. Chiller Owner (RTI is Results/Target Indicators MENT Documents Documents Documents Documents Of Credit Chiller Chiller Chiller Old Chiller of Days calculated by DENR and WB) YEAR 10 14 30 Calendar 14 Calendar 7 Calendar 2 Weeks 1 Day Calendar Calendar Days Days Days Days Days Mactan Cebu International Airport Authority 1 (MCIAA) Used in RTI. 2013 Replacement. 2013 Oct-12 Nov-12 1-Dec Jan-13 Jan-13 Jan-13 Jan-13 Jan-13 May-13 Jun-13 Jun-13 Jun-13 Jun-13 Aug-13 Based on CO's Procurement Plan 2 Bank of the Philippine Islands (BPI) Buendia (1) New. 2013 Replacement 2013 Sep-12 Sep-12 Oct-12 Oct-12 Oct-12 Oct-12 Oct-12 Oct-12 Feb-13 Jul-13 Aug-13 Aug-13 Aug-13 Nov-13 Estimated 3 Bank of the Philippine Islands (BPI) Buendia (2) New. 2013 Replacement 2013 Sep-12 Sep-12 Oct-12 Oct-12 Oct-12 Oct-12 Oct-12 Oct-12 Feb-13 Jul-13 Aug-13 Aug-13 Aug-13 Nov-13 Estimated 4 Bank of the Philippine Islands (BPI) Buendia (3) New. 2013 Replacement 2013 Sep-12 Sep-12 Oct-12 Oct-12 Oct-12 Oct-12 Oct-12 Oct-12 Feb-13 Jul-13 Aug-13 Aug-13 Aug-13 Nov-13 Estimated SGA signing in 2013. 2014 5 Cultural Center of the Philippines (CCP) Replacement SGA signing in 2013. 2014 2014 11-Feb-14 18-Feb-14 4-Mar-14 11-Mar-14 18-Mar-14 ######## 8-Apr-14 22-Apr-14 4-Jun-14 12-Jun-14 17-Jun-14 24-Jun-14 27-Jun-14 10-Jul-14 149 Based on CO's Procurement Plan 6 Bangko Sentral ng Pilipinas (BSP) Replacement SGA signing in 2013. 2014 2014 Nov-13 Nov-13 Jan-14 Jan-14 Feb-14 Feb-14 Mar-14 Mar-14 Jul-14 Jul-14 Aug-14 Aug-14 Aug-14 Oct-14 Based on CO's Procurement Plan 7 Social Security System (SSS) (1) Replacement SGA signing in 2013. 2014 2014 Feb-14 Mar-14 Apr-14 May-14 May-14 Jun-14 Jul-14 Aug-14 Nov-14 Nov-14 Dec-14 Nov-14 Jan-15 Apr-15 Based on CO's Procurement Plan 8 Social Security System (SSS) (2) Replacement SGA signing in 2013. 2014 2014 Feb-14 Mar-14 Apr-14 May-14 May-14 Jun-14 Jul-14 Aug-14 Nov-14 Nov-14 Dec-14 Nov-14 Jan-15 Apr-15 Based on CO's Procurement Plan 9 National Kidney & Transplant Institute (NKTI) Replacement 2014 Apr-13 May-13 Jan-14 Jan-14 Aug-14 Aug-14 Aug-14 Aug-14 Oct-14 Nov-14 Nov-14 Dec-14 Dec-14 Feb-15 Based on CO's Procurement Plan 10 Social Security System (SSS) (3) Used in RTI. 2015 Replacement 2015 Feb-15 Mar-15 Apr-15 May-15 May-15 Jun-15 Jul-15 Aug-15 Nov-15 Nov-15 Dec-15 Nov-15 Jan-16 Apr-16 Estimated 11 Social Security System (SSS) (4) Used in RTI. 2015 Replacement 2015 Feb-15 Mar-15 Apr-15 May-15 May-15 Jun-15 Jul-15 Aug-15 Nov-15 Nov-15 Dec-15 Nov-15 Jan-16 Apr-16 Estimated 12 NAIA Terminal 1 (1) Used in RTI. 2013 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 13 NAIA Terminal 1 (2) Used in RTI. 2013 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 14 NAIA Terminal 2 (1) Used in RTI. 2014 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 15 NAIA Terminal 2 (2) Used in RTI. 2014 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 16 NAIA Terminal 2 (3) Used in RTI. 2014 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 17 NAIA Terminal 2 (4) Used in RTI. 2014 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 18 NAIA Terminal 2 (5) Used in RTI. 2014 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 19 NAIA Terminal 2 (6) Used in RTI. 2014 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 20 NAIA Terminal 2 (7) Used in RTI. 2014 Jan-15 Feb-15 Mar-15 Apr-15 Apr-15 May-15 May-15 May-15 Sep-15 Sep-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated 13 PROCUREMENT PLAN FOR SHOPPING Date of Date of Date of Submission Evaluation Awarding Date of Date of Date of Date of Date of Date of Date of Date of of Request of Request of Request Submission of Installation Destruction of Purchase Arrival Of Commissioning Recovery of Payment Notes Replace For For For Letter Of Of New Compressor of Item Order New Chiller of New Chiller Refrigerant Of Subsidy Total # Chiller Owner (RTI is Results/Target Indicators ment Quotation Quotation Quotation Credit Chiller Old Chiller No. of Days computed by DENR and WB) Year (RFQ) (RFQ) (RFQ) 14 1 Calendar Calendar 7 Calendar 1 Calendar Day Days Days Day #1 Marco Polo used in RTI. 2013 replacement 2013 Feb-13 Feb-13 Mar-13 Mar-13 Mar-13 Aug-13 Aug-13 Sep-13 Aug-13 Aug-13 Oct-13 Based on CO's Procurement Plan #2 Waterfront Hotels & Casinos - Lahug (1) used in RTI. 2013 replacement 2013 Mar-13 Mar-13 Mar-13 Apr-13 Apr-13 Aug-13 Aug-13 Aug-13 Sep-13 Sep-13 Nov-13 Based on CO's Procurement Plan #3 Waterfront Hotels & Casinos - Lahug (2) used in RTI. 2013 replacement 2013 Mar-13 Mar-13 Mar-13 Apr-13 Apr-13 Aug-13 Aug-13 Aug-13 Sep-13 Sep-13 Nov-13 Based on CO's Procurement Plan #4 Waterfront Hotels & Casinos - Lahug (3) used in RTI. 2013 replacement 2013 Mar-13 Mar-13 Mar-13 Apr-13 Apr-13 Aug-13 Aug-13 Aug-13 Sep-13 Sep-13 Nov-13 Based on CO's Procurement Plan #5 Waterfront Hotels & Casinos - Lahug (46) used in RTI. 2013 replacement 2013 Mar-13 Mar-13 Mar-13 Apr-13 Apr-13 Aug-13 Aug-13 Aug-13 Sep-13 Sep-13 Nov-13 Based on CO's Procurement Plan #6 Manila Pavilion (1) used in RTI. 2013 replacement 2013 Apr-13 Apr-13 Apr-13 May-13 May-13 Sep-13 Sep-13 Sep-13 Oct-13 Oct-13 Dec-13 Based on CO's Procurement Plan #7 Manila Pavilion (2) used in RTI. 2013 replacement 2013 Apr-13 Apr-13 Apr-13 May-13 May-13 Sep-13 Sep-13 Sep-13 Oct-13 Oct-13 Dec-13 Based on CO's Procurement Plan #8 Trinoma (1) used in RTI. 2013 replacement 2013 Jun-13 Jun-13 Jun-13 Jun-13 Jul-13 Nov-13 Dec-13 Dec-13 Dec-13 Dec-13 Feb-14 Based on CO's Procurement Plan #9 Trinoma (2) used in RTI. 2013 replacement 2013 Jun-13 Jun-13 Jun-13 Jun-13 Jul-13 Nov-13 Dec-13 Dec-13 Dec-13 Dec-13 Feb-14 Based on CO's Procurement Plan #10 Trinoma (3) used in RTI. 2013 replacement 2013 Jun-13 Jun-13 Jun-13 Jun-13 Jul-13 Nov-13 Dec-13 Dec-13 Dec-13 Dec-13 Feb-14 Based on CO's Procurement Plan #11 Trinoma (4) used in RTI. 2013 replacement 2013 Jun-13 Jun-13 Jun-13 Jun-13 Jul-13 Nov-13 Dec-13 Dec-13 Dec-13 Dec-13 Feb-14 Based on CO's Procurement Plan #12 Trinoma (5) used in RTI. 2013 replacement 2013 Jun-13 Jun-13 Jun-13 Jun-13 Jul-13 Nov-13 Dec-13 Dec-13 Dec-13 Dec-13 Feb-14 Based on CO's Procurement Plan #13 Philippine National Bank (1) used in RTI. 2013 replacement 2013 Mar-13 Mar-13 Apr-13 Apr-13 Apr-13 Oct-13 Oct-13 Oct-13 Oct-13 Oct-13 Dec-14 Based on CO's Procurement Plan SGA singing in 2013. 2014 #14 Philippine National Bank (2) Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Based on CO's Procurement Plan #15 Tower One & Exchange Plaza (1) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #16 Tower One & Exchange Plaza (2) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #17 Tower One & Exchange Plaza (3) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #18 6750 Office Building (1) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #19 6750 Office Building (2) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #20 6750 Office Building (3) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #21 6750 Office Building (4) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #22 FGU Makati (1) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #23 FGU Makati (2) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #24 Greenbelt 5 (1) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #25 Greenbelt 5 (2) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #26 Greenbelt 5 (3) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #27 Greenbelt 5 (4) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #28 Greenbelt 1 (1) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #29 Greenbelt 1 (2) Used in RTI. 2014 Replacement 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #30 GMA Network Inc. Used in RTI. SGA signing in 2014. 2014 Mar-14 Mar-14 Apr-14 Apr-14 Apr-14 Oct-14 Oct-14 Oct-14 Oct-14 Oct-14 Dec-14 Estimated #31 Festival Supermall Used in RTI. May replace in 2013 2013 Jun-13 Jun-13 Jul-13 Apr-15 Apr-15 Oct-15 Oct-15 Oct-15 Oct-15 Oct-15 Dec-15 Estimated #32 Philippine National Bank (3) Used in RTI. 2015 Replacement. 2015 Mar-15 Mar-15 Apr-15 Apr-15 Apr-15 Oct-15 Oct-15 Oct-15 Oct-15 Oct-15 Dec-15 Based on CO's Procurement Plan 14