Appendix to Annex 3 Procurement Plan I. General 1. Project Information Country : India Borrower : Government of India Project Name : National Hydrology Project Loan Credit No. : 2. Bank’s Approval Date of the Procurement Plan : 3. Date of General Procurement Notice : 4. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services Thresholds for Method of Procurement for procurement of goods, works and non-consulting services Procurement of Goods, Information technology and non consultancy services: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 3 million Limited Competitive Bidding (LIB) Must meet the requirements as per Para 3.2 of the Procurement Guidelines, and with prior agreement in PP with the Bank National Competitive Bidding (NCB) > USD 100,000 and up to USD 3 million Shopping Up to USD 100,000 (INR 6.5 m) Direct Must meet the requirements as per Para 3.7 of the Procurement Guidelines, and with prior agreement in PP with the Bank Framework Agreement Must meet the requirements as per Para 3.6 of the Procurement Guidelines, and with prior agreement in PP with the Bank Procurement of Works: Method of Procurement Thresholds for Methods International Competitive Bidding (ICB) > US Dollars 40 million National Competitive Bidding (NCB) > USD 100,000 and up to USD 40 million Comparison of three quotations / Shopping Up to USD 100,000 (INR 6.5 m) Force Account Must meet the requirements as per Para 3.9 of the Procurement Guidelines, and with prior agreement in PP with the Bank Prior Review Thresholds: The following would be subject to Prior review of the Bank regardless of the Method of selection: (a) Works: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 10 million (b) Goods: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 2 million; and The Prior Review Thresholds will be reviewed and updated during the implementation of the project, and modified based on the risk assessment. 1. In the case of contracts subject to prior review, Project Implementing Entity shall seek the Bank’s no objection before granting/agreeing to (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of works, goods, non-consulting services or consulting services, other significant changes to the terms and conditions of such that the contract,; (c) any variation order or amendment (except in cases of extreme urgency) which singly or combined with all variation orders or amendments previously issued, increase the original contract amount by more than 15 percent; or (d) the proposed termination of the contract.. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable Domestic Preference: The provision of domestic preference is applicable in the evaluation of Goods only. 3. Reference to Procurement Manual The procurement manual for the project is presently under preparation. SBDs agreed between the Project and Bank will be used for all works, goods, and non consultancy procurements. 4. Any Other Special Procurement Arrangements The National bidding method for procurement and goods and works according to the above value thresholds will be conducted in accordance with paragraphs 3.3 and 3.4 of the Bank’s Procurement Guidelines and the following provisions: (a) Only the model bidding documents for NCB agreed with the GOI task force (and as amended for time to time) shall be used for bidding. (b) Invitations to bid shall be advertised in at least one widely circulated national daily newspaper (or on a widely used website or electronic portal with free national and international access along with an abridged version of the said advertisement published in a widely circulated national daily, among others, giving the website/electronic portal details from which the details of the invitation to bid can be downloaded) at least 30 days before the deadline for the submission of bids. (c) No special preferences will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises, or enterprises from any given state. (d) Extension of bid validity shall not be allowed with reference to contracts subject to Bank prior review without the prior concurrence of the Bank (i) for the first request for extension if it is longer than four weeks and (ii) for all subsequent requests for extension irrespective of the period (such concurrence will be considered by the Bank only in cases of force majeure and circumstances beyond the control of the purchaser/employer). (e) Rebidding shall not be carried out with reference to contracts subject to Bank prior review without the prior concurrence of the Bank. The system of rejecting bids outside a predetermined margin or ‘bracket’ of prices shall not be used in the project. (f) Rate contracts entered into by the DGS&D will not be acceptable as a substitute for NCB procedures unless incorporation of right to audit and fraud corruption clauses. DGS&D contracts will be acceptable, however, for any procurement under the shopping procedures. (g) Two or three envelope system will not be used (except when using the e-procurement system assessed and agreed by the Bank). (h) No negotiations are conducted even with the lowest evaluated responsive bidders. 5. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Procurement methods of procurement of Consultants' Services (Firms) Method of Procurement Thresholds for Methods Quality and Cost Based Selection (QCBS) Quality Based Selection (QBS) Must meet the requirements as per Para 3..2 to 3.4 of the Consultant Guidelines Selection based on a Fixed Budget (FBS) Must meet the requirements as per Para 3.5 of the Consultant Guidelines, Selection Based on Least Cost Basis (LCS) Must meet the requirements as per Para 3.6 of the Consultant Guidelines, Selection based on Consultant’s Qualification Estimated not to exceed USD 300,000, and (CQ) must meet the requirements as per Para 3.7 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements as per Para 3.8 to 3.11 of the Consultant Guidelines, and with prior agreement in PP with the Bank. Procurement methods for Selection of Individual Consultants (IC) Method of Procurement Thresholds for Methods Competitive Selection Must meet the requirements of Section V, Para 5.1 to 5.5 of the Consultant Guidelines. Single Source Selection (SSS) Must meet the requirements of Section V, Para 5.6 of the Consultant Guidelines and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Consultant Guidelines Prior Review Thresholds: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.3 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. 1. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 800,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. The Request for Expression of Interest for consultancy services estimated to cost above USD 300,000 equivalent per contract for firms shall be advertised in UNDB online and World Bank external Website and in accordance with other provisions of Para 2.5 of the Consultant Guidelines 4. Any other Special Selection Arrangements: [including advance procurement and retroactive financing, if applicable] I. Implementing Agency Capacity Building Activities with Time Schedule No Expected Outcome/Activity Description Estimated Date Duration ASCI training on Procurement Procedures arranged for 1. Executive, Assistant Engineers who are responsible for 2 weeks Continuous Procurement – multiple trainings 2. Contract management training – multiple trainings 2 weeks Continuous Customized training on Procurement Procedures arranged for 3. Executive, Assistant Engineers who are responsible for 1 week Continuous Procurement – multiple trainings PROCUREMENT India : National Hydrology Project PLAN General Information Country: India Bank’s Approval Date of the Original Procurement Plan: 2017-11-03 2019-06-28 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P152698 GPN Date: Project Name: National Hydrology Project Loan / Credit No: IBRD / 87250 Executing Agency(ies): Telengana Surface Water WORKS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-TELENGANA SW-39866- CW-RFB / Infrastructure Single Stage - One _Works - Interior Works for IBRD / 87250 Post Request for Bids Open - National 0.00 Canceled 2017-12-20 2017-12-25 2018-02-05 2018-03-07 2018-04-11 2018-10-08 Envelope State & Regional Data Centers IN-TELENGANA SW-38228- CW-RFB / Civil Works for Single Stage - One IBRD / 87250 Post Request for Bids Open - National 0.00 Canceled 2017-12-20 2017-12-25 2018-02-05 2018-03-07 2018-04-11 2018-10-08 Construction of Regional Envelope Data Center NHP-2018-2019-TSSW- Pending Single Stage - Two 547661 / Civil Works for IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2018-12-21 2018-12-26 2019-02-06 2019-04-21 2019-05-26 2019-11-22 Envelope Construction on GOODS Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-TELENGANA SW-20126- GO-RFQ / Procurement of Under Request for Single Stage - One Survey Instruments like IBRD / 87250 Post Open - National 0.00 Implementati 2017-09-06 2017-11-01 2018-04-30 Quotations Envelope Total Station, Auto Levels on and GPS Hand sets IN-TELENGANA SW-20131- GO-RFQ / Procurement of Under Request for Single Stage - One office furniture for Central IBRD / 87250 Post Open - National 0.00 Implementati 2017-10-08 2017-12-03 2018-06-01 Quotations Envelope Data center and Regional on Data Center IN-TELENGANA SW-20163- Request for Single Stage - One GO-RFQ / Purchase of IBRD / 87250 Post Open - National 14,495.27 Signed 2017-09-20 2017-11-15 2018-05-14 Quotations Envelope Computers with software Under NHP-2018-2019-TSSW- Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2018-10-01 2018-11-26 2019-05-25 983793 / Bridge outfits Quotations Envelope on Pending NHP-2018-2019-TSSW- Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2018-09-23 2018-11-18 2019-05-17 711857 / WQ Field Kit 1 Quotations Envelope on NHP-2018-2019-TSSW- Under Request for Single Stage - One 952433 / Current Meter with IBRD / 87250 Post Limited 0.00 Implementati 2018-08-29 2018-10-24 2019-04-22 Quotations Envelope accessories on Page 1 NHP-2018-2019-TSSW- Pending 997812 / Furnishing Sub Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2019-01-27 2019-03-24 2019-09-20 Divisional Data centres with Quotations Envelope on Non ITC equipment NHP-2018-2019-TSSW- Pending 176935 / Furnishing Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2019-01-27 2019-03-24 2019-09-20 Divisional Data centres with Quotations Envelope on Non ITC equipment NHP-2018-2019-TSSW- 922045 / Procurement of Pending Request for Single Stage - One office furniture for Central IBRD / 87250 Post Limited 0.00 Implementati 2018-12-02 2019-01-27 2019-07-26 Quotations Envelope Data Center & Regional on Data Center NHP-2018-2019-TSSW- Pending Request for Single Stage - One 453471 / Furnishing of Data IBRD / 87250 Post Open - National 0.00 Implementati 2018-12-16 2019-02-10 2019-08-09 Quotations Envelope center and Region data on center NHP-2018-2019-TSSW- 481604 / DAS for Godavari and Krishna in TS(only Single Stage - Two Sensors and Telemetry IBRD / 87250 Prior Request for Bids Open - National 0.00 Canceled 2018-07-31 2018-08-05 2018-09-16 2018-11-29 2019-01-03 2019-07-02 Envelope Systems inclusive of respective civil construction) including Data Center requirements NHP-2018-2019-TSSW- Pending Request for Single Stage - One 832499 / Purchase of IBRD / 87250 Post Limited 0.00 Implementati 2018-09-10 2018-11-05 2019-05-04 Quotations Envelope Software-Antivirus on NHP-2018-2019-TSSW- Pending Request for Single Stage - One 431169 / Servers for Hosting IBRD / 87250 Post Limited 0.00 Implementati 2019-01-27 2019-03-24 2019-09-20 Quotations Envelope Website and Data Services on IN-TELENGANA SW-44737- Single Stage - One GO-RFB / Procurement of IBRD / 87250 Post Request for Bids Open - National 0.00 Canceled 2018-03-05 2018-03-10 2018-04-21 2018-05-21 2018-06-25 2018-12-22 Envelope ADCP IN-TELENGANA SW-39972- Single Stage - One GO-RFB / Video Conference IBRD / 87250 Post Request for Bids Open - National 0.00 Canceled 2018-02-20 2018-02-25 2018-04-08 2018-05-08 2018-06-12 2018-12-09 Envelope facility IN-TELENGANA SW-39969- GO-RFQ / Procurement of Request for Single Stage - One office furniture for Central IBRD / 87250 Post Open - National 0.00 Canceled 2017-12-23 2018-02-17 2018-08-16 Quotations Envelope Data Center & Regional Data Center IN-TELENGANA SW-39974- GO-RFB / Hydrological Single Stage - One Instruments (Sensors & IBRD / 87250 Post Request for Bids Open - National 0.00 Canceled 2017-12-30 2018-01-04 2018-02-15 2018-03-17 2018-04-21 2018-10-18 Envelope Telemetry Systems) including DAS software IN-TELENGANA SW-39968- GO-RFQ / IT Equipment with Software - IT Equipment with Software, Request for Single Stage - One IBRD / 87250 Post Open - National 0.00 Canceled 2018-01-01 2018-02-26 2018-08-25 Computer&Laptops, Printers, Quotations Envelope Plotters & Scanners, Antivirus, Servers for Hosting Website IN-TELENGANASW-24378- Request for Single Stage - One GO-RFQ / Current Meters IBRD / 87250 Post Open - National 0.00 Canceled 2017-10-15 2017-12-10 2018-06-08 Quotations Envelope with accessories Page 2 IN-TELENGANASW-24379- Request for Single Stage - One GO-RFQ / Boats with IBRD / 87250 Post Open - National 0.00 Canceled 2017-12-13 2018-02-07 2018-08-06 Quotations Envelope outboard engines IN-TELENGANA SW-24381- Request for Single Stage - One IBRD / 87250 Post Open - National 0.00 Canceled 2018-02-17 2018-04-14 2018-10-11 GO-RFQ / Bridge outfits Quotations Envelope IN-TELENGANA SW-24387- Request for Single Stage - One GO-RFQ / Water Quality IBRD / 87250 Post Open - National 0.00 Canceled 2018-02-11 2018-04-08 2018-10-05 Quotations Envelope Field Kit IN-TELENGANA SW-24389- GO-RFQ / Surveying Request for Single Stage - One IBRD / 87250 Post Open - National 0.00 Canceled 2018-02-21 2018-04-18 2018-10-15 Instruments - Differential Quotations Envelope GPS IN-TELENGANA SW-24397- Request for Single Stage - One GO-RFQ / Power supply & IBRD / 87250 Post Open - National 0.00 Canceled 2017-10-28 2017-12-23 2018-06-21 Quotations Envelope Online UPS NHP-2018-2019-TSSW- Pending Request for Single Stage - One 713223 / Boats with IBRD / 87250 Post Limited 0.00 Implementati 2019-02-19 2019-04-16 2019-10-13 Quotations Envelope Outboard engines on NHP-2018-2019-TSSW- Pending 551816 / Procurement of IBRD / 87250 Post Direct Selection Direct 0.00 Implementati 2018-09-25 2018-09-30 2018-11-04 2019-05-03 High resolution Satellite on Products NHP-2018-2019-TSSW- IBRD / 87250 Post Direct Selection Direct 34,658.97 Signed 2018-09-05 2018-09-10 2018-10-15 2019-04-13 914321 / Purchase of GIS Software NHP-2018-2019-TSSW- Under Single Stage - Two 855121 / Procurement of IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2018-11-03 2018-11-08 2018-12-20 2019-03-04 2019-04-08 2019-10-05 Envelope ADCP on IN-TELENGANA SW- 102017-GO-RFB / DAS for Godavari and Krishna in Pending TS(only Sensors and Single Stage - Two IBRD / 87250 Post Request for Bids Open - National 0.00 Implementati 2019-02-20 2019-02-25 2019-04-08 2019-06-21 2019-07-26 2020-01-22 Telemetry Systems inclusive Envelope on of respective civil construction) including Data Center requirements Pending NHP-2019-2020-TSSW- Request for Single Stage - One IBRD / 87250 Post Open - National 0.00 Implementati 2019-05-20 2019-07-15 2020-01-11 759729 / Cableways Quotations Envelope on NHP-2019-2020-TSSW- Pending Request for Single Stage - One 736569 / Procurement of IBRD / 87250 Post Open - National 0.00 Implementati 2019-10-20 2019-12-15 2020-06-12 Quotations Envelope DGPS on NHP-2019-2020-TSSW- Pending Request for Single Stage - One 917842 / Software for Data IBRD / 87250 Post Open - National 0.00 Implementati 2020-02-25 2020-04-21 2020-10-18 Quotations Envelope Centers - GIS Software & on Antivirus NON CONSULTING SERVICES Bid Evaluation Activity Reference No. / Draft Bidding Loan / Credit Market Procurement Prequalification Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents Proposal Submission / Report and Description Component Review Type Method Document / Signed Contract Contract Completion No. Approach Process (Y/N) (US$) Status Documents Evaluation Report Notice / Invitation as Issued Opening / Minutes Recommendation for Justification Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3 NHP-2018-2019-TSSW- Pending 174819 / Digitization of Data Request for Single Stage - One IBRD / 87250 Post Limited 0.00 Implementati 2018-11-18 2019-01-13 2019-07-12 / Scanning of Reports, Quotations Envelope on Documents NHP-2018-2019-TSSW- Pending Request for Single Stage - One 388008 / Digitization of IBRD / 87250 Post Limited 0.00 Implementati 2018-12-23 2019-02-17 2019-08-16 Quotations Envelope Spatial Layers on NHP-2018-2019-TSSW- Pending Request for Single Stage - One 815693 / Digitization of IBRD / 87250 Post Limited 0.00 Implementati 2018-12-16 2019-02-10 2019-08-09 Quotations Envelope Historical data on NHP-2018-2019-TSSW- Pending Request for Single Stage - One 509658 / Development of IBRD / 87250 Post Limited 0.00 Implementati 2019-02-27 2019-04-24 2019-10-21 Quotations Envelope videos and other information on NHP-2018-2019-TSSW- Pending Request for Single Stage - One 418502 / Production of info IBRD / 87250 Post Limited 0.00 Implementati 2019-03-03 2019-04-28 2019-10-25 Quotations Envelope materials and Brochures on NHP-2018-2019-TSSW- Pending Request for Single Stage - One 595505 / Upgrade existing IBRD / 87250 Post Limited 0.00 Implementati 2019-02-23 2019-04-20 2019-10-17 Quotations Envelope database to e-SWIS on IN-TELENGANA SW-24399- Request for Single Stage - One NC-RFQ / Digitisation of IBRD / 87250 Post Open - National 0.00 Canceled 2017-12-17 2018-02-11 2018-08-10 Quotations Envelope Data IN-TELENGANA SW-20164- Request for Single Stage - One NC-RFQ / Digitization of IBRD / 87250 Post Open - National 0.00 Canceled 2017-09-17 2017-11-12 2018-05-11 Quotations Envelope Historical Data CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Market Contract Type Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Approach (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NHP-2018-2019-TSSW- Consultant Pending 277192 / Consultancy IBRD / 87250 Post Qualification Open - National 0.00 2019-01-09 2019-01-30 2019-03-15 2019-04-14 2019-05-19 2019-11-15 Implementation services for hosting website Selection IN-TELENGANA SW-25088- Consultant CS-CQS / Development of IBRD / 87250 Post Qualification Open - National 0.00 Canceled 2018-01-27 2018-02-17 2018-04-02 2018-05-02 2018-06-06 2018-12-03 Videos Selection IN-TELENGANA SW-24402- Consultant CS-CQS / Website IBRD / 87250 Post Qualification Open - National 0.00 Canceled 2017-11-20 2017-12-11 2018-01-24 2018-02-23 2018-03-30 2018-09-26 Development & Hosting Selection IN-TELENGANA SW-24426- CS-QCBS / IWRM for Godavari & Krishna Basin by developing River basin modeling (including supply of Quality And Cost- IBRD / 87250 Post Open - National 0.00 Canceled 2018-01-10 2018-01-31 2018-03-16 2018-04-13 2018-05-13 2018-06-17 2018-07-22 2019-07-22 Hardware and Software), Based Selection Development of Data Ware Housing and Data Mining of Hydrological data and Development Page 4 IN-TELENGANA SW-25078- CS-CQS / Preparation of Consultant Master Plan of river basins IBRD / 87250 Post Qualification Open - National 0.00 Canceled 2017-11-16 2017-12-07 2018-01-20 2018-02-19 2018-03-26 2018-09-22 on GIS Platform( including Selection supply of Hardware and software) NHP-2018-2019-TSSW- Consultant Pending 290829 / Development of IBRD / 87250 Post Qualification Open - National 0.00 2019-01-22 2019-02-12 2019-03-28 2019-04-27 2019-06-01 2019-11-28 Implementation Mobile Applications Selection NHP-2018-2019-TSSW- 286528 / Consultancy for Consultant Pending design, architecture etc(for IBRD / 87250 Post Qualification Open - National 0.00 2018-11-02 2018-11-23 2019-01-06 2019-02-05 2019-03-12 2019-09-08 Implementation Main data center office and Selection Regional data center INDIVIDUAL CONSULTANTS Page 5