The World Bank (202) 473-1000 INTERNATIONAL BAK FOR RECONSTRUCTION AND DE VELOPMEl IT Washington_ C. Z433 Cable Address: INTBAFRAD INTERNATIONAL DE VELOPMENT ASSOCIATION U.>.A. Cable Address: INDEVAS February 8, 2013 H. E. Anadou Kane Minist r of Economy and Finance Ministy of Economy and Finance Dakar Republic of Senegal Re: Grant No. TF( 13474 - State and Peace-Building Fund Grant for the Communi y Peace 3uilding Initiatives in Casamance Additiona In!truc ions: Disbursement Letter Excellency: I refer to the Letter Agreeme it ("Agreement") between the International Development Assoc ii:ion ("World Bank"), actirig ai adi iinistrator of grant funds provided by various donors under the State-ini Peace-Building Fund, ai-id Repi iblic of Senegal (the "Recipient") for the above-referenced projec: dated February8, 2013. The Agi ement provides that the World Bank may issue additional instru(c ions regarding the withdrawal oF the proceeds of Grant TF013474 ("Grant"). This letter ("Dist ursement Letter"), as revised from ti ne to time, constitutes the additional instructions. The attached World Bcpzk Dis,)ursement Guidelines for Projects, dated May 1, 2006, ("Disbursement Guideline:;") (Atte chnent 1), are an integral part of the Disbursement Letter. The manner in which the provisions ir. the Di.bui sem nt Guidelines apply to the Grant is specified below. Sections and sLbsections in parentheses be ow refe - to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise delined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guid:1Iines. I. Disbursement Arrangements (i) Disbursement Method& (sectioi 2) Th: following Disbursement Methods may be used under the Grant: * Reimbursement * Direct Payment * Advance (ii) Di5bursement Deadline Date (yubvect n 3.7). The Disbursement Deadline Date is 4 months after the Closing Date specified in the Grani: Agreer ient. Any changes to this date will be notified by the World Bank. (iii) Disbursement Condit!ons (sublisection 3.8). Please refer to the Withdrawal Condition(s) in Section 3.02 of the Grant Agreement. II. Wit hdrawal of Grant Proceei Is (i) Aaihorized Signatures (subsecio, 3.1,. A letter in the Form attached (Attachment 2) should be furnished to the World Bank at the address indicated below providing the nai ne( ) an I specimen signature(s) of the official(s) authorized to submit Appli.-ations: The World Bank 1818 H Sireet, N. W. Washington, DC 20433 United States of Armerica Attention: Ms Vei a S ngvre, Country Director for Senegal (ii) Applications (subsections 3.2,1. 1'leas provide completed applications for withdrawal, together with supporting documents, through the Worl I Bank's Client Connection, web-based portal, following the instru,tions for electronic delivery. In th! case the recipient does not have internet access; the World Bank may permit the delivery ol applications for withdrawal, together with supporting documents, in accordance with subsection 3.3, to the foll, owing address: The World Bank Gro ip Regional Disbursc ment 0 ntre Nairobi Kenya Attention: Loan E epa rtme -t (iii) Electronic Delivery (subsec!ioi 3.4) The option to deliver Applications to the World Bank by electronic means may be effected if: a) tf e Recipient has designated in writing, pursuant to the terms of subparagraph (i) of this Section, i:s cfficiAds who are authorized to sign and deliver Applications and to receive secure identification devices ("Tol ens") from the World Bank for the purpose of delivering such Applications by electronic means; anc (b) ill such officials designated by the Recipient have registered as users of Client Connection. If the W)rld Bank agrees, the World Bank will provide the Recipient with Tokens for the designatec. officia's. Follo ving which, the designated officials may deliver Applications electronically by completing Form 380, which is accessible through Client Connection (https. /clientconnection.worldbank.oig). The Recipient may continue to exercise the option of preparing and delivering Applicaticns in pipe- for n. The World Bank reserves the right and may, in its sole discretion, temporarily or ?ermanc ntl dis, low the electronic delivery of Applications by the Recipient. (iv) Terms and Condition! of Use of Tok4 ns to Process Applications. By designating officials to accept Tokens and by choosing to deliv,.r tie Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identqf!cation Devices in connectioa with Use of Electronic Means to Process Applications and Supp6rting Documentatioa ("Terr is and Conditions of Use of Tokens") provided in Attachment [3]; and (b) to deliver the Terms and Cond iti o is o Use of Tokens to each such official and to cause such official to abide by those terms and condit on. (v) Minimum Value of Applicotiois (ubsection 3.5). The Minimum Value of Applications for Reimbursements and Direct Paym,nts is U SD 200,000 (vi) A id ance (sections 5 and 6). P Type ofDesignatedAccoint (vubsection 5.3): Segregated Account. * Currency ofDesignatedAccouat (subsection 5.4): CFAF. Financial Instifution ai wA ich i he DesignatedAccount Will Be Opened (subsection 5.5): ECOBANK Ceiling (subsection 6.1 : U SD : 50,000. III. Reporting on Use of Grant Proceed, (i) Svpporting Documentation (rection f). Supporting documentation should be provided with each application for withdrawa as set c ut below: t For requests for Reimburs-!mei t: o Statement of EN per ditui e in the form attached (Attachment 4) o Records evidenicing elig ble expenditures (e.g., copies of receipts, supplier invoices) for payments again:t contra :ts valued at USD 200,000 or more; o List of payment; againsi contracts that are subject to the World Bank's prior review, in the form attache d (Attachment 5) For reporting eligible ecpe iditu res paid from the Designated Account: o Statement of Ex pen ditut - in the form attached (Attachment 4) o Records eviden ing elig ble expenditures (e.g., copies of receipts, supplier invoices) for payments againt contra,:ts valued at USD 200,000 or more; " List of paymenti againsi contracts that are subject to the World Bank's prior review, in the form attache d (Attac iment 5) o Designated Acc un t rec)nciliation statement (Attachment 6) with bank statement. * For requests for Direct Paj men t: records evidencing eligible expenditures, e.g., copies of receipts, supplier invoic, es (ii) Frequency of Reporting Eligi'le ,xpi nditures Paid from the Designated Account (subsection 6.3): Quarterly IV. O her Important Inf rmatio n For additional information on d sbursement arrangements, please refer to the Disbursement Handbook available on the Worl Bank'; public website at https://www.worldbank.org and its secure website "Client Connection" at h s://cli mtconnection.worldbank.org. Print copies are available upon reques:. If you have not a ready d )ne so, he World Bank recommends that you register as a user of the Client Connection website (htts./cli entc innection.worldbank.or ). From this website you will be able to dowAnload Applications, monitor the nar real-time status of the Grant, and retrieve related policy, finandel, and procurement infcrmttion All Recipient officials authorized to sign and deliver Appli.:ations by electron c means a-e r quired to register with Client Connection before electronic delivery can be affected. For more i iforn iation about the website and registration arrangements, please contac: the World Bank by email it <-.lien connection@worldbank.org>. If you have any queries in relition to the above, please contact LOA-TF by sending an email to loa-tf@worldbank.org anc using t ie trust i and number as a reference. Very truly yours, INTERNAT ON, iL DEVELOPMENT ASSOCIATION By Vera Son e Cot ntry Director or Senegal Africa Region Attach ents R 1. World Bank Disbursement Gu deHnesjor Prqjcts, dated May 1, 2006 2. Form for Authorized Signaturcs - 3. Terms and Conditions of Use 4f8?cur,' Identification Devices in connection with Use ofElectronic Means to Process Appr1alon. aid Su)porting Documentation, dated January 20, 2010 4. Fo-m of Statement-Expendi:urc s 5. Form of P ents Against Coatrzcts ubject to the World Bank's Prior Review Cc with copies: Agence Rigior,ale de L iveloppement de Ziguinchor Quartier SantA iab 2 Oz ?st, rue 21, villa no 550 BP 402 - Zigu nch or, 1 enegal ardzg2@orang.sr