The World Bank 1818 H Street N.W. (202) 473-1000 INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT Washington, D.C. 20433 Cable Address: INTBAFRAD INTERNATIONAL DEVELOPMENT ASSOCIATION U.S.A. Cable Address: INDEVAS September 17, 2014 Honorable Amara Konneh Minister of Finance and Development Planning Ministry of Finance and Development Planning Monrovia Republic of Liberia Re: Republic of Liberia IDA Financing H991-LR (Ebola Emergency Response Project) Additional Instructions: Disbursement Excellency: I refer to the Financing Agreement between the International Development Association (the "Association") and the Republic of Liberia (the "Recipient") for the above-referenced project, of even date herewith. The Agreement provides that the Association may issue additional instructions regarding the withdrawal of the proceeds of financing H99 1 -LR ("Financing"). This letter ("Disbursement Letter"), as revised from time to time, constitutes the additional instructions. The attached World Bank Disbursement Guidelines for Projects, dated May 1, 2006, ("Disbursement Guidelines") (Attachment 1), are an integral part of the Disbursement Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Financing is specified below. Sections and subsections in parentheses below refer to the relevant sections and subsections in the Disbursement Guidelines and, unless otherwise defined in this letter, the capitalized terms used have the meanings ascribed to them in the Disbursement Guidelines. I. Disbursement Arrangements (i) Disbursement Methods (section 2). The following Disbursement Methods may be used under the Financing: * Reimbursement * Advance * Direct Payment * Special Commitment * Advance to Approved UN Bank Account using the Blanket Commitment form (ii) Disbursement Deadline Date (subsection 3.7). The Disbursement Deadline Date is 4 months after the Closing Date specified in the Financing Agreement. Any changes to this date will be notified by the Association. -2- II. Withdrawal of Financing Proceeds (i) Authorized Signatures (subsection 3.1). An authorized signatory letter in the Form attached (Attachment 2) should be furnished to the Association at the address indicated below providing the name(s) and specimen signature(s) of the official(s) authorized to sign Applications: The World Bank Office Bright Building UN Drive, Mamba Point Monrovia, Liberia Attention: Yusupha D. Crookes Country Director for Liberia (ii) Applications (subsections 3.2 - 3.3). Please provide completed and signed (a) applications for withdrawal, together with supporting documents, and to the address indicated below: The World Bank, Delta Center, 13th Floor, Menengai Road, Upper Hill, Nairobi, Kenya. Contact Telephone number: +254 20 2936 000. Attention: Loan Department (iii) Electronic Delivery (subsection 3.4). The Association may permit the Recipient to electronically deliver to the Association Applications (with supporting documents) through the Association's Client Connection, web-based portal. The option to deliver Applications to the Association by electronic means may be effected if: (a) the Recipient has designated in writing, pursuant to the terms of subparagraph (i) of this Section, its officials who are authorized to sign and deliver Applications and to receive secure identification credentials ("SIDC") from the Association for the purpose of delivering such Applications by electronic means; and (b) all such officials designated by the Recipient have registered as users of Client Connection. If the Association agrees, the Association will provide the Recipient with SIDC for the designated officials. Following which, the designated officials may deliver Applications electronically by completing Form 2380, which is accessible through Client Connection (https://clientconnection.worldbank.org). The Recipient may continue to exercise the option of preparing and delivering Applications in paper form. The Association reserves the right and may, in its sole discretion, temporarily or permanently disallow the electronic delivery of Applications by the Recipient. (iv) Terms and Conditions of Use of SIDC to Process Applications. By designating officials to use SIDC and by choosing to deliver the Applications electronically, the Recipient confirms through the authorized signatory letter its agreement to: (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation ("Terms and Conditions of Use of Secure Identification Credentials") provided in Attachment 3; and (b) to cause such official to abide by those terms and conditions. (vi) Advances (sections 5 and 6). * Type ofDesignated Accounts (subsection 5.3): Segregated o Managed by the Project Financial Management Unit under the Ministry of Finance (PFMU) to be used only under Category I and 2 pursuant to section IV.A.2 of Schedule -3- 2 of the Financing Agreement excluding Un Advances made under contracts with Un Agencies. o Advances made to World Food Programme (WFP) or any other UN Agency by the Association pursuant to section IV.A.2 of Schedule 2 of the Financing Agreement will be deposited into an official UN Bank Account, using the Blanket Commitment form, in accordance with the provisions of the Financial Regulations of the WFP or the related UN Agency, as revised to the date of this Agreement. * Currency ofDesignated Accounts (subsection 5.4): US Dollar * Financial Institution at which the Designated Account WiBe Opened (subsection 5.5): o Central Bank of Liberia * Ceilings (subsection 6.1): " For Category I and 2 pursuant to section IV.A.2 of Schedule 2 of the Financing Agreement excluding Un Advances made under contracts with UN Agencies., the ceiling will be flexible. Advances will be provided to the Designated Account, based on a forecast of expenditures against components and Disbursement Categories for the first twelve months. The forecast will be based on the Annual Work Plan that will be provided to IDA and cleared by the task team leader prior to implementation. o For all UN Advance under Category 1 of section IV.A.2 of Schedule 2 of the Agreement, a UN Advance account with commitment will be established to facilitate disbursements that are consistent with WFP or any other Un Agency cash flow requirements. The Ceiling of the UN Advance Account will be the equivalent of 100 percent of the contract amount. III. Reporting on Use of Financing Proceeds (i) Supporting Documentation (section 4). Supporting documentation should be provided with each application for withdrawal as set out below: * For requests for Reimbursement: o Interim Financial Report the form attached (Attachment 4); and o List of payments against contracts that are subject to the Association's prior review, in the form attached (Attachment 5) * For reporting eligible expenditures paid from the Designated Account and the UN Advance Account: 0 Interim Financial Report the form attached (Attachment 4); and o List of payments against contracts that are subject to the Association's prior review, in the form attached (Attachment 5) * For requests for Direct Payment and Special Commitments: records evidencing eligible expenditures, e.g., copies of receipts, supplier invoices and documentary evidence of delivery and acceptance of contracted goods or service. -4- (ii) Frequency of Reporting Eligible Expenditures Paid from the Designated Account and the UN Advance Account: Quarter for Categories 1 and 2 for eligible expenditure paid form the Designated Account Semester for for all UN Advance Accounts (iii) Other Supporting Documentation Instructions All other supporting documentation for IFRs should be retained by the, project management or Recipient and must be made available for review by periodic World Bank missions and internal and external auditors. IV. Other Disbursement Instructions Funds from the Designated Account may be transferred to Transactions accounts in local currency to meet eligible expenditures, provided that transactions and balance in these accounts are included in all project financial reports and in the IFRs referred to in Section III (iii) above. V. Other Important Information For additional information on disbursement arrangements, please refer to the Disbursement Handbook available on the Association's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.org. Print copies are available upon request. From the Client Connection website, you will be able to prepare and deliver Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procurement information. If you have not already done so, the Association recommends that you register as a user of the Client Connection website (https://clientconnection.worldbank.org). From this website you will be able to prepare and deliver Applications, monitor the near real-time status of the Financing, and retrieve related policy, financial, and procurement information. All Recipient officials authorized to sign and deliver Applications by electronic means are required to register with Client Connection before electronic delivery can be effected. For more information about the website and registration arrangements, please contact the Association by email at . If you have any queries in relation to the above, please contact Faly Diallo, Finance Officer at LOA-AFR@worldbank.org using the above reference. Yours sincerely, a Diop Vice sident Africa Region -5- Attachments I. World Bank Disbursemen1Guidelines for Projects, dated May 1, 2006 2. Form for Authorized Signatures 3. Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation, dated March 1, 2013 4. Form of Payments Against Contracts Subject to the Bank's Prior Review 5. Form of Interim Financial Report -6- Attachment 2 [Letterhead] Ministry of Finance Address [DATE] The World Bank Address Mr. Yusupha D. Crookes Country Director Country Director for Liberia Re: Republic of Liberia IDA Financing H991-LR (Ebola Emergency Response Project) Dear Mr. Country Director, I refer to the Financing Agreement ("Agreement") between the International Development Association (the "Association") and the Republic of Liberia (the "Recipient"), dated . providing the above Financing. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any I [one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign applications for withdrawal [and applications for a special commitment] under this Financing. For the purpose of delivering Applications to the Association, 2(each) of the persons whose authenticated specimen signatures appears below is authorized on behalf of the Recipient, acting 3(individually) 4 or (jointly), to deliver Applications, and evidence in support thereof on the terms and conditions specified by the Association. I Instruction to the Recipient: Stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in final letter that is sent to the Association. 2 Instruction to the Recipient: Stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in final letter that is sent to the Association. 3 Instruction to the Recipient: Use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete. Please delete this footnote in final letter that is sent to the Association. 4 Instruction to the Recipient: Use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete. Please delete this footnote in final letter that is -7- sent to the Association. 5 [This confirms that the Recipient is authorizing such persons to accept Tokens and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Devices in connection with Use of Electronic Means to Process Applications and Sup porting Documentation ("Terms and Conditions of Use of Tokens"), the Recipient represents and warrants to the Association that it will deliver to each such person a copy of the Terms and Conditions of Use of Tokens and will cause such persons to abide by those terms and conditions.] 5. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: [Name], [position] Specimen Signature: Yours truly, /signed/ Signature Minister -8- Attachment 3 Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation March 1, 2013 The World Bank (Bank)' will provide secure identification credentials (SIDC) to permit the Borrower2 to deliver applications for withdrawal and applications for special commitments under the Agreement(s) and supporting documentation (such applications and supporting documentation together referred to in these Terms and Conditions of Use as Applications) to the Bank electronically, on the terms and conditions of use specified herein. SIDC can be either: (a) hardware-based (Physical Token), or (b) software-based (Soft Token). The Bank reserves the right to determine which type of SIDC is most appropriate. A. Identification of Users 1. The Borrower will be required to identify in a completed Authorized Signatory Letter (ASL) duly delivered to and received by the Bank each person who will be authorized to deliver Applications. The Bank will provide SIDC to each person identified in the ASL (Signatory), as provided below. The Borrower shall also immediately notify the Bank if a Signatory is no longer authorized by the Borrower to act as a Signatory. 2. Each Signatory must register as a user on the Bank's Client Connection (CC) website (https://clientconnection.worldbank.org) prior to receipt of his/her SIDC. Registration on CC will require that the Signatory establish a CC password (CC Password). The Signatory shall not reveal his/her CC Password to anyone or store or record the CC Password in written or other form. Upon registration as a CC user, the Signatory will be assigned a unique identifying account name. B. Initialization of SIDC 1. Prior to initialization of SIDC by a Signatory, the Signatory will acknowledge having read, understood and agreed to be bound by these Terms and Conditions of Use. 2. Where a Physical Token is to be used, promptly upon receipt of the Physical Token, the Signatory will access CC using his/her account name and CC Password and register his/her Physical Token and set a personal identification number (PIN) to be used in connection with the use of his/her Physical Token, after which the Physical Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Where a Soft Token is to be used, the Signatory will access CC using his/her account name and CC Password and set a personal identification number (PIN) to be used in connection with the use of his/her Soft Token, after "Bank" includes IBRD and IDA. 2 "Borrower" includes the borrower of an IBRD loan, IDA credit, or Project Preparation Facility advance and the recipient of a grant. -9- which the Soft Token will be initialized for use by the Signatory exclusively for purposes of delivering Applications. Upon initialization of the SIDC, the Signatory will be a "SIDC User". The Bank will maintain in its database a user account (Account) for each SIDC User for purposes of managing the SIDC of the SIDC User. Neither the Borrower nor the SIDC User will have any access to the Account. 3. Prior to first use of the SIDC by the SIDC User, the Borrower shall ensure that the SIDC User has received training materials provided by the Bank in use of the SIDC. C. Use of SIDC 1. Use of the SIDC is strictly limited to use in the delivery of Applications by the SIDC User in the manner prescribed by the Bank in the Agreement(s) and these Terms and Conditions. Any other use of the SIDC is prohibited. 2. The Bank assumes no responsibility or liability whatsoever for any misuse of the SIDC by the SIDC User, other representatives of the Borrower, or third parties. 3. The Borrower undertakes to ensure, and represents and warrants to the Bank (such representation and warranty being expressly relied upon by the Bank in granting SIDC) that each SIDC User understands and will abide by, these Terms and Conditions of Use, including without limitation the following: 4. Security 4.1. The SIDC User shall not reveal his/her PIN to anyone or store or record the PIN in written or other form. 4.2. The SIDC User shall not allow anyone else to utilize his/her SIDC to deliver an Application to the Bank. 4.3. The SIDC User shall always logout from CC when not using the system. Failure to logout properly can create a route into the system that is unprotected. 4.4. If the SIDC User believes a third party has learned his/her PIN or has lost his/her Physical Token he/she shall immediately notify clientconnectiongworldbank.or. 4.5. The Borrower shall immediately notify the Bank at clientconnectionkworldbank.org of any lost, stolen or compromised SIDC, and take other reasonable steps to ensure such SIDC are disabled immediately. 5. Reservation of Right to Disable SIDC 5.1. The Borrower shall reserve the right to revoke the authorization of a SIDC User to use a SIDC for any reason. 5.2. The Bank reserves the right, in its sole discretion, to temporarily or permanently disable a SIDC, de-activate a SIDC User's Account or both. -10- 6. Care of Physical Tokens 6.1. Physical Tokens will remain the property of the Bank. 6.2. The Bank will physically deliver a Physical Token to each Signatory designated to receive one in a manner to be determined by and satisfactory to the Bank. 6.3. Physical Tokens contain delicate and sophisticated instrumentation and therefore should be handled with due care, and should not be immersed in liquids, exposed to extreme temperatures, crushed or bent. Also, Physical Tokens should be kept more than five (5) cm from devices that generate electromagnetic radiation (EMR), such as mobile phones, phone-enabled PDAs, smart phones and other similar devices. Physical Tokens should be carried and stored separate from any EMR device. At close range (less than 5 cm), these devices can output high levels of EMR that can interfere with the proper operation of electronic equipment, including the Physical Token. 6.4. Without derogating from these Terms and Conditions of Use, other technical instructions on the proper use and care of Physical Tokens are available at http://www.rsa.com. 7. Replacement 7.1. Lost, damaged, compromised (in terms of 4.5, above) or destroyed Physical Tokens will be replaced at the expense of the Borrower. 7.2. The Bank reserves the right, in its sole discretion, not to replace any Physical Token in the case of misuse, or not to reactivate a SIDC User's Account. -11- Attachment 4 Payments Made during Reporting Period Against Contracts Subject to the Bank's Prior Review ie of country: Ebola Response Project Uses of Funds by Component For the Quarter Ended --------- USES OF FUNDS BY COMPONENTS Amount in USD Project Component Quarter ending Cummulative for xplanation AD /Life o Revised Financial Year End Variance Project PAD Actual Planned Variance Actual Planned Variance Component I - Support to the EVD Outbreak Response Plans and Strengthening Essential Health Services Sub-comp. 1 Sub-comp. 2 Sub-comp. 3 Sub Total Component 2:Human Resources Scale Up for Outbreak Response and Essential Health Services Sub-comp. 1 Sub-comp. 2 - Sub Total Component 3: Provision of Food and Basic Suppiles to Quarantine and Disadvantage Population Sub Total Grand Total Uses of Funds by Component INTERNATIONAL BANK FOR RECONSTRUCTION AND DEVELOPMENT DESIGNATED ACCOUNT RECONCILIATION STATEMENT LOANICREDITITRUST FUND NO.: APPLICATION NO.: PERIOD.: TO Account Number with (Bank) I Total Advanced by World Bank (or Cofinancier) $ 0.00 2 Less: Total Amount Recovered by World Bank .+ $ 0.00 3 Present Outstanding Amount Advanced to the Designated Account $ 4 Balance of Designated Account per Attached Bank Statement as of Date $ 0.00 5 Plus: Total Amount Claimed in this Application Nr.: .+ $ 0.00] 6 Plus: Total Amount Withdrawn and not yet Claimed .+$ 0.00* Reason: 7 Plus: Ampounts Claimed in Previous Applications not yet Credited at date of Bank Statement .+ $ 0.00 Application No.: Amount $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 8 Minus: Interest Earned .- $ 0.00 9 Total Advance Accountered for ( No. 4 through No. 9) . $ 0.00 10 Explanation of any difference between the totals appearing on lines 3 and 9: $ 0.00 11 Date Signatu nt: Prepared by: Title: * All items should be indicated on the Bank Statements Name of Country: Ebola Response Project INTERIM UNAUDITED FINANCIAL REPORT Payments made Against Contracts Subject to the Bank's Prior Review For the period from to Country & Name of Implementing Entity Project Name Hazard Pay Listing - Clinical Staff for the quarter ending....... Forecast Actual for precedin sin Beneficiar ETU Cente Rank g period Month X1 Month X2 Month X3 Month X2 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 0 Country & Name of Implementing Entity Project Name Hazard Pay Listing - None Clinical Staff for the quarter ending........ 6 Months Forecast Actual for preceding s/n Beneficiary Name ETU Center Rank period Month X1 Month X2 Month X3 Month X4 Month X5 Month X6 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 0