Republic of Uganda PROPOSED UPGRADING OF THE 105-KM KOBOKO-YUMBE– MOYO ROAD Environmental and Social Impact Assessment Report – VOLUME 2 APPENDICES Prepared by Submitted to: Uganda National Roads Authority Plot 3-5 New Port Bell Road, Plot 48, Block 216 Najjera-Kira UAP Nakawa Business Park, P.O. Box P.O. Box 28434, Kampala, Uganda 28487 Kampala Tel: +256 – 704-249020 /772-459792 info@jbn.co.ug | www.jbn.co.ug February 2020 Table of Contents APPENDICES ............................................................................................................... 1 Appendix I: Vulnerability Assessment Report .................................................................... 1 Appendix II: Waste Management Plan ............................................................................. 18 General Specifications for Roads and Bridge Works 2005 ......................................................... 23 Appendix III: Dust Control Plan ......................................................................................... 41 Appendix IV: Noise Control Plan ....................................................................................... 46 Appendix V: Explosives and Blasting Management Plan .................................................. 52 Appendix VI: Influx Management Plan ............................................................................. 63 Appendix VII: Inventory for Fauna .................................................................................... 74 Appendix VIII: Minutes of Stakeholder Consultations and Attendance Sheets ............... 97 APPENDIX IX: STAKEHOLDER IDENTIFICATION, MAPPING AND ANALYSIS SUMMARY MATRIX FOR KOBOKO-YUMBE-MOYO ROAD PROJECT ........................................ 302 ii APPENDICES APPENDIX I: VULNERABILITY ASSESSMENT REP ORT Introduction and Background The specific objective for vulnerability assessment was to identify in advance issues that might influence project design especially in relation to the various vulnerable or disadvantaged persons, groups and PAPs in the Kobobo Yumbe Moyo (KYM) road construction project, and assessing and preventing potential risks and negative impacts that might affect them disproportionately, as well as barriers to accessing project benefits. A participatory approach to information gathering that ensured representation of all stakeholders and all vulnerable categories are able to meaningfully participate in all planned stakeholder engagements, decisionmaking and all other project activities was employed to generate various responses. This was also meant to generate impacts for Various Vulnerability Categories that may affect them disproportionately, as well as barriers to accessing project benefits. And identify the possible preventive strategies, possible mitigation measures and coping strategies for PAPS and community members whose livelihoods have been affected or displaced by project work especially persons engaging in roadside business, tenants in buildings (shops) that have been affected by project work. Thus, the vulnerability assessment employed a qualitative research design because of the need to collect voices/ perceptions, concerns, fears, expectations and gender/GBV issues that might impact on PAPs along the KYM road construction project. Both primary and secondary data collection methods were utilized. As a qualitative design, Focus Group Discussions (FGDs), Dialogues, Key Informant Interviews (KIIs), face to face interviews and dedicated follow up of specific groups were utilized. In addition, under secondary data collection, relevant documents were reviewed. A number of stakeholders were consulted at National, district, subcounty/parish and community levels. Similarly, both political and technical leadership were consulted at all levels thus, concerns, fears and expectations on different vulnerable group(s) and the risks and impacts the road construction project might have on them were pointed out across the 3 districts (KYM). Some of the vulnerabilities categories identified include among others; vulnerability based on age (elderly, youth, children, OVCs); Vulnerability based on education (literacy, out of school, communication, Language barrier); Vulnerability based on gender(culture, religion, orphans, widows); vulnerability based on pathology (disability, immobility, hearing impairment); Vulnerability associated with property /land (including land users, landless, tenants, immigrants and refugees, land tenure); vulnerability associated with gender and livelihoods; vulnerability associated with culture and patriarchy; vulnerability based on health (chronic illness, frailness/immobility); vulnerability associated with luck of officially recognized documents (identification, national ID, land documentation). These clearly indicate the different categories of vulnerability risks and drivers along the KYM road alignment and how these might translate to disproportionate impacts for stake holders and PAPs that may compromise or make a stakeholder unable to meaningfully participate in planned stakeholder engagements as well as other project activities if not addressed sufficiently in advance. Because all these vulnerabilities risks and drivers compromise or make a stakeholder unable to meaningfully 1 participate in planned stakeholder engagements as well as positively be involved in other project activities, vulnerability can therefore be defined as; Vulnerability refers to levels of susceptibility that compromise or make a stakeholder unable to meaningfully participate in planned stakeholder engagements including other project activities or outcomes such as the inability to resettle themselves, interpret messages, open bank accounts, and restore livelihoods among others. This can be a function of literacy, age, gender, physical barriers, relation to land tenure, income and livelihood activities It’s against this back ground that the vulnerability assessment was undertaken to identify the various vulnerability categories for the Koboko, Yumbe and Moyo communities where the road upgrading project will be implemented. The aim of the vulnerability assessment was also to establish potential risks, impacts and their drivers and recommend appropriate measures for mitigating as well as identify appropriate Grievance Redress Mechanisms (GRMs) for the different groups in the project sites and KYM communities. Focus was placed on a range of vulnerability risk factors ranging from historical, social, economic, cultural, religious, physical factors, power relations, land tenure, ethnic differences, gender relations etc. that may disproportionately impact vulnerable groups and PAPs and consequently, limit or exclude them from fully participating in decision making and other project activities that are meant to benefit them and not to disadvantage them further. Similarly, the vulnerability assessment aimed at generating information on how best PAPs can overcome physical and /or economic displacement by utilizing the cash compensation to positive impact their lives to a better state or even better compared to pre-project life. This is because vulnerability is asocial and living condition where people can stream in and out of it. Thus, the assessment sought to establish the varying levels of susceptibility among different categories and how best these can be prevented by establishing the different kinds of assistance needed by PAPs during (a) – during disclosure, (b) – during payment (compensation), (c) – during resettlement, (d) – during post resettlement. In addition, the Assessment sought to establish available social services and social service providers in the community, state actors that include among other; Government entities, CSOs, CBOs and other Development Partners that work within the KYM communities to map out socio-economic activities and services that the various vulnerable categories can take advantage of and engage in to positively impact and improve their lives. Some of the social services include, livelihoods, economic, education and training, counselling and psychosocial support, sensitization, GBV response services etc. that can be accessed by the different vulnerable groups and PAPs within the community. Most vulnerable categories among PAPs and individuals were identified among the surveyed PAPs, the specific objective for identification of these vulnerable groups was to identify households that are more susceptible to the use of cash compensation to overcome physical and or economic displacement and therefore might require extra assistance and support to either relocate and or resettle themselves to be able to live a normal and or better life compared to pre-project level as well as be in position to fully restore their livelihoods to pre-acquisition levels with the cash provided by UNRA. As much as all PAPs are presumed to be vulnerable by the fact that their property is going to be affected, some of the PAPs are more susceptible than others, and some even have multiple vulnerabilities. Therefore, situation called for special measures and additional help to restore their living standards as well as livelihoods. 2 Thus, different HH categories were identified among the most vulnerable HH among the PAPs and they include: Female-headed HHs, (widows), Female-headed HHs (single mothers), Child mother- headed HH, Refugee child-headed HH, Refugee-headed HH, Elderly-headed HH, Orphan-headed HH and PWDs HH households. In addition, several concerns, fears and expectations over the upcoming road project were noted. Recommendations on specific measures to ensure full and meaningful participation of all stake holders in project activities were given. Continuous sensitization of the community, provision of legal advice for PAPs, provision of counselling and psychosocial support for PAPs, support in acquisition of land documentation and identification documents, assistance in acquiring letters of administration, interpretation of language to the local language for easy understanding and internalization of messages by the locals, sign interpreters for persons with hearing impairments for easy communication, assistance in resettlement especially for widows, PWDs, children and the elderly, reestablishment of livelihoods to pre-project life. Vulnerable Groups Identified and Analysis: CHILDREN a) School-going children. There are several schools located along Koboko-Yumbe-Moyo (KYM) road. In KYM districts, there are therefore many children who use the road to go to school. Issue. Daily school attendance is likely to drop due to two likely factors. First, the temporal roads constructed for road users are likely to be too rough for the bare-feet children to endure during the road construction phase. Second, the road construction ‘drama’ is likely to attract some children as spectators and distract them away from going to school regularly. These two factors are likely to increase the school dropout rates in the two districts. Mitigation. All stakeholders in schools along the road should be urged to do their best to keep children in school during road construction. Temporal roads constructed for road users should be of a quality that enables even bare-foot pedestrians to use them conveniently. The project should ensure that there is recruitmrnt of a GBV/SEA Service Provider to help sensitization of schools along the KYM 105 road. b) School-going girls. In Koboko, Yumbe and Moyo districts, most girls start primary 1 education at the age of 9 years. This means that girls from primary 3 to senior 4 are very vulnerable to sexual exploitation, as evidenced by the high rates of teenage pregnancy and schoolgirls’ dropout rates. Besides, there are high rates of poverty and teenage prostitution in Koboko town is also on the rise. Issue. Due to availability of dispensable cash with the KYM community, the rates of teenage pregnancy, girls’ dropout from school and teenage prostitution are likely to be fueled by the presence of a huge migrant labor force employed in road construction with dispensable cash. Mitigation. All state and non-state actors involved in the protection of the girl child, young women and women generally will be urged to step-up their work; if possible, with support from UNRA. Continuous sensitization of communities on teenage pregnancy and prevention. The contractor in charge of road construction will also be tasked to keep their work force disciplined, signing of code of conducts by contractors. 3 The project should ensure that there is recruitmrnt of a GBV/SEA Service Provider to help sensitization of schools along the KYM 105 road. c) Orphans. There are many in Koboko, Yumbeand Moyo districts, largely as a result of the LRA war and other earlier political instabilities in the region. Issues. Some relatives who have raised orphans might claim ownership and therefore compensation for property that is supposed to be inherited by orphans. Mitigation. Surveyors should pay extra attention to project-affected property that is disputed between orphans and their elderly relatives with the view to protecting the interest of orphans. WOMEN a) Women generally. Koboko, Yumbe and Moyo districts are deeply patriarchal societies in which women are mostly land users and not landowners. Besides, women contribute over 70 percent of the labor that is invested in agricultural production. Issue. The likelihood of husbands appropriating women’s compensation money for their agricultural investments is very high. Husbands might appropriate their wives’ entitlements; while brothers might appropriate their sisters’ compensatory money. There have been such incidents in the region before and they are likely to be repeated because earlier cases might be interpreted as having set precedents. Mitigation. Formation of GRC, Respectable local institutions such as council of elders and religious councils should be mobilized to sensitize communities about women’s right to own property. Women should be educated about the different legal courses of action to take in case their right to compensation and benefits from property is threatened or violated. Joint bank account opening for couples for accountability purposes. Additionally, recruitment of a GBV/SEA Service Provider to help sensitization of schools along the KYM 105 road. b) Single Mothers (Married women with absentee husbands). These are many in the region because their many men in the region who spend much time away from home working in South Sudan. Equally, a number of men have deserted their wives and abandoned them with children especially in town council areas of Moyo, many women are now fending for their families singlehandedly making them more vulnerable. A considerable number of women who have been involved in extra-marital sexual affairs have reasoned that they are pushed into such relations due to their husbands neglecting them and facing economic hardships. They therefore develop sexual relations with men due to the need for some money to alleviate their household monetary needs. Issue. Such women are vulnerable and are more likely to face greater temptations when wage-earning migrant laborers arrive in the region. The likely consequences are unwanted pregnancies, increased HIV/Aids, and family breakages. Mitigation. Married women with absentee husbands should be encouraged and supported to take advantage of the lawful business and job opportunities that the road construction project is going to generate. Continuous sensitization of communities on GBV prevention and prevention of HIV/AIDS and hepatitis B spread 4 c) Widows. There are many widows in Koboko, Yumbe and Moyo districts. Issue. The likelihood of PAPs who are widows being denied their compensatory entitlement is high in Koboko, Yumbe and Moyo districts because of the deep-rooted patriarchal culture in this region. Compensation for land and old valuable trees is likely to be claimed by widows’ brothers -in- law. Disputes over ownership of project-affected property between widows and relatives of their deceased husbands might be complicated by factors such as whether a widow bore children with the deceased; number of children; whether or not some of the orphans are boys who can inherit their fathers’ estate; and whether some of the boys are mature and assertive enough to support their mother’s claim to their late father’s property and therefore compensation. Mitigation. The village councils and local religious leaders should jointly handle such cases of widows, Use of GRCs in place, help orphans and widows to acquire letters of administration, Women should be educated about the different legal courses of action to take in case their right to compensation and benefits from property is threatened or violated, assistance in acquiring land documents. Assistance in opening up of bank accounts. d) Single mothers. These are reportedly many in both Koboko, Yumbe and Moyo districts. Some stay in their relatives’ homes while others living independent lives in urban Centre’s. Issue. Because single mothers are burdened with the responsibility of caring for themselves and their infants and yet are not gainfully employed, they are also going to be very vulnerable to sexual exploitation by wage-earning migrant labor. Many of them are likely to end up with unwanted pregnancies and HIV/Aids infection. Mitigation. Wherever possible, the road contractor should prioritize single mothers for employment. Further, they should be encouraged and supported to take advantage of business opportunities that the road construction project is going to open up. In addition, state and non-state actors concerned with reproductive health should be urged to be more active during the road construction project. ELDERLY PEOPLE Weak and frail bodies coupled with high poverty levels in KMY, the elderly depend on their family members for support and provision Issue. They may not be in position to walk to locations where land and other properties are being registered and verified by surveyors; they may have no legal documentation for their properties; they may also have no bank accounts and the bureaucracy for acquiring one including distance to the bank might disadvantage them; Some youth might develop fights and disagreements with the elderly persons on who should be compensated because the youth feel that the elders hold this land in trust on their behalf; The temporal roads that are made for road users during the construction of the main roads are very rough. Most elderly persons suffer a great deal using those temporal roads. Accessibility refers to the degree to which the physical environment, transportation, information and communications, and other facilities and services open or provided to the public are accessible to all persons, including the elderly and those with disability1. 1 Ibid http://documents.worldbank.org/curated/en/573841530208492785/Environment-and-Social-Framework-ESF- Good-Practice-Note-on-Disability-English.pdf 5 Mitigation. Identify elderly and PWDs PAPs and bring services nearer to them; ensure rightful PAPs receive compensation, continuous sensitization of communities; the temporal roads constructed should be of a quality that enables even the elderly people use them conveniently and safely. YOUTH a) Over 60% of the youths who are strong enough to be employed as casual laborers missed out on education largely due to the LRA war and earlier armed conflicts in the region. Moreover, they are unemployed. Issue. The characterization of the youth in Koboko and Yumbe districts as both uneducated and unemployed exposes them to labor exploitation by the road construction company. The economic desperation of the youth makes them vulnerable to settling for exploitative terms and conditions of work. Mitigation. The district labor office, Community Development Officers (CDOs) and non-state actors concerned with labor issues and youth poverty eradication should be mobilized to discuss the likelihood of youth labor exploitation in order to devise ways and means of preventing this from happening. REFUGEES a) Refugee women who are married to Ugandan men. These are many in Koboko, Yumbe and Moyo districts. Issue. They however more vulnerable than married Ugandan women because they do not deem it wise to antagonize a Ugandan husband who has hosted them and their relatives. Mitigation. Local leaders, councils of elders and religious leaders should be made aware of this kind of vulnerability of refugee women married to Ugandan men. The purpose should be for them to explore ways and means of increasing the protection of such wives from husbands who are likely to violate their right to property. b) Land-owning refugees. The laws of Uganda do not allow refugees to own land but permit them to lease it. Some refugees have however bought land, but registered it in the names of ‘trusted’ persons who may be relatives or friends. Issue. Should a project-affected person turn out to be such a land-owning refugee, the refugee could be at risk of being defrauded because the law does not protect them. Mitigation. Potential victims should be encouraged to take lawful measures to protect their interests when compensation is affected. c) Child-headed households. There are households of refugees in which parents are physically frail due to factors that include advanced age, sickness and disability and so their children who are less than 25 years old have assumed the responsibility of caring for them. In other cases, refugee children are heading households and taking care of their siblings because both parents have died. Issue. Child-headed households among refugees suffer compounded vulnerability: as refugees; as children; as elderly persons and in some cases as female household heads. Addressing the vulnerability of child-headed households is therefore alleviating the vulnerability of refugees, children, the elderly and girls and young women. 6 Mitigation. Child-headed households among refugees should be deliberately sought out and included among categories of refugees who should be prioritized for assistance and job opportunities that will be offered by the road construction project. POTENTIAL VULNERABLE HOUSEHOLDS AMONG PAPS 1) Households with absentee heads. These are households that are male-headed but the male heads spend much of the time away from their homes. Issue. Such household heads are likely to appear during the verification of ownership and valuation of affected property and then disappear from their families for long after receiving compensation money. This would expose their affected families to more acute economic distress. Mitigation. The idea of a joint family account to which both husband and wife are signatories should be explored. But how would this be operationalized for polygamous families? 2) Child-headed households. Issue. Project-affected households that are headed by Ugandan children are potentially vulnerable to violence and exploitation from paternal relatives and neighbors because the household head is young and might know what property belonged to their deceased father. Older relatives might change narratives of property ownership in ways that deny the child-headed household exclusive ownership and compensation for property that is supposed to be theirs. Mitigation. Cases of disputes over ownership of property between child-headed households on the one hand, and their relatives and neighbors on the other should be investigated through processes that bring together family, clan, village and state institutions. State institutions, particularly the sub-county technical staff should play important and influential roles in protecting the rights of child-headed households. Positive Impacts to the project: • Very many people may get jobs • Poverty levels may drop, very many youths are unemployed and if each a person can get 1000 shillings per day, this could improve their lives • Some families might now be in position to get 3 meals per day (breakfast, lunch and supper), most families have been having one meal a day especially supper. • Locals are going to be in position to get money and pay school fees • There will be increased access to medical treatment since most people can access income • Most people are going to be in position to access productive resources including; land, animals because of access to income • There is going to be reduced rates of begging and idleness by the youth • Quicker, easier and timely access to crime scenes by the police due motorable road Strategy Employed in the Identifying, Consulting and Incorporating Views of Vulnerable Stakeholders 7 A strategy for consultation of vulnerable social groups was developed during the Stakeholder Engagement Plan (SEP). The idea was to identify and map out vulnerable social groups (women, children, OVCs, youth, PWDs, refugees, tenants, elderly) consult over drivers that lead to the vulnerabilities of the different social groups, that might prevent them from making decision that positively impact on their lives as well as be able to meaningfully participate in all project activities. and use of productive assets such as land and other community resources; and the implications for resettlement planning for mitigation measures including special assistance for such vulnerable groups. Potential Vulnerability Risk Factors and Drivers and how these can lead to other Drivers and Possible Mitigation Measures Land tenure system along the KYM community is customary in nature, land is culturally owned using the patriarchal system where male sons inherit from their fathers. Women and girls by virtue of being family members are only given user rights but do not make decision on land including other productive resources like animals, trees etc. on the other hand KYM community fears that Government keeps claiming that land belongs to the government so it may not be compensated. The National Gender Policy (2007) recognizes the need to reduce gender inequalities so that all women and men, girls and boys, are able to move out of poverty and to achieve improved and sustainable livelihoods. Issue. Given the nature of the KYM society which is predominantly Moslem (especially Yumbe and Koboko), polygamy is the order of the day where men are given the liberty to take on 4 and more wives. Even in areas which are predominantly Christian like Moyo, polygamy is allowed but the main concern in Moyo is the fact that men usually abandon their family responsibilities of provision to the women and move on with other new wives. While FGDs reveal that, Christian women especially from Moyo can now days buy and own land and other productive resources. Some of them are even beginning to inherit from their parents and husbands because the culture is changing in favor of women. However, Moslem women are not allowed to own property because of polygamy, men cannot entrust their property to any of the wives because according to them, women are brought into the home through marriage ties and this does not qualify them to inherit it. To expound on this point, in a stallholders meeting with technical and political leadership of Koboko district, The RDC Koboko noted that, “When women lose their husbands, they are normally sent away/ back to their families, now we fear to antagonize the oppressive and unfair customary system that apportions more privileges to men while relegating women to the periphery in terms of ownership, control and decision especially where land is concerned. We leave the system the way it is, we are aware that there is a lot of injustice but we found it like that and thus, to work in peace, we let the Clan Lords and Land Lords take charge of the cultural issues. However, we are also aware of the law and maybe, we should be in position to use the law to bring about justice to the women in the near future.” Recommendations: Involvement of law, Order and Justice institutions including; police, courts of law and other legal entities to handle land and property conflicts where local councils, elders, clan/land lords fail; For Moslem communities and all those who are polygamous in nature, issues of ownership and user rights be settled at family level in the presence of elders, local leaders and all the affected person with minutes and signatures of verified rightful beneficiaries to avoid disadvantaging some wives, children and all the other vulnerable groups. Exclusion of rightful PAPs. Significant to note is the fact that West Nile region went through a lot of political unrest from the early 1980’s to till 2001, – the UNRAF II war. This war was led by a one – Ali 8 Bamuze resulting from political discontentment however, it had far reaching effects which left many youthful men dead, left behind several widows, orphans and elderly persons who in away, are now seen as vulnerable due to the absence of energetic male heads. Issue. Widows, OVCs, elderly and child headed households might be excluded and further disadvantaged during compensation of PAPs. This is because of the land tenure system and patriarchal nature where Clan Lords and Land Lords (predominantly male) make decisions on behalf of families. Recommendation. Community Liaison Officers (CLOs) and Committee’s comprising of representatives from the district, subcounty, local councils, cultural/ traditional leadership, JBN, UNRA and the World Bank be put in in place to handle grievances of PAPs and all vulnerable groups Existence of self-settled immigrants and tenants. Similarly, UNRAF II war displaced several persons who ended up settling in other people’s land, this problem is predominant in Yumbe district where there are so many self-settled immigrants and tenants. These IDPs and tenants are more concentrated along Gbogborocu Village especially Lewa A and Lewa B villages, Kochi subcounty in Yumbe district which are all located along the project road alignment. Issue. Their main worry is that, land/clan lords may take this advantage to throw them out of their land yet they have nowhere else to go and also have property and developments (houses, shops) on the land. Recommendation. Need to identify and compensate rightful PAPS in such a way that may not disadvantage any vulnerable groups; The current person utilizing the land should be the one to be compensated for the crops or property established on the land at the time of compensation and in case there is need for resettlement of the tenant(s) or immigrants, this should be looked into by the project. Ethnic differences. KYM has 3 unique ethnic groups; Koboko (Kakwa), Yumbe (Aringa), Moyo (Madi) all speak different languages and have evident ethnic tensions and differences. However, a big number of immigrants were displaced by National Forestry Authority (NFA), some 12 years ago and others 6 years ago. These are mainly in Kochi subcounty, Lewa A, Lewa, B and Ngakua village etc. Issue. These were mainly from the border between Moyo (the Madi) and Yumbe (the Aringa) and they are known to have serious ethnic differences and tensions which they feel makes them more vulnerable. Equally, residents of most trading canters claim that, land lords apportioned them land to live in when these areas were developing into trading centers, these are now wondering if the properties and developments they put on the land including houses, shops, trees etc. will be compensated to them or the land lords. Most of these questions were ably addressed during sensitization. Recommendation. Some of these issues need continuous sensitization with issues of various vulnerable groups in mind. Gender, Culture, religion and patriarchy. These largely impact on access to productive resources and livelihoods for some vulnerable categories like women, children, OVCs, widows, child headed families, single mothers. Issue. FGDs and KIIs reveal that most people in KYM derive their livelihoods through agriculture with women being almost the sole providers of food and basic needs for their families this is because of the polygamous nature of the KYM community. This also makes women the biggest land users and providers of livelihoods for families therefore, anything that impacts on the land, affects the whole family directly. In addition, the subcounty leadership and other community leadership note that poverty levels are very high, thus the fear that the KYM road project might disrupt livelihoods is high considering the fact women and PWDs derive a living by selling along roads, shops, road side markets and weekly markets may affect their livelihoods and those of their families; Increased hunger because of the increased population the food items may not be enough and prices will rise; Increased hunger and malnutrition because women who are the family providers might abandon agriculture for the road construction work; People will lose a lot of property and land 9 to the road construction work. Recommendation. Continuous consultations and sensitization of elders and cultural leaders on issues related to social norms and how this can be translated positively to benefit all vulnerable groups and the community at large; provision of alternative livelihoods for women; identification of alternative economic activities; relocation of markets be considered; Labour Based Contracts (LBCs) that give consideration to women, PWDs and all the vulnerable groups, if they are in position to work. Disruption and displacement of Social service delivery. There is a general fear among community members that besides, livelihoods, social services might be interrupted and or displaced including water pipe lines and other water sources like boreholes, road side markets and businesses, schools, hospital and other social amenities. Issue. It is mostly women and children who collect water and therefore might have to walk long distances and this will compromise on other domestic activities and workload. Equally, children might have to walk long distances to school. The major concern of the KYM communities is, they want to know what the contractors plan is in ensuring relocation and restoration of some social facilities and services as well as rebuilding the social and economic life of the community. Sensitization meetings helped address and clear the air on some of the questions, expectations and concerns raised. Recommendation. Need to identify convenient places with reasonable distances as they reconstruct or rebuild alternative social services; Need to rebuild livelihoods for all vulnerable groups, identification of alternative economic activities and relocation of markets be considered. Exclusion of Girls in decision making. FGDs reveal that Although men and boys have the liberty and freedom to participate freely in meetings and decision making, girls are excluded from the same. Girls from Islamic backgrounds are even more disadvantaged compared to those from Christian backgrounds which are a bit liberal, they are not allowed in the public spaces and so they cannot attend public meetings or make decisions– they can only be informed by the elders on what transpired in the meeting (s), an issues that impacts negatively on their decision making power, right to be heard and have equally access to opportunities, and privilege as their male counterparts. Similarly, although adult Moslem women were restricted in the public in the past, this is slowly dying away and they are slowly beginning to participate in decision making. Women and girls are disproportionately affected by GBV across the globe. “Social development and inclusion are critical for all of the World Bank’s development interventions and for achieving sustainable development… inclusion means empowering all people to participate in, and benefit from, the development process. Inclusion encompasses policies to promote equality and nondiscrimination…”2 Issue. Most women are constrained by domestic work, garden work and house work which prevents them from participating in public dialogues and meetings, something that might negatively impact on them in decision making and project activities; The issue of absence of girls from public meetings was addressed by looking out for girls in their hide outs/homes and have a one on one interviews with them. Recommendation. Sensitization of the community on the importance of involvement of all stake holders in decision making. Education (out of school, school drop outs, early marriage and teenage pregnancies). On one hand, girls from Moslem families across KYM are deliberately denied education, school dropout rates are high and early marriages are rampant. On the other hand, girls from Christian backgrounds are not any lucky, although they can access school for early primary, most of them drop out in upper primary 2 http://documents.worldbank.org/curated/en/573841530208492785/Environment-and-Social-Framework-ESF- Good-Practice-Note-on-Disability-English.pdf 10 and are equally married away early. Violence Against Women (VAW) is a manifestation of historically unequal power relations between men and women which have led to domination over and discrimination against women by men and to the prevention of the full advancement of women” (UN Declaration on the Elimination of Violence Against Women 1993). Issue. Coupled with high rocketing levels of poverty in KYM community, of these girls are vulnerable and are prone to being lured by the big numbers of construction employees who have some level of dispensable cash leading to teenage pregnancies. Recommendations. All stake holders, parents, local and cultural leaders as well as political and technical leaders at subcounty level should monitor and ensure continued stay of children at school; strict policies, bylaws and ordinances be put in place to address this issue as well as severe punishment; Continuous sensitization of communities on the same. Gender Based Violence (GBV). Like elsewhere, GBV happens in KYM, the common forms of GBV include: Sexual violence including; defilement, Intimate Partner Violence; physical violence, economic violence; and cultural violence. Women and girls suffer most in this region. Other categories of vulnerable groups that suffer GBV include PWDs and widows. Gender-based violence (GBV) is an umbrella term for any harmful act that is perpetrated against a person’s will and that is based on socially ascribed (i.e. gender) differences between males and females. It includes acts that inflict physical, economic, sexual or mental harm or suffering, threats of such acts, coercion, and other deprivations of liberty. These acts can occur in public or in private (IASC 2015). Issue. One of the key concerns raised across all FGDs, women across the study area are concerned that, married men might run away from home after receiving compensation for their land and property; PWDs and women might suffer GBV as well as discrimination on the basis of capability and strength in job allocation; widows and OVCs might lose their property to the male relatives; Delays for women to return home due to long duration of work on the road project yet they have other with other family and domestic responsibilities may bring about domestic violence and IPV; Increased domestic violence resulting from substance abuse (over drinking) due to presence of dispensable cash. Recommendation. KYM road project should benefit the whole family. Account opening for compensation should be done jointly in the names of the man and woman (couple) for accountability and for the benefit of the whole family; Community and workers sensitization on GBV (Sexual Exploitation and Abuse and Sexual harassment); Contractors should sign Code of Conduct; Provision of Labour Based Contracts (LBC) where PWDs, women and other vulnerable categories will be included in the road construction activities; There should be advocacy on policy to improve the situation of women especially in terms of ownership of land and other productive resources If GBV is not addressed, development projects with good intentions could do more harm than good. Improving wellbeing of women, families, households and communities is a commitment and priority. The World Bank Group considers that no country, community, or economy can achieve its potential or meet the challenges of the 21st century without the full and equal participation of women and men, girls and boys. It is committed to closing gaps between males and females globally for lasting impact in tackling poverty and driving sustainable economic growth that benefits all (World Bank, 2018)3. Labour influx and availability of dispensable cash. There is going to be an influx of construction workers in the community, if not well handled, construction workers might get into love relationships, take over people’s wives and daughters consequently bringing about family break ups, child marriages, teenage pregnancies and a big number of fatherless (bustard) children when the project 3 http://www.worldbank.org/en/topic/gender 11 comes to its conclusion. One of the concerns raised by men was where the road contractors are going to stay during their work and stay in the KYM community, if they will stay in the work camp or they will be allowed to stay and rent in community. Their major concern was that, these men will steal their wives. Issue. There might be increased levels of family violence; increased spread of STDs and HIV/AIDS; With refugees being hosted in the same place; given the vulnerability context of refugees; there is no doubt that the GBV risks will be more as women, girls may easily be exploited in bid to make ends meet; similarly; Prostitution - there might be increased risk of danger to Commercial Sex Workers in the area as a result of indispensable cash from male workers might attract violence against them from the community members (mostly male workers come into the area unaccompanied by spouses) consequently making them vulnerable; Lifestyles might change because of the new influence brought in by the road construction workers; There might arise a shortage of social services including water sources, hospitals and schools between host communities and construction workers due to increased population numbers. Recommendation. Need for continuous community sensitization on these issues; Public health, safety and mitigation measures be put in place e.g. On HIV/AIDS need to be communicated and continuous engagement and communication sharing; provision of alternative livelihood activities and economic projects, Code of conduct agreements be signed with construction workers and contractors to prevent GBV instances; Signing of codes of conduct by the construction workers to prevent negative impacts to the project Communication and language barrier. literacy was another gap identified, failure to understand other languages used to communicate in meetings by stake holders and PAPs were among some of the concerns. Because of the nature of KYM community, most people are illiterate and therefore do not speak English. Issue. This might prevent several PAPs and vulnerable groups from participating in project activities and decision making. Recommendation. It was necessary to interpret for the stalk holders’ messages into the local language(s); Use of CLOs, local interpreters to deliver the messages in the different local languages of Madi (Moyo), Aringa (Yumbe) and Kakwa (Koboko). Presence of a culture of laziness, idleness and begging among the youth the youth. There was a general consensus across all FGDs that, most youths have developed a culture of laziness, idleness and begging, they wake up, go and sit around trading canters with their mates playing cards, Ludo, gambling and eating weed (mairunji). This was very evident from participant observation. Issue. Youth might lose out on job opportunities. Recommendations. encourage youth to take up available job opportunities when they present themselves; Encourage the youth to participate in livelihood and development activities brought in the area by government (on the youth livelihood project), CSOs and other development partners. Some of the development partners operating in KYM include among others; The Sub counties, World Vision, Save the Child, Avis, Lutheran World Federation (LWF), Global Aim, CEFORD, Caritas, Dan Church Aid (DCA) Care International, Trailblazers. Age and vulnerability. The elderly persons were pointed out as one of the most vulnerable groups because of high poverty levels. Although they own or have control over the land, they can do little with it. They depend mostly on their family members for support and provision of food and basic necessities because of being frail, sick, weak and therefore cannot dig or do heavy chores. Issue. They may not be in position to walk to locations where land and other properties are being registered and verified by surveyors; they may have no legal documentation for their properties; they may also have no bank accounts and the bureaucracy for acquiring one including distance to the bank might disadvantage them; Some youth might develop fights and disagreements with the elderly persons on who should be compensated because the youth feel that the elders hold this land in trust on their 12 behalf. Accessibility refers to the degree to which the physical environment, transportation, information and communications, and other facilities and services open or provided to the public are accessible to all persons, including the elderly and those with disability4. Recommendations. Identify elderly and PWDs PAPs and bring services nearer to them; ensure rightful PAPs receive compensation, continuous sensitization of communities. Absence of legal documents a number of people are going to fall victim when it comes to absence of legal documentation for their properties including National Identification (IDs) cards and land registration documents. Issue. This might pose a threat for several vulnerable categories including PWDs, children, OVCs, the sick, immigrants, refugees, to participate in the KYM road project activities. National IDs are required for opening up bank accounts, land documents, agreements, land titles are used during land and property verification exercise to establish lawful owners. Issue. Possible connivance among leaders and forgery as it has happened in the past that might disadvantage especially the various vulnerable categories like PWDs, elderly, OVCs, women and the sick who cannot move long distances in search of these documents; Luck of academic documents might prevent the youth from benefiting from accessing available job opportunities when they present. Recommendation. Continuous consultations and community sensitization with specific vulnerable groups in mind; advice locals to acquire legal documents in advance; support some vulnerable identified PAPS like the elderly, children and the sick to acquire required documents. Refugees status. There is presence of mostly South Sudanese refugees in the KYM community resulting from the political unrest in South Sudan. Although most of the refugees are settled in designated refugee camps, a small number of refugees are living along the KYM project road alignment mainly because they have marriage relationships with the KYM community members. Issue. Refugees may lose out on job opportunities because of luck of legal documentation; because of high poverty levels, they might be taken advantage of and sexually be exploited so as to make ends meet, they may fear to participating in project activities because of language barrier. Recommendation. Help refugees acquire required documents; translate into the local languages, sign Labour Based Contracts (LBC) with contractors, Code of conducts Production Details and Available livelihoods Programs for Various Vulnerable Groups Although agriculture is the main source of livelihood among the KYM community, light level of poverty and malnutrition characterize the KYM community with most people having one meal a day. Most community members engage in subsistence agriculture and the common food crops grown include; beans, maize, millet sorghum, tomatoes, and vegetables. These are mostly for home consumption and the excess is for sale. Despite this fact, the CDO Moyo, points out the fact that they are now putting out campaign for people to cultivate more food for home consumption and are also encouraging the whole population to grow food especially cassava, beans and maize because at present, some refugees are given money by WFP to purchase their own food and so the community should be able to take advantage of this opportunity. Incase this materializes, the local population will be able to earn some income and supplement their diets and acquire other basic necessities as well as pay school fees. Women engage in retail and petty trade and they mostly deal in basic 4 Ibid http://documents.worldbank.org/curated/en/573841530208492785/Environment-and-Social-Framework-ESF- Good-Practice-Note-on-Disability-English.pdf 13 household items and food items including; salt, sugar, tealeaves, cooking oil etc. Consequently, Moyo, the community of KYM asked how best they can use the presence of the road construction work to do business and or make the best out of it Main economic activities for the youth mainly do sand mining, stone quarrying, charcoal burning, laying bricks, rearing cattle, poultry and goats, boda boda riding and small-scale faming Special Assistance that is likely for Vulnerable Groups Government, CSOs, CBOs and other Development Partners Currently Working with Communities to Address Vulnerability Issues. Type of Vulnerable Organization/ Type of Assistance Given How Assistance can be group(s) institution Provided 1 Elderly, women, Lutheran World a) Livelihood project, This to be established men, youth, PWDs Federation (LWF) b) Gender-Based Violence after interacting with (GBV) PAPs c) Reproductive Health 2 PWDs Red Cross a) Hygiene, Elderly b) Livelihoods, Sick c) Counselling, Women d) Family link Men Children 3 Children Save the Children a) Child protection Girls b) Education (out of school, Boys c) Child marriages Youth d) Teenage pregnancies Women Men 4 Chronic illness e.g. AVIS a) psychosocially support frailness/immobility cancer, HIV/AIDS Hepatitis B 5 Youth Global Aim a) HIV/AIDS PWDs b) Skills development for the youth c) Conflict mitigation 6 Youth Community a) Livelihoods Men Empowerment b) Ox -ploughs Women for Rural c) Seedlings (beans, maize, Youth Development groundnuts and cassava Widows (CEFORD) stems OVCs PWDs Elderly 7 Out of school World Vision a) Livelihoods (school drop outs b) Child protection 14 Boys c) Tailoring Girls d) Carpentry Children e) Motor mechanics Youth f) Catering g) Hair dressings 8 Youth The Subcounty a) Community Driven Men level (KYM) Development Fund (CDD) Women they give up 3million Youth shillings per youth group (a Widows group have 10 minimum OVCs and 15 maximum PWDs members) to facilitate Elderly identified projects Sick b) Financial Aid Children – boys and c) Training groups on girls (school going) Agronomy Girls (out of school) d) Support groups with seedlings e) The sub counties procure cassava stems- NARO CAS/1 stalk variety and distribute them to famers in all parishes a) Give 5 beehives to groups of 10-15 persons b) Wheel chairs and clutches to the physically disabled, white cans to the blind c) S/C awards best performers who get first grades and for girls even good second grades are awarded 200,000 per pupil d) Youth livelihood program for girls e) Women Entrepreneurship Program (government program for women) 9 PWDs Dan Church Aid a) Environmental Elderly (DCA) conservation Youth b) Promote tree planting a Women minimum of 1 acre, Men maximum 10 acres and above c) Support family in construction of fuel saving stoves d) Bricket making, they give bricket making machines and even distribute brickets to some families 15 10 Children (boys and Care a) Out of school girls girls) International – b) Teenage pregnancies Uganda c) Early marriages d) Female mentors e) Male mentors f) Identify school drop outs and reinstate them back to school g) GBV training (Train 4female and 4 male mentor per parish TOT – to sensitize community and advice on GBV issues and prevention h) Marital challenges 11 PWDs, Elderly, Caritas a) Financial Aid Youth, Women, b) Training groups on Men Agronomy, c) Support groups with seedlings 12 Children Trailblazers a) Train women to sensitize Girls girls on teenage pregnancies b) Early marriages c) Violence Against children (VAC) 13 World Vision a) Food b) Child protection 14 Pregnant women, Palm Corp a) support women on lactating mothers nutrition – Training for women on establishment of kitchen gardens to supplement their feeding with greens b) Provide seeds c) Give improved breeds of chicken to women 15 Women, widows, Village Savings a) Loans and Savings mainly men youth, PWDs, and Loans for school fees and farm Elderly Association work (VSLA) 16 Women, men, NUSAF III (in a) Ox traction (3pairs per youth Gwere parish group – there are 15 Gwere Eas & members in a group) - West and Chinyi village – Yumbe District) 17 Women JICA (in Gwere a) Supported women with – parish Gwere Eas Ox traction (3pairs per & West and group – there are 30 members in a group) 16 Chinyi village – Yumbe District) 18 PWDs Seed Effect a) Support VSLA groups Elderly Uganda b) Give training Youth c) Provide savings box(safe), Women padlocks d) Accounting books and other resources needed for VSLA 19 PWDs WENIPS a) Support VSLA groups Elderly b) Give training Youth c) Provide savings box(safe), Women padlocks d) Accounting books and other resources needed for VSLA 20 Child mothers Reach in Hand a) Counselling Teenage Uganda pregnancies 21 Women FAWE a) Livelihood program giving Men seedling of maize, beans, Youth cowpeas, pumpkin, PWDs vegetable seeds and hoes OVCs Elderly 22 Youth AFORD a) Carpentry Boys b) Tailoring Girls c) Catering d) Livelihoods/seedlings of tomatoes, onions, cassava stems 23 Women, Lefori women’s a) Rice growing Provision of startup Youth Group b) Land acquisition capital for women in Child mothers Gwere Paris – Gwere East Elderly village, Gwere West PWDs village, Chinyi village and Meria village (since women here are already earning from rice farming and some of their farms are along the project road alignment. 24 PWDs Disability a) Lobby for government group(s)- one for programs for PWDs (there women and the is money for specialized other for men - groups that usually comes (Kochi Parish, to the subcounty Kochi subcounty) 25 Refugees, IDPs and Immigrants 17 APPENDIX II: WASTE MANAGEMENT PLAN Overview UNRA views responsible construction waste management as essential to reducing projects environmental footprints and to providing a safe and healthy work environment for personnel and mitigating risks to communities. This Waste Management Plan (WMP) has been prepared to address waste management aspects associated with the construction of the Koboko-Yumbe-Moyo Road in line with legal and regulatory requirements. The Contractor, all subcontractors, and vendors involved in the project shall have to adhere to this Plan. The Contractor is responsible for ensuring that waste is managed in accordance with this Plan by providing the necessary resources and by issuing instructions and guidance during project execution. Definition of Waste The National Environment (Waste Management) Regulations 1999 state that "waste" includes any matter prescribed to be waste, and any radioactive matter, whether liquid, solid, gaseous or radioactive which is discharged, emitted or deposited into the environment in such volume, composition or manner as to cause an alteration of the environment. Waste Sources Summary of waste categories and their respective sources Waste Stream Main Sources General household domestic kitchen • Residential areas for the Consultant waste including food • Food preparation areas (kitchen) • Food canteens Paper, card boards and similar packaging • Offices materials • Warehouses and other storage facilities • Mechanical workshops • Timber and associated carpentry work areas • Concrete batching plant • Residential premises • Laboratories • Site Clinics Leather and textiles • Residential premises • Warehouses and storage places • Concrete batching plant • Mechanical workshop • Site Clinics Plastics (hard and soft) and rubber • Warehouses and general storage faculties • Mechanical workshop • Administrative facilities • Clinic • Kitchens • Residential premises • Laboratories • Concrete batching plant 18 Inert construction ruble (aggregate, • Material storage platforms concrete, masonry, etc.) • Concrete batching areas • Quarry • Construction work sites Scrap metal (damaged sheets, iron strips, • Mechanical workshop out of use automobile parts etc.) • Concrete batching plant • Quarry • Residential premises • Bitumen storage yards Hazardous waste (including medical • Site Clinics waste, bitumen emulsion, laboratory and • Explosive warehouses related chemicals, explosives, highly • Bitumen storage areas inflammatory substances, radioactive • Laboratories wastes, etc.) • Fuel storage areas • Mechanical workshop • Asphalt Plant Purpose of this Plan The purpose of this WMP is to assess, and where possible reduce, the amount of waste and to transport and dispose waste produced during the construction phase of the Koboko-Yumbe-Moyo road Project in line with regulatory requirements. This plan elaborates practices and procedures on how waste will be managed with in the most environmentally sustainable way. Scope The WMP contains the following information: • Relevant legislation and guidelines for waste management of the Project; • The procedures and initiatives proposed to address the management of waste materials; • Safeguards, mitigation measures and monitoring to manage waste impacts during construction; • Roles and responsibilities of those involved in the implementation of waste management controls; • An effective monitoring, auditing and reporting framework to assess the effectiveness of the controls implemented • Checklists and forms for day-to-day waste management activities. This WMP will be a sub plan to the Contractor’s Environment and Social Management Plan (CESMP) and will therefore form part of the overall Construction Environmental Management System (EMS) for the Project. Preparation of the WMP The formulation of this Waste Management Plan is based on legal and regulatory requirements and the ESIA/ESMP for the Koboko-Yumbe-Moyo project, which relate to the manner in which waste arising are to be managed during the course of the Koboko-Yumbe-Moyo project. Contractor’s Waste Management Policy Objectives This Policy outlines the systems of work that will: a. enable the Contractor to ensure that all wastes are disposed of correctly, without endangering human health and without using processes or methods which could harm the environment; 19 b. ensure that persons handling, producing, packaging, transporting and or disposing of the Contractor’s waste, exercise care to avoid injury or risk of harm to themselves or others, including the general public. Aim This Policy provides instructions on the classification, management, training and audit with respect to waste management. This will ensure that the storage, handling, transport, treatment and/or disposal of waste generated by the project is managed to minimize the risks of harm to human health, damage to the environment or detriment of local amenity. Policy Statement UNRA and the appointed Contractor are committed to continually improving environmental performance and reducing the adverse impacts of our activities. UNRA views responsible waste management as essential to reducing its environmental footprint and to providing a safe and healthy work environment for its employees, contractors and visitors. Commitments UNRA and the Contractor are committed to: a. Engage in waste prevention by maximizing the efficient use/reuse of materials to reduce the amount of waste generated at project sites; b. Minimize the volume of waste leaving project sites and maximize the diversion of salvageable materials found in the waste streams; c. Promote the recycling, reuse and to salvage to the greatest extent possible all waste generated by project activities and dispose waste only as a last resort; d. Promote the prevention of pollution by reducing waste, minimizing the use of potentially harmful substances, diligent resource utilisation, and responsible land use; e. Require subcontractors to incorporate waste reduction and recycling instruction to each activity to ensure full cooperation in waste reduction/recycling; f. Ensure that risks involved with waste management are regularly assessed, identified and managed; g. Ensure that project employees are trained in waste management, including becoming familiar with types of waste and appropriate, safe handling and disposal methods. Waste Management Principles This Policy requires the development of procedures that will enable the Contractor to manage waste in line with the hierarchy of waste management options ordered by preference as follows: a. Waste Prevention – It is the responsibility of UNRA and the Contractor to limit the amount of waste produced, insofar as is reasonably and economically practicable. This is to be achieved by careful consideration of the disposal implications of all developments and purchases. b. Reuse – It is the responsibility of the UNRA and the Contractor insofar as is reasonably and economically practicable to reuse articles that have not yet reached the end of life. c. Recycling – Where opportunities exist and where regulations apply, waste recycling shall be encouraged and implemented to minimize the amounts of waste destined for landfill. d. Transport – Waste will be collected from site waste hold/storage areas at regular intervals to authorized transfer, treatment or disposal sites only. Transportation of waste shall be done by NEMA Licensed Waste Transporters. Any vehicle used for the transportation of waste must be fit for purpose. e. Treatment - Where wastes are sent for treatment to render safe or reduce hazardous properties of waste prior to recycling or disposal, UNRA and the Contractor must ensure that the segregation, storage, handling, transport and treatment processes comply with legislation. f. Disposal – Where the production of waste is unavoidable, UNRA and the Contractor shall ensure that the segregation, storage, handling, transport and disposal processes comply with legislation and 20 contract requirements. Hazardous wastes where possible shall be treated using appropriate technologies to remove or minimize the hazardous properties prior to disposal. All treatment/sorting facilities shall be licensed by NEMA such that they are permitted to accept, transfer and treat wastes accordingly. Implementation a. UNRA and the Contractor are ultimately responsible for ensuring that waste is managed in accordance with regulatory requirements and contract provisions. b. The Contractor is responsible to ensure that the dedicated waste management staff or waste subcontractors and the services provided by these staff meet the requirements of the Policy and are compliant with the relevant laws and regulations. c. It is the responsibility of all staff to adhere to the legislation, this Policy, and any Waste Operational Procedures or Manuals. d. The Contractor’s Health, Safety and Environment team is responsible to ensure all waste records are maintained in accordance with the regulations. e. The Contractor’s Health, Safety and Environment team is responsible to undertake audits to ensure that the Contractor is in compliance with this Policy and the legislation. f. The Contractor’s Health, Safety and Environment team has responsibilities to ensure that subcontractors who supply the Contractor with waste management services comply with applicable legislation and contract requirements. STATUTORY REQUIREMENTS Legal Framework Constitution of the Republic of Uganda, 1995 The Constitution places obligations on both the state and the citizens of Uganda to among other things: a. Protect the environment; b. Protect important natural resources including land, water, wetlands and fauna and flora; c. Promote sustainable development. Article 39 and 41 of the Constitution of 1995 provide that everyone has a duty to maintain a sound environment. It also stipulates that every person in Uganda has a right to a healthy and clean environment and as such can bring legal action for any pollution or disposal of wastes. The National Environment Act 2019 In February 2019, the new Uganda National Environment Act was passed to repeal, replace and reform the law relating to environmental management in Uganda. Section 78 (1) on Prohibition of pollution states, “A person shall not cause pollution or initiate anything that may occasion a risk of pollution, except in accordance with this Act and any other applicable law”. Section 78 (2) states, “Subject to subsection (1), a person whose activities are likely to cause pollution shall put in place measures to prevent the pollution from occurring, including by use of best available techniques and best environmental practices”. Section 80 (1) on Polluter’s liability states, “A person who pollutes the environment contrary to this Act or any other applicable law is strictly liable for any damage caused to human health or the environment, regardless of fault”. Section 96. Duty to manage waste. a. A person who generates or handles waste shall be responsible for its proper management in accordance with this Act, the principles of the circular economy referred to in section 5(2)(p), and the waste management hierarchy and measures prescribed by regulations. 21 b. The person responsible for managing waste under subsection (1) shall take such steps as are necessary to prevent pollution arising from such management and where pollution occurs, to minimise the consequences of the pollution on human health and the environment. Water Act Cap 152 Regulation 28 of the Water Act Cap 152 states that: (2) A person who - (a) is responsible for the production, storage, discharge or deposit of any waste; (b) is engaged in any trade; or (c) owns or occupies any premises, prescribed under subsection (1) shall not cause or permit any waste to be discharged directly or indirectly into any water, except in accordance with a waste discharge permit. (3) A person who contravenes subsection (2) commits an offence National Environment (Waste Management) Regulations, 1999 Relevant Sections include the following: a. Regulation 5(1) states, “A person who owns or controls a facility or premises which generate waste shall minimize the waste generated by adopting the cleaner production methods.” b. Section (11) (1) of the Waste Management Regulations 1999 states that, “Each container or package of hazardous waste shall have attached to it a label, in easily legible characters, written in English and any other relevant local languages.” c. The National Environment (Waste Management) Regulations, 1999, Regulation 12 (1) – Duty to treat waste from industries: An industry shall not dispose of waste in any state into the environment, unless the waste has been treated in a treatment facility in a manner approved by the lead agency in consultation with the Authority. The National Environment (Standards for Discharge of Effluent into Water or on Land) Regulations, 1999 The Regulations prescribe the requisite standards for effluent or wastewater that may be discharged from industries and establishments into water or on land. Regulation 4, Sub-regulation (1) stipulates that every industry or establishment shall install at its premises anti-pollution equipment, so that the operations of his/her business do not cause harm to the environment. Sub-regulation (2) states that anti-pollution equipment installed under regulation (1) shall be based on the best practicable means and environmentally sound practice or other guidelines as the Executive Director (of NEMA) may determine. The Regulations also impose upon the lead agency a duty to maintain records on waste generated by the activity [Regulation 5 (1)(a)] and to submit the records to the Executive Director (NEMA). The National Environment (Audit) Regulations, 2006 Regulation 19 (1) states that, “The operator or owner of a facility whose activities are likely to have a significant impact on the environment may, at any time, carry out a voluntary environmental audit of the facility to determine its compliance with the National Environment Act, these Regulations and other relevant laws. National Plans and Policy Framework The National Environment Management Policy, 1994 In 1994, Uganda developed the National Environment Management Policy aimed at promoting intergenerational equity and sustainable development. It seeks to enhance health and quality of life of the people of Uganda and the integration of good environmental practice and behavior into development policies, plans and activities. The policy also aims at conservation and restoration of the environment, raising public awareness, and ensuring individual and community participation in environmental and development activities. It provides the tenets of sustainable environmental management nationally. 22 General Specifications for Roads and Bridge Works 2005 MoWT has in place General Specifications for Road and Bridge Works which detail how contractors undertaking road and bridge works ought to address amongst others, cross-cutting issues (gender, environment, HIV/AIDS, and OSH). 1702 GENERAL The Contractor shall comply with the Statutory Regulations in force in Uganda regarding environmental protection and waste disposal and shall liaise with the National Environmental Management Authority (NEMA) the responsible national and local authorities. General Specification 1712: PESTICIDES, TOXIC WASTE AND HAZARDOUS SUBSTANCES Toxic waste must be collected in appropriate containers (depending on the compound) and kept in approved storage. Depending on the compound in question different ways of destruction will be necessary. It is the responsibility of the Contractor to seek the required permissions to handle substances or compounds that are defined as hazardous, i.e. the Contractor must be up to date on the definitions and regulations pertaining to hazardous substances. These are defined as substances (or compounds thereof) which may endanger health of human, animals or the environment by reason of its toxic, corrosive, irritant, sensitising, inflammable or radioactive nature. Hazardous substances are also such as depletes the ozone layer. For hazardous substances a permit for the possessing, handling, import etc. is needed. The Contractor must assure that he/she gets the needed permits for hazardous substances from a Licensing Officer appointed by the Minister. The Contractor must allow a certified inspector to control the Contractor's handling of hazardous compounds. General Specification 1713 CLEANUP AND DISPOSAL OF WASTE MATERIALS (a) Clean-up The Contractor shall, at all times, keep the construction area, including storage areas used, free from accumulations of waste materials or rubbish. All waste water and sewage from office, residential and mobile camps shall be piped to soak pits or other disposal areas constructed in accordance with local government regulations, and where and when such regulations require it the Contractor shall obtain a permit or other appropriate documentation approving the disposal methods being used. All used fuels, oils, other equipment or vehicle fluids, and old tyres and tubes shall be collected to a central disposal point, on a regular basis and disposed of as specified below. All household, office, workshop and other solid waste shall be collected to a central disposal area, on a daily basis and disposed of in a manner approved by the Engineer. Servicing of plant, equipment and vehicles shall, whenever possible, be carried out at a workshop area. This workshop area shall be equipped with secure storage areas for fuels oils and other fluids constructed in such a way as to contain any spillages which may occur, and similar storage where used fluids can be stored securely prior to their disposal. 23 When servicing of plant, equipment and vehicles is carried out away from the workshop area it shall be done at locations and in such a manner as to avoid spillage and contamination of streams and other drainage courses. Any spillages shall be cleaned up by either burning in place or collecting the contaminated soils and burning them at the central disposal area, all to the satisfaction of the Engineer. Prior to completion of the work, the Contractor shall remove from the vicinity of the work all equipment facilities, buildings, rubbish, unused materials, concrete forms, and other like material, belonging to him/her or used under his/her direction during construction. All work areas shall be graded and left in a neat manner conforming to the natural appearance of the landscape as provided elsewhere in the Specifications. Any residue deposited on the ground from washing out transit mix trucks or any similar concrete operations shall be buried or cleaned up in a manner acceptable to the Engineer. In the event of the Contractor’s failure to perform the above work, the work may be performed by the Employer, at the expense of the Contractor, and his/her surety or sureties shall be liable therefor. (b)Disposal of waste material (i) General Waste materials including, but not restricted to, refuse, garbage, sanitary wastes, industrial wastes, and oil and other petroleum products, shall be disposed of by the Contractor. Disposal of combustible materials shall be by burying, where burial of such materials is approved by the Engineer; by burning, where burning of approved materials is permitted; or by removal from the construction area. Disposal of non-combustible materials shall be by burying, where burial of such materials is approved by the Engineer, or by removal from the construction area. Waste materials removed from the construction area shall be dumped at an approved dump. (ii)Disposal of material by burying Only materials approved by the Engineer may be buried. Burial shall be in pits the location, size and depth of which shall be approved by the Engineer. The pits shall be covered by at least 0.6 metre of earth material prior to abandonment. (iii)Disposal of material by burning All materials to be burned shall be piled in designated burning areas in such a manner as will cause the least fire hazards. Burning shall be thorough and complete and all charred pieces remaining after burning, except for scattered small pieces, shall be removed from the construction area and disposed of as otherwise provided in this Subclause. The Contractor shall, at all times, take special precautions to prevent fire from spreading beyond the piles being burned and shall be liable for any damage caused by his/her burning operations. The Contractor shall have available, at all times, suitable equipment and supplies for use in preventing and suppressing fires and shall be subject to all laws and regulations locally applicable for pre-suppression, suppression, and prevention of fires. (iv)Disposal of material by removal Material to be disposed of by removal from the construction area shall be removed from the area prior to the completion of the work under these specifications. All materials removed shall become the property of the Contractor. 24 Materials to be disposed of by dumping shall be hauled to an approved dump. It shall be the responsibility of the Contractor to make any necessary arrangements with private parties and with local officials pertinent to locations and regulations of such dumping. Any fees for charges required to be paid for dumping of materials shall be paid by the Contractor and shall be included in the prices bid in the Bill of Quantities for other items of work. 1803 OCCUPATIONAL HEALTH AND SAFETY The Contractor shall ensure, so far as is reasonably practicable, the health, safety and welfare at work of his/her employees including those of his/her sub-contractors and of all other persons on the Site. The Contractor shall comply with the Factories Act, the Public Health Act, the Worker's Compensation Act and other Statutory Regulations, rules and byelaws regarding occupational health, safety and gender. In this respect the Contractor shall liaise with the various local authorities. The Contractor's responsibilities shall among others include the requirements specified in the following SUBCLAUSES (a) through (l): (g) Sanitation; The Contractor shall provide adequate waterborne sanitation; and refuse collection and disposal, complying with the Laws of Uganda, all local Bye-laws, to the satisfaction of the Engineer, for all houses, offices, workshops and laboratories erected on the camp site or sites. (h) Latrines and other sanitary arrangements: The Contractor shall provide an adequate number of suitable latrines and other sanitary arrangements at sites where work is in progress to the satisfaction of the Engineer and the Medical Officer in the area. 1805 GENDER The Contractor shall ensure that recruitment procedures and working conditions/facilities are gender sensitive and in particular that: (5) Separate toilet and accommodation facilities are provided for women, including sanitary facilities and shades for children of working mothers. WASTE MANAGEMENT OPTIONS The Waste Management Hierarchy In deciding on the best method for managing any waste, there is a hierarchy for decision making which addresses issues such as sustainability, cleaner production, health, safety, and environmental protection. The same hierarchy will be applied to the Koboko-Yumbe-Moyo project at each level, starting at the top of the hierarchy. The hierarchy will be as follows: 25 Waste Minimization Hierarchy a. Avoid/Prevent: Waste avoidance by reducing the quantity of waste being generated. This is the simplest and most cost‐effective way to minimize waste. It is the most preferred option in the Waste Management Hierarchy and is therefore ranked first. The Contractor shall endeavor to prevent waste by tight estimating to ensure that large surpluses of construction materials are not delivered to site; supplier co-ordination (requiring the supplier to take back/buy back surplus and sub- standard/rejected materials); operate a “just in time” delivery system (coordinating material delivery with its use). b. Reuse: Reuse occurs when a product is used again for the same or similar use with no reprocessing. Reusing a product more than once in its original form reduces the waste generated and the energy consumed, which would have been required to recycle. c. Recycle and Reprocess: Recycling involves the processing waste into a similar non‐waste product consuming less energy than production from raw materials. Recycling spares the environment from further degradation, saves landfill space and saves resources. d. Dispose: Removing waste from worksites, compounds and offices and dumping in a licensed landfill site, or other appropriately licensed facility. General Storage, Collection and Transport of Waste The following measures to minimize adverse impacts will be instigated: a. Handle and store waste in a manner which ensures that it is held securely without loss or leakage, thereby minimizing the potential for pollution; b. Use waste haulers authorized or licensed to collect specific categories of waste; c. Remove waste in a timely manner; d. Maintain and clean waste storage areas regularly; e. Minimize windblown litter during transportation by either covering trucks or transporting waste in enclosed containers; f. Obtain the necessary waste disposal permits from NEMA, if they are required, in accordance with the National Environment (Waste) Management Regulations 1999; g. Dispose of waste at licensed waste disposal facilities; h. Develop procedures such as a ticketing system to facilitate tracking of loads, particularly for chemical waste, and to ensure that illegal disposal of waste does not occur; and i. Maintain records of the quantities of waste generated, recycled and disposed where feasible Temporary Waste Storage and Segregation 26 On-site waste storage facilities will be provided as a secure, short term store for all waste streams generated on site prior to them being collected by relevant waste carriers for final disposal. Wastes must be classified and segregated in accordance with the National Environment (Waste) Management Regulations 1999 to ensure that each category of waste transported by or on behalf of the Contractor meets the waste acceptance criteria of the authorised waste receiving site/process. All Contractors’ staff has a responsibility to ensure that the waste generated by their activities are segregated. The entire waste management process will be anchored on active separation of wastes at point of generation. The essence of waste segregation at source is to enable re-use, recycling and the choice for the most appropriate disposal technology should the first two fail. Separation of wastes at source further reduces chances of cross contamination of waste streams by hazardous wastes hence making it safer for both the waste management team and the receiving environment Cut to spoil Cut to spoil excavated materials or other construction materials shall not be stockpiled or deposited near or on-stream banks, lake shorelines, or other watercourse perimeters where they can be washed away by high water or storm runoff or can in any way encroach upon the watercourse itself Waste Electrical and Electronic Equipment Waste Electrical and Electronic Equipment (WEEE) is any item that that is powered by mains or battery electricity. WEEE must be segregated from other waste. Waste Batteries There are certain battery types that are classified as Hazardous Waste and so must be segregated, stored and transported for recycling separately from non-hazardous batteries and or other waste. Waste Destined for Recycling The Contractor will as opportunities arise implement waste recycling schemes to minimise the amount of biodegradable waste that goes to landfill and to reduce the impact to the environment from the final disposal of other wastes. Plastic bottles, glass, aluminium cans, and metals will be stored onsite and then given away for recycling. If space needs don’t permit such, the segregation and recovery of recyclables will be done at disposal sites approved by the respective district local governments. Any person, company or organization interested in reusing or recyclable waste generated by the Contractor shall be approved by the Contractor and must demonstrate compliance with waste regulations. Domestic waste Domestic Waste is the non-infectious and non-hazardous waste found in any household or office. It shall be segregated according to the labels. Food (Catering) wastes a. Catering waste is divided into food waste and non-food waste. b. Catering waste shall be collected and separated by personnel in the catering team and then transported by the waste collector. c. Food waste shall be removed daily from the kitchen. d. Food waste shall always be contained in plastic bags for disposal to prevent pest like flies and rats e.g. from breeding. e. Non-food waste (beverage cans, packing materials, etc.) shall be collected in separate containers. 27 Typical Waste Bins Metallic and lockable bin Ideal for designated (organic/non-biodegradable) Outdoor waste bin for compounds waste collection in the campsite Hazardous waste Disposal bins for ladies sanitary waste. Safe disposal of cleaning rags and other waste; ideal for waste material with solvents; reduces escaping vapors to a minimum; safely installed direct at the workplaces; lid opens by foot Food waste disposal container 28 pedal; and the bottom edge with ventilation prevents heating up of the bottom. Designed for organic kitchen waste or recyclables, features an attractive tilt and roll design and compact size for easy transport and convenient hygienic storage. Medical Waste The key to minimization and effective management of health-care waste is segregation (separation) and identification of the waste. The most appropriate way of identifying the categories of medical care waste is by sorting the waste into color-coded plastic bags or containers (WHO, 1995). In addition to the color coding of waste containers, the following practices are recommended (WHO, 1995). a. Bags and containers for infectious waste will be marked with the international infectious substance symbol; b. All sharps will be collected together, regardless of whether or not they are contaminated. Containers should be puncture-proof (usually made of metal or high-density plastic) and fitted with covers. They should be rigid and impermeable so that they safely retain not only the sharps but also any residual liquids from syringes. To discourage abuse, containers should be tamper-proof (difficult to open or break) and needles and syringes should be rendered unusable. Where plastic or metal containers are unavailable or too costly, containers made of dense cardboard are recommended (WHO, 1997); these fold for ease of transport and may be supplied with a plastic lining. WHO Color codes for medical waste segregation 29 Illustration of the coding system recommended by World Health Organization Medical waste storage containers to be adopted at the Site Clinic Chemical Waste Chemical waste that is produced should be handled in accordance with the National Environment (Waste) Management Regulations, 1999. Containers used for the storage of chemical waste should: 30 • Be suitable for the substance they are holding, resistant to corrosion, maintained in good condition, and securely closed; • Display a label in English Containers used for the storage of chemical wastes shall be suitable for the substance they are holding, resistant to corrosion, maintained in a good condition, and securely closed Display a label. Proper labelling is essential. • The storage area for chemical waste shall: ✓ Be clearly labelled and used solely for the storage of chemical waste; ✓ Have an impermeable floor and bundling, of capacity to accommodate 110% of the volume of the largest container or 20% by volume of the chemical waste stored in that area, whichever is the greatest; ✓ Have adequate ventilation; ✓ Be covered to prevent rainfall entering (water collected within the bound must be tested and disposed as chemical waste if necessary); ✓ Be arranged such as to separate incompatible materials. Waste Management and Disposal Practices Excavated Materials This is expected to be generation from the earthworks. The volumes are currently unknown. Excavated materials are not considered likely to cause adverse impacts, since they may be possible to be used as reclamation fill, which is considered a useful reuse of the material. Any uncontaminated inert material may be delivered to public fill site. Surplus excavated material, quarry overburden, rock rejected for aggregate, aggregate surplus to the requirements and the like shall not be discarded indiscriminately. Different types of surplus excavated materials shall be deposited separately in the spoil dumps or quarries requiring restoration. Traffic management should be ensured during transport of the waste. Flag persons will be required. All vehicles transporting excavated materials should be cleaned before leaving the construction site to ensure no earth, mud, debris and the like is deposited by them on roads. Wastes be disposed at only approved disposal sites. Construction and Demolition Waste a. Careful planning and good site management can minimize over ordering and waste of materials such as concrete, mortars and cement groups; b. If feasible, the noise enclosure shall be designed so that the materials are reusable after it has been dismantled and removed; c. The design of formwork could maximize the use of standard wooden panels so that high reuse levels can be achieved; d. Alternatives such as steel formwork or plastic facing could be considered to increase the potential for reuse; e. Disposal of construction waste can either be at a specified landfill, or a private landfill to be acquired by the Contractor. Medical Waste Description – Healthcare wastes including used and/or contaminated sharps will be generated. This waste is hazardous by its nature and is basically classified in infectious and non-infectious wastes. It will be generated by the Contractor’s Site Clinic. Estimated Project Quantities - Health-care waste is sometimes classified as a subcategory of hazardous waste. No global estimates are available. On average, however, low-income countries have been observed to generate between 0.5 kg and 3 kg of health-care waste per capita per year, which includes both 31 hazardous and non-hazardous components (WHO 2010). An annual healthcare waste of 0.5-1 kg per person can be adopted. Disposal Options In the project, medical waste will be handled as follows: a. General healthcare wastes (packaging e.g. boxes etc.) will be disposed just like for domestic refuse; b. Highly infectious waste shall, whenever possible, be sterilized immediately by autoclaving. It therefore needs to be packaged in bags that are compatible with the proposed treatment process: red bags, suitable for autoclaving, are recommended. c. Small amounts of chemical or pharmaceutical waste may be collected together with infectious waste; d. Disposal by incinerating aims at complete combustion of medical waste is to totally burn it up to complete sterile ashes. Arrangements will be made with referral hospitals (Moyo RH) to dispose of all medical waste generated at the Contractor’s Site Clinic since the hospital are expected to have disposal facilities. Domestic Solid Waste and Management a) Description – This includes solid waste that is typically non-infectious and includes: Kitchen waste, paper and cardboard, plastics, glass, metals, etc. b) Estimated Quantities – Generally, per capita waste generation ranges from 0.09 to 3.0 kg per person per day, with an average of 0.65 kg/capita/day. c) Disposal: A NEMA licensed waste collector shall be employed by the contractor to remove general refuse from the site, on a daily or every second day basis to minimize odour, pest and litter impacts. The domestic waste will be hauled to approved disposal sites. Aluminum cans, glass bottles, paper, other office waste and packaging materials such as plastic and cardboard will be recovered at the source. Hazardous (Chemical) Waste a. For the process which generates chemical waste, it may be possible to fine alternatives which generate reduced quantities or even no chemical waste, or less dangerous types of chemical waste. b. The wide range of materials and chemicals involved such as oil, lubricants, cutting oils, sludge, paints etc. Hazardous waste shall be identified, classified, handled and disposed of safely. c. The machinery used during construction will require maintenance that will include change of engine oil, hydraulic oil and coolants. d. The maintenance schedule varies from machine category and the type of fluid changed. Typically, maintenance is determined by the number of hours of operation of a machine as shown below for bulldozers: ✓ Every 250 hours or monthly - Engine oil & filters plus transmission filters. ✓ Every 500 hours or 3 months - Fuel filters and hydraulic system filters. ✓ Every 1000 hours or 6 months - Transmission oil and final drive oil. ✓ Every 2000 hours or one year - Hydraulic system oil and Coolant ✓ For small vehicles, maintenance is typically carried out after accumulation of 2500 miles usually after 3 months i.e. 4 oil changes per year. The number of machines and the frequency of service is related to construction activity. A NEMA-Licensed Contractor will be engaged to transport and dispose of chemical waste. For chemical waste that requires incineration, the Contractor will liaise with NEMA certified waste handler. Chain of Custody for Hazardous Waste Management – The management of hazardous wastes requires each party to observe maximum care and practice due diligence. The system has been designed in such a 32 way that tracking waste management is possible in the event of any breaches occurring. Managers will have the responsibility to document and further explain their actions or inactions. Waste Concrete The main solid waste generated by batching plants is waste concrete. Waste minimization is the preferred approach to dealing with this problem. Careful matching of orders with production could minimize the need to return unused concrete to the batching plant. It may be possible to use waste concrete for construction purposes at the batching plant. If this is not possible, direct the waste concrete to a fully enclosed pit where it can be dried and collected. It should then be reused or taken to a recycling facility or licensed landfill site. The Contractor will use cut-to-spoil as part of fill material for materials sites (stone quarries and borrow pits) and where needed, the Contractor will acquire land for disposal of waste concrete and spoil material. Wastewater Description - Wastewater is liquid waste generated by water-using activities such as toilet flushing, bathing or dish washing. Wastewater can be divided into the categories of “black water” (water associated with flush toilets) and “gray water” (water associated with bathing or washing). The wastewater sources will include: • Toilets and urinals • Bathrooms • Kitchen • Laundry The onsite wastewater treatment system will handle the following wastewater categories: a. Black water - portion of the wastewater stream that originates from toilet fixtures, dishwashers and food preparation sinks; b. Gray water - wastewater captured from non-food preparation sinks, showers, baths, spa baths, and laundry areas; c. Car Washing Bay wastewater – this will originate from the vehicle maintenance and repair garage or washing bay Estimated Quantities- Water use varies widely among individuals, depending on such factors as back- ground, age and economic status. For example, an individual who was raised in a household without running water will probably be very conservative in water use even when running water is available. In the absence of needed information, the daily volume of wastewater production is estimated based on average daily consumption of water per capita, which is taken as 75 liters per capita per day in the urban areas and 40 liters per capita per day in the rural areas and 85% of this ending up as domestic wastewater (UNEP, 2001). Contractor will rely on water borne onsite sewage management system to treat all effluence generated at the camp and a system of mobile toilet stances for field work sites. The following principles will guide the sewage management system: a. Evacuation by water b. Gender segregated facilities c. Maximum privacy and comfort d. Appropriate biological treatment e. Re-cycling to appropriate use through acceptable sanitary procedures f. Social acceptability of the system Sanitation facilities – Each activity center shall be serviced by a complete unit that shall comprise of toileting stances and washrooms at a loading density of 1:4 for senior management, foremen/supervisors 33 and administrative personnel. For the general work force, a loading density of 1:8 shall be observed. Adequate portable or permanent sanitation facilities serving all workers will be provided at the camps, quarry, and all worksites. All facilities shall have separate compartments for males and females with entrances positioned in opposite directions to enhance privacy. The facilities will be services by a water tank of appropriate capacity to ensure uninterrupted discharge. These Facilities will have a lighting system which will ensure adequate illumination at all times of the days. The sanitary facilities (especially toilets and pit latrines) will be regularly cleaned to make them conducive for use. The workers who clean the sanitary facilities will be protected by providing them with personal protective equipment (PPE), soap, water, and hygiene training. Contractor will hire licensed contractors to regularly empty these sanitary facilities. Mobile toilets shall be placed at all work sites and evacuated daily by the sanitary crew. Daily cleaning shall enforce disinfection using approved methods. Disposal Methods – Septic tank system will be used to treat and dispose wastewater at the camps and offices. The contents of the mobile toilets and septic tanks will be evacuated and transported by licensed contractors for disposal. Concrete wastewater– One important source of wastewater is the concrete washout wastewater from the concrete batching plant or casting works. The mitigation for the concrete washout is to construct sedimentation tanks or pits to collect and retain all the concrete washout water. After the tank has been used to wash down the chutes of ready mixed trucks and the wash water has evaporated or has been vacuumed off, the remaining hardened solids can be broken up and removed from the pit and disposed as fill material. Concrete wash water is highly alkaline (pH of 10-13). Therefore, pH correction will be required. Other Wastes Description - Other wastes associated with the project include the following: • Used tires • Batteries • Filters • Contaminated rags from Maintenance Workshop • Electronic waste (obsolete computers, phones, printers etc.) • Printer cartridges etc. Disposal Methods – Are presented in the summary below: Advice should be sought from the Health, Safety and Environment team about safe handling, storage, transport, treatment and disposal for any other waste substance or material that is not covered in this WMP. 34 Detailed Non-hazardous Waste Inventory and Management Plan Waste Type Description Source Management Or Treatment Option Scrap Metal Various During • Waste metals can be sold as scrap for construction recycling especially from fabrication works Domestic (General) Packaging, Administration • To be stored onsite to be collected by NEMA Waste including wood paper, office block, licensed Waste Collectors; waste, office waste, food kitchen, etc. • Recyclables to be given out for recycling; and Canteen waste • Other domestic waste to be transported to approved disposal sites. Sand/Soil/Overburden Mainly Various • Utilize as fill material for stone quarries, /Rubble from during borrow pits, and take excess material to construction construction landfill. “Clean” Run-off “Clean” areas • Discharge to drainage system; Water of site including • Collect and utilize as water for dust Batching Plant suppression (sprinkling) if acceptable contamination levels. IMPLEMENTATION AND MONITORING Communication and Education Plan Distribution The Contractor shall distribute copies of this WMP to each sub-contractor where relevant. This shall also be undertaken each time the WMP is updated. Instruction and Training All site personnel and sub-contractors will be informed of the responsibilities which fall upon them to effectively implement this Plan. Where source segregation, selective demolition and material reuse techniques apply, each member of staff will be given instructions on how to comply with this WMP. Posters will be designed to reinforce the key messages within the WMP and will be displayed prominently for the benefit of site staff. Furthermore, the Contractor’s Environment team shall provide on-site briefing on waste issues via induction sessions of the WMP and in particular the appropriate separation, handling, recycling, and re- use methodologies for all waste streams. This will be integrated with the regular toolbox talks. Issues to be discussed with project staff include: • Definition of waste • NEMA Regulations • Waste handling procedures • Location of dumpsters/bins • Waste segregation practices • Reuse and recycling • Cross contamination of waste • Discussion regarding responsibility of moving waste from the building to applicable bins • Enforcement requirements 35 Documentation The monitoring of waste management lifecycle (i.e. generation, re-use, recycling, storage, transportation, treatment and disposal of waste) is essential to ensure that all role players are legally compliant and to avoid the possibility of accidents or incidents, which could result in pollution of the environment or pose a health and safety risk. The Environment team shall arrange for full details of all arising, movements and treatment of waste to be recorded during the Project. Each consignment of waste taken from the site will be subject to documentation and also ensure full traceability of the waste to its final destination. When waste is passed from one person to another, the person taking the waste must have a written description of it and a transfer note must be filled in and signed by both parties involved in the transfer. A number of forms have been developed and are appended to this Plan. General Clean-up Activities Monthly clean-up of the project site and its immediate surroundings will always take place on the 1st and 16th of every month as part of the Contractor’s continued commitment to environmental awareness and a clean working environment. Every staff member will be involved in the site general cleaning. Selection of Waste Subcontractor The Contractor’s Waste Subcontractor will have to meet the following: a. Should be a NEMA-licensed Waste Handler and Transporter; b. Should have adequate waste transportation equipment (to be inspected); c. Should possess sites approved by NEMA for waste disposal; d. Should have conducted environment audits for his waste disposal facilities. Selection of Disposal Sites The Contractor will require sites for disposal of construction waste. Potential sites will be identified during the mobilization period with guidance and participation of local authorities. All potential sites will have to be inspected and approved by the Resident Engineer. The criteria for selection of the most suitable sites shall include among others; size of site compared to volumes to be generated, land use, land cover, land slope, distance from the construction site, distance from existing access roads, distance from human settlements, distance from surface water sources, proximity to protected areas, road safety, and need for NEMA approval given the urgency of the sites among others. Responsibilities Contractor The Project Manager is ultimately responsible for ensuring that waste is managed in accordance with legislative requirements, general specifications and contract provisions. He will review all waste management documentation. Final approvals of all waste management documentation as well as approval of waste contractors and disposal sites will be made by the Resident Engineer as required by the contract. The Project Manager (contractor): a. Will be responsible for the overall waste management of the project b. Shall be involved in the identification of waste generated by the project c. Shall implement the waste management plan identifying the strategy for dealing with each element produced 36 d. Shall work to incorporate the plan into the Contractor’s Environmental and Social Management Plan (CESMP) e. Will define the monitoring and measuring controls to be implemented f. Communicates the initiatives and individual responsibilities to the team members g. Appoints a Site Waste Management Representative Environment Officer The Contractor’s Environment Officer will have the authority to instruct all site personnel to comply with the specific provisions of the Plan. At the operational level, all Supervisors, Managers and Foremen at their respective sites shall have the direct responsibility to ensure that the discrete operations stated in this WMP are performed on an on-going basis. The Contractor’s Environmental Officer will act on behalf of the Project Manager in matters relating to the environment and hence waste management and be responsible for the following: a. Establish and monitor implementation of the waste management plan. b. Secure and manage the relevant waste management permits and licenses c. Design and implement training programmes on waste management for the project personnel. d. Carry out routine inspection, Surveillance and Audit of the waste management system. e. Participate in the preparation and review of Method Statements. f. Identify and manage risks from the risk register. g. Liaise with NEMA and other Lead agencies and District Local Governments. h. Prepare monthly waste management reports. i. Assist in the review and approval of Subcontractors’ Environmental Plans and j. Maintain a data base on waste generation and disposal. k. Maintain a data base and chain of custody for hazardous wastes. Subcontractors Subcontractors are responsible for the removal and proper disposal of all waste generated during execution of their work at the different project sites. Every subcontractor shall ensure that all hazardous wastes generated at the respective work sites and unused hazardous chemicals or materials are removed, transported and disposed of in accordance with applicable legislation in the jurisdiction in which the work is being performed. The subcontractor is responsible for compliance with all requirements of all applicable waste disposal legislation for waste they generate on the work site as a result of the construction, or any other, activity. Waste Management Subcontractors Waste Subcontractors are responsible for the safe handling, transport, and disposal of waste as per contractual agreements between them and the Contractor. It shall be the responsibility of any person who handles, collects, transports and transfers waste on behalf of the Contractor to maintain the administration and collection of data that will enable the Contractor to demonstrate regulatory compliance, performance review and development of strategic targets. Managers and Supervisors Much as every contractor’s employee has a responsibility to manage materials and waste, section managers, site managers and sub-contractors have been placed in supervisor roles by this plan. Managers, Supervisors and Foremen should ensure that persons handling waste: • are fully aware of any dangers which may arise in handling that waste; • have the necessary mechanical aids and equipment to handle that waste safely; 37 • are trained in the procedures associated with segregation and waste handling appropriate to their work environment Inspections and Monitoring Regular monitoring will be undertaken to track waste management on site. This will be through a series of formal and informal inspections at regular intervals. Inspections and Monitoring Activity Resources Responsibility Daily Site inspections (work area) Site Diary Environment Officer Weekly Environmental Inspection Environmental Site Inspection Environment Officer Checklist Waste removal activities off site Monthly Register for Waste Environment Officer and Materials Waste Contractor Reporting Reporting on waste will be done as part of the Monthly Environment Report to be submitted to the Engineer and the Client (UNRA). That will include the amount of waste generated and records for transport and disposal. Inspections National Environment Management Authority One of the key institutional mandates of NEMA include among others ensuring the observance of proper safeguards in the planning and execution of all development projects including those already in existence that have or are likely to have significant impact on the environment. NEMA is also charged with review and approval of EIA reports as provided for by the National Environment Act 2019. District Local Governments The respective District Environmental Officers (DEOs) under the National Environment Act have regulatory, supervisory and monitoring roles on behalf of NEMA. Therefore, the District Environment Officers have the responsibility of ensuring that, construction waste is well managed. Auditing Site Audits The effectiveness of this Waste Management Plan and its implementation shall be tracked through regular checks and audits carried out on site, which shall focus on material inputs to the project and the waste outputs. Audit of this WMP will be part of an overall audit of the Construction Environmental Management System (EMS). The audit of waste management will be conducted against the National Environment (Waste Management) Regulation 1999, the General Specifications for Road and Bridge Works 2005 and any other relevant laws and standards. The audits shall also investigate the operational factors and management policies that contribute to the generation of waste and identify appropriate corrective actions. The audit findings shall highlight corrective actions that may be taken in relation to management policies or site practices in order to bring about further waste reductions. Waste Subcontractor Audits Duty of Care Audits will be routinely conducted by the Contractor where necessary to evaluate the regulatory compliance of contracted waste carriers, waste transfer stations, waste treatment facilities and disposers. 38 Reviews The effectiveness and proper implementation of the WMP will be reviewed by every twelve months or sooner as necessary. It is essential that reviews of waste management practices take place through each stage of the project. Review will be undertaken by the management team. The review will comprise: • Reviewing the results of audits; • Evaluation of the system, which improvements and corrective actions will be sought; • Evaluation of the operation of the WMP. Continual Improvement Continual improvement of the WMP will be achieved by the continual evaluation of waste management performance against environmental policies, objectives and targets for the purpose of identifying opportunities for improvement. The continual improvement process will: At least annually: • Review the adequacy of this plan; • Consider any recent developments in practices and technology to ensure Best Management ideals are followed to minimize waste generation and maximize reuse and recycling. At least quarterly: • Review monitoring results and identify areas of opportunity for improvement of waste management which leads to improved environmental performance. At least monthly (or as incidents / non‐conformances occur) • Determine the root cause or causes of non‐conformances and deficiencies; • Develop and implement a plan of corrective and preventative action to address non‐ conformances and deficiencies; • Verify the effectiveness of the corrective and preventative actions. Outcomes of these reviews shall be documented and retained for the duration of the project. 39 Typical Waste Management Register Koboko-Yumbe-Moyo Waste Management Register Waste Date/ Time Vehicle Waste Description Estimated Treatment Method Mode of Receiving Signature/ Contractor Reg. No. Classification of Waste (e.g. Amount/ (can it be transport Facility Receipt No. Name (inert, solid or concrete, Volume recycled/re-used) hazardous) asphalt, vegetation) 40 APPENDIX III: DUST CONTROL PLAN INTRODUCTION About the Control Plan This plan details the actions to be taken to mitigate dust generation and air emissions associated with construction of Koboko-Yumbe-Moyo road. It identifies sources of air pollution, the predicted levels in the ESIA, the sensitive receptors, management actions and details of the air quality monitoring program. Objectives a. To minimize the nuisance impact on surrounding communities of dust generation during construction activities; b. To minimize potential risks from dust generation; c. Identify all possible air pollution sources related to construction activities as well as actions to minimize emissions into air. d. Ensure there is regular monitoring and reporting of air quality aspects. Sources of Dust and Emissions The key sources of air emissions include the generators, vehicular movement on unpaved surfaces (dust), the quarry and crusher, blasting activities, bitumen heating and construction equipment. The emissions include particulate matter (PM2.5 and PM10) as well as gases (CO, NO2, SO2 and VOCs). The construction activities will typically involve dumper trucks for transportation of earth. Suspended Particulate Matter (dust) is expected to be the main pollutant associated with the earthwork activities and material handling especially during the dry season. Exposed road surfaces during the dry season can generate loads of dust that will add to the air pollution loading. Other sources of air pollution will be the asphalt plant and vehicular emissions (CO, VOCs, NOx, SOx and PM) from construction equipment. Other hydrocarbons as well as dioxins and furans may also be emitted. Predicted Levels Dust levels will vary from day to day, depending on the level of activity, the specific operations, and the prevailing meteorological conditions. The impact of dust nuisance will be confined within the alignment and materials/ support sites (quarries, access routes, parking/ equipment yards, stockpile areas, borrow pits, etc.). Dust will therefore inevitably occur at and inside the construction corridor and will also be generated alongside the haul routes from the borrow pits and quarry from where aggregate and murram will be obtained. Exhaust fumes from heavy construction equipment will temporarily adversely affect ambient air quality. The concentration of air pollutants will be highest at the immediate construction site and generally decrease with increasing distance from the source. Near the road corridor, the concentration of an air pollutant at a specific location and time will be primarily a function of: a. Background concentration of the pollutant at that location and time; b. Emission and deposition rates of the pollutant at that site and time; c. Location relative to the road; d. Meteorological conditions at that time; e. Geometry of the road; and f. Topography of the road at that location. The ESIA predicts that dust nuisance will mainly become topical in very dry periods and wherever clearance, earthworks, material transport or construction takes place in the vicinity of settlements. In 41 addition, dust generation can adversely affect the health and safety of construction workers at the site. The pollution in localized places and working zones may be severe enough to affect the health of workers and any nearby people or sensitive receptors within 50 meters. Overall, the impact of air pollution during construction will be moderate for receptors within 200-300 m and low for receptors located more than 500 m from the road. Sensitive Receptors The sensitive receptors include schools and other education institutions such as Mindrabe Primary School and Lokopoi Hills Technical Institute, health centres such as Gborokolongo Health Center III and Yumbe Health Center IV, religious institutions such as several mosques and churches (e.g. Eria Catholic Church), businesses along the road especially those selling clothes and other items that can be affected by dust and in turn lose sale value. MANAGEMENT ACTIONS General Actions The following are general actions to control dust nuisance: a. Sprinkle water on existing road and all accesses to material/quarry sites used by haulage trucks. b. Transportation of construction materials should be done by using trucks with cover (tarpaulin), c. Provide traffic diversions. d. Carry out wet crushing and sprinkle water at quarry site. e. In addition, dust screens shall be placed around the crusher to trap dust f. Minimizing the speed at which vehicles move on unsealed surfaces (30-40 km/hr) g. Regularly service vehicles and machinery likely to produce emissions if ill-serviced h. Avoid long idling of vehicles and machinery to reduce the emission of exhaust fumes i. The speed of haulage trucks and other vehicles along the project road and any road diversions shall be limited to reduce dust levels j. Ensure that erodible material stockpiles are distant from sensitive establishments such as schools, hospitals, markets, trading centres and accommodation facilities among others to reduce dust emissions k. Aggregates and sand at the site to be kept dump or covered with tarpaulin to minimize dust emissions; l. No burning of waste or other materials will be allowed. Specific Mitigations Siting of auxiliary facilities a. Locations for borrow pits, rock crushing facilities, concrete batching yards and asphalt plants will require approval from the Engineer during the pre-construction phase. Efforts will be made to ensure that these facilities are as near to the Project road as practical to avoid unnecessary journeys and potential dust issues from vehicle movements during construction works on unpaved roads in urban areas. Haul routes will be prepared and submitted to the Engineer as part of his Traffic Management Plan (TMP). b. The impacts of dust on surrounding populations can be minimized by siting the concrete batching plant downwind or leeward of the prevailing winds to any such sensitive receptors. The prevailing wind direction should be considered during the planning proposal, to ensure that bunkers and conveyors are sited in the leeward direction to minimize the effects of the wind. The provision of natural or artificial wind barriers – such as trees, fences and landforms – to help control the emission of dust from the plant should be considered during the planning process. Sensitive land uses include residential areas and zones, hospitals, or other similar uses. A minimum buffer distance of 100 meters between batching plants and sensitive land uses is recommended. Access and exit routes for heavy transport vehicles should be planned to minimize impacts on the environment and amenity of the locality. 42 c. To prevent impacts arising from asphalt plants, construction camps, batching plants and rock crushing plants, will be prohibited within 500 meters of any urban area or sensitive receptor (school, hospital, etc). The locations of these facilities will be indicated within the Contractors CESMP. Baseline air quality monitoring will also be undertaken by the Contractor during the pre- construction phase as described below under the recommended monitoring. Drilling and Blasting a. Where breaking of rock/concrete is required, watering shall be implemented to control dust, water sprays shall be used during the handling of excavated material at the site and at active cuts excavation and fill sites where dust is likely to be generated. b. Where drilling of rock is required, dust controls, including watering prior to drilling to wet down the rock face, shall be implemented to control fugitive dust. c. Blasting operations shall be well arranged and take appropriate precautions to minimize dust generation, such as the use of blast nets, canvas covers, rubber mats and the blasting area shall be wetted with water prior to blasting. Batching Plant a. Ground pavement – The entire batching plant compound traversed by vehicles – including driveways leading into and out of the plant – should be paved with a hard, impervious material. Unsealed surfaces should be protected with barriers to exclude vehicles. The pavement should be kept clean and dust-free. Spills and leaks must be contained and cleaned up immediately, before dust is generated; b. Sand and aggregate stockpiles – Sand and aggregates should be delivered in a dampened state, using covered trucks. If the materials have dried out during transit, they should be re-wetted before being dumped into the storage bunker; c. Overhead bins – Overhead storage bins should be totally enclosed. The swivel chute area and transfer point from the conveyor should also be enclosed; d. Conveyor belts and raw material transfer – Conveyor belts which are exposed to the wind and used for raw material transfer should be effectively enclosed, to ensure dust is not blown off the conveyor during transit. Conveyor transfer points and hopper discharge areas should be fully enclosed. Double rubber curtain seals are recommended for transfer point outlets to prevent dust from raw materials escaping into the atmosphere. Conveyor belts should be fitted with belt cleaners on the return side of the belt. It is important that any raw material collected by the belt cleaners is contained, so that dust is not discharged; e. Aggregate weigh bins – Weigh hoppers at front end loader plants should be roofed and have weigh hoppers shrouded on three sides, to protect the contents from the wind. The raw materials transferred by the front-end loader should be damp, as they are taken from a dampened stockpile; f. Cement transfer and storage – Store cement in sealed, dust-tight storage silos. All hatches, inspection points and duct work should be dust tight. Cement should be delivered in sealed vehicles equipped for pneumatic transfer from the vehicle to the cement storage silo. Any cement spills should be cleaned up as soon as they are detected; g. Wheel wash units will be provided at the entrances and exits of the worksite and, with the proper use of these facilities, there will be minimal dust nuisance outside the worksite. However, fugitive dust will arise from the vehicle movements within the worksite; h. Proper storage of construction materials especially sand and aggregates is important to mitigate dust and to mitigate the materials being washed down during the rainy season. Open stockpiles of construction materials (e.g. aggregates, sand, and fill material) should be covered during rainstorm. In addition, measures be taken to prevent the washing away of construction materials, soil, silt or debris into any drainage system. In that regard, a concrete base for storage of construction materials at the batching plant will be useful to ensure that the materials are not contaminated with earth and to prevent their wash down during storm events. The materials 43 should be stored according to their respective sizes i.e. sand stored separately from coarse aggregate. In addition, the sand should be covered with tarpaulin to minimize dust. Material Handling a. The heights from which excavated materials are dropped shall be controlled to a minimum practical height to limit the fugitive dust generation from unloading. b. All stockpiles of aggregate shall be enclosed or covered entirely by impervious sheeting or sprayed with water or dust suppression chemical so as to maintain the entire surface wet. Vehicle Dust a. Effective water sprays shall be used on the site to dampen potential dust emission sources such as unpaved areas used by site traffic and active construction area. b. Vehicles transporting materials that have the potential to generate dust shall have properly fitting side and tail boards. c. Materials shall also be dampened, if necessary, before transportation. d. In order to prevent earth movement from the site due to construction activity and run off onto public road, drains, the site shall be inspected regularly. e. On-site vehicle speeds shall be controlled to reduce dust suspension and dispersion by traffic within the sites. f. By using water-spraying car upon the unpaved road, fly of dust can be prevented. Other Equipment No furnaces, boilers or other similar plant or equipment using any fuel that may produce air pollutants will be installed without prior written consent of the Engineer. Construction equipment will be maintained to a good standard and fitted with pollution control devices regularly monitored by the Contractor and Engineer. Excavation a. The working area of any excavation or earth moving operation shall be sprayed with water before and after the operation so as to maintain the entire surface wet b. The amount of soil exposed, and the dust generation potential shall be kept as low as possible, this can be accomplished by surface compaction, temporary fabric covers, minimizing the extent of exposed soil and the prompt re-vegetation of completed earthworks Site Clearance The working area for the uprooting of trees, shrubs, or vegetation or for the removal of boulders, poles, pillars or temporary or permanent structures shall be sprayed with water before and after the operation so as to maintain the entire surface wet. MONITORING AND REPORTING Monitoring Contractor shall institute an air quality and noise-monitoring program that must incorporate sound level metering at key locations during the construction activities. 44 Parameter to be Reason for Monitoring Monitoring Location Method Frequency Targets and Standards monitored Dust levels Contamination of foodstuff a. Quarries including crusher, a. Air quality tests using Physical observations No public complaints along the road, health and murram borrow pits and potable dust and gas – daily. about dust Public complaints safety hazards of dust, project road. monitors. Air quality tests – 24-hour averages at about dust nuisance ensure good air quality to b. Homesteads located less b. Parameters: Total monthly or quarterly. sensitive receptors do minimize diseases than 500m from dust Suspended Particles (TSP) not exceed 25 µg/m3 associated with dust (cough, sources. or PM2.5 and PM10) for PM2.5 and 50 flu, asthma, etc.) c. Public areas. c. Physical observations of µg/m3 for PM10 dust stains at trading centers. d. Number of public complaints about dust nuisance. Frequency of dust Dust nuisance control a. Trading centers Records (no. of water bowser Daily in dry season Suppress dust to lowest suppression b. Along alignment trips) Throughout levels possible c. Crusher + Quarry Observations construction d. Areas where explosives are used Vehicle/ Health hazards to workers a. At stone quarry and Use of a Portable Gas or Monthly Draft National Air construction plant and communities resulting crusher sites Particulate Monitor Quality Standards 2005 emissions (PM2.5, from air pollution b. Borrow pits Interviews with communities or World Health Air PM10, SO2, NO2, c. Camp and review of GRC records Quality Guidelines VOCs, and CO) on d. Material storage Yards local air quality e. Trading centers 45 APPENDIX IV: NOISE CONTROL PLAN INTRODUCTION Noise Control Plan This Noise Control Plan consolidates the noise control mitigations and methods to be compiled by the contractor while undertaking activities leading to noise impacts. Objectives a. To comply with the National Environment (Noise Standards & Control) Regulations, 2003; b. To mitigate noise nuisance and disturbances to other public/ socio-economic activities and land uses sensitive to noise. Noise Sources The noise during the construction phase depends on the stage of construction work and equipment used. The main sources of noise during construction of the project are as follows: a. Construction machinery (trucks, bulldozers, graders, etc.); b. Quarries especially blasting and the stone crusher c. Haulage and general vehicle movements; d. Batching Plant e. Generators and compressors f. Drilling According to many studies, sound levels associated with heavy construction equipment range from 80 to 120 dB(A) and power tools commonly used in construction produce sound levels up to 115 dB(A). The typical road construction machinery and their noise levels (measured 15 m away) is as below: a. Power saw- 110 dBA b. Dump truck- 88 dBA c. Portable air compressor- 81 dBA d. Concrete mixer- 85 dBA e. Bulldozer- 87 dBA f. Rock drill- 98 dBA g. Pneumatic tools- 85 dBA Baseline Levels Baseline noise monitoring results along the road corridor and its vicinity revealed LAeq of about 42.5dBA in the rural locations and LAeq of 65 dBA at trading centers/RGC and towns adjacent to the existing road. This indicates that the existing noise levels are low and therefore, construction activities generating noise of over 80 dBA will significantly increase the background noise levels. Predicted Levels An area extending 500 meters from the proposed route and materials acquisition sites was reviewed for potential impacts. Project noise exposure levels, along with the quantity of noise that would result from the proposed project, were modeled along the project corridor. Noise exposure was modeled at various distances from the proposed route to evaluate project effects at sensitive receptors that potentially would be affected by the proposed project. For an approximate estimation of propagation of noise in the ambient air from the area or point source, a standard mathematical model for sound wave propagation 46 has been used which is as follows. However, for modeling purposes, flat terrain is considered, and environmental attenuation factors were not considered so as to formulate the worst-case scenario. Noise (Receptor) = Noise (Source) - 20 Log [distance (Receptor) / distance (Source)] – Ae Ae is the excess attenuation due to environmental conditions. The impact will be temporary and local and generally decrease with the distance from the source and will be limited to a distance of about 100 m meters at which, the noise level of the noisiest equipment (typically 85-90 dBA) will come down below 53 dB(A) as per the noise modeling results. However, noise associated with blasting (called air blast over pressure) will be felt at longer distances up to 500 meters or even beyond. Sensitive Receptors The noise sensitive receptors mainly include schools and residential areas located within less than 100 m from the proposed route. Workers exposed to construction noise are sensitive receptors as well. The sensitive receptors include schools and other education institutions such Mindrabe Primary School and Lokopoi Hills Technical Institute, health centres such as Gborokolongo Health Center III and Yumbe Health Center IV, religious institutions such as several mosques and churches (e.g. Eria Catholic Church), businesses along the road and residentials located less than 500 meters from the road. Noise Control Standards The standards for noise control applicable to the proposed activities include: a. The maximum permissible noise levels from a facility in the general environment to which a person may be exposed: As prescribed under Regulation 6 (1) of the Noise Standards and Control Regulations, the limits apply to facilities and receptors which are not located within designated noise control zones but are nevertheless likely to receive noise emissions. b. The maximum noise levels of continuous or intermittent noise from a factory or a workshop to which a person may be exposed c. The limits may apply to workshops that could be used during execution of the proposed activities, for instance, at the asphalt plant. Maximum Permissible Noise Levels for the General Environment Noise Limits dB(A) (LAeq) Facility Day Night Any building used as hospital, convalescence home, home for 45 35 the aged, sanatorium, and institutes of higher learning, conference rooms, public library, environmental or recreational sites Residential buildings 50 35 Mixed residential (with some commercial and entertainment) 55 45 Residential + industry or small-scale production + commerce 60 50 Industrial 70 60 Time frame: as duration • Day: 6:00 a.m. - 10:00 p.m. • Night: 10:00 p.m. - 6:00 a.m. The time frame takes into consideration human activities. Source: National Environment (Noise Standards and Control) Regulations, 2003 The regulatory noise limits at construction sites are presented below. 47 Regulatory noise limits for Uganda Facility Noise limits dB (A) (Leq) Day* Night* Construction sites 75 65 *Time frame: Day 6.00a.m -10.00 p.m; Night 10.00 p.m. - 6.00 a.m. Source: The National Environment (Noise Standards and Control) Regulations, 2003. Part III Section 8 (1) requires machinery operators, to use the best practicable means to ensure that the emission of noise does not exceed the permissible noise levels. The regulations require that persons to be exposed to occupational noise exceeding 85 dBA for 8 hours should be provided with requisite ear protection. These regulations will guide operations at stone quarry operations where noise from blasting will ensue and in regard to protection of construction crews and local communities from excessive noise from workshops, blasting and road construction equipment. Maximum Permissible Noise Levels (Continuous or Intermittent Noise Sources) LAeq dB(A) Duration (Daily) Duration (Weekly) 85 8 hours 40 hours 88 4 hours 20 hours 91 2 hours 10 hours 94 1 hour 5 hours 97 30 minutes 2.5 hours 100 15 minutes 1.25 hours 103 7.5 minutes 37.5 minutes 106 3.75 minutes 18.75 minutes 109 1.875 minutes 9.375 minutes Noise levels shall not exceed an LAeq of: • Factory/Workshops 85dB(A) • Offices 50 dB(A) • Factory/Workshops 75dB(A) Source: National Environment (Noise Standards and Control) Regulations, 2003 MANAGEMENT ACTIONS General Actions The following measures will be implemented for good practice: a. Noise emissions from construction sites can be minimized through good site practice, selecting quiet plant and quiet working methods and use of temporary barriers; b. All equipment shall be regularly serviced and kept in good working order; c. Equipment shall be operated within specifications and capacity (e.g. don’t overload machines); d. Equipment shall be operated with appropriate noise abatement accessories such as sound hoods and Contractor shall ensure that these accessories are correctly maintained; e. Equipment shall be operated in as diversified a manner as possible (i.e. if possible, spread operation of equipment throughout working periods rather than operating several items simultaneously); f. Equipment shall be turned off when not in use; g. Pumps, generators, compressors and saws shall be positioned in sheltered locations; h. Partly finished buildings shall be used to accommodate pumps, generators, compressors and saws; i. When using pile drivers, jack hammers, rock drills and for blasting activities, times when the environment is least sensitive to noise impact shall be selected, preferably during daytime hours 48 and during normal working days. Specific Control Actions Personnel Protection Due to the high noise levels of construction machinery, the personnel operating the machines and the workers stationed close to the machines will be prone to exposure of high levels of noise. The noise level will be severe for construction workers. Indeed, noise could have health impact especially on workers who will be exposed to it for up to 10 hours daily at work. Provision of noise protection kits such as earmuffs, for workers who are working in the area with noise level higher than 85 dB(A). It is designated as a regulation that workers must wear protection kits in case of working in a noisy area. All workers at the following sites shall wear earmuffs (not earplugs): • Crusher • Stone quarry • Generator house • Drilling sites Noise-Producing Equipment Control a. Only well-maintained plant shall be operated on-site, and plant shall be serviced regularly during the construction works, b. Machines and plant (such as trucks) that may be in intermittent use shall be shut down between work periods or shall be throttled down to a minimum; c. Plant known to emit noise strongly in on direction shall, where possible, be oriented so that the noise is directed away from noise sensitive receivers; d. Contractor shall provide noise insulation, acoustic covers and the like as required to ensure noise levels do not exceed, in any working area, 85 dB (with exception of the blower room (if applicable), stand-by generator room and sludge centrifuges room where max level cannot exceed 100 dB) or such lower level required by the law or may be reasonably expected having regard to health and safety practices and international best practice. Silencers or mufflers on construction equipment shall be utilized and shall be properly maintained during the construction works e. Mobile plant shall be sited as far away from noise sensitive receivers as possible. Scheduling of Construction Activity a. Activities may be scheduled to minimize noise generated at certain areas during periods which may be particularly sensitive to noise b. Works using machines or vehicles that generate noise shall be prohibited in the midnight and the dawn. c. Within normal working hours, where it is reasonable to do so, schedule noisy activities for less sensitive times; provide periods of respite from noisier works (for example, periodic breaks from jackhammer noise). d. Give notice as early as possible to sensitive receptors for periods of noisier works such as excavation. Describe the activities and how long they are expected to take. Keep affected neighbours informed of progress. e. The weekend/evening periods are important for community rest and recreation and provide respite when noisy work has been conducted throughout the week. Accordingly, noisy work should not usually be scheduled during these times. f. Construction activities will be strictly prohibited between 10 PM and 6 AM in residential areas. When operating close to sensitive areas (within 250m) such as residential areas, schools or medical 49 facilities, the contractor’s hours of working shall be limited to 7 AM to 6 PM. Temporary Noise Barriers a. In general, noise barriers located between noisy construction activities and noise sensitive receivers can provide noise reduction form screening. For a noise mitigation action to be recommended, it must be both feasible and reasonable. In many of the areas with traffic noise impacts, effective noise barriers may not be feasible or the cost-benefit value for an effective barrier may be prohibitive. Therefore, not all impacted areas are recommended for noise mitigation. However, some receptors such as schools can be prioritized. For schools within 30 m of the road, consideration will be given to a construction of screens, or other forms of barriers to avoid disruption of students’ attention while studying and their safety. b. Movable noise barriers can be located close to noisy plant or between noisy construction activities and noise sensitive receivers in order to achieve a certain level of noise reduction. c. Material stockpiles and other structures shall be effectively utilized, where practicable, to screen noise from on-site construction activities. Others • Explosion works produce noise and vibration. The preventive measure shall be taken. • Selection of proper explosives grade and limit amount of use shall be assured. • When blasting, it is good practice to give local residence advanced warning of blasting periods, and use screen, curtains and/or mats whenever possible. Monitoring and Reporting Monitoring Contractor shall institute a noise-monitoring program that must incorporate sound level metering at key locations during the construction activities. Parameter to be Reason for Monitoring Method Frequency Targets and monitored Monitoring Location Standards Receptors – To ensure that All construction Sound Meter Monthly The National Equivalent continuous generated areas with ability to Environment sound pressure level noise is lower measure LAeq (Noise with A-weighting than limits set Sensitive receptors Standards and (LAeq) by NEMA (schools, health Interviews Control) Blasting – Equivalent centers, residences with Regulations, continuous sound and businesses) communities 2003 pressure level with C- and review of weighting (LCeq) Where concerns GRC records Air blast overpressure have been raised dB(A) Noise exposure to Ensure Workers at: Use of a Noise Monthly Limit of 85 dBA workers (8-hour workers are • Crusher Dosimeter for 8 hours. exposure i.e. Lex,8h) not exposed to • Stone quarry levels that can • Generator cause hearing house loss • Drilling sites Reporting 50 The monitoring results shall be reporting as part of the monthly environment monitoring report. 51 APPENDIX V: EXPLOSIVES AND BLASTING MANAGEMENT PLAN INTRODUCTION d) Background The Civil Works for upgrading of Koboko-Yumbe-Moyo road (105Km) from Gravel to Paved (Bituminous) Standard will require significant amounts of gravel. In order to quarry this material, explosives will be employed as a primary means of breaking the rock from designated sources. The purpose of this Explosives and Blasting Management Plan is to describe how the Contractor will integrate safe use of explosives into quarrying operations while minimizing environmental and social impacts. Plan Objectives The objectives of the Explosives and Blasting Management Plan are as follows: a. Ensure that handling of explosives is done in a manner that will minimize the possibility of accidents or incidents; b. Provide guidance on explosives management for the Project; c. Prescribe procedures for safe blasting; d. Ensure that infrastructure for explosives storage is compliant with all applicable regulations; e. Prescribe safe and environmentally sound measures for disposal or destruction of explosives; f. Prescribe procedures for dealing with spills of explosive materials; and g. Elaborate the chain of responsibility for explosives management. Type of Explosives The following types of explosives and equipment is commonly used in blasting operations in Uganda: a. Ammonium Nitrate Fuel Oil (ANFO) is one of the possible blasting agents to be used for the project. ANFO consists of a mixture of Ammonium Nitrate and Fuel Oil. The mixture is typically 94% by weight porous, prilled Ammonium Nitrate that acts as an oxidizing agent and absorbent for the remaining 6% Fuel Oil. ANFO acts as the primary blasting agent for an estimated 70% of blast holes. b. Emulsion explosives will be considered for wet conditions and in the blasting of the boulders either at the quarry pit or along the roadside. Emulsion is water resistant and can be blended with ANFO for a product that is better suited to variable weather conditions. c. Detonating cord is a thin, flexible plastic tube filled with penta erythritol tetranitrate (PETN). Detonating cord may be used by the blaster as a high-speed fuse capable of detonating multiple charges almost simultaneously. This may be used to initiate pre-splitting blasts or for detonating large boulders simultaneously with the blast. d. Non-electronic detonation: The Blaster will have the option to use a non-electronic detonation method. In this case, the initiation system is composed of a series of shock tubes connected to detonation devices. The shock tubes transmit shock waves to the non-electric detonators to initiate the blast. e. Electronic detonation may also be considered to increase the accuracy of firing times and programmable detonation, if desired. The precision timing provided by electronic detonators may allow for a more uniform muck pile when conducting controlled bench blasting in different rock units. A more uniform muck pile will reduce processing costs and losses associated with the presence of oversized material and fines. f. Inline Delays: Proper inline delays will be selected by the blaster as part of the design for each blast. The type of delay will vary depending on whether electric detonation or non-electric detonation is used. 52 Quantities Based on a powder factor averaging 0.3 kg/m3 or 0.21 kg/tonne of rock, the anticipated explosives required will vary depending on breakage effectiveness, rock type, rock hardness, explosives cost versus crushing costs, and overall refinements to quarrying operations. Explosives Permits Required Permits required for the use and storage of explosives will be obtained prior to quarrying. A brief summary of the permits and licenses required are listed below; a. Permit for Use of Explosives (Renewable yearly) – Required under the Explosives Act, b. Explosives Magazine License (Renewable yearly) – Required under the Explosives Act, c. Explosive Transportation Permits – Required under the Explosives Act, d. Blasting Certificate – Required under the Occupational Health and Safety Regulations. The Contractor and his appointed Blaster will work with the Ministry of Internal Affairs and Explosives Division to obtain the required permits and licenses for explosives storage, and use. MANAGEMENT ACTIONS Operating procedures to ensure that explosives are handled safely, in a manner that minimizes the chance of environmental contamination by explosives are elaborated below. Only trained competent staff will be allowed to work with explosives. Personnel Training Only trained and certified persons will work with explosives. The explosives personnel will undertake formal training and on-the-job training to ensure compliance with legislation. Training requirements will include (but not be limited to): a. First Aid; b. Specific fire procedures as per the Explosives Act; c. Transportation of Dangerous Goods (TDG); d. Workplace Hazardous Materials Information System (WHMIS). Transportation of Explosives Handling of explosives to and on the site will be carried out by the supplier and blaster licensed to conduct such work. Transportation of explosives from the explosive supplier to the magazine and quarry areas will be conducted in such a manner as to safeguard human health and prevent impacts on the environment. The transfer will be arranged so that: • delays between the points of transfer are minimized • explosives are not left at any location other than designated locations • explosives are not left unattended during transportation Transportation of explosives will be undertaken according to the requirements of applicable regulations including the Uganda – Explosives Act and Regulations; Transport of Dangerous Goods Act and Regulations; National Fire Code of Uganda. The blaster and safety manager are responsible for ensuring compliance to these regulations. Explosives transported from the explosives supplier to the magazine and to the site will be transported by fully licensed and certified transport carriers; always utilizing a double-driver system. These carriers will be fully compliant with applicable Ugandan legislation regarding explosives hauling and transport in 53 compliance with applicable Transport of Dangerous Goods (TDG) guidelines. These transport drivers will be fully versed in their 'specific' companies' Emergency Response Procedures for TDG and explosives transport. Vehicles transporting explosives will be equipped with flashing beacons and escorted by the police. Associated risks or possible emergency situations associated with transport include, but not limited to: a. Motor vehicle accident (MVA) requiring simple transfer of explosives to alternate vehicle designed for transporting explosives b. MVA with or without injuries, where explosives have been spilled on roadbed c. Motor vehicle breakdown (mechanical); leading to delay in transport d. MVA with fire and potential for detonation, and finally in a worst-case scenario, e. MVA with a detonation Mobile equipment used for transporting explosives onsite will: a. be kept in sound mechanical working condition; b. be equipped with a fire extinguisher; c. be provided with placards and with clearly visible signs marked "EXPLOSIVES"; d. not be used to transport other goods or materials at the same time as explosives are transported; e. not be loaded with explosives in excess of 80% of its rated carrying capacity; f. have explosives secured or fastened so as to prevent any part of the load from becoming dislodged; g. only be operated by an authorized person who is in attendance at all times; h. carry only those persons necessary for handling explosives; i. not be refueled if explosives or detonators are on board except where the mobile equipment is designed and used solely for transportation of bulk blasting agents; j. have its engine shut off and its parking brake engaged while loading or unloading explosives, except where the vehicle uses an engine-powered device for loading and offloading. Explosives Storage At all times, unless otherwise, explosives and accessories will be stored at the planned magazine site to be situated at the nearest Police Post as agreed with security agencies. Two containers, constructed according to regulations, will be placed at the explosive magazine site which will be used as explosive storage magazines. The magazines will be used to store the detonators, shock tubes, detonating cord, cartridges and any old explosives prior to destruction. The layout of the magazine will be undertaken in line with explosive regulations and as such the following infrastructure will be provided: a. Pre-constructed detonator magazine for detonators and shock tubes, and b. Powder magazine for ANFO, boosters and cartridges. Explosive Magazines (Off-Site Storage) Explosives magazines to be fully licensed, equipped with security reader system and proper locking system. a. Explosives magazine licensed to store commercial explosives b. Signage will be clearly posted at magazines, as required, warning of potential danger, safe distances and hazards in storage vicinity c. Blaster(s) to monitor magazine(s) inventory by continually updating products added/taken in the blasthole logbooks, provided in each magazine d. Magazine inspections to be completed by Blaster(s) on a weekly basis. 54 Explosive Magazines (On-Site Storage) Explosives stored on-site would be placed in designated work area under constant (24 hour) watch/supervision by the Police. Explosives will never be left unattended to, at any time. Locations of the magazines will be site specific and will follow the guidelines below: a. set on flat terrain to reduce the risk of spillage b. area around magazines to be flagged with required signage Handling of Explosive Materials The blaster will carry out all onsite handling, including operation of ammonium nitrate mixing, emulsion, and explosives magazine. Explosives handling will be done by qualified personnel using equipment designed for the handling and transport of such materials. Safe handling practices will apply to the handling and transport of explosives waste to the disposal site. Authorized Personnel Only authorized personnel will be permitted to enter the magazine and explosives storage areas. The personnel will be listed in a register. A daily account of the persons entering the storage areas will be maintained. The following are the type of personnel who will be permitted to enter the magazine and explosive storage areas: • Appointed blaster(s); • Explosive contractor employees; • Personnel involved in mixing of ANFO explosives • Personnel required for explosive delivery • Personnel involved in site maintenance • Blasting assistants; • Security guards (external area only, no magazine access); • Quarry Manager; • Quarry or explosives inspectors; • Police Hazardous Materials Management All personnel who will work with explosives will be trained and competent on the procedures for handling explosive materials. Explosives are hazardous materials due to their corrosive nature, although limited contact with explosives is not a health hazard. The personnel will be required to wear personal protective equipment to prevent accidental exposure to the explosives. This will include: • Goggles for eye protection; • Appropriate coveralls; • Impervious gloves; • Hard Hats (Helmets); • Boots; and • Dust masks if required. Personnel will also be trained on spill containment and emergency procedures relevant to explosives and to general blast site operations. Housekeeping 55 In order to effectively manage explosives on site it is imperative that areas used for explosive storage and magazines are kept clean, and not used for any other storage. Good housekeeping is required daily for the magazines and explosive storage areas. At the blast site, empty boxes used for explosive storage will be removed and burnt or otherwise disposed of in a safe manner. As far as practical, the truck delivering explosive to the blast drill holes will only be filled with the amount required for each blast. At the end of every shift, the outside of the truck will be cleaned. There may be a certain amount of explosive, referred to as the heel that the delivery system cannot extract from the truck. This will not be cleaned out of the truck unless the truck is no longer going to be used for explosive delivery. At this stage, the heel will be removed and disposed of appropriately. Access to explosives magazines will be kept in good condition regardless of the time of year. Road maintenance in this area will be a priority, particularly during rainy season, as adverse weather conditions will increase the risk associated with transporting explosives. Disposal of Explosives Explosives can be disposed of by burning, detonation, dissolution in water or solvent, or by chemical destruction. The selected disposal method will depend on the type of explosive, quantity, condition, and specifications from the manufacturer. All destruction of explosives will be carried out by licensed blasting personnel, in the presence of the Uganda Police personnel. Destruction of large quantities of explosives will be carried out at a designated location at least 500 m from any building that could be damaged by the detonation. Personnel and other property damage will be avoided by sheltering the detonation area. Small quantities of explosives may be added to production charges in blast-holes for destruction. Blasting personnel will adhere to the following procedures: • Only a licensed person, or a person under the supervision of a licensed person, is allowed to dispose of or destroy explosives. • Use a method of disposal that provides the greatest degree of safety to humans and protection of property and the environment. Take adequate precautions to protect against injury or damage to property. Ensure that the method of disposal is appropriate to the type and condition of explosives. • Follow recommended disposal method indicated by manufacturer or responsible authorities. • Unused explosives and explosive waste must be removed and disposed of under the supervision of or by the blaster. Under no circumstances will the contractor abandon or bury explosives. Abandoning explosives is a serious offence under the Explosives Act, and any such action could be considered criminal negligence punishable under the Criminal Code. Explosives retain their properties for a very long time. Therefore, they will not be buried, as there would be serious risks associated with any subsequent activity at the disposal site. BLASTING OPERATIONS Planning Each blast will be planned by the holder of a blasting certificate. The planning will involve determining, as accurately as possible, the quantities of explosives and accessories for each blast. The execution of each blast will be undertaken as follows: 56 • The blasting plan will be assessed to determine which blast is being executed and the applicable dimensions; • The holder of the blasting certificate will then examine the area for blasting, for misfires, unsafe face conditions above and below the bench to be blasted, and the blaster will ensure that the area into which the rock will be blasted is clear of any infrastructure or personnel; • The blaster will then mark out the holes to be drilled according to the dimensions and the quarry planning department instructions; • After drilling of the holes, the blaster will then measure the depths and spacing of the holes to ensure they are drilled correctly and for determining quantities of explosives and accessories; • The blaster will then plan the blast by calculating the appropriate amount of explosive, initiation systems components and other accessories; The explosives and accessories will be drawn from the magazines and loaded on the truck; • The blast site will be manned by a blasting assistant to ensure that no unauthorized person enters the site and no other activity takes place at the site that could interfere with blasting procedures; • Blasting accessories will be delivered to the blast in an approved explosive transportation vehicle, with appropriate warning decals; • The blaster will check to ensure that the accessories are the correct quantities; • Boosters and down the hole initiation systems will be distributed to the holes; • The blaster will commence by charging the blast with the help of blast assistants; • Once the holes are charged, the stemming will be placed into the holes; • At this point, the blaster will contact the other blasting personnel for evacuation of the blasting area to begin; • Once stemming is complete, the blaster will connect the down hole initiation system with trunk lines; • The blaster will then leave an assistant to guard the blast and undertake a check on the progress of the evacuation, place guards at access points and lay the firing cable for initiation; • A guard will also be placed at the far end of the firing cable; • Once satisfied that the blasting area has been properly evacuated the blaster will return to the blast area and place the initiating detonator, connect the firing cable to the detonator and leave to a safe firing point; • At the firing point, the blaster will contact all the guards at the blast access points to check that the area remains evacuated • The blaster will then sound an alarm and initiate the blast; • Once the blast has been completed, the blaster will re-enter after the dust and smoke has dispersed; • The blaster will then check the blast for misfires and cut-offs and dangerous bench face conditions; If safe, the blaster will alert the quarry personnel and public by another siren that they can re- enter; and • If not safe, the blaster will act by either: o Re-firing misfired holes or cut-offs; o Marking any misfired holes and barricading the area as per regulations; and o Supervising any process for making the area safe (bench face hazards). Blast Site Security The blast site shall be barricaded and/or designated as off-limits to the public or quarry personnel during loading operations. All access entry points onto the blast site shall be barricaded and monitored. Markers, barricades, signs and/or barrier tape shall be used to designate the blast site. Entry into the blast site by 57 unauthorized personnel shall be prohibited. Only the blaster shall have the authority to grant permission for entry onto the blast site. No quarry equipment shall encroach within 50 feet of the designated blast site. Safety Procedures There are several precautions that will be put in place for the safety of the workers at the blast site. The blasting supervisor holds senior authority over the workers and has complete authority to control all activities at the blast site during blasting. The blaster therefore will personally confirm the evacuation to a safe distance of all personnel working within 500 m of the quarry pit, prior to blasting. Key factors which will be implemented for ensuring that evacuation processes are well managed include: a. Effective communication with all personnel or public prior to blast; b. Clearly defined safe distances from blast site; c. Effective barricading of entrances to the blast site; d. Blaster will leave the blast site last after checking that the site is clear and after connecting the initiating detonator; e. Blaster will confirm that all blasting guards are in place and that all is clear prior to initiating the blast; and f. Alarm used will be designed to be heard by all public within 500 m of the blast to be executed. Other factors that will ensure safe blasting include: a. The area to be blasted will be prepared to the satisfaction of the blaster; b. A level floor will provide a safe work area for the drilling and blasting crew; c. Access to the blast pattern will be attained from the blaster in charge; d. The pattern will be drilled in the sequence prescribed by the blast supervisor; e. Loading will be under the direction of the blaster; f. The blaster will follow the loading quantities of the blasting design; g. Modifications due to field conditions will be noted and reported; h. The blaster will sign for the delivery and file all paperwork for each blast undertaken, with the Uganda Police. Adverse Weather Conditions Safety precautions will be employed during adverse weather conditions. The blasting supervisor will be able to advise personnel on the best way to proceed based on the severity of the adverse weather. Under no circumstances will blasting take place during thunder and lightning. The blast site will be evacuated, and no electrical detonation equipment will be connected. Explosives will be equipped with proper high visibility equipment. Proper communication measures will be employed to alert quarry personnel of the presence of explosives. The blasting pattern will be clearly marked, and control measures will be strictly enforced during the handling and connecting of detonation devices. Smoke, Dust and Fly Rock While smoke and dust are common to every blast, the blaster will not give the “all-clear” until completely satisfied that the gases have dispersed, and that the area is safe to approach. At that time, the guards will be removed allowing access to the area. Fly rock from blasting is potentially dangerous to personnel close to the blasting site and can be minimized by best practices in blast design and stemming. The blaster and blasting supervisor assess the potential for fly rock in every blast. From that, they determine the blasting 58 danger zone, and to safe positions where guards and personnel will be evacuated. As far as possible, fly rock will be prevented through blast design considering the burden and bench height. Misfires Modern day blasting technology when handled by trained and competent personnel is designed to reduce the possibility of misfires through construction materials, sensitivity of explosives and precise initiation systems. Nevertheless, there is always a residual risk of misfires, for which a procedure will be put in place to prevent further injury due to unexploded explosives. If there is evidence or suspicion that a misfire has occurred when using electronic detonation equipment, a minimum of 10 minutes will be allowed to elapse from the time the blasting cable is disconnected and short circuited. Personnel who have firsthand knowledge of how the blast was loaded or must have accurate records and data giving detailed information on the type, weight, and location of all explosive materials and initiation system components are used. The blaster will direct the removal of as much material as possible to assess the situation. Equipment for handling misfires will only be used as directed by qualified blast personnel. Vibration and Air blast Vibrations are mainly associated with blasting at the quarries as well as blasting for the rock out crops. Vibration induced by blasting can result in damage to building structures and infrastructure. Air blast over pressure represents an undesirable and unavoidable output of blasting technique. This wave comprises 1) the audible part of the air blast (acoustic) that is characterized by higher frequency from 20 to 20,000 Hz and 2) the sub-audible part of the air blast (infrasound) having a low frequency content below 20 Hz. Unlike the audible air blast (Acoustic), which is classified as noise, the air blast at frequencies below 20 Hz is called concussion. These are classified as an “over pressure” when air blast pressure exceeds atmospheric pressure. Air blast overpressure exerts a force on structures and in turn causes a secondary and audible rattle within a structure. It is very often confused with vibrations transmitted by the ground. The air blast damage and annoyance may be influenced by numerous factors such as blast design, weather, field characteristics, and human response. Air blast disturbances propagate as compression wave in air. Under specific weather conditions and poor blast designs, air blast can travel for long distances. Ground vibrations and air over blast due to rock blasting activities have an impact on the surroundings if, the mode blasting is not controlled. Both ground vibration and air blast are matter of great concern as they typically result in damage to the existing surface structures and nuisances to the inhabitants in the vicinity of stone quarries, which may be located near populated areas. The most sensitive ones to ground vibrations are the semi-permanent and aged structures that can develop cracks if exposed to vibrations. For air blast, this will be a nuisance to the general public but short-lived during the blasting which lasts a few minutes. The blaster will take precaution to keep vibration low to ensure that swamp and engineered structures, such as freshwater ponds, residential and commercial houses, and the processing units are not affected by blasting induced ground vibration. The predominant means of limiting ground vibration is to ensure that the blasting is planned such that a limited explosive charge is set-off instantaneously. This is achieved through millisecond delays between each hole in the initiation system. Spill Prevention This is primarily an environmental concern to avoid run off the soluble product which, could adversely affect any streams or other waterways accessed by local wildlife or areas of vegetation. The potential for 59 spills to occur should be prevented when handling packaged ANFO. Other incidents such as fire or explosion are also a risk. Detailed work instructions will be provided in the revised Explosives Management Plan that will be developed by the blaster on instruction of blast supervisor. In general, the following procedures will be implemented to prevent or mitigate incidents involving spills, fire, or explosion: a. If a spill occurs, follow the Spillage Mitigation Plan. b. All spills to be reported immediately. c. All spills to be cleaned up immediately. d. Caution to be used while loading holes to ensure all poured product (ANFO) goes into blast hole and all ANFO surrounding blast hole to be swept into blast hole when loading is complete; prior to blast hole stemming. e. Caution to be used while carrying ANFO bags during loading process. f. Explosives not immediately utilized to be stored in proper explosives magazine(s). g. All blast holes containing water will be loaded with emulsions to prevent seepage of product into rock and underground waterways. The use of the emulsions in wet blast holes results in maintaining desired rock quality for the shot. h. Used ANFO bags should be emptied completely and stored outside the storage facility at a safe distance from explosives to reduce the fire hazard risk. i. Any spills will be cleaned up and removed immediately to an appropriate disposal facility. j. The spill will be reported, and investigation of cause may be required. k. A “NO SMOKING” sign will be posted on visible walls of the facility. l. Ensure that lighters, matches, mobile phones, or radio transmitters or any item that might conduct electricity is not used at the explosives’ storage area. m. Follow all transportation, storage, use, and handling procedures outlined in this Plan. n. Report incidents of “near-miss” and actual accidents to appropriate personnel. Incidents will be investigated to help identify trends and reduce future reoccurrence. Environmental Considerations Though the management of explosives for safety reasons will be methodical to the point where spills and harmful emissions from explosives are effectively eliminated, robust procedures will none the less be in place in case of unforeseen events. This includes provisions in the following sections. Sandbags around Storage Facilities For safety and environmental considerations, sandbags of at least 1.5 m in height will be heaped around the magazines and explosives storage areas. These sandbags are in addition to chain link constructed around explosives magazines, as they have a different function. The sandbags around the area will be used to deflect an explosion within the magazines and to contain any spills that occur within the magazine and explosive storage areas Spill Contingencies Releases of ammonium nitrate or its breakdown products into surface or ground water can occur during or following the blasting process. These issues are best managed through a well thought out and responsible blast loading plan. As such a standard operating procedure for blast loading will be developed to minimize the potential for ammonium nitrate to come in contact with water. Measures will be developed by the blaster indicating the manner of containing and disposing of any spilled explosive and/or affected soil. 60 Old Explosives Though every effort will be made to deliver to site only the quantity of explosives that will be used in a timely manner, there is the possibility of some unused explosives remaining on site. Blaster will be required to develop a procedure for disposal of old explosives that are expected to have lost some or all of the explosive potential. Monitoring and Reporting Monitoring Particle velocity of ground motion near structures is an effective criterion of damage evaluation. Peak Particle Velocity (PPV) is the most accepted criteria to assess the damage potential of structures due to blast vibrations. It corresponds to the best description of the single ground vibration. The European Standards are PPV level as a function of two factors: (1) the frequency of vibration and (2) the type of structure. With regards to construction vibration, Ireland Guidelines (TII/ Irish National Roads Authority Guidelines) outline the following limits in respect of ensuring that no cosmetic damage occurs to buildings in the vicinity of construction works. Allowable Vibration Velocity (Peak Particle Velocity) at the Closest Part of Any Sensitive Property to the Source of Vibration, at a Frequency of Less than 10Hz 10 to 50Hz 50 to 100Hz (and above) 8 mm/s 12.5 mm/s 20 mm/s (Source: Guidelines for the Treatment of Noise & Vibration in National Road Schemes for Ireland) Whilst the levels of vibration outlined in Table above are deemed to be appropriate for soundly constructed buildings, it may be appropriate to adopt lower limits on vibration in the case of sensitive buildings including those of high intrinsic or archaeological value or those in poor state. Limits outlined in German Standard DIN 4150-3 Structural Vibration - Effects of Vibration on Structures may be appropriate for use in such instances. In addition, the TII/NRA Guidelines suggest that human tolerance for daytime blasting and piling, two of the primary sources of construction vibration, limits vibration levels to a peak particle velocity (ppv) of 12mm/s and 2.5mm/s respectively. A maximum PPV of 15 mm/s can be adopted for this project for blasting impacts. (Source: The German standards from DIN 4150, Part 3) Therefore, monitoring will include the following: • Peak particle velocity (PPV) in mm/s to evaluate its potential damage 61 • Vibration Frequency in Hz • Air blast overpressure dB(A) Reports and Record Keeping As part of permit and licensing requirements for explosive use, detailed record keeping will be undertaken. The following records will be kept: • All permits and licenses for inspections; • Certificates of blasting crews; • All records of regular facility inspections; • Design plans for magazines and explosive storage facilities; • Explosive delivery records (weigh bills); • Magazine stock taking records; • Records of explosive withdrawals from magazines and explosive storage facilities; • Climate data for explosive storage facilities and magazines to ensure that temperature thresholds have not been exceeded; • Blast records showing date, blast number, blast layout, explosive quantities used and name of person initiating the blast; and • Records of any disposal of explosives. These records will be kept in an orderly state and kept in a safe dry area. The records will be easily accessible for inspections and will be cross referenced to ensure that the records can be used in an accident or incident investigation. 62 APPENDIX VI: INFLUX MANAGEMENT PLAN INTRODUCTION JBN Consults and Planners has prepared this influx management plan for the proposed upgrading of Koboko-Yumbe- Moyo Road, guided by the 2009 IFC’s handbook for addressing project induced in- migration. Aim and objectives Aim The main aim of this influx management plan is to propose measures aimed at: a. Avoiding or reducing negative influx impacts, and enhancing positive impacts in the project area of influence; and b. Providing capacity building for Contractor, local government and communities to help them cope with project-induced in-migration. Objectives The objectives of this influx management plan are to: a. Specify the ESF standards that apply to the proposed influx management approaches; b. Assessing in-migration in project-affected areas; c. Identify influx risks and impacts; d. Propose influx management approaches as identified by the ESF; e. Describe stakeholders affected by the influx and stakeholders to involve in managing the influx; f. Define monitoring parameters INTERNATIONAL STANDARDS World Bank ESF standard This influx management plan adheres to international best practices i.e. World Bank ESF standards. The policy sets out a range of recommendations for managing social and environmental impacts including those associated with the influx. ESF standards that apply to this plan Environmental and Social Standards, Reference where applicable Environmental and Social Standard 1: Assessment The plan manages the risks and impacts of a and Management of Environmental and Social project and improve their environmental and Risks and Impacts; social performance. Environmental and Social Standard 4: Community The plan anticipates and avoid adverse impacts Health and Safety; on the health and safety of project-affected communities influenced by in-migration Environmental and Social Standard 5: Land The plan considers project-induced in-migration Acquisition, Restrictions on Land Use and and resettlement. Involuntary Resettlement; Context: Labor Influx Labor influx refers to people who move to a project area for the purpose of project-related employment, economic opportunities and associated reasons during project construction – the plan is confined to this specific project phase. Labor influx is temporary and transient. It typically occurs during or just prior to construction of a project or over a finite time-period when significant excess labor capacity is required. In 63 this context, “temporary” does not necessarily mean ‘short-term’, as construction or major works can occur over a number of years. Influx often occurs rapidly. Over a matter of weeks, a significant number of people Project-induced labor influx includes: a. Direct labor influx: non-local people who come to the area to take employment with the project; b. Indirect labor influx: non-local people who come to the area for work providing goods and services to the main contactors or to the mobile workforce; c. Labor-associated influx: such as workers’ families, drug or sex trade workers, and/or noneconomic migrants. While project-induced influx can benefit the project and host communities (e.g., by increasing business opportunities, improving the availability goods and services, and offering employment to locals), more often than not there are significant adverse impacts. If not carefully managed, labor influx can negatively affect public infrastructure, utilities, public services, housing, health, food security and social dynamics in the project area, especially in rural, remote or small communities, which typically have less absorptive capacity than a large urban environment. The Labor Influx Management Plan addresses specific activities that will be undertaken to minimize the impact on the local community, including elements such as worker codes of conduct, training programs on HIV/AIDS, etc. Stakeholder engagement Meaningful and continuous engagement with stakeholders is critical to understanding local conditions, identifying potential issues, developing relevant mitigation and monitoring plans, and understanding how issues and impacts actually unfold during project construction and implementation. In addition, proponents have a responsibility to disclose to stakeholders the nature of a project as it may affect them. The contractor and UNRA will engage various stakeholders when deciding which of the key approaches applicable for the KYM project. Stakeholder engagement and monitoring aim to ensure the following: a. SEP addresses influx related issues; b. UNRA and the contractor select and implement relevant key approaches; and c. Early and effective monitoring systems are in place. The SEP contains the stakeholders who have been identified as part of the project and stipulates overall engagement strategy with various project stakeholders Key identified stakeholders can be consulted for further development and consequent management and implementation of the influx management plan. Identified stakeholders • Ministry of Lands, Housing • Chief • Sub-county Chief; • Parish Chief; and • Village and Urban Development; Administrative and • Local Council II Chiefs; • Ministry of Local • Officer (CAO); • Local Council III • Chairman and • CBOs; and Government; • Local Council V • Chairman and executive • Ad-hoc • Ministry of Education and Chairman Executive and committee. committee groups Sports; executive (women,business etc.). • National Environmental committee; Management Authority; • District Land • Water Resources Officer; Department; • Head of • Donors such as the World Department: Bank and others; Planning; 64 • NGOs with programmes in • Head of the project area; Department: • Ministry of Energy and Environment; Mineral Development; • Head of • Ministry of Internal Affairs; Department: • Ministry of Defense; Health; • Head of Department: Education; • Natural Resources Department; • Local Government Council Types of Impacts Labor influx can have a positive impact on community wellbeing through supporting local enterprise, local content support (community capacity and human capital) and employment opportunities for local communities. More typically, labor influx is associated with negative impacts. The interaction between labor influx and social impacts is complex and context specific. Some of the key impacts include the following: a. Environmental: population pressure due to labor influx may lead to expanded use of natural resources, such as forests and aquatic resources. Influx ay induce increased deforestation and collection of fuel wood, or forest conversion as newcomers seek land for housing or agriculture. There may also be impacts on biodiversity from increased foraging or the siting of work camps in sensitive areas. Changing land use patterns may result in increased demand on water resources. Changes in land and resource use may in turn affect local food systems and nutritional outcomes. Worker camps, without appropriate wastewater discharge, may pollute nearby water sources. And the potable water needs of worker camps can result in increased pressure on freshwater resources in the project or camp area. b. Economic and livelihood strategies: influx, when significant in relation to local community size, often results in inflationary pressures due to increases in the demand for food housing and land. Price pressures on food, land and housing may impact greatest on the most vulnerable in the project area and increase the economic vulnerability of the marginalized groups (e.g., women, elderly). Pressures on land and water systems may also have economic impacts for those with resource-based livelihoods (e.g., agriculture, forestry, fisheries, commercial recreation). Speculators and new businesses looking to capitalize on direct and indirect labor influx may create market imbalances and force existing suppliers out of business. Communities, for their part, may experience “boom/bust” cycles associated with sharp growth during construction and decline due to project closure. c. Pressure on infrastructure, services and utilities: population surges can stretch the capacities of social infrastructure such as housing, schools and health care and lead to additional pressures on waste management, sanitation, water, power, and transport. The extent of the impact will depend on the population threshold for which services are designed. Work camps to house labor influx will have site-specific needs for water, waste, fuel and power. Labor influx can also create direct demands on social, health and emergency services. Housing pressures; for example, may lead to 65 overcrowding and inflationary pressures that change the cost of living or lead to effects on housing quality and availability. Lack of adequate housing may also lead to unplanned and controlled development of squatter settlements in the project area. d. Health: labor influx can provoke higher rates of violence, injury, alcohol and drug consumption and sexually transmitted diseases in the local population. Influx-related environmental impacts that affect subsistence agriculture or harvesting may change nutritional choices and affect health outcomes. Overcrowded or camp-based living conditions can significantly alter existing levels of communicable diseases including respiratory problems, diarrheal and vector-borne diseases and tuberculosis, which also increases the risks of disease being introduced and spreading through host communities. This can strain public resources and affect overall service capacity. e. Social and Community Wellbeing: labor influx, depending on the size of the host community, can have grave affects on community cohesion. This can be particularly acute in smaller communities hosting a largely male workforce, and/or a workforce from other regions or countries – which may result in conflicts between locals and non-locals concerning employment opportunities, wages, and natural resources. Mobile workers can also contribute significantly to gender-based social impacts and risks. A mostly male workforce away from families and normal social environments may lead to increases in unplanned pregnancies, and ultimately to more single parent households and changes in family structure. While crime rates may increase generally, increases in crime and violence against women and girls may be particularly acute in socio-economic settings where there is an existing gender differentiation in terms of power and norms, coupled with limited governance capacity. In locations with pre-existing sexual and gender-based violence (SGBV) issues, labor influx can exacerbate SGBV risks. Principles that are key to properly assessing and managing the risks of adverse impacts on communities that may result from temporary project induced labor influx. a. Reduce labor influx by tapping into the local workforce. The most effective mitigation measure against labor influx is to avoid or reduce it. Depending on the size and the skill level of the local workforce, it is recommended that a percentage of the workers required for the project may be recruited locally. This is generally easier for casual or unskilled workers, while more specialized staff (typically required in smaller numbers) frequently will be hired from elsewhere. Depending on the requirements of the project and their skill level, it may be possible to train local workers within a reasonable timeframe to meet project requirements. It is recommended that contractors should avoid hiring “at the gate” of the workers’ camp and instead set up formal recruitment offices and use local media to discourage project “followers” from loitering and/or settling around the project site in hope of job opportunities. b. Assess and manage labor influx risk based on appropriate instruments. The assessment and management of labor influx is based on risks identified in the ESIA, and other Bank-required assessments. Depending on the risk factors and their level, appropriate mitigation instruments need to be developed. This may range from broad requirements set out in the ESMP in a low-risk environment, to the need to develop more specialized instruments, such as a Workers’ Camp Management Plan (or other instruments with similar purpose) in a high-risk environment like the KYM project. Risk factors to consider include, but are not limited to, the following: (i) predominant presence of contractors without strong worker management and health and safety policies; (ii) anticipated high volumes of labor influx; (iii) pre-existing social conflicts or tensions; and (iv) sexual gender-based violence and social norms towards it in the community; (v) potential incidences child and forced labor. c. Incorporate social and environmental mitigation measures into the civil works contract. Most adverse impacts from labor influx can only be mitigated by the contractor commissioned by the UNRA 66 to carry out the works. It is therefore important that the responsibilities for managing these adverse impacts are clearly reflected as a contractual obligation, with appropriate mechanisms for addressing non-compliance. Assessing labor influx and social risks An analysis of various impacts that are expected because of project-induced in-migration. Various positive and negative environmental and social impacts may be a result of influx, include and not limited to the following. Potential impacts include: a. Individual, household, and community empowerment: Increased technical capacity, earning capacity. b. Business opportunities: Both the arrival and the activities of migrants have the potential to stimulate business development by introducing or increasing demand for goods and services in the area. c. Improved range, availability, and accessibility of goods and services: Local employment provides the local population with increased disposable income, leading to increased demand for goods and services. d. Higher skill base: Migrants bring new skill sets into a project area. By employing and working with the local population, they can contribute to building the capacity, skills and knowledge of local people e. Increased local employment: The development of small and medium enterprises by migrants is often associated with increased demand for a local workforce f. Access to, and expansion of, infrastructure and public services Potential Adverse Impacts Adverse Social Impacts Social impacts are critical to address, as even a modest labor influx already may lead to negative impacts on the host community. The list below indicates social risk associated with labor influx: 1. Increased burden on and competition for public service provision: The presence of construction workers and service providers (and in some cases family members of either or both) will generate additional demand for the provision of public services, such as water, electricity, medical services, transport, education and social services. This is particularly the case when the influx of workers is not accommodated by additional or separate supply systems. 2. Risk of social conflict: Conflicts may arise between the local community and the construction workers, which may be related to religious, cultural or ethnic differences, or based on competition for local resources. Tensions may also arise between different groups within the labor force, and pre-existing conflicts in the local community may be exacerbated. Ethnic and regional conflicts may be aggravated if workers from one group are moving into the territory of the other. 3. Increased risk of illicit behavior and crime: The influx of workers and service providers into communities may increase the rate of crimes and/or a feeling of insecurity by the local community. Such illicit behavior or crimes includes theft, physical assaults, substance abuse and prostitution. 4. Increased risk of communicable diseases and burden on local health services: The influx of people may bring communicable diseases to the project area, including sexually transmitted diseases (STDs), or the incoming workers may be exposed to diseases to which they have low resistance. This can result in an additional burden on local health resources. Workers with health concerns relating to substance abuse, mental issues or STDs may not wish to visit the project’s medical facility and instead go anonymously to local medical providers, thereby overstretching the local resources. Local health and rescue facilities may also be overwhelmed and/or ill- equipped to address the construction related accidents that can occur in a large construction site. 67 5. Sexual Gender-based violence: Construction workers are predominantly younger males. Those who are away from home on the construction job are typically separated from their families and act outside their usual sphere of social control. This can lead to inappropriate and criminal behavior, such as sexual harassment of women and girls, exploitative sexual relations, and illicit sexual relations with minors from the local community. A large influx of male labor may also lead to an increase in exploitative sexual relationships whereby women and girls are forced into sex work. a. It is paramount that the contractor of the KYM project implements robust measures to address the risk of sexual gender-based violence. This can include: (i) mandatory and repeated training and awareness raising for the workforce about refraining from unacceptable conduct toward local community members, specifically women; (ii) informing workers about national laws that make sexual harassment and gender-based violence a punishable offence which is prosecuted; (iii) introducing a Worker Code of Conduct as part of the employment contract, and including sanctions for non-compliance (e.g., termination), and (iv) contractors adopting a policy to cooperate with law enforcement agencies in investigating complaints about gender-based violence. b. Additional measures can aim to reduce incentives to engage with the local community by providing workers with the opportunity to spend their time off away from the host community, where feasible with a small transport allowance, ideally allowing workers to regularly return for brief visits to their families, spouses and friends, or to visit nearby urban centers that provide a variety of legal social opportunities. For workers who need to travel further it may be attractive to forego weekends off in exchange for longer breaks that would allow for such home leave travel. c. While clear and decisive measures by the contractor are critically important, the effectiveness of these measures often depends on complementary actions by the UNRA. These will typically focus on public administration and law enforcement, such as: (i) supporting the local police so that they are equipped to maintain public order after the influx, (ii) ensuring that complaints about sexual gender-based violence are taken seriously by local law enforcement, which may be supported by UNRA (iii) deploying female officers to the project area, and (iv) participating in preventive training with workers to demonstrate the presence of government authority in the project area. 6. Influx of additional population (“followers”): Especially in projects with large footprints. and/or a longer timeframe like the KYM project, people will migrate to the project area in addition to the labor force, thereby increasing the problems of labor influx. These can be people who expect to get a job with the project, family members of workers, as well as traders, suppliers and other service providers (including sex workers), particularly in peri-urban areas where the local capacity to provide a wide range of goods and services is limited. 7. Impacts on community dynamics: Depending on the number of incoming workers and their engagement with the host community, the composition of the local community, and with it the community dynamics, may change significantly. Pre-existing social conflict may intensify as a result of such changes. 8. Child labor and school dropout: Increased opportunities for the host community to sell goods and services to the incoming workers can lead to child labor to produce and deliver these goods and services, which in turn can lead to enhanced school dropout. 9. Local inflation of prices: A significant increase in demand for goods and services due to labor influx may lead to local price hikes and/or push out community consumers. 68 10. Increased pressure on accommodations and rents: Depending on project worker income and form of accommodation provided, there may be increased demand for accommodations, which again may lead to price hikes and crowding out of local residents. 11. Increase in traffic and related accidents: Delivery of supplies for construction workers and the transportation of workers may lead to an increase in traffic, rise in accidents, as well as additional burden on the transportation infrastructure. Adverse Environmental Impacts a. Inadequate waste disposal and illegal waste disposal sites: Large populations of workers generate increased amounts of waste, for which no sufficient local waste management capacities may exist, which would likely lead to improper disposal practices. b. Wastewater discharges: Project-related activities, along with workers’ camps, and a lack of appropriate wastewater discharges may pollute nearby water resources. Major health risks can occur if latrine pits spill over into local streams that are used for drinking water by the host community. c. Increased demand on freshwater resources: The provision of clean drinking water and water for hygiene purposes can result in increased pressure on freshwater resources in the project or campsite area. d. Camp related land use, access roads, noise and lights: In ecologically sensitive areas, workers’ camps can have impacts on the natural habitats. In the same context, new access routes for workers’ camps may have impacts on natural habitats. Proposed key influx management approaches Local recruitment and workforce management The contractor and UNRA could develop a local recruitment strategy using local labour within the project area. The contractor will work with local government to help ensure that local people can obtain identification cards. Access control To protect the host community from the speculative land acquisition, UNRA and the contractor may decide to secure all required land. Planning infrastructure, services and utilities The availability of infrastructure, services, and utilities can affect settlement patterns. Both the infrastructure and the increased availability of services and utilities may lead to considerable social pressure being placed on the project to either share their resources or meet the cost of providing resources to the public. Provision of worker transportation and worker housing The provision of transportation services for a project workforce living along the alignment or project area may reduce the need for migration toward the project site, reduce the demand for local housing, reduce the pressure on local infrastructure, services, and utilities, and thus pre-empt the development of larger population centres close to the site. Procurement of goods and services It is recommended that the contractor procures goods and services locally, localization will create service towns entirely dependent upon the project for employment and the procurement of goods and services. 69 The contractor may also use established supply centres like Arua and Gulu that serve multiple sectors within the region should be considered Definition of project affected people (PAPs), compensation and benefits UNRA should clearly define PAPs, compensation and benefits for the KYM Project. The population within the project area of influence needs to understand the process of identifying project PAPs. Their understanding will reduce expectations concerning entitlement to project benefits and further protect local benefits from in-migration. Mitigations 70 Mitigation Measures by Impacts during Project Implementation Contractor Expected Adverse Impact UNRA Social Risk of social conflict • Provide information regarding Worker Code of Conduct in local • Consultations with and involvement of local language(s); communities in project planning and • Provide cultural sensitization training for workers regarding implementation; engagement with local community. • Awareness raising among local community and workers. Increased risk of illicit behavior and • Pay adequate salaries for workers to reduce incentive for theft; • Reinforcement of local law enforcement staff; crime (including prostitution, theft • Pay salaries into workers’ bank accounts rather than in cash; • Enforcement of laws on drug abuse and traffic; and substance abuse) • Source local workforce; • Sensitization campaigns both for workers and • Create supervised leisure areas in workers’ camp; local communities. • Cooperate with local law enforcement; • Introduce sanctions (e.g., dismissal) for workers involved in criminal activities; • Provide substance abuse prevention and management programs. Adverse impacts on community • Provide services in the workers’ camp to reduce the need for • Liaise with civil society organizations to create dynamics workers to use local community facilities (internet, sports); integrative action plans; provision of upfront • Provide entertainment and events for workers within camp to information on potentially detrimental impacts reduce incentives for mixing with local community. on local communities. • Hire workers through recruitment offices and avoid hiring “at the • Communications campaign to manage Influx of Additional Population gate” to discourage spontaneous influx of job seekers. expectations and discourage spontaneous (“Followers”) influx of job seekers; • Local government to address this additional influx of the “followers” to ensure that no illegal and unsafe settlements develop; • Explore options for orderly accommodation on open space that can be monitored by law enforcement. Increased burden on public service • Workers’ camp to include wastewater disposal and septic • Prepare Contingency plans for temporary rise Provision systems; in demand for utilities and public service • Identification of authorized water supply source and provision. minimization of use from other community sources; • Separate service providers for community and workers’ camp/construction site; 71 Contractor Expected Adverse Impact UNRA • Worker Code of Conduct on water and electricity consumption. Increased risk of communicable • Vaccinate workers against common and locally prevalent • Establishment or upgrade of health centers at diseases (including STDs and diseases; camp and construction sites (unless HIV/AIDS) • Contract an HIV service provider to be available on-site; designated as contractor responsibility); 14 • Implement HIV/AIDS education program; • Free testing facilities; • Provide information campaigns on STDs among the workers and • Provision of condoms; local community; • Monitoring of local population health data, in • Education about the transmission of diseases; particular for transmissible diseases. • Provision of condoms. Gender-based violence, including • Mandatory and regular training for workers on required lawful • Instruction and equipping of local law sexual harassment, child abuse conduct in host community and legal consequences for failure to enforcement to act on community and exploitation comply with laws; complaints; • Commitment / policy to cooperate with law enforcement • Information and awareness- raising agencies investigating perpetrators of gender-based violence; campaigns for community members, • Creation of partnership with local NGOs to report workers’ specifically women and girls; misconduct and complaints/reports on sexual gender-based • Provision of information to host community violence or harassment through the GRM; about the contractor’s policies and Worker • Provision of opportunities for workers to regularly return to their Code of Conduct (where applicable). families; • Provision of opportunities for workers to take advantage of entertainment opportunities away from rural host communities. Child labor and school drop out • Ensure that children and minors are not employed directly or • Communication on hiring criteria, minimum indirectly on the project. age, and applicable laws. Local inflation of prices and • Appropriate mix of locally and non-locally procured goods to crowding out of local consumers allow local project benefits while reducing risk of pushing out of and price hikes for local consumers. Increased pressure on • When accommodation supply is limited, establish workers’ camp • Inclusion in contract of funding for accommodation and rents facilities with sufficient capacity for workers— including sub- establishment of workers’ camp. contractors—and associated support staff. • Prepare and implement a traffic management plan to be • Local government engagement with contractor Increased traffic and rise in approved by supervision engineer; and communities to identify accident accidents • Building additional/separate roads to project and workers’ camp hotspots and formulation of solutions. sites; • Organization of commute from camp to project to reduce traffic; • Road safety training and defensive driving training for staff; 72 Contractor Expected Adverse Impact UNRA • Sanctions for reckless driving. Inadequate waste disposal and • Reduction of waste generation; • Inspection of waste disposal arrangements. creation of illegal waste disposal • Sound practices for waste disposal. sites • Ensure the workers’ camp and associated facilities are connected • Regular inspection to ensure proper Wastewater Discharges to septic tank or other wastewater systems that are appropriate functioning of the septic tank and of sufficient capacity for the number of workers and local conditions. • Water conservation and recycling of water; • Inclusion in contract documents of Increased demand on freshwater • Consideration of use of rainwater where feasible; requirement for rainwater capture, use of resources • Avoiding contamination of fresh water sources. non-potable water for construction works, etc. Camp related land use, access • Placement of workers’ camp away from environmentally sensitive • Inclusion in contract of requirements for roads, noise and lights areas to avoid impacts on the local wildlife; camp locations. • Routing of new access routes for workers’ camp to avoid/minimize environmentally sensitive areas. Increased deforestation, ecosystem • Only wood from commercial sources to be used on the project; • Cooperation with environmental degradation, and species loss • Use of wood for fuel prohibited; organizations in the area to seek their advice • Reduction in energy demand, reduced noise and light generation, and allow for early feedback on adverse reduced and safe use of dangerous chemical substances. impacts. • Minimized land use change and use of other natural resources; • Close monitoring of impact on natural Increased use/demand on natural • Avoidance of deforestation around camp area; resources with enforcement of contract or resources • Prompt and effective response to environmental and social issues legislative options. raised by supervision engineer. 73 APPENDIX VII: INVENTORY FOR FAUNA Date GPS Position / Village / Habitat Species No. details Recorded Koboko Road Section 12/11/2 36 N 0273618, 0378054 Butterflies 019 0.3km Narrow Blue-banded Swallowtail Papilio nireus 2 Near Nyariro Primary School WP-937 Settlements, Mvule trees planted in colonial times Time: 09:00am Common White Belenois creona 3 Herpetofauna Amphibians None recorded Reptiles Red-Headed Rock Agama Agama agama 1 Birds African Palm Swift Cypsiurus parvus 8 Black Kite Milvus migrans 3 Mammals None recorded 12/11/2 36 N 0274910, 0378675 Butterflies 019 1.6km Common White Belenois creona 1 Beginning of Media Sub-County WP-938 and end of Koboko Town Council Mijale Village - Settled Area with a few mature trees of Acacia sp 09:45am Dark Blue Pansy Junonia oenone 2 Herpetofauna Amphibians None recorded Reptiles Red-Headed Rock Agama Agama agama 3 Birds African Palm Swift Cypsiurus parvus 6 Mammals None recorded 74 12/11/2 36 N 0275594, 0379590 Butterflies 1 019 2.7 km Common White Belenois creona Drungo Village, Midia S/c WP-940 Near WFP Warehouse area Settlements with scattered trees Time: 10:30am Garden Inspector Precis archesia Ugandensis 1 Smoky Bean Cupid Euchrysops malathana 1 White-barred Charaxes Charaxes brutus 1 Painted Lady Vanessa cardui 1 Herpetofauna Amphibian Mascarene Ridged Frog Ptychadena mascareniensis 1 Reptiles None recorded Birds Common Bulbul Pycnonotus barbatus 2 African Pied Wagtail Motacilla aguimp 1 Mammals None recorded 12/11/2 36 N 0275784, 0379595 Butterflies 4 019 2.9km Common White Belenois creona Settlements with scattered WP-941 mature trees Road side drainage pools on both sides Time: 11:00am Narrow Blue-banded Swallowtail Papilio nireus 3 *Citrus Swallowtail Papilio demodocus 1 Small Streaked Sailer Neptis goochi 3 Pearl Charaxes Charaxes varanes 1 Dark Blue Pansy Junonia oenone 1 Herpetofauna Amphibians None recorded Reptiles None recorded Birds 75 Camaroptera brachyura Grey-backed Camaroptera 2 African Palm Swift Cypsiurus parvus 5 Black and White Mannikin Lonchura bicolor 1 Mammals None recorded 12/11/2 36 N 0276951, 0379925 Butterflies 019 4.1km African Emigrant Catopsilia florella 1 Modified habitat WP-944 Teen Mission International Woodlot Extensive woodlot consisting of Teak trees and Eucalyptus trees Time: 11:50 am African Blue Tiger Tirumala petiverana 1 White-barred Charaxes Charaxes brutus 1 Dark Blue Pansy Junonia oenone 1 Herpetofauna Amphibian None recorded Reptiles None recorded Birds Scarlet Chested Sun bird Chalcomitra senegalensis 2 Mammals None recorded 12/11/2 36 N 0277664, 0380042 Butterflies 019 ?? km Kei Gbengi Community Forest WP-951 Natural Open Savannah woodland on Right and Eucalyptus woodlot of left side of the road Time: 12:51pm Narrow Blue-banded Swallowtail Papilio nireus 3 African Emigrant Catopsilia florella 2 Small Streaked Sailer Neptis goochi 1 Smoky Bean Cupid Euchrysops malathana 2 White-barred Charaxes Charaxes brutus 2 Pearl Charaxes Charaxes varanes 3 76 Dark Blue Pansy Junonia oenone 5 Painted Lady Vanessa cardui 2 Herpetofauna Amphibian None recorded Reptiles Rainbow skink Trachylepis margaritifer 4 Road kill Olive House Snake Lamprophis olivaceus 1 Birds Common Bulbul Pycnonotus barbatus 2 Black and White Mannikin Lonchura bicolor 2 Laid traps Mammals Striped Grass Mouse *Lemniscomys striatus 1 Ugandan lowland shrew Crocidura Selina 1 12/11/2 36 N 0279200, 0380183 Butterflies 019 Water Pond Surrounded by bushland WP-956 Time: 02:35pm Small Streaked Sailer Neptis goochi 2 Pearl Charaxes Charaxes varanes 1 Dark Blue Pansy Junonia oenone 1 Acraea caecilia 1 Herpetofauna Amphibian Also at Time: 08:00pm Mascarene Ridged Frog Ptychadena mascareniensis 1 Eastern Groove-crowned Bullfrog Hoplobatrachus 3 occipitalis Reptiles None recorded Birds Common Bulbul Pycnonotus barbatus 3 African Palm Swift Cypsiurus parvus 2 Yellow Mantled Widowbird Euplectes macrourus 2 African Pied Wagtail Motacilla aguimp 1 Spectacled Weaver Ploceus ocularis 1 Mammals None recorded 77 12/11/2 36 N 0279973, 0380466 Butterflies 019 Lebijo River 6.8km WP-957 Modified habitat Bush along the river surrounded by gardens and settlements Boyo Village (before crossing) / Manibe Village after crossing river Time: 03:00pm Narrow Blue-banded Swallowtail Papilio nireus 2 African Blue Tiger Tirumala petiverana 1 Small Streaked Sailer Neptis goochi 1 Garden Inspector Precis archesia Ugandensis 1 Smoky Bean Cupid Euchrysops malathana 1 Pearl Charaxes Charaxes varanes 3 Acraea caecilia 2 Herpetofauna Amphibian Also at Time: 8:30pm Lake Victoria Clawed Frog Xenopus victorianus 6 Eastern Groove-crowned Bullfrog Hoplobatrachus 2 occipitalis Kisolo Toad Sclerophrys kisoloensis 3 Flat backed toad Sclerophrys maculatus 1 Reptiles Red-Headed Rock Agama Agama agama 3 Rainbow skink Trachylepis margaritifer 4 Brown House Snake Lamprophis fuliginosus (nearby Reported residence) Birds Black-Headed Weaver Ploceus cucullatus 23 Striped Kingfisher Halcyon chelicuti 1 Mammals None recorded 12/11/2 36 N 0282266, 0380289 Butterflies 019 Modified habitat Settlements WP-958 Scattered trees Time: 04:00pm Small Streaked Sailer Neptis goochi 2 White-barred Charaxes Charaxes brutus 1 Acraea caecilia 1 78 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 1 Brown House Snake Lamprophis fuliginosus Reported killed Birds African Palm Swift Cypsiurus parvus 10 Red-chested Sunbird Cinnyris erythrocerca 1 Mammals House Rat Rattus rattus 1 12/11/2 36 N 0283606, 0379883 Butterflies 019 Burrow Pit Grassland Habitat with few trees WP-960 Time: 04:53pm Garden Inspector Precis archesia Ugandensis 1 Smoky Bean Cupid Euchrysops malathana 3 Pearl Charaxes Charaxes varanes 1 Dark Blue Pansy Junonia oenone 2 Painted Lady Vanessa cardui 1 Black Tip Acraea Acraea caldarena 1 Acraea caecilia 1 Herpetofauna Also at Time: 09:10pm Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 1 Rainbow skink Trachylepis margaritifer 2 Birds African Mourning Dove Streptopelia decipiens 3 African Palm Swift Cypsiurus parvus 2 Rufous Sparrow Passer rufocinctus 2 Mammals Yumbe Road Section 13/11/2 36 N 0288404, 0376820 Butterflies 019 *Citrus Swallowtail Papilio demodocus 2 Lodonga Central Forest Reserve WP-962 79 Plantation Forestry with Eucalyptus and Teak trees Time: 09:45am Common White Belenois creona 6 Small Streaked Sailer Neptis goochi 1 African Emigrant Catopsilia florella 1 African Blue Tiger Tirumala petiverana 1 Pearl Charaxes Charaxes varanes 3 Black Tip Acraea Acraea caldarena 1 Herpetofauna 13/11/2 36 N 0288991, 0376775 Amphibian 019 Burrow Pit with water in Lodonga CFR along the road WP-964 Time: 10:30am Natal Puddle Frog Phrynobatrachus natalensis 1 Also at Time: 08:20pm Mascarene Rocket Frog Ptychadena mascareniensis 1 Reptiles Red-Headed Rock Agama Agama agama 3 Black-necked Spitting Cobra Naja nigricollis reported Central Africa Rock Python Python sebae reported Boomslang Dispholidus typus reported Bell’s Hinged Tortoise Kinixys belliana reported Birds African Mourning Dove Streptopelia decipiens 2 Rufous Sparrow Passer rufocinctus 1 White Browed Coucal Centropus superciliosus 1 Common Bulbul Pycnonotus barbatus 2 Vinaceous Dove Streptopelia vinacea 1 Mammals None recorded 13/11/2 36 N 0291813, 0378328 Butterflies 019 Woodlot with Mangoes, Teak Common White Belenois creona 2 trees, Eucalyptus, Mvule trees, WP-966 etc. Weather: Cloudy Time: 12:20pm (Past 36 N 0294436, 0378766) Narrow Blue-banded Swallowtail Papilio nireus 1 Small Streaked Sailer Neptis goochi 1 Dark Blue Pansy Junonia oenone 1 Black Tip Acraea Acraea caldarena 1 80 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 2 Rainbow skink Trachylepis margaritifer 3 Birds African Mourning Dove Streptopelia decipiens 1 Red-eyed Dove Streptopelia semitorquata 1 Rufous Sparrow Passer rufocinctus 1 Common Bulbul Pycnonotus barbatus 1 African Harrier Hawk Polyboroides typus 1 Mammals None recorded 13/11/2 36 N 0295446, 0378671 Butterflies 019 Bushland dominated by lantana African Queen (African Monarch) Danaus 11 camara. Cassava gardens on chrysippus WP-968 other side of the road Time: 1:50pm Garden Inspector Precis archesia Ugandensis 1 Smoky Bean Cupid Euchrysops malathana 1 Pearl Charaxes Charaxes varanes 1 Dark Blue Pansy Junonia oenone 1 Painted Lady Vanessa cardui 1 Black Tip Acraea Acraea caldarena 1 Herpetofauna Amphibian 36 N 0295331, 0378656 – None recorded Culvert with Monitor Lizard Reptiles Red-Headed Rock Agama Agama agama 7 Rainbow skink Trachylepis margaritifer 5 Central Africa Rock Python Python sebae reported Nile Monitor Varanus niloticus reported Birds (Transect extends to Fan-Tailed Widowbird Euplectes axilaris 1 36 N 0295793, 0378774) Ficus tree partly cut stamp Mammals None recorded 81 13/11/2 36 N 0299447, 0380881 Butterflies 019 Modified habitat African Queen (African Monarch) Danaus chrysippus 3 Kuru Trading Centre?? WP-971 Settlements interspersed by trees like Mahogany, Borassus Palm, Ovacado and mango trees Pond at borehole point with big fallen Mahogany tree Time: 03:40pm *Citrus Swallowtail Papilio demodocus 1 Common White Belenois creona 5 Garden Inspector Precis archesia Ugandensis 1 Smoky Bean Cupid Euchrysops malathana 1 White-barred Charaxes Charaxes brutus 2 Herpetofauna Amphibian Eastern Groove-crowned Bullfrog Hoplobatrachus 6 occipitalis 13/11/2 36 N 0299706, 0380936 019 Pool of water on road side Teak trees planted along the WP-972 road After Kuru Trading centre Time 04:03pm Reptiles Red-Headed Rock Agama Agama agama 12 Rainbow skink Trachylepis margaritifer 4 Birds African Palm Swift Cypsiurus parvus 3 African Mourning Dove Streptopelia decipiens 1 Red-eyed Dove Streptopelia semitorquata 2 Rufous Sparrow Passer rufocinctus 3 Common Bulbul Pycnonotus barbatus 4 Pied Crow Corvus albus 1 Common Fiscal Lanius collaris 1 Vinaceous Dove Streptopelia vinacea 1 Mammals None recorded 14/11/2 36 N 0303084, 0382758 Butterflies 019 Settlements with mango trees, African Queen (African Monarch) Danaus 1 Teak Trees chrysippus 82 WP-974 Pics 116-120 Time: 09:40am *Citrus Swallowtail Papilio demodocus 3 Common White Belenois creona 4 Diadem Hypolimnas misippus 1 Giant Charaxes Charaxes castor 2 Herpetofauna Amphibian Eastern Groove-crowned Bullfrog Hoplobatrachus 1 occipitalis Reptiles Red-Headed Rock Agama Agama agama 11 Rainbow skink Trachylepis margaritifer 6 Central Africa Rock Python Python sebae reported Black-necked Spitting Cobra Naja nigricollis reported Birds African Palm Swift Cypsiurus parvus 2 Rufous Sparrow Passer rufocinctus 1 Black Kite Milvus migrans 2 Laughing Dove Streptopelia senegalensis 1 African Pied Wagtail Motacilla aguimp 1 Lizard Buzzard Kaupifalco monogrammicus 1 Black and White Mannikin Lonchura bicolor 2 Black-Headed Gonolek Laniarius erythrogaster 2 Mammals House Rat Rattus rattus reported 14/11/2 36 N 0305256, 0383695 Butterflies 2 019 Yumbe Town Council *Citrus Swallowtail Papilio demodocus WP-975 Time: 10:20am Shinny Common White Belenois creona 3 Smoky Bean Cupid Euchrysops malathana 1 Pearl Charaxes Charaxes varanes 1 Dark Blue Pansy Junonia oenone 1 Black Tip Acraea Acraea caldarena 1 Acraea caecilia 1 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 7 Rainbow skink Trachylepis margaritifer 3 83 Birds Rufous Sparrow Passer rufocinctus 5 Pied Crow Corvus albus 9 Common Bulbul Pycnonotus barbatus 3 Black-Headed Weaver Ploceus cucullatus 6 African Palm Swift Cypsiurus parvus 17 Mammals None recorded 14/11/2 36 N 0307335, 0385821 Butterflies 3 019 Modified habitat, with African Queen (African Monarch) Danaus Settlements, gardens with chrysippus WP-976 several woodlots in the vicinity Time: 10:50am Pics 123-128 Diadem Hypolimnas misippus 2 Common White Belenois creona 2 *Citrus Swallowtail Papilio demodocus 1 Garden Inspector Precis archesia Ugandensis 2 Giant Charaxes Charaxes castor 1 Black Tip Acraea Acraea caldarena 1 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 1 Rainbow skink Trachylepis margaritifer 1 Seen killed pics 123-128 Nile Monitor Varanus niloticus 1 Birds Rufous Sparrow Passer rufocinctus 1 Black and White Mannikin Lonchura bicolor 9 Pied Crow Corvus albus 2 Laughing Dove Streptopelia senegalensis 1 Common Bulbul Pycnonotus barbatus 2 African Mourning Dove Streptopelia decipiens 2 Northern Red Bishop Euplectes franciscanus 1 Black-Headed Weaver Ploceus cucullatus 7 Grey Backed Fiscal Lanius excubitoroides 3 African Palm Swift Cypsiurus parvus 2 Mammals None recorded 84 14/11/2 36 N 0311366, 0387741 Butterflies 019 Open Grassland with African Queen (African Monarch) Danaus 2 interspersed with trees, Teaks, chrysippus WP-977 Combretum sp Pics 131-133 Time: 11:30am *Citrus Swallowtail Papilio demodocus 2 Common White Belenois creona 7 Diadem Hypolimnas misippus 2 Narrow Blue-banded Swallowtail Papilio nireus 5 African Emigrant Catopsilia florella 1 African Blue Tiger Tirumala petiverana 1 Pearl Charaxes Charaxes varanes 2 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 5 Rainbow skink Trachylepis margaritifer 1 Birds Northern Red Bishop Euplectes franciscanus 6 Laughing Dove Streptopelia senegalensis 2 Black and White Mannikin Lonchura bicolor 2 Lizard Buzzard Kaupifalco monogrammicus 1 African Palm Swift Cypsiurus parvus 10 African Mourning Dove Streptopelia decipiens 1 Mammals Striped Grass Mouse *Lemniscomys striatus 1 14/11/2 36 N 0312536, 0388440 Butterflies 019 Modified open woodland with Settled Area WP-978 Time: 12:15pm Diadem Hypolimnas misippus 1 Smoky Bean Cupid Euchrysops malathana 2 Black Tip Acraea Acraea caldarena 1 Acraea caecilia 1 Herpetofauna Amphibian None recorded Reptiles 85 Red-Headed Rock Agama Agama agama 5 Rainbow skink Trachylepis margaritifer 1 Red-chested Cuckoo Cuculus solitarius 2 Birds Red-chested Cuckoo Cuculus solitarius 2 Mammals None recorded 14/11/2 36 N 0314482, 0391669 Butterflies 019 Grassland with interspersed trees like mangoes WP-979 Time: 02:30 pm Diadem Hypolimnas misippus 1 Common White Belenois creona 5 Small Streaked Sailer Neptis goochi 2 Giant Charaxes Charaxes castor 1 Dark Blue Pansy Junonia oenone 1 Black Tip Acraea Acraea caldarena 2 Herpetofauna Amphibian None recorded Reptiles None recorded Birds Common Bulbul Pycnonotus barbatus 2 Rufous Sparrow Passer rufocinctus 2 Black and White Mannikin Lonchura bicolor 2 Northern Red Bishop Euplectes franciscanus 1 African Mourning Dove Streptopelia decipiens 1 Black-Headed Gonolek Laniarius erythrogaster 2 Mammals None recorded Moyo Road Section 20/11/2 36 N 0358030, 0404013 Butterflies 019 Town Council around Police station WP-998 Settlements & Mvule Trees Mission road Time: 08:30am Clear skies Black Tip Acraea Acraea caldarena 1 Herpetofauna 86 Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 5 Birds Black Kites Milvus migrans 7 African Palm Swift Cypsiurus parvus 7 Black-headed Heron Ardea melanocephala 1 Ruppell's Vulture Gyps rueppellii 1 Piapiac Ptilostomus afer 9 Mammals Bats roosting place Banana Pipistrelle Neoromicia nanus 500 (estimated ) 19/11/2 36 N 0355377, 0402816 Butterflies 019 Loboje CFR; Toloro Village Moyo African Queen (African Monarch) Danaus 2 S/c chrysippus WP-987 Plantation Forest with Teak and Pine trees Pics 227 – 228 Time: 09:50am Clear sunny day Pics 229-232 Narrow Blue-banded Swallowtail Papilio nireus 2 Common White Belenois creona 3 *Citrus Swallowtail Papilio demodocus 4 Forest stretches up to: Black Tip Acraea Acraea caldarena 3 36 N 0354868, 0402520 African Emigrant Catopsilia florella 1 Small Streaked Sailer Neptis goochi 5 Giant Charaxes Charaxes castor 2 Pearl Charaxes Charaxes varanes 1 Dark Blue Pansy Junonia oenone 1 Painted Lady Vanessa cardui 1 Other Points 36 N 0355108, 0402549 Grassland with young Eucalyptus trees Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 1 Rainbow skink Trachylepis margaritifer 2 Central Africa Rock Python Python sebae reported 87 Nile Monitor Varanus niloticus reported Speke’s Sand Lizard Heliobolus spekii 2 Birds African Pied Wagtail Motacilla aguimp 1 Marabou Stork Leptoptilos cruneniferus 23 Black Kites Milvus migrans 2 -- 1 African Mourning Dove Streptopelia decipiens 1 Red-eyed Dove Streptopelia semitorquata 1 Common Bulbul Pycnonotus barbatus 1 Mammals None recorded 19/11/2 36 N 0354695, 0402577 Butterflies 019 Modified Open woodland / Savannah WP-989 Time: 10:45am Clear sunny day Diadem Hypolimnas misippus 4 *Citrus Swallowtail Papilio demodocus 5 Small Streaked Sailer Neptis goochi 3 Smoky Bean Cupid Euchrysops malathana 1 Giant Charaxes Charaxes castor 1 Neptidopsis ophione Scalloped Sailer 1 Black Tip Acraea Acraea caldarena 1 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 4 Rainbow skink Trachylepis margaritifer 5 Birds Northern Red Bishop Euplectes franciscanus 2 White-browed Coucal Centropus superciliosus 3 Red-eyed Dove Streptopelia semitorquata 1 Common Bulbul Pycnonotus barbatus 1 Lizard Buzzard Kaupifalco monogrammicus 1 Croaking Cisticola Cisticola natalensis 1 Mammals None recorded 88 19/11/2 36 N 0352435, 0401291 Butterflies 019 Oyajo Village, Moyo S/c Rocky Habitat, with Rocky hills WP-990 (Limara Hill) with big natural trees Pics 251 – 256 Time: 11:36am Diadem Hypolimnas misippus 1 Common White Belenois creona 1 Small brick red butterfly 3 *Citrus Swallowtail Papilio demodocus 1 African Emigrant Catopsilia florella 1 Small Streaked Sailer Neptis goochi 1 Garden Inspector Precis archesia Ugandensis 1 Giant Charaxes Charaxes castor 1 Acraea caecilia 1 Natal Acraea Acraea natalica 1 Herpetofauna Amphibian Lake Victoria Clawed Frog Xenopus victorianus 1 Eastern Groove-crowned Bullfrog Hoplobatrachus 1 occipitalis Reptiles Red-Headed Rock Agama Agama agama 1 Rainbow skink Trachylepis margaritifer 1 Nile Monitor Lizard Varanus niloticus reported Birds Eastern Grey Plantain Eater Crinifer zonurus 2 Black Kites Milvus migrans 1 -- 1 Blue-spotted Wood Dove Turtur afer 1 Mammals Hinde's rock rat Aethomys hindei 1 18/11/2 36 N 0350086, 0400909 Butterflies 019 ERIA CFR Small Streaked Sailer Neptis goochi 8 Central village borders forest in WP-981 Moyo S/c Plantation forest as well as natural forest Trees include Teak, Sheanut butter trees, mangoes Pics 187-190 Time: 10:24am 89 Diadem Hypolimnas misippus 2 Common White Belenois creona 6 Forest stretches to: Orange Acraea Acraea eponina 12 WP-982 36 N 0348302, 0399988 Pics 191-195 This side shares border with Ajunde Village Lefori S/c community land. Time: 11:02am African Emigrant Catopsilia florella 3 African Blue Tiger Tirumala petiverana 1 Savanna Charaxes Charaxes etesipe 1 Pearl Charaxes Charaxes varanes 3 Dark Blue Pansy Junonia oenone 2 Painted Lady Vanessa cardui 3 Neptidopsis ophione Scalloped Sailer 4 Tiny Acraea Acraea uvui 6 Black Tip Acraea Acraea caldarena 2 Acraea caecilia 3 Natal Acraea Acraea natalica 7 Encedon Acraea Acraea encedon 7 Dancing Acraea Acraea bonasia 11 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 3 Rainbow skink Trachylepis margaritifer 2 Birds Helmeted Guineafowl Numida meleagris Egg shells seen Owl droppings seen at: African Wood Owl Strix woodfordii 1 36 N 0348895, 0400727 Blue spotted Dove Turtur afer 1 African Palm Swift Cypsiurus parvus 2 Nubian Woodpecker Campethera nubica 1 Crested Francolin Francolinus sephaena Eggs seen with resident Ruppell's Long-tailed Glossy Starling Lamprotornis 1 purpuropterus Black Flycatcher Melaenornis edolioides 1 Sooty Chat Myrmecocichla nigra 1 Green Wood Hoopoe Phoeniculus purpureus 1 Yellow-fronted Tinkerbird Pogoniulus chrysoconus 1 Paradise Flycatcher Terpsiphone viridis 1 Red-billed Hornbill Tockus erythrorhynchus 1 90 African Thrush Turdus pelios 1 Pin-tailed Whydah Vidua macroura 1 Yellow White-eye Zosterops senegalensis 1 Mammals Antelope footprint African giant shrew Crocidura olivieri 3 36 N 0348095, 0400357 Red-tailed monkey Cercopithecus ascanius Reported Traps set at Patas monkey Erythrocebus patas Reported 36 N 0348498, 0400664 – grassland, and 36 N 0349173, 0400244 – Teak tree plantation Hinde's rock rat Aethomys hindei 1 African pygmy mouse Mus minutoides 1 Savanna gerbil Tatera valida 3 Jackson's shrew Crocidura jacksoni 2 19/11/2 36 N 0345847, 0398886 Butterflies 019 Seasonal wetland / Flood plain Lokiriji Stream Natal Acraea Acraea natalica 1 WP-993 Masaloa Village, Lefori S/c Seasonally flooded grassland dominated by Hyperrania spp Pics 268 – 271 Time: 02:48pm Diadem Hypolimnas misippus 2 Small Streaked Sailer Neptis goochi 2 *Citrus Swallowtail Papilio demodocus 3 Savanna Charaxes Charaxes etesipe 1 Dark Blue Pansy Junonia oenone 1 Acraea caecilia 1 Herpetofauna Amphibian Dwarf Puddle Frog Phrynobatrachus mababiensis 2 Eastern Groove-crowned Bullfrog Hoplobatrachus 2 occipitalis Natal Puddle Frog Phrynobatrachus natalensis 3 Reptiles Red-Headed Rock Agama Agama agama 3 Rainbow skink Trachylepis margaritifer 1 Birds Black Kites Milvus migrans 1 Common Bulbul Pycnonotus barbatus 3 Northern Red Bishop Euplectes franciscanus 3 Red-checked Cordon-bleu Uraeginthus bengalus 1 91 Yellow Mantled Widowbird Euplectes macrourus 1 Striped kingfisher Halcyon chelicuti 1 African Palm Swift Cypsiurus parvus 2 Brown Parrot Poicephalus meyeri 2 Mammals According to community, Lefori Elephants reported means a place where elephants used to roam. Used to exist 60 years ago Marsh Mongoose Atilex paludinosus 1 19/11/2 36 N 0341271, 0395866 Butterflies 019 Ayii Seasonal Stream Acraea caecilia 1 Marigu west village, Lefori s/c WP-994 Seasonal stream Open grassland, flood plain interspersed with Borassus palm, Acacia hockii, Acacia spp Pics 272 – 279 Time: 2:23pm *Citrus Swallowtail Papilio demodocus 3 Small Streaked Sailer Neptis goochi 1 Giant Charaxes Charaxes castor 2 Dark Blue Pansy Junonia oenone 1 Herpetofauna Time: 9:00 pm Amphibian Eastern Groove-crowned Bullfrog Hoplobatrachus 14 occipitalis Tilapia and Mud fish reported Common Reed Frog Hyperolius viridiflavus 6 Mascarene Ridged Frog Ptychadena mascareniensis 4 Natal Puddle Frog Phrynobatrachus natalensis 1 Reptiles Red-Headed Rock Agama Agama agama 3 Rainbow skink Trachylepis margaritifer 3 Birds Long-crested Eagle Lophaetus occipitalis 1 African Palm Swift Cypsiurus parvus 6 White-browed Coucal Centropus superciliosus 4 Red chested cuckoo Cuculus solitarius 2 Common Bulbul Pycnonotus barbatus 2 Black and White Mannikin Lonchura bicolor 2 Northern Red Bishop Euplectes franciscanus 6 Red-eyed Dove Streptopelia semitorquata 1 Black-Headed Gonolek Laniarius erythrogaster 4 Piapiac Ptilostomus afer 31 Yellow Mantled Widowbird Euplectes macrourus 1 92 Common Fiscal Lanius collaris 1 Black Kites Milvus migrans 1 Black Crowned Crane reported Mammals None recorded Tuesday 36 N 0337276, 0399057 Butterflies 19/11/2 Nyawa River border between Acraea caecilia 1 019 Yumbe and Moyo Open woodland dominated by WP-995 Acacia spp Pics 300 – 304 Time: 03:30pm Small Streaked Sailer Neptis goochi 5 Herpetofauna Night Visit- Time: 08:45pm Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 2 Rainbow skink Trachylepis margaritifer 2 Nile Monitor Lizard Varanus niloticus reported Central Africa Rock Python Python sebae reported Helmeted Terrapin Pelomedusa subrufa reported Birds African Firefinch Lagonosticta rubricata 1 Black-Headed Gonolek Laniarius erythrogaster 5 Red-billed Firefinch Lagonosticta senegala 1 White-rumped Swift Apus caffer 1 Red-eyed Dove Streptopelia semitorquata 1 Black-Headed Weaver Ploceus cucullatus 5 Emerald Cuckoo Chrysococcyx cupreus 1 Mammals 36 N 0337223, 0399038 Greater cane Rat Thryonomys swinderianus reported Traps line Black and White Colobus Monkey Colobus guereza reported African pygmy mouse Mus minutoides 1 Wednes 36 N 0346626, 0399725 Butterflies day Woodland Small Streaked Sailer Neptis goochi 3 20/11/2 Dominated with sheanut butter 019 trees and Hyperhenia grass Pic 323 – 324 WP- 1000 Time: 11:50 am Herpetofauna Amphibian None recorded 93 Reptiles None recorded Birds Northern Red Bishop Euplectes franciscanus 2 Red-eyed Dove Streptopelia semitorquata 1 White-browed Coucal Centropus superciliosus 1 Common Bulbul Pycnonotus barbatus 1 Mammals None recorded Wednes 36 N 0334537, 0395394 Butterflies day Lobe Village, Kochi Sub-county 20/11/2 Pics 325 019 Modified woodland, Sheanut butter trees, Sorghum gardens WP- and settlements 1001 Time: 1:10pm Narrow Blue-banded Swallowtail Papilio nireus 4 African Queen (African Monarch) Danaus 1 chrysippus *Citrus Swallowtail Papilio demodocus 3 Small Streaked Sailer Neptis goochi 2 Giant Charaxes Charaxes castor 1 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 1 Birds White-browed Coucal Centropus superciliosus 1 Common Bulbul Pycnonotus barbatus 2 Black-Headed Gonolek Laniarius erythrogaster 2 African Palm Swift Cypsiurus parvus 1 Mammals Mammal Foot Print Wednes 36 N 0331806, 0395396 Butterflies day Open woodland 20/11/2 Lewa Village, Kochi Subcounty 019 Lewa Stream, Seasonal stream 94 Pics 329-333, 334-335. WP- Time: 02:06pm 1002 Small Streaked Sailer Neptis goochi 1 Herpetofauna Amphibian Lake Victoria Clawed Frog Xenopus victorianus 2 Dwarf Puddle Frog Phrynobatrachus mababiensis 1 Reptiles Red-Headed Rock Agama Agama agama 1 Rainbow skink Trachylepis margaritifer 1 Birds Northern Red Bishop Euplectes franciscanus 1 Red-eyed Dove Streptopelia semitorquata 1 White-browed Coucal Centropus superciliosus 3 Black Kites Milvus migrans 1 Black-Headed Gonolek Laniarius erythrogaster 1 African Palm Swift Cypsiurus parvus 1 Fork-Tailed Drongo Dicrurus adsimilis 2 Mammals None recorded Wednes 36 N 0331212, 0395341. Butterflies day Grassland habitat dominated by 20/11/2 Hyperahenia sp 019 Kochi village, Kochi sub-county Around Kebwuru Stream WP- Pics 336-340 1003 Time: 02:26pm Diadem Hypolimnas misippus 1 Small streaked sailer Neptis goochi 1 African Queen (African Monarch) Danaus 2 chrysippus Savanna Charaxes Charaxes etesipe 1 Herpetofauna Amphibian Lake Victoria Clawed Frog Xenopus victorianus 1 Dwarf Puddle Frog Phrynobatrachus mababiensis 3 Eastern Groove-crowned Bullfrog Hoplobatrachus 1 occipitalis Reptiles Rainbow skink Trachylepis margaritifer 2 Birds Northern Red Bishop Euplectes franciscanus 2 White-browed Coucal Centropus superciliosus 2 Common Bulbul Pycnonotus barbatus 1 95 Black Kites Milvus migrans 1 Black-Headed Gonolek Laniarius erythrogaster 2 African Palm Swift Cypsiurus parvus 9 Mammals None recorded Wednes 36 N 0326547, 0393599 Butterflies day Lolo east village, Kochi s/c Common White Belenois creona 2 20/11/2 Kochi River 019 Pics 341-347 Woodland habitat dominated by WP- Acacia sp, Acacia hochii, 1004 Time: 03:03pm Narrow Blue-banded Swallowtail Papilio nireus 1 African Queen (African Monarch) Danaus 2 chrysippus Small Streaked Sailer Neptis goochi 3 Herpetofauna Amphibian None recorded Reptiles Red-Headed Rock Agama Agama agama 4 Rainbow skink Trachylepis margaritifer 2 Nile Monitor Varanus niloticus Reported Central Africa Rock Python Python sebae Reported Birds Black-winged Red Bishop Euplectes hordeaceus 2 White-browed Coucal Centropus superciliosus 1 Common Bulbul Pycnonotus barbatus 3 Black-Headed Gonolek Laniarius erythrogaster 3 African Palm Swift Cypsiurus parvus 3 Grey Heron Ardea cinerea 1 African Mourning Dove Streptopelia decipiens 2 Barn Swallow Hirundo rustica 2 Black-Headed Weaver Ploceus cucullatus 3 Black and White Mannikin Spermestes bicolor 3 African Pied Wagtail Motacilla aguimp 1 Rufous Sparrow Passer cordofanicus 1 Whistling Cisticola Cisticola lateralis 3 Mammals Black and White Colobus Monkey Mantled guereza Reported Olive Baboon Papio anubis Reported Wednes 36 N 0325188, 0393372 Reptiles day Settlements 96 20/11/2 Modified Habitats 019 Gardens with a few trees in landscape WP- Time: 04:00pm 1005 Red-Headed Rock Agama Agama agama 1 Rainbow skink Trachylepis margaritifer 3 Nile Monitor Varanus niloticus 1 APPENDIX VIII: MINUTES OF STAKEHOLDER CONSULTATIONS AND ATTENDANCE SHEETS Meeting minutes for EIA and RAP Inception Visit Koboko District Headquarters Date of the Meeting 23rd October 2019 Place of meeting Koboko District Headquarters Meeting Proceedings Recorded by Pamela Kwolekwa Tashobya Subject of the Meeting Consultative meeting with project stakeholders of the Environment and Social Impact Assessment and Resettlement Action Plan for the upgrading of Koboko-Yumbe-Moyo Road(105 km) Introduction The RDC opened the meeting by introducing the District officials, he was grateful that UNRA that the road project was going to be implemented in Koboko. He then welcomed the UNRA and JBN team and later invited the UNRA representative to give introductory remarks. The UNRA representative introduced the team (JBN) going to execute the ESIA and RAP assignment and later invited the team leader to give presentation of the proposed 105km road project. The JBN team leader thanked the District officials for sparing time off their busy schedules to attend the meeting. He then went on to introduce the project as Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe Moyo 105km. He also gave a brief description of the project background and gave the outline for the presentation as follows: • Project Background • Project activities • Procedure to prepare inception report • The team is here to undertake an initial disclosure and consultation process which is part of the activity and reason the team is here • Get input into some of the issues, concerns, expectations and fears that should be considered in detailed assessment • Get basic information about proposed project; DDPs, settlement patterns along the alignment • Information about status of refugee in relation to trends resettlement partners etc • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • To meet Sub-county leadership including LC III, parish chiefs, CDO along the alignment 97 • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates • Status of cadastral data along the alignment Summary of Proceedings Capt. Y Kakooza, RDC On Project: The RDC informed the team that Koboko as a district is very grateful if the road is going to be upgraded to bitumen standard. The RDC inquired on the length of the road that will be constructed for Koboko District. Land in Koboko district is customary and there are no major land wrangles and there for there will be resistance from the communities. Involve and consult with the clan leaders and Clan land lords. they are socially well accepted in society to avoid conflicts On Gender: There are gender disparities in land ownership: The system is gender unfriendly, women do not own land although they are allowed to use the land. As much as they consider culture, the law should equally be considered and women not left out. John Kennedy, DISO Koboko: On Compensation: A number of people have never been paid on previous Arua-Koboko project. The project should plan ahead and let people get money early enough to avoid future challenges. On Sensitization: The road is wide enough and has a number of gardens along the alignment and yet Government early this year approved the extension of road reserve. Therefore, there is need to mobilize and sensitize the communities. On Bridges: Redesign the type of bridges constructed because the bridges constructed are poorly done. Nelson Wani, Acting District Engineer On Service ducts: The cross conduits for passing services (water pipes, telephone lines etc) are normally few and result into cutting of the roads. These should be taken care of and installed in a number of sections unlike the previous road project. On Road: During the tarmacking of the 8.2km of Koboko Municipal road, there was an agreement between UNRA and the Municipal Council that the 1.5km section of the tarmac be done on Koboko- Yumbe road from the roundabout due to heavy traffic on the road instead of the Lurujo road. So that when time comes for upgrading and tarmacking the Koboko-Yumbe, the same road distance is taken back to Lurujo road. Land Officer On Compensation Rates: The district currently does not have approved compensation rates. They are still in proposal stage and were submitted to Ministry of Lands for approval. Mokili Peter Abeson, Secretary Social Services. 98 Delayed payments: When tarmacking of the previous Arua-Koboko road, the PAPs were promised to be compensated but up to date they have never been paid. The upgrading of the Koboko-Yumbe- Moyo road should consider compensating PAPs early before road works commence. Atim Alfred, Physical Planner Delay to compensate the road, many people still complaining There is need to involve the Municipal council officials during compensation since plots exchange hands and the Municipal office is in charge of land and has data on land ownership, The municipal council pointed out that they usually grow trees along the roads therefore during valuation exercise, the municipal council should be consulted as well. Olaboro Emmy Ejuku, DCDO On Livelihood: People have a number of livelihood activities along the alignment such as road side dwellers and road construction may have an impact on them. The project should ensure that they come up with measures incase PAPs’ livelihoods are impacted on. Vulnerability: Issue of land mostly affects women. Measures should be put in place to ensure that women are not oppressed Kepo Vicky: Acting Municipal Engineer On Designs: UNRA should share and provide the detailed road designs with the engineers early enough so that they ensure that important features such as humps, pedestrian crossings, drainages and road signage are incorporated. For the previous Arua-Koboko tarmacking of the road, the project did not incorporate them in the designs especially within the towns and these caused a lot of accidents. Along the road, there are growth centers and there has been action planning being carried out and been considering 30 meters. What dimension will the project consider? Response: For planning purposes, the recommended ROW will be 50 meters in rural areas and 30 m within urban areas. Ajonye Florence: Mayor On Consultations: There should be continuous consultation, sensitization and involvement of all stakeholders in this project. Sensitize stakeholder to ensure they understand how resettlement and compensation will be carried out. On Gender and Vulnerbility: The project should consult and consider vulnerable groups’ concerns. Issues of PWDS should be considered in the road design as well, this is because, in previous Arua- Koboko road, women, children and PWDs were not considered and have a challenge crossing the road. Ensure that access roads to people’s homes and institutions is well considered On Employment: Local labor be considered for employment during implementation. Gender consideration during local labour recruitment should be considered. HIV/AIDS screening and counselling for workers and community members, Taban Yassin: Chairman LC 5 99 Continuous meetings should be carried out between UNRA and DLG Midia and Abuku Sub-counties-Koboko District Date of the Meeting 23rd October 2019 Place of meeting Midia Sub-County Meeting Proceedings Recorded by Pamela Kwolekwa Tashobya Subject of the Meeting Consultative meeting with project stakeholders of the Environment and Social Impact Assessment and Resettlement Action Plan for the upgrading of Koboko-Yumbe-Moyo Road(105 km) Introduction The Sub-County Chief Midia welcomed the UNRA and JBN team and later invited the UNRA representative to give introductory remarks. The UNRA representative introduced the team (JBN) going to execute the ESIA and RAP assignment and later invited the team leader to give presentation of the proposed 105km road project. The JBN team leader thanked the District officials for sparing time off their busy schedules to attend the meeting. He then went on to introduce the project as Environmental and Social Impact Assessment 100 and Resettlement Action Plan for Koboko-Yumbe Moyo 105km. He also gave a brief description of the project background and gave the outline for the presentation as follows: • Project Background • Project activities • Procedure to prepare inception report • The team is here to undertake an initial disclosure and consultation process which is part of the activity and reason the team is here • Get input into some of the issues, concerns, expectations and fears that should be considered in detailed assessment • Get basic information about proposed project; DDPs, settlement patterns along the alignment • Information about status of refugee in relation to trends resettlement partners etc • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • To meet Sub-county leadership including LC III, parish chiefs, CDO along the alignment • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates • Status of cadastral data along the alignment Summary of Proceedings Area Councilor On Cultural Issues: There are trees of cultural importance along the alignment. Therefore there is need to involve clan and cultural leaders. Ondoga John, LC 1 Chairman Mandabe: On Compensation: Previous projects have showed the delay in compensating affected people and this affects the affected people since they are told not to have any developments on the acquired land. On Land: Land in Abuku and Midia is customarily owned and managed by clans. While acquisition of such land is likely to be easy, the issue of off-shoots should be handled with care as it’s likely to bring conflicts with communities. Response: Yes, the projects understands that land is mainly customary and under the national law, customary land is recognized and will be considered for compensation. Aban Jafan, Kuniro village On Cultural Issues: There are common areas within certain villages where accidents normally take place or there may be break down of machines during construction. Therefore, it is important that for the next consultations, elders as well as parish chiefs of the areas, are consulted before any activities since they are technical people who know what culturally happens in particular areas. On Involvement: Police should also be involved to help out with those who may sabotage the project On Sensitization: A number of villages are going to be affected on either sides of the road, ensure that earlier notice is given to the local leaders to invite the communities for sensitization. On Compensation: There has been a challenge of delayed compensation on previous projects to affected persons yet they spend money on transport, opening accounts, photocopying of documents and Identity cards. This KYM project should avoid such scenarios; people should be paid early enough before works commence. On Values: The owners of property should be informed early enough on values of what has been affected. 101 Abibu Abdu Fadul, LC 1 Gborokolongo Cultural issues: There is a rock in Gborokolongo village that the team will come across during implementation. They should be aware that some people may tell lies about the rock being of cultural importance. There is need to involve the local leaders and cultural leaders to help in smooth running of the project. Anguga Candida, Community Development Officer, Midia (CDO) On HIV/AIDS: There are fears that the project workers when brought to work may lure married women and young girls and this may lead to increase in the spread of HIV/AIDs and other STDs. Therefore, there is need to come up with strategies on social safeguard training on workers and community on the way of life and how they should behave and socialize towards the communities. On Refugees: All the 5 villages of the sub-counties along the road alignment have self-settler refugees and the host communities have had a good relationship with them. Some have bought land while others have been offered land. Request that the design should have provision of pedestrian walkways especially for the women who have fears of being knocked down after road is constructed. Khemisa Harriet, LC III Vice Chairperson Midia: On Cultural issues: There are some areas along the road that are of cultural significance and the project has to ensure that they are not ignored. There is an example of a project that had failed to kick off because the local leaders and clan elders were not involved, and works commenced without involving the leaders as well as community. This is therefore to request that there are early and adequate engagements with the elders and local leaders. On ownership: In Koboko district land is customary and belongs to men. Women are users of the land and mostly do all the work. However, when infrastructure projects affect property and compensation is made, normally women are ignored and left out. The project should ensure that women are involved and are also apart of decision making. On Refugees: There are several refugees within the two sub-counties and host communities share facilities such as health care, access to water and market. However, because of the high numbers of refugees, the access to water has affected the communities especially the women who take longer hours waiting to collect water. On Businesses: The project is going to affect livelihoods of women especially women who have road side produce which is a source of income. On road: The project should ensure that humps and zebra crossings are included in the design in order to mitigate or avoid the impacts of road accidents after the road is constructed. Along the proposed road there are schools and health centers. Kenyi Swaib-Chairman Abuku Sub-county On Burrow sites: The project should ensure that the contractor contracted to work on the road excavation sites where murrum will be got should be back filled. Normally contractors leave the burrow sites open causing accidents especially to children leaving around such areas. On Compensation: Compensation should be adequate enough and PAPs should be informed early enough on how much compensation package they will receive because similar projects have led to people opening accounts yet the compensation money is not worth opening up accounts. Smaller amounts of money should be paid in cash other than asking people to open up accounts. 102 On GBV: Divorces and broken marriage occur as a result of infrastructural projects where workers and communities are not well sensitized. The project should ensure that workers and communities are sensitized. David Afayo Otokire, Sub-County Chief. Burrow sites: Agreements should be made between the contractors and owners of the land when excavating murrum so that burrow sites are restored to their original state. On Culverts: The design should make proper assessment to connect culverts to people’s homes. On Restoration: Ensure that trees that will be cut down during construction should be re-planted. 103 104 105 106 Meeting minutes for Moyo District Date of the Meeting 25th October 2019 Place of meeting Moyo District Town Hall Meeting Proceedings Recorded by Aisha Zawedde and Pamela Tashobya Subject of the Meeting Consultative meeting with Moyo District officials and Sub county Chiefs in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe –Moyo road (105km) Summary of Proceedings The District LCV Chairman chaired the meeting. The agenda for the meeting was as follows: 1. Prayer 2. Welcome Remarks from LCV Chairman 3. Communication from CAO 4. Communication from UNRA representative 5. Brief remarks from the Consultant 6. Reactions from members 7. Closing remarks Meeting proceedings 1. Prayer One of the members led the prayer. 2. Welcome Remarks from LCV Chairman, Anyama Williams The Chairman begun his communication with appreciating all members for their attendance and continuous support in government program. He mention that the upgrading of the Koboko- Yumbe- Moyo road has been a long awaited activity. He tasked all members to be cooperative during this period. 3. Communication from CAO, Alex Chelimo He was grateful for the meeting. In addition, that the upgrading the road to tarmac is a welcome activity in Moyo district. He also informed members of other ongoing activities like the previous meeting regarding health, food security and population growth in Moyo. He noted that a new District, Obongi was created and that the Consultants should be mindful of that detail. The current Moyo District comprises of 1 Town Council and 5 Sub-counties. 4. Communication from UNRA representative, Alukionzi Gerald He informed the meeting of the upgrading of the road to tarmac road. He also informed the meeting that UNRA had contracted a consultant, JBN Consults and Planners to carry out the Environment Impact Assessment and Resettlement Action Plan. He further elaborated that the ESIA and RAP are the preliminary activities carried out before construction of the road. 5. Brief remarks from the Coordinator-JBN team, Aisha Zawedde 107 She appreciated the District officials for the work done as well attending the meeting. She provided a brief introduction about the assignment and its role in the project. ESIA and RAP are legally required activities by both NEMA and the World Bank. She highlighted that the meeting was an inception meeting to help prepare for the detailed study in the coming weeks. She requested members for their support, guidance and participation in the ESIA and RAP activities to ensure informed decision making by the technical team. 6. Communication from RAP Team Leader, Dauda Batega He briefed the meeting about the status of the project. He informed the members of the need for stakeholder engagement including Moyo District leaders and staff. He also requested information from the technical team like the Moyo DDP-II and Statistical report etc. he inquired about the status of refugees in Moyo. 7. Reactions from the members District Planner, Ereku George • The project is long overdue and as such, the project is welcome. • There is need to clearly identify and communicate the distances (number of km) for each District. • The ESIA team and design team should ensure that local views are incorporated into the design. For example, the flooding incidences in the area should be catered for. • The project has to consider potential social impacts. District Engineer, Nicholas Mawadri • The current status of the road makes it inaccessible • There have been changes in policy regarding the road reserve. This might lead to displacement along the alignment. • There is need to consider settlers along the road alignment as well as potential increase in traffic. • There has been creation of new Town Councils i.e. Lefori and Laropi. The ESIA and RAP reports should be mindful of that. • There is need to clarify cultural and religious institutions do not play a role in land acquisition process. As such, the consultant should be mindful to the extent to which they involve such institutions is the valuation process. • The ESIA and RAP process should be mindful of the difference between landlords and current land users. District Land Officer, Vita Betty • The District has experienced compensation issues. This is an experience from the REA project along the same alignment. • There is need to confirm whether the new rates are available. TC • If possible, UNRA should consider tarmacking the road until the boundary of the town council. • There is need to clarify the designs especially the end of the road. Physical Planner, Ovoyo Sunday • As planning for the project is ongoing, there is need to plan for aspects like livelihood, work force, income-generating activities etc. 108 Surveyor • Do the designs include beautification aspects like streetlights? • Land ownership in primarily customary. However, the consultant should be mindful of land ownership in Lafauri sub-county. 8. Closing remarks • There is need to provide updated compensation rates for Moyo to ensure timely valuation for the potentially affected persons • There is need to be mindful of future developments in the area. • A detailed ESIA and RAP study will be conducted in November. 109 110 YUMBE DISTRICT LOCAL GOVERNMENT Date of the Meeting 24rd October 2019 Place of meeting Yumbe District Headquarters Meeting Proceedings Recorded by Pamela Kwolekwa Tashobya Subject of the Meeting Consultative meeting with project stakeholders of the Environment and Social Impact Assessment and Resettlement Action Plan for the upgrading of Koboko-Yumbe-Moyo Road(105 km) Introduction The Deputy CAO welcomed the UNRA and JBN team and later invited the UNRA representative to give introductory remarks. The UNRA representative introduced the team (JBN) going to execute the ESIA and RAP assignment and later invited the team leader to give presentation of the proposed 105km road project. The JBN team leader thanked the District officials for sparing time off their busy schedules to attend the meeting. He then went on to introduce the project as Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe Moyo 105km. He also gave a brief description of the project background and gave the outline for the presentation as follows: • Project Background • Project activities • Procedure to prepare inception report 111 • The team is here to undertake an initial disclosure and consultation process which is part of the activity and reason the team is here • Get input into some of the issues, concerns, expectations and fears that should be considered in detailed assessment • Get basic information about proposed project; DDPs, settlement patterns along the alignment • Information about status of refugee in relation to trends resettlement partners etc • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • To meet Sub-county leadership including LC III, parish chiefs, CDO along the alignment • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates • Status of cadastral data along the alignment Summary of Proceedings Drajiga Rasul, Acting CAO On Project: The project has been long overdue and communities are eagerly waiting for road to be tarmacked. The leaders will work together with the project teams to ensure that no resistance. As local government, they will give all the necessary support to undertake the assignment. Taban Yassin, LC 5 Chairman On Project: Welcomed the project which has been long overdue. • The population in Yumbe is approximately 629,400 people (host) while Refugees are over 228,000 • Along the road, there are 5 Sub-Counties and 3 Town Councils going to be affected. Therefore, there is request that the project considers tarmacking 3km within the towns. On Design: The quality of infrastructure or tarmacking the proposed KYM road should be of high standard. Reference was given for Packwach-Arua road which was broken down. On Beautification: Along the road there are trees that are likely to be affected during construction. The developer should ensure that design caters for road beautification along the roads. On Flooding: Ensure that proper drainage of the road is done to avoid flooding. There will not be much problem with drainage facilities. On Local content: The project should ensure that employment of locals (people within Yumbe) is adequately done and involve women. There are drivers and energetic girls so they benefit in terms of work. On HIV/AIDS: Ensure that HIV/AIDS awareness strategies are put in place to reduce the impact of AIDS prevalence. When camps are set up, there is need to talk to contractor’s workers about ethical behaviors. On Delayed Compensation: Compensation should be timely and adequate. There should not be under valuation of affected property. Values should be fair so as PAPs are able to benefit. 112 On Impacts: There will be a number of Health centres, schools, shops and market (women especially selling) that may be affected as a result of the road activities. There is need to plan for them and ensure that their livelihoods are not impacted on. Damage from dust: How will the project safe guard from dust? There are sensitive areas for example hospital equipment that may be affected as a result of dust (a new equipment) Response: Sensitive areas will be highlighted and a baseline will be done, Recommendations will be given to barricade the hospitals and other sensitive facilities, frequent watering to reduce the dust. Charity Farida, District Speaker On Compensation: Previous projects have not compensated people and this has affected their livelihood. To minimize compensation conflicts of the locals, emphasis should be made to ensure that compensated package is paid before works commence. Positive Impact: The road will lead to a positive outcome for the region, district and refugees. On Employment: Consider local communities when recruiting workers. Most contractors normally come with casual laborers and leaving out the affected communities. On Social conflicts: Social conflicts such as GBV will come about as a result of compensation. The project should ensure that both spouses are signatories when compensating. Aniku Saiyidi, District Vice Chairperson On Gender: Land is mainly customary and owned by a man as family head; women do not own land. How will the project ensure that rights of women are safeguarded? Ensure that benefits from compensation package since most cases women are the main users of the land? Women work a lot in terms of agriculture, however when project affects the land on which they cultivate, they normally left out. Therefore, the project should ensure that women are involved both husband and wife should be signatories of affected property. Response: Recommendations will be made to have Joint ownership of accounts where possible. Measures to ensure women are not disadvantaged. On Employment: Ensure that the local women within the project area are also employed in some of the project works. Women can provide services (for example cleaning) and run most of the small businesses catering to the workers. On Sexual Harassment: Ensure that strict guidelines on zero tolerance to sexual harassment is implemented on this project. Most infrastructure project have a tendency of male peers and superiors luring women and young girls into sexual intercourse in exchange of work. Ensure that communities around proposed campsites where contractors will be accommodated are sensitized. Workers should also be sensitized on proper ways to interact and socialize with communities. People in certain positions lure women in sex for work. Such projects should ensure that such cases are discouraged. 113 Response: Recommendations will be given to ensure that before project implementation commences, the contractors and consultants hired should have codes of conduct. The codes of conduct should be known and understandable to the project workers. The Code of conduct will detail what is appropriate and inappropriate behavior, address issues of gender-based violence and sexual exploitation and lay out clear penalties for violation. Ethics: Ensure that the project protects women and young girls from unwanted pregnancies. Women and girls may get sexually involved with workers in hopes of short-term improvements in their economic situation such as gifts or a job. Reference was given to the camp for Arua-Oraba road project caused a lot of unwanted pregnancies and left Chinese products. Such incidences should be mitigated in the KYM project. On HIV/AIDS: Continuous sensitization and awareness programs should be put in place in communities where the road will traverse to avoid and mitigate HIV/AIDS prevalence. The contractor should ensure that they educate the workers on dangers of HIV/AIDS in order to safe guard the communities from the deadly virus. On Compensation: How will compensation be done for a man who has more than one wife and is affected by the project. The social structure within a home where a man has more than one wife Joint ownership: How will the project compensate for persons owning land together? Hon Alejo Jane, Secretary Social Services On HIV/AIDS: Project workers should be screened first on HIV/AIDS. On Burrow sites: Ensure that the contractors are given strict guidelines on restoration of burrow sites. On Gender Based Violence: There is fear the project may bring about GBV. The project should come up with strategies to that address GBV issues. GBV may arise as a result of employment of some people, workers having sexual relations with local women within the project areas. On Involvement: Involve and establish women groups within the sub counties to assist in GBV issues. Involve all technical persons (physical planner, Engineering department etc.) including sub-county chiefs in the project and not forgetting women. On CSR: As a CSR, the project should ensure that support be given to social facilities along the road (for all sub-counties) such as health facilities, schools, water sources and local roads as a way to benefit from this project. On Tarmacking roads: There was request that the project should consider the tarmacking the road connecting to the Base camp (17km). This is because of the heavy trailers taking produce to the camp. Tarmacking of roads leading to Lodonga Institute and Bazilika rds should be taken into consideration and integrated into the design. Kawawa Sabiti, District Natural Resource Officer (DNRO) On Safeguards: Ensure that the contractor to be hired to construct the KYM 105km road is compliant to Environment and Social safeguards. 114 Ensure that there is management of project personnel. There have been scenarios on previous projects where workers reporting to the district labour officer over labour related issues. On Impacts: The detailed assessment should look out for impacts on vibrations, soils, pollution, disturbance of hydrology, biodiversity impacts and come up with mitigation measures. Environmental and Social Management Plan should clearly explain the responsibilities of each stakeholder. Local authorities should be a part of the monitoring plan. On ownership: In Koboko district land is customary and belongs to men. Women are users of the land and mostly do all the work. However, when infrastructure projects affect property and compensation is made, normally women are ignored and left out. The project should ensure that women are involved and are also apart of decision making. On Refugees: There are several refugees within the two sub-counties and host communities share facilities such as health care, access to water and market. However, because of the high numbers of refugees, the access to water has affected the communities especially the women who take longer hours waiting to collect water. On Compensation: Compensation rates for this financial year are yet to be approved. Ayimani Bernard, District Engineer On Access: The project should ensure that the design takes care of provision for access to people homes, as well as institutions. What has been observed in previous projects is that many times institutions, homes are cut off or restricted from forcing people to block drainages so as to get access. On Involvement: Ensure that the project teams (developer, contractor and consultant) during implementation phase involve key stakeholders such as district technical team including affected communities during site meetings. This help resolves issues that may be come up as a result of road construction. The project should ensure that the 17km road stretch to Bidibidi settlement or Base camp is upgraded. Kenyi Swaib-Chairman Abuku Sub-county On Burrow sites: The project should ensure that the contractor contracted to work on the road excavation sites where murrum will be got should be back filled. Normally contractors leave the burrow sites open causing accidents especially to children leaving around such areas. On Compensation: Compensation should be adequate enough and PAPs should be informed early enough on how much compensation package they will receive because similar projects have led to people opening accounts yet the compensation money is not worth opening up accounts. Smaller amounts of money should be paid in cash other than asking people to open up accounts. On GBV: Fear that d ivorces and broken marriage may occur as a result of infrastructural projects where project workers and communities are not well sensitized. The project should ensure that workers and communities are sensitized. 115 On Traffic volume: The baseline should include a very robust traffic count assessment to enable design of road meet its expectations. Traffic counts along the alignment should be carried out so as to directly inform the design. The project should ensure that they employ qualified and technical personal to undertake the traffic counts to provide best results. On Hygiene and Sanitation: To minimize risks and conflicts with the community, ensure that the contractor has proper sanitary facilities (portable toilets) for the project workers who will be working along the road. 116 Meeting minutes for Detailed EIA and RAP e) f) KOBOKO COMMUNITY MINUTES Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Nyeri-cheku Parish in Koboko District minutes (Abuko, Arumadri Villages) Consultant JBN Minutes by: Alex, Olga, Adam - JBN Reviewed by: Dauda/Adam Date of Meeting: 14/11/2019 Meeting Venue: Abuko Sub County Head quarters Meeting Minutes Version number: 007 Meeting Start Time: 2:30 pm (A) ATTENDEES(See attendance register attached) No Name Position Email Address 1. (B) AGENDA 1. Prayer 2. Self-Introductions 3. Remarks from the Chairman of the meeting 4. Communication from JBN about the project 5. Reactions and Answers 6. Way Forward (C) MEETING MINUTES and PROCEEDINGS Min 1 and 2: Introductions and remarks from the chairman A prayer was led by one of the community members and then the members on the JBN team introduced themselves. And the team leader thanked Parish chiefs and the LCs for mobilising members in big numbers. The Chairman (Ajuga Husain – LC1 Abuko village) welcomed the team (JBN Team) and thanked God for a prayer answered. He mentioned that the got information from the parish chief about the team coming to talk to the community about the upgrade of the road and they are happy that we turned up for the meeting. He informed JBN team that Nyeri-cheku is a peaceful environment and so we should feel at home. He then called on the team to communicate the good news Min 3: Communication from JBN about the project The JBN team leader stated the purpose of the meeting and gave a brief background about the proposed Koboko, Yumbe Moyo road upgrading project • JBN Consultants communicated that they had been contracted by UNRA to undertake the ESIA and RAP studies for KYM project. JBN communication to the stakeholders included the following issues: (a) The purpose, nature and scale of the project; (b) The duration of proposed project activities; (c) Potential risks and impacts of the project on local communities, and the proposals for mitigating these, highlighting potential risks and impacts that might disproportionately affect vulnerable and disadvantaged groups and describing the differentiated measures taken to avoid and minimize these; (d) The proposed stakeholder engagement process highlighting the ways in which stakeholders can participate; (e) The time and venue of any proposed public consultation meetings, and the process by which meetings will 117 be notified, summarized, and reported; and (f) The process and means by which grievances can be raised and will be addressed . • The team leader JBN also explained that as part of the required ESIA and RAP studies, JBN was supposed to undertake SE consultations and disclosures along and beyond the proposed alignment and requested the people to cooperate as many different teams will come to them for a number of surveys. Min 4: Reactions and Way Forward: Comments Responses 1. Since the coming of the refugees there have been lots • The road will be a high profile road and it’s of accidents and lives have been lost. What is the designed in a way not to kill people but for people government going to do to reduce accidents when the to use it safely. The road will have humps and road road is upgraded to tarmac? (Apangu Musa – Abuko signs. We request that you respect the road signs Village) and the humps. A team of people will come and sensitise the community about road use and road signs. You should also teach your children about the little things you know about the road, be vigilant, take care of your children, don’t drink and walk in the road. • There will be traffic officers on the road. They will get both drivers and pedestrians who are wrongly using the road. The required speed of the road will be placed at the different locations of the road and it’s a requirement not to exceed the speed limits. 2. Through recommendation letters from the LC I How will the recruitment of local labour be handled? (Khasim Oya – Arumadri village chairperson, casual labourers will be hired by contrcators. For the skilled work, advertisements will be made when looking for a qualified personnel. 3. If my land is within 50m or 30m radius, will I be • As long as the survey is done and your land is compensated and how will the compensation be within the marked and required ROW, you must be done? (Anyuke Zuberi –Kyakuba Village) compensated. • The compensation will strictly be done through the bank. For persons with no bank accounts, UNRA may consider payment sthrough Mobile Money for small amounts; or those will be supported to open up accounts. There will be personnel from the bank who will come to the respective Sub-counties to help in bank opening. • The land owner and the land user will be taken as 2 different people and will both be compensated. 4. Ensure that the Borrow pits that the contractor gets • The project is going to ensure that the contractor murrum from will be restored (Anyuke Zuberi – complies with all environmental and social Kyakuba Village). safeguards. • Restoration of burrow and quarries shall be a contractual obligation of the contractor who shall be required to prepare a restoration plan three months before site closure and submitted to NEMA for approval. 118 • If the community members have issues with the construction company, forward your complaint to your GMC through the LC1s, and it should be sorted but if this fails you forward it to the sub- county, district or even to UNRA 5. If an institution/facility is affected by the road, whoManagement of the institutions will be approached will be approached for compensation? for example a and compensation modalities agreed. borehole, school, mosque etc. (Doru Bran – Kololo For community boreholes, the team will work with Village) the local leaders, elders and representatives of the communities to ensure alternative water source is replaced within the same community. 6. What is the type of aggregates required for the The road designer will come and study the road and construction of the road? (Gelile Malik – Abuko Village) then plan and budget for the road. If you have any supplies that you would want to supply, time will come when they come to check for what supplies they can get from around. JBN Team Leader also explained about reasons for delayed compensation • Land Disputes or Conflicts. Government will wait until you sort out your issues and then they will pay the rightful owner • Lack of relevant documentation. Put your documents in order before the valuers come to look at your property CLOSURE: The Chairman closed the meeting with appreciation remarks and a word of prayer at 4.40 pm. 119 120 121 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Metino Parish in Koboko District minutes (Boyo, Manibe, Diobe, Lebujo Villages) Consultant JBN Minutes by: Alex, Olga, Adam - JBN Reviewed by: Dauda/Adam Date of Meeting: 14/11/2019 Meeting Venue: Ndunveni Town Council Meeting Minutes Version number: 005 Meeting Start Time: 10:30 am (D) ATTENDEES(See attendance register attached) No Name Position Email Address 2. (E) AGENDA 7. Prayer 8. Self-Introductions 9. Remarks from the Chairman of the meeting 10. Communication from JBN about the project 11. Reactions and Answers 12. Way Forward (F) MEETING MINUTES and PROCEEDINGS Min 1 and 2: Introductions and remarks from the chairman A prayer was led by one of the community members and then the members on the JBN team introduced themselves. The Chairman welcomed the team (JBN Team) and thanked them for bringing such good news to the people of Metino and communicated that the people have been waiting for the road upgrade for a long time. He then called on the Team to communicate the good news Min 3: Communication from JBN about the project The JBN team leader stated the purpose of the meeting and gave a brief background about the proposed Koboko, Yumbe Moyo road upgrading project • JBN Consultants communicated that they had been contracted by UNRA to undertake the ESIA and RAP studies for KYM project. JBN communication to the stakeholders included the following issues: (a) The purpose, nature and scale of the project; (b) The duration of proposed project consultant activities; (c) Potential risks and impacts of the project on local communities, and the proposals for mitigating these, highlighting potential risks and impacts that might disproportionately affect vulnerable and disadvantaged groups and describing the differentiated measures taken to avoid and minimize these; (d) The proposed stakeholder engagement process highlighting the ways in which stakeholders can participate; (e) The time and venue of any other proposed public consultation meetings, and the process by which meetings will be notified, summarized, and reported; and (f) The process and means by which grievances can be raised and will be addressed . 122 • The team leader JBN also explained that as part of the required ESIA and RAP studies, JBN was supposed to undertake SE consultations and disclosures along and beyond the proposed alignment and requested the people to cooperate as many different teams will come to them for a number of surveys. Min 4: Reactions and Way Forward: Comments Responses 1. What will be the procedure of payment to the • This is a Government project. UNRA will pay through people to be compensated? The former projects the Bank. For smaller amounts, it will consider payment have involved the people in a tedious process of through Mobile Money. UNRA is aware about costs of long distances to open up bank accounts. opening the bank accounts and will take that into Companies have tendencies of losing PAPs consideration. documents which requires them to provide them photocopies. (Wong Kemisi Muhammed – • Documents will be filled in triplicate, we do not expect Manibe Village) loss of documentation • The road will be constructed after the PAPs have been paid as per requirements of the funder and also local legislation 2. If I own different pieces of land in different Each of the properties will be surveyed and valued parishes, how will that be handled? (Ayi Sadam – differently and compensation for each will be made. Manibe village) 3. How will you handle people who are falsely We expect the owner of the land and the property on the claiming ownership of land? (Ayi Sadm – Manibe land to be around when the surveyors, valuers and the Village) enumerators come to your land. However, if such happens arise, we request that you report such issues to the LC1, Parish chiefs and the District. On the other hand, we have our office in Yumbe town. We are here to make sure people are sorted. The project is establishing a GRM to respond t such problems or have them escalated for a better solution 4. Some land is community owned and no one Thank you. We shall take note of this and forward the should claim ownership for it. It is shared by 3 suggestion to the valuers. All interests of the community villages (Boyo, Lebujo and Yukulia). We suggest that will be taken care of. the 3 LCs should be around together with our elders to avoid an individual claiming ownership. (Malu Taban Alai – Diobe Village). 5. I have given someone to stay on my land and this • The property on the land will be valued and person has planted trees on this land. There is no compensated accordingly; the land will also be valued agreement for both staying on the land and I did not and compensated separately. The valuers will consider request him to grow these trees on my land. (Baiga land users separately from land owners if they Swaib – Manibe Vice Chairperson) different. • We advise that you ensure that disputes amongst families and community members are resolved before survey and valuation is done. Issues of land disagreement will cause delaying your compensation if not resolved. 123 7. Gvt has emphasized 30% recruitment to the local • When the construction commences, the contractor will people. At what level are you going to recruit the require mainly casual labourers and for that you will be casual laborers? (Joga Abasi – Diobe Village) informed through your LC1 and LC111 leaders. 8. If the road will be having trenches, will they put • The road designers are professional and we expect them walk ways/access points for people to get to to have consideration for all road users and neighbours. their homes? (Joga Abasi – Diobe Village) On the other hand, they will consult your leaders and some of you. We expect you to participate and cooperate with them, advise them where necessary because they need your ideas. • We have put up GRM which will run through project development, where you feel you are not contented, don’t keep quiet, and pass on your complaint to them. If it still fails then UNRA will it up and look into it. 9. Request that the contractors to put humps on • Noted. Humps and road signs will be put at particular the road to avoid over speeding. (Debo Bran – sections of the road where they are required for Lebujo Chairman). Additionally, ensure that example near Institutions and busy areas. road signs shall be installed on the road. (Onzima Allan – Diobe LC1 Chairman) 10. Will they compensate a tree or a house that is Yes, the land and property will be valued and on the land that has been considered for compensated as long as they are marked as affected. compensation? Perennial crops will be valued and compensated but for short season crops like bean, maize, vegetables etc, ample time will be given for you to harvest your crops and therefore we shall not compensate for those crops. JBN Team Leader also explained about reasons for delayed compensation • Land Disputes or Conflicts. Government will wait until you sort out your issues and then they will pay the rightful owner • Lack of relevant documentation. Put your documents in order before the valuers come to look at your property CLOSURE: The Chairman closed the meeting with appreciation remarks and a word of prayer at 12.50 pm. 124 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Onyokunga Parish in Koboko District minutes (Komba, Konyuke, Onyokunga, Ilanga, Woropanga, Kuno Villages) Consultant JBN Minutes by: Stephen, Olga, Adam - JBN Reviewed by: Dauda/Adam Date of Meeting: 15/11/2019 Meeting Venue: Komba Primary School Meeting Minutes Version number: 009 Meeting Start Time: 10:30 am (G) ATTENDEES(See attendance register attached) No Name Position Email Address 3. (H) AGENDA 13. Prayer 14. Self-Introductions 15. Remarks from the Chairman of the meeting 16. Communication from JBN about the project 17. Reactions and Answers 18. Way Forward (I) MEETING MINUTES and PROCEEDINGS Min 1 and 2: Introductions and remarks from the chairman A prayer was led by one of the community members and then the members on the JBN team introduced themselves. Parish chiefs and the LCs for mobilising members in big numbers. The Chairman (Aluma Omar – Onyokunga Village) welcomed the team (JBN Team) to the meeting. He communicated that they heard about the road and they thought it had become a rumour since its long since they waited for the road upgrade. He said the people in Onyukunga Parish are good people and will cooperate. He then called on the Team leader JBN to speak to the people. Min 3: Communication from JBN about the project The JBN team leader stated the purpose of the meeting and gave a brief background about the proposed Koboko, Yumbe Moyo road upgrading project • JBN Consultants communicated that they had been contracted by UNRA to undertake the ESIA and RAP studies for KYM project. JBN communication to the stakeholders included the following issues: (a) The purpose, nature and scale of the project; (b) The duration of proposed project activities; (c) Potential risks and impacts of the project on local communities, and the proposals for mitigating these, highlighting potential risks and impacts that might disproportionately affect vulnerable and disadvantaged groups and describing the differentiated measures taken to avoid and minimize these; (d) The proposed stakeholder engagement process highlighting the ways in which stakeholders can participate; (e) The time and venue of any proposed public consultation meetings, and the process by which meetings will be notified, summarized, and reported; and (f) The process and means by which grievances can be raised and will be addressed . 125 • The team leader JBN also explained that as part of the required ESIA and RAP studies, JBN was supposed to undertake SE consultations and disclosures along and beyond the proposed alignment and requested the people to cooperate as many different teams will come to them for a number of surveys. Min 4: Reactions and Way Forward: Comments Responses 1. Compensation through the bank has proved to be not Response: worthwhile. Similar projects made PAPs open up UNRA will consider small amounts of money to be accounts however, money deposited in to the paid directly to the PAPs through Mobile Money. account was not worth. Therefore, there is a request For bigger amounts, UNRA will consider supporting that small amounts of money are paid in cash. PAPs to open up bank accounts for those who (Muhamed Alinga – Kuno Village) don’t have. 2. WENRECO rates for compensation of trees were very This is a World Bank funded project and UNRA always bad, they did not consult our LCs and they did not ensures that affected persons are compensated even consult the owners. They didn’t even have an adequately. Consultations will be carried out office where we could go to reach them. Is this not throughout the life cycle of the project. This project will the case with this road project? (Irik Ismail – Kuno establish GMCs at parish levels to ensure that concerns village) or grievances are resolved early and on time. For this project, JBN has established an office in Yumbe where you can go in case you have issues with consultant(s) team. There are also locally recruited CLOs you can contact. 1. You people who are here sensitizing us look kind Your point has been noted and respectful. The team you are sending as valuers should also be of the example that you have shown. (Iwuman Bran –Onyokunga Village) 6. If one has planted their crops say cassava on The valuations will consider the land owner and the someone’s land, who is entitled for land users to be separate people like in this case. compensation? (Kyandiga Sharif –Kyonjuke Therefore, compensation will be made for to different Village). persons. 7. Some people do not have Identification cards (IDs) It’s important to try as much as possible to get IDs. to open up bank accounts. (Abibu Abudi – Ilanga However, at the time of payment UNRA is likely to Village engage the Ministry of Internal Affairs and concerned offices to expedite the process of getting Identification for some PAPs who qualify. 8. My brother died and I am the one taking care of his It would better if the widow and the children (if of children. He had a piece of land which could be mature age) receive the compensation package. You affected. Who receives this compensation? He was can assist them to get Letters of administration as their my brother and I am the one responsible for his guardian. children. (Abibu Abudi – Ilanga Village) You need to consult the office of SC chief or CAO on how this is possible. You only receive the awards as a last resort with their permission and proper letters of administration 9. Can I use my brother’s bank account to receive my The best option would be to use your own bank compensation? (Abibu Abudi – Ilanga Village) account. To use your brother’s account you will require to give him powers of attorney, which is even more expensive than opening up your bank account. 126 10. Why don’t you give us our money instead of taking It’s a requirement that large amounts of money are it to the bank and making us open up bank paid through the bank accounts to avoid cases of theft. accounts? (Dada Brown – Akuno Village) For small amounts of money , UNRA will consider payment through Mobile Money All PAPs who do not currently have a banks account will be requested and or assisted to open an account. 11. I have culverts on my land; will I be compensated Culverts along the road are government property for them? (Dada Brown – Akuno Village) unless they were privately installed. The valuers will consult the district and UNRA on ownership in case you claim that they are yours. 12. Will people whose graves are affected be The project will try as much as possible to avoid passing compensated? (Dada Brown – Akuno Village) through such places like grave yards and where it cannot be avoided, compensation will be considered including assistance to handle associated relocation ceremonies. 13. Will the project have Corporate Social We can do further engagement about that with the Responsibility and what procedures to take to project developer. Our CLOs will get back to you about apply for sources of responsibility? E.g. this classrooms, water for the villages. (Nyakuni Joseph – Komba Village) 14. I am a widow and I have children, am vulnerable. I Matters related to property of your late husband are request the company to pay my compensation governed through the succession law and you require package through mobile money. (Kalusum Kiko – letters of Administration to be able to access such Wulupang Village) entitlement. The CAO at the district and the Sub County can help you acquire the letters of administration. It’s a requirement that large amounts of money are paid through the bank accounts to avoid cases of theft. For small amounts of money , UNRA will consider payment through Mobile Money All PAPs who do not currently have a banks account will be requested and or assisted to open an account. 15. If a school is affected by the road who will be The management of the school will be engaged about compensated? (Brand Juma – Onyokunga Village ) the compensation process. Whether the school is private or public. JBN Team Leader also explained about reasons for delayed compensation • Land Disputes or Conflicts. Government will wait until you sort out your issues and then they will pay the rightful owner • Lack of relevant documentation. Put your documents in order before the valuers come to look at your property CLOSURE: The Chairman closed the meeting with appreciation remarks and a word of prayer at 12.40 pm. 127 oboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Technical Team at Koboko district meeting (Meeting focusing on gender and vulnerability) Consultant JBN Minutes by: Creda, Alex, Stephen, Olga - JBN Reviewed by: Dauda/Adam/Esther/Aisha Date of Meeting: 18/11/2019 Meeting Venue: Koboko District Headquarters Meeting Minutes Version number: 010 Meeting Start Time: 3:00 pm (J) ATTENDEES(See attendance register attached) No Name Position Email Address 4. (K) AGENDA 19. Prayer 20. Self-Introductions 21. Remarks from the Chairman of the meeting 22. Communication from JBN about the project 23. Reactions and Answers 24. Way Forward (L) MEETING MINUTES and PROCEEDINGS Min 1 and 2: Introductions and remarks from the chairman A prayer was led by CDO Midia Parish. All members then introduced themselves and their responsibilities. The team leader further mentioned that team comprises of a number of experts among these are Sociologists, ecologists, Social development specialists, Environmentalists, land survey team, valuers, gender and vulnerability, legal experts and CLOs who come from these 3 districts to be affected. The CDO welcomed his colleagues and other technical officers. He said he is grateful that the meeting is called by JBN. The CDO was very happy to hear that they are coming to talk about the construction of the road and he mentioned that other activities have to take place such as surveying. Observe that the road construction should mind about culverts, compensation should be done faithfully, increased stakeholder's engagement and there after he introduced his executive members and lastly he welcomed the JBN consultants to the flow to address the gathering Min 3: Communication from JBN about the project The JBN team leader stated the purpose of the meeting and gave a brief background about the proposed Koboko, Yumbe Moyo road upgrading project • JBN Consultants communicated that they had been contracted by UNRA to undertake the ESIA and RAP studies for KYM project. JBN communication to the stakeholders included the following issues: (a) The purpose, nature and scale of the project; (b) The duration of proposed project activities; (c) Potential risks and impacts of the project on local communities, and the proposals for mitigating these, highlighting potential risks and impacts that might disproportionately affect vulnerable and disadvantaged groups and describing the differentiated measures taken to avoid and minimize these; (d) The proposed stakeholder engagement process highlighting the ways in which stakeholders can participate; (e) The time and venue of any proposed public consultation meetings, and the process by which meetings will be notified, summarized, and reported; and (f) The process and means by which grievances can be raised and will be addressed . 128 • The team leader JBN also explained that as part of the required ESIA and RAP studies, JBN was supposed to undertake SE consultations and disclosures along and beyond the proposed alignment and requested the people to cooperate as many different teams will come to them for a number of surveys. JBN team mentioned that this meeting is intended to gather a number of information about the existing livelihood activities in the communities and how we can resettle them and what special measures can be put in place to minimize the issue affecting vulnerable people. The questions focused during the discussion were: 1. What are the current vulnerable groups of people living along the communities on the alignment? 2. What are the vulnerable groups that are likely to emerge during the construction?? 3. What is the nature of the vulnerability? 4. What current interventions can be used to address the vulnerability? 5. What can be done to mitigate the future vulnerabilities that are likely to come? Min 4: Reactions and Way Forward: Reactions Responses The senior agricultural officer Mr abiyo simon, shared the livelihood activities as follows. 1. Farming - He categorized farming into two which growing of perennial crops such as citrus, mangoes, avocados, coffee, cocoa etc, Annual crops such cassava 2. Livestock - This involves rearing of domestic animals such as cows, goats, sheep, piggery and apiary 3. Selling points - This is mainly done by women and most of this activities are food vending and retail trade 4. Fish farming - There are some fish ponds found along the alignment more especially in Metino parish. The fishery's officer told the gathering that Metino fish pond might be affected because it is along the road side. She said the most important thing is the water source and if the water source is affected, then compensation has to be done and if not there will need to relocate the pond. Other livelihood activities are carried out in government projects such as youth livelihood, Northern Uganda Social Action Fund, Development Responds to Displacement Impact Project and lastly Uganda Women enterprise Project (UWEP). The CDO Midia identified women as being the most vulnerable in the sub county. The CDO Abuku talked of persons with disability, the youth, elderly, children, child headed households, teenagers and widows. Boys drop out due to forced marriages and teenage pregnancy. ALEGE WADRI identified mad people, drug abusers as part of the vulnerable groups along the alignment. He also said that vulnerability should first be defined so that members will know what they are supposed to talk about. HOW TO ADDRESS VULNERABILITIES 1. Educating the vulnerable groups most especially the youth and women on HIV/AIDS 2. Community sensitization before project implementation, during implementation and after implementation most especially on child protection, HIV/AIDs and GBV interventions. 3. HIV/AIDS screening before implementation of the project activities. 4. Following up likely victims on a daily basis. 5. Proposed family account opening. 7. Processing letters of administrations to minimize cases of vulnerability. 8. Use of gender focal point person to handle gender issues that may arise in the community 9. Involving security department to minimize cases of in security. Buga Muhammed expressed concerns about the women who sell by the road side, the project will displace some of them yet reorganizing will be a challenge. He further mentioned that experience has shown that the issue of compensations normally takes long to be done. He advises that this time compensations should be done before construction begins The issues of exploitation and security were also raised. According to this member most youth in this area are unemployed and so may join the construction work yet they might be given very heavy work to do and this will end up breaking them. She urges the company to motivate these people while at work. She added that security should also be looked upon. She emphasized that it is more risky to work at night than during the day. Jovia asked JBN team leader response Are going to involve women to work on the project Most of the employees currently employed are women and what is the ratio of men to women in the in a ratio of 6:3 organizations currently employed? 129 JBN Team Leader also explained about reasons for delayed compensation • Land Disputes or Conflicts. Government will wait until you sort out your issues and then they will pay the rightful owner • Lack of relevant documentation. Put your documents in order before the valuers come to look at your property CLOSING REMARKS The CDO concluded by thanking the members for attending the meeting, he went ahead to say there are some organization putting signage saying men at work and you find that women do the same work so let the members be gender sensitive in Pursuing the project. The meeting was closed with a word of prayer at 5:00 pm. g) YUMBE COMMUNITY MINUTES Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: COMMUNITY ENGAGEMENT MEETING IN YUMBE TOWN COUNCIL Consultant JBN Minutes by: Stephen, Creda, Alex, Olga, Adam - JBN Reviewed by: Dauda/Adam Date of Meeting: 16/11/2019 Meeting Venue: Yumbe Town Council Headquarters Meeting Minutes Version number: 011 Meeting Start Time: 2:30 am (M) ATTENDEES(See attendance register attached) No Name Position Email Address (N) AGENDA 25. Prayer 26. Self-Introductions 27. Remarks from the Chairman of the meeting 28. Communication from JBN about the project 29. Reactions and Answers 30. Way Forward (O) MEETING MINUTES and PROCEEDINGS Min 1 and 2: Introductions and remarks from the chairman Individual silent prayer was said for 10 seconds and then the members on the JBN team introduced themselves. The team leader also thanked members for turning up at short notice and thanked the town clerk for the good mobilising. The town clerk welcomed everyone and he was happy that all the LC 1 turned up the meeting. He said that villages that are likely to be affected by the road project are; African Quarter, Odringa, Milia, Delo, Okanga and Arobua. He then invited the LC1 of Odringa to welcome the visitors. The LC1 of Milia who stood in for the LC1 of Odringa assured people of maximum security since the meeting is taking place near police and army barracks. He was pleased with JBN and the ways they are doing things unlike other companies who surprise people with graders on the road and without compensation causing people heart attacks. He said talking to property owners gives people time to prepare. He welcomed JBN focal person to talk to the people and to introduce his team. 130 Min 3: Communication from JBN about the project The JBN team leader stated the purpose of the meeting and gave a brief background about the proposed Koboko, Yumbe Moyo road upgrading project • JBN Consultants communicated that they had been contracted by UNRA to undertake the ESIA and RAP studies for KYM project. JBN communication to the stakeholders included the following issues: (a) The purpose, nature and scale of the project; (b) The duration of proposed project activities; (c) Potential risks and impacts of the project on local communities, and the proposals for mitigating these, highlighting potential risks and impacts that might disproportionately affect vulnerable and disadvantaged groups and describing the differentiated measures taken to avoid and minimize these; (d) The proposed stakeholder engagement process highlighting the ways in which stakeholders can participate; (e) The time and venue of any proposed public consultation meetings, and the process by which meetings will be notified, summarized, and reported; and (f) The process and means by which grievances can be raised and will be addressed . • The team leader JBN also explained that as part of the required ESIA and RAP studies, JBN was supposed to undertake SE consultations and disclosures along and beyond the proposed alignment and requested the people to cooperate as many different teams will come to them for a number of surveys. Min 4: Reactions and Way Forward: Comments Responses 2. On the previous government project that people Noted. Compensation should be done before were promised to be compensated for their project development starts. property along the road sides that were destroyed and up to now they are not compensated, so I urge you that you should not do the same. (Kabaka Jamal - Okanga LC1 chairman village) 3. To prevent peoples from running away from their Other PAP household members and LCs will be involved families after compensation, this issue should be in the process of compensation disclosures and signing handled by local authorities and the religious of consents for financial security and sometimes joint leaders family accounts would be suggested before compensation is done. 4. I am happy to see that our sons and daughters Thank you for the complement. being part of the JBN team. Will there be Casual laborers will be recruited within the opportunities for more people to employed when communities through the help of LCs. construction work begins 5. The mode of payment in the bank has a lot of It’s a requirement that large amounts of money are administrative costs to be met; i therefore paid through the bank accounts to avoid cases of theft. suggested that payment should be cash at hand. For small amounts of money , UNRA will consider (Noah Babala - African quarter) payment through Mobile Money All PAPs who do not currently have a banks account will be requested and or assisted to open an account. 6. We appreciate the government for this project. I The surveyors are starting work on Sunday 17/11/2019 have a plot along the road and i would like to start by pegging marks on the alignment, you will be able to a project on this land but as the road project has know the right of ways so that you know how much of come i know that the road project will take long to your land will be affected, then you can continue with be completed. I therefore ask for advice from JBN your project after consulting with local leadership and consultant on what to do. (Ijosiga Suleiman - Milia TC if remaining piece is admissible for development. village) 7. My land is along the road with a forest which i The good thing is that you registered the forest. If it is registered starting with village LC up to national in your name then you will be compensated, but you level. If the forest is affected who stands should know that the compensation rate for trees are responsible or who will be compensated. Will it be determined by the District and they are updated every year. The District has classification for all trees by their 131 me or Uganda Timber Growers Association? (Atiku age, size class and they use the District rate to Shaban - Okanga village) determine, while permanent houses and commercial buildings are determined by market rate. 8. In case i bought my land for constructing a Surveyors will come and confirm if your house is going commercial building but because of financial to be affected. If the house if affected you will get constraint i have not completed the house and compensation for its full replacement as per WB yet this road project is going to take 25 meters standards and the building is going to be affected. Will I be compensated for the whole house or for the part damaged? (Nakato Isabella - African quarter) JBN Team Leader also explained about reasons for delayed compensation • Land Disputes or Conflicts. Government will wait until you sort out your issues and then they will pay the rightful owner • Lack of relevant documentation. Put your documents in order before the valuers come to look at your property Closing remarks The town clerk said that he knows that the people of Yumbe are good people, but when they are wrongly advised by the bush lawyers they become aggressive, so he urges them to stop getting advises from such people because such kind of advises will not help them instead it will worsen the good procedures put in place to solve problems. The LC1 of Milia village advises the people of Yumbe to protect their children because when the work begins you find that they are playing on the road and accidentally the grader may knock them or carry them off and you will begin to blame the workers yet it was your negligent, please a void playing on the road you should tell your children. He also advised people to use names that they have on their national identity cards to prevent issues of missing payments because some people are found of changing names so it will be hard to know that this is so and so. He invited Suleiman to Close the meeting. Suleiman thanked the leaders for giving him opportunity to close the meeting. He also thanked the government of Uganda for tarmacking Yumbe road saying that since creation this will be the first time tarmac will appear on any road of Yumbe. He said they already have power and now tarmac is soon so people should be happy. He thanked the communities for giving their parts of land for the road and said unnecessary complaints should be avoided. He urged everyone to prepare to receive the road and that all members should to put the road into good usage that can bring development and for transportation of our cassava, groundnuts and other crops the bigger markets. The Chairman closed the meeting with those appreciation remarks and a word of prayer at 5.20 pm. 132 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: BIddi Bidi Refugee camp (Deputy Camp Commander Biddi Bidi Regugee camp and his staff) Consultant JBN Minutes by: Sam, Olga, Adam - JBN Reviewed by: Dauda/Sam/Adam Date of Meeting: 20/11/2019 Meeting Venue: Biddi Bidi refugee camp Meeting Minutes Version number: 0012 Meeting Start Time: 9:30 am (P) ATTENDEES(See attendance register attached) No Name Position Email Address 5. (Q) AGENDA 31. Self-Introductions 32. A brief description of the refugee camps and Biddi Bidi in particular 33. Communication from JBN about the project 34. Reactions and Answers 35. Way Forward (R) MEETING MINUTES and PROCEEDINGS Min 1 self-introductions and 2: brief introduction to refugee camps Members in the meeting introduced themselves starting with the JBN team and then the Biddi Bidi refugee camp team. The Deputy Camp commander Biddi bidi refugee camp (Hafisu Luwambo) welcomed the team (JBN Team) to the meeting. He appreciated the fact that the activities of the road construction have finally started and requested to that the road be extended from Yumbe to Biddi bidi refugee camp. He mentioned that Biddi Bidi refugee camp is the second biggest in Africa, the traffic along the road is heavy due to activities related to the refugee camp. He also communicated that a lot of revenue is generated through taxes from staff and businesses related to refugees and the refugee camp. He then requested that the project should work together with them on issues related to the refugees. Min 3: Communication from JBN about the project The JBN team leader stated the purpose of the meeting and gave a brief background about the proposed Koboko, Yumbe Moyo road upgrading project • JBN Consultants communicated that they had been contracted by UNRA to undertake the ESIA and RAP studies for KYM project. JBN communication to the stakeholders included the following issues: (a) The purpose, nature and scale of the project; (b) The duration of proposed project activities; (c) Potential risks and impacts of the project on local communities, and the proposals for mitigating these, highlighting potential risks and impacts that might disproportionately affect vulnerable and disadvantaged groups and describing the differentiated measures taken to avoid and minimize these; (d) The proposed stakeholder engagement process highlighting the ways in which stakeholders can participate; (e) The time and venue of any proposed public consultation meetings, and the process by which meetings will be notified, summarized, and reported; and (f) The process and means by which grievances can be raised and will be addressed . • The team leader JBN also explained that as part of the required ESIA and RAP studies, JBN was supposed to undertake SE consultations and disclosures along and beyond the proposed alignment and requested the people to cooperate as many different teams will come to them for a number of surveys. 133 Min 4: Reactions and Way Forward: Comments Responses 9. Compliance with the international NGO security standards. They requested that the project team should acquaint themselves with the above standards which include: 1951 Geneva conventions and Uganda, 1960 second protocol to operationalize the Geneva protocol, 2006 Refugee Act of Uganda, 2010 refugee regulation of Uganda, OAU convention 1964 and the Supreme law. These specify entitlement to 1. Own land, 2. Employment, 3. Movement 10. Escalation of sexual relationships and their related problems. Many refugees’ g irls are fatherless and the women’s husbands are back at home in their country of origin and so they need the basic needs to keep them going. This may result in exploitation sexually. 16. Men can get the compensation and immediately disappear from the family, they may return when the compensation is all eaten and finished, therefore the family might not have funds to re-allocate. 4. Environmental impact assessment. Many projects leave excavated marum pits open. The heavy machines will cause cracks in people’s houses, trees and animals will be affected. The constructors should follow the environmental guidelines. 5. Road diversion during road construction. Will UNRA pay for use of people’s land for road diversion in case it happens? 36. Rate of accidents. Need for massive sensitization on use of the road and road signs to the community. Humps and zebra crossings should be planned for especially near the Early childhood development centres. 7. Sensitisation via radios on culture and religion of the people of Yumbe. The visitors should behave like the people of Yumbe. They should be monitored not to cause problems in the community. 8. Refugees have been granted employment rights. The office of the Prime Minister will help coordinate the number of refugees getting employment opportunities on the project. There should be a clear line between labour opportunities for the refugees and the local people. The law provides for 30% local and 70% refugee opportunity in the refugee camps and 70% local and 30% refugee employment in the host community. 9. Women are most likely to take up the jobs and other opportunities since their attitude to work is faster than their male counterparts. 10. The host community and the refugees live in harmony with each other, some have even intermarried. 11. To improve livelihood to the community, there is need for service delivery such as construction of 1. Construction of warehouses etc. They have been trained in a number of skills such as construction, carpentry, grinding (every village has been given a grinding machine by the WFP) The refugees also have back yard gardens. 12. At the end of the project, OPM will need feedback on issues of refugee. Such as statistics on gender violence, teenage pregnancy, marriage breaks, sexual violence, HIV status as a result of the road project. The information is very sensitive. There is need to establish a point of intervention when the project is finalised. 13. There is need to reduce delay in compensation or members being cheated, for both the land user users and the land owners. JBN Team Leader also explained about reasons for delayed compensation • Land Disputes or Conflicts. Government will wait until you sort out your issues and then they will pay the rightful owner • Lack of relevant documentation. Put your documents in order before the valuers come to look at your property While closing the meeting the Deputy Camp commander advised the team (JBN) to provide justification in writing for any information needed as refugee information is very sensitive. They also pointed out that the road is urgently required as it will • Easy management of business and reduce transportation costs since many people will put their goods on the road. Most business owners are women CLOSURE: The Chairman closed the meeting with appreciation remarks and a word of prayer at 11.10 pm. 134 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Technical Team of Yumbe District (CDOs, Women representative, Agricultural department,) Consultant JBN Minutes by: Olga, Adam, Esther - JBN Reviewed by: Dauda/Adam/Esther Date of Meeting: 20/11/2019 Meeting Venue: Yumbe District Primary School Meeting Minutes Version number: 0014 Meeting Start Time: 3:30 pm (S) ATTENDEES(See attendance register attached) No Name Position Email Address (T) AGENDA 37. Prayer 38. Self-Introductions 39. Remarks from the Chairman of the meeting 40. Communication from JBN about the project 41. Reactions and Answers 42. Way Forward (U) MEETING MINUTES and PROCEEDINGS Min 1 and 2: Introductions and remarks from the chairman A prayer was led by one of the community members and then the members of the district technical team and the JBN team introduced themselves. Parish chiefs and the LCs for mobilising members in big numbers. The Chairman of the Meeting (Deputy CAO Yumbe District) welcomed the team (JBN Team) to the meeting. He communicated that it’s not the first meeting He is having about the project and so many other meetings are coming, so many people coming to them about the project and they will positively or negatively interact with them. He informed the meeting that this is a world bank project and any slight mistake can stop the project (gave examples of projects that have been stopped). The local government of Yumbe District will provide the necessary support because the road is necessary to the community. ESIA and RAP work is so strong for the commencement of the project, the reports from the activity are very necessary for to have the world bank committee to the project thus both teams should do their work. He then thanked JBN team for taking time to talk the local government and called the JBN team to talk to the representatives of Yumbe District local government. Min 3: Communication from JBN about the project The JBN team leader stated the purpose of the meeting and gave a brief background about the proposed Koboko, Yumbe Moyo road upgrading project • JBN Consultants communicated that they had been contracted by UNRA to undertake the ESIA and RAP studies for KYM project. JBN communication to the stakeholders included the following issues: (a) The purpose, nature and scale of the project; (b) The duration of proposed project activities; (c) Potential risks and impacts of the project on local communities, and the proposals for mitigating these, highlighting potential risks and impacts that might disproportionately affect vulnerable and disadvantaged groups and describing the differentiated measures taken to avoid and minimize these; (d) The proposed stakeholder engagement process highlighting the ways in which stakeholders can participate; and (f) The process and means by which grievances can be raised and will be addressed . • The team leader JBN also explained that as part of the required ESIA and RAP studies, JBN was supposed to undertake SE consultations on development of LRP and VAPs. 135 Min 4: Reactions and Way Forward: Comments Responses 11. Focus is on women, Children, and Refugees. Response: Where are the men? They seem to be ignored. The primary focus for compensation will be those b) How will the compensation be carried out? How will directly affected eg Land owners and land users in the they reallocate at the same time maintaining their communities along the alignment livelihood. c) Other people very far from the alignment will want The process of identifying ownership will be as to benefit from the project, where is the limit? There transparent and vigorous. People will be given the are political concerns since election is near opportunity/ ample time to sort out themselves. LCs and neighbors will be required to be around. District rates be applied during the compensation 12. Livelihood challenges likely to arise will include All people along the alignment will be involved as brick makers, boda boda stages, markets, gardens much as possible during property identification and and trees on the road reserve since people are verification. Local leaders will also be present ignorant about road reserves. These activities start from the road 13. There is no particular attachment to the issue of Your point has been noted digging along the road. The issue is because their settlement is near the road, accessibility, crops are prone to wild animals such as monkeys, baboons, wild pigs’ etc 17. What is the exact size of the road reserve? The width of the road will be 50m in the rural and 30m in the urban areas. 18. The informal markets along the roads are Noted managed by women. They are peti-peti businesses. Though they are business for women, the men handle the money. These are domestic issues. Yumbe is purely a patriotic society. 19. Women financially support the family. The Noted borrow funds from VCIs 20. More sensitisation should be done to the Noted. As part of their assignment JBN is supposed to community on the issues of compensation. The come up VAP for vulnerable groups such as those you technical staff at the district will try to inform suggest. Part of our team include experts in this field. people continuously; however, UNRA should Family members will be involved during disclsoures involve the technical staff at the district at the before compensation. There is consideration for time of compensation. UNRA should put in promoting the family or joint account system to consideration life after compensation, there is protect the rights of women and children in the family need for transparency and let the women decide whether to give the money to the husband or the family. Using the law and force during compensation may aggravate the vulnerability of the women and her children. Yumbe is a muslem society where a man can marry more than one wife. On the other hand, the culture of the community gives the man control of the women he marries 21. There are no refugees along the road in Yumbe. Noted They are mostly found deeper inside the villages so no worry. 136 22. Accidents should be reduced by putting spead Noted governers at points where 1) schools are located for school children crossing and Animal crossing, 2) boreholes to allow people pick water with ease. 23. Women will not take up opportunityies for road Noted construction since their husbands will not allow them to interact with strangers 24. Refugees taking up jobs in Yumbe during the road Noted. construction might not have much impact as long as the magnitude of the ratio between refugees and locals employed is not aggravated 25. Sexuality problems like teenage pregnancy, HIV, Noted family breaks, sexual harassment, etc. should be mitigated by Community sensitisation and asking the road contractor to play their their role in enforcing discipline. JBN Team Leader also explained about reasons for delayed compensation • Land Disputes or Conflicts. Government will wait until you sort out your issues and then they will pay the rightful owner • Lack of relevant documentation. Put your documents in order before the valuers come to look at your property CLOSURE: The Chairman closed the meeting with appreciation remarks and a word of prayer at 5.30 pm. Date of the Meeting 13th November 2019 Place of meeting Lodonga Sub-County Hall Meeting Proceedings Recorded by Aisha Zawedde Subject of the Meeting Consultative meeting with Lodonga Sub-county officials in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe –Moyo road (105km) Summary of Proceedings The Senior Assistant Secretary / Ag Town Clerk chaired the meeting: The agenda for the meeting was as follows: 1. Prayer 2. Introduction 3. Welcome remarks from SAS 4. Brief introduction by JBN RAP Team Leader 5. Reactions and suggestions 6. Closing remarks Meeting proceedings 9. Prayer One of the members led the prayer. 2. Welcome remarks from SAS, Zainabu Tabu 137 The SAS welcomed the team again. She informed the meeting that a meeting had been held earlier at the District Headquarters to inform them about the upcoming studies. She said that most members present would provide feedback to all the information imparted to them and support to JBN where necessary to ensure that the studies are carried out in smooth manner. 3. Brief introduction by JBN RAP Team Leader The RAP team leader provided a brief description of the project. This included the preliminary design details, justification of project, World Bank etc. He also gave a brief summary about the valuation process that will take place. He further pointed out the purpose of stakeholder engagement and as well as the importance of the feedback in the ESIA process. He also requested the parish chiefs to set-up community meetings to ensure that the right information is disseminated to their respective communities. The team also asked the members questions that included: 1. How shall the project implementers handle the spectator syndrome that might arise? 2. If joint bank accounts are considered, how will it function? 3. For public facilities like boreholes, how will compensation be carried out and to who? 4. During RAP implementation, how will the elderly be assisted to ensure a smooth compensation process? 4. Reactions and suggestions SAS, Zainabu Tabu She talked about the following issues: • The potential impacts on the vulnerable groups in the community for example the disabled elderly, orphans should be looked into. • The possibility of land acquisition might leave some households without a source of food leading to food insecurity. • There is a likelihood of increase in HIV/AIDS during project implementation • Likelihood of increase in early marriages due to poverty needs. • The alignment has many public institutions some which, are girls schools. This should be taken into consideration. • Currently, only 3 % of the educated women are employed in the area, while approximately 0.5 % are literate. • There is need for sensitization before the compensation process. • If possible, there is need to consider joint bank account for compensation. L.C. 3 Chairman, Kassim Sebbi • The Consultant should be clear on the extent of impact that will arise from the road activities. • There is high chance that more women will look for jobs like selling food stuffs, gardening, casual labour etc. • In households where the head of the family(man) has no job, chances of vulnerability increases • There is need to clarify who he vulnerable groups are. • The consultant should be aware of the potential land wrangles between widows and orphans that might arise from the compensation process. Agricultural Officer, Abdullahi Onzima • To a certain extent, level of education of the girl child determines the level of vulnerability. • 80 % of the people in the area are dependant on agriculture Health Assistant, James Akuma 138 • There is likelihood of increase in gender-based violence and accidents along the road , which will in turn increase patients at the hospitals. • There is a possibility of school drop-outs as they look for employment during road construction • There is need to consider psychological torture arising from delayed compensation Conclusions • There is need to consider the option of joint bank accounts • Sensitization is crucial to ensure a successful land acquisition and compensation process • Women are the major land users and that should be taken into consideration • It is important to identify the vulnerable groups within the project area 139 140 Date of the Meeting 13th November 2019 Place of meeting Kuru Sub-County offices Meeting Proceedings Recorded Aisha Zawedde by Subject of the Meeting Consultative meeting with Lodonga Sub-county officials in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe –Moyo road (105km) Summary of Proceedings The Ag SAS chaired the meeting: The agenda for the meeting was as follows: 1. Prayer 2. Introduction 3. Welcome remarks from LC III Chairman 4. Brief introduction by JBN Representative 5. Reactions and suggestions 6. Closing remarks Meeting proceedings 1. Prayer Ahmad Abukeii led the prayer. 2. Welcome remarks by Ag SAS He was glad that the project was now beginning. In addition, this was evident in the ESIA and RAP studies taking place. He informed the members of the current state of the road including the many accidents along the road. He talked about the challenges brought on by the heavy trucks that use the road to supply food and other necessities to the refugee settlements. 3. Brief introduction by JBN Representative The JBN representative provided a brief description of the project. This included the preliminary design details, justification of project, World Bank etc. He also gave a brief summary about the valuation process that will take place. He further pointed out the purpose of stakeholder engagement and as well as the importance of the feedback in the ESIA process. He also requested the parish chiefs to set-up community meetings to ensure that the right information is disseminated to their respective communities. 4. Reactions and Way forward • Kuru Sub-county will be a town council next year FY 2020/2021. The Consultant should bear this in mind • Based on the Arua- Koboko road, the design should provide for accesses to existing areas, households etc. Lack of accesses leads to improvising by the locals, which in turn blocks the drainages. • There are compensation issues pending from WENRECo which might pose a challenge to the current process. The same people affected then are likely to be affected by the road construction. • The project should ensure that clear communication lines are maintained to ensure consistent and timely flow of information. • There is need to clarify on the land acquisition process for UNRA • There is need to clarify on the rumor regarding the new law on RoW for roads. • There is need to clearly define what can and will be compensated? • There is need to know the distances between the town councils 5. Conclusion • A grievance management committee will be set up at all levels to ensure that all grievances are captured and addressed during project implementation. 141 • There is need to pass on correct information to the public regarding issues of ROW and compensation. 142 Date of the Meeting 14th November 2019 Place of meeting Lodonga Town Council offices Meeting Proceedings Recorded Aisha Zawedde by Subject of the Meeting Consultative meeting with Lodonga Sub-county / Town Council communities in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe – Moyo road (105km) Summary of Proceedings The Parish Chief chaired the meeting: The agenda for the meeting was as follows: 1. Prayer 2. Introduction 3. Welcome remarks from Parish Chief 4. Welcome remarks from LC I Chairman 5. Brief introduction by JBN Representative 6. Reactions and suggestions 7. Closing remarks Meeting proceedings 2. Prayer Prayer by L.C.1 chairman 3. Welcome remarks by Parish Chief The Parish chief welcomed the team. He informed the community that this is a long awaited project in the area. He talked about the need to inform family members of the upcoming project. He also emphasized the need for cooperation from the community. 4. Brief introduction by JBN Representative The JBN representative provided a brief description of the project. This included the preliminary design details, justification of project, World Bank etc. She also gave a brief summary about the valuation process that will take place. She further pointed out the purpose of stakeholder engagement and as well as the importance of the feedback in the ESIA process. She also requested the parish chiefs to set-up community meetings to ensure that the right information is disseminated to their respective communities. 5. Reactions and Suggestions Mayor, Lodonga Trading Centre • The team should be aware of the newly developed Lodonga Town Council, which will be functional in FY 2020/2021. • The pubic is slightly fearful due to the compensation issues that arose during the installation power line by WENRECO. • The community should not mix issues that happened with WENRECO and the current UNRA project. • The design team should consider flood areas especially in Lodonga sub-county. • The L.C.1 Chairpersons should pass on the project information to their respective communities. • Families or communities with land wrangles should sort out all pending land issues to ensure a smooth compensation process. • All information regarding the project should be sought at the District to avoid harmful rumors. • The community should collaborate with the land surveyors and valuers to ensure that their property is rightfully identified and valued. 143 • There is need to appreciate the government for the schools built as well as the mango factory and Lodonga Health centre IV. GISO • He encouraged cooperation from the community and assured the consultant of support and security while carrying out their activities. • Due to the poor state of the road, they have had challenges especially death of women while going to Arua hospital Chairman, Area land committee • Potential persons to be affected should approach the Area land committee board to ensure that they have all the necessary documents. In addition, they should participate in the land acquisition sensitization meetings • The land committee would hold a meeting on Monday,18th November 2019 to discuss land issues as well as prepare for the upcoming project. Questions by the community members 1. Will the project create job opportunities for the locals? 2. The land tenure in the area is customary and has no land title, how will compensation and identification of ownership happen? 3. What will be the actual width of the road without the road reserve? 4. If the roads affects public utilities like water pipes and boreholes as well as shops, how will UNRA such scenarios? 5. There are rumors of land grabbing, how will the project ensure that it doesn’t happen? 6. A previous electricity power line project by WENRECO didn’t fully compensate the affected persons, what measures are in place to ensure that PAPs of the project are compensated? 7. What documents are required during the valuation process? 6. Conclusion • Various stakeholder meetings by different entities will be carried to ensure that the community members are aware of the project implementation activities. • UNRA will be set-up grievance management committees at all levels to ensure that all grievances are captured and addressed during project implementation. • There is need to pass on correct information to the public regarding issues of ROW and compensation. • Success of the project is dependent on community cooperation and involvement. 144 145 146 Date of the Meeting 14th November 2019 Place of meeting Banana village in Luzira Parish Meeting Proceedings Recorded Aisha Zawedde by Subject of the Meeting Consultative meeting with Luzira Parish community members in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe –Moyo road (105km) Summary of Proceedings The Parish Chief chaired the meeting: The Agenda for the meeting was as follows: 1. Prayer 2. Introduction 3. Welcome remarks from Parish Chief 4. Welcome remarks from LC I Chairman 5. Brief introduction by JBN Representative 6. Reactions and suggestions 7. Closing remarks by L.C II Chairman Meeting proceedings 1. Prayer Prayer was led by L.C.1 chairperson. 2. Welcome remarks by Parish Chief The Parish chief welcomed the team. He informed the community that this is a long awaited project in the area. He talked about the need to inform family members of the upcoming project. He also emphasized the need for cooperation from the community. 3. Brief introduction by JBN Representative The JBN representative provided a brief description of the project. This included the preliminary design details, justification of project, World Bank etc. She also gave a brief summary about the valuation process that will take place. She further pointed out the purpose of stakeholder engagement and as well as the importance of the feedback in the ESIA process. She also requested the parish chiefs to set-up community meetings to ensure that the right information is disseminated to their respective communities. 4. Key questions and issues raised by the community 1. Why does the road width vary for the rural and urban centres? 2. If land belongs to the family, is it possible to use one individual while registering for compensation? 3. The consultant should inform the community of the survey and valuation activities to ensure potential affected persons are available. 4. WENRECo did not compensate the trees cut down during the installation the electricity lines; will the project do the same thing? Valuation was carried out but no compensation has been carried out. 5. If one is working in trading centre and is affected by the project, what plans or arrangements will be put in place to assist the affected persons? 6. The area has polygamous families; how will the project allocate the compensation? 7. If the PAP lives alone and passes away before compensation, what happens to the compensation? 8. If the road is 30m wide, what is the actual road carriage and reserve area? 9. In cases where a widow has one plot which is affected, how will the project cater for such instances? 10. What type of compensation will be done? and when will this happen? 11. They are different types of landownership; kibanja, land user? Who will be compensated? 147 12. In cases of graves, how will the project handle such scenarios? 5. Conclusions and way forward • Regarding the schedule for the valuers and surveyors, information will be passed through the L.C.1 chairpersons when the exercise will be done. • The final design will be disclosed after input from the ESIA and RAP team. • The project will identify vulnerable groups like widows to ensure that they are carefully catered for during project implementation as per the World Bank and National regulations • The valuers will clarify on which categories of land owners are entitled to compensation • For cases of economic displacement, the project will prepare a livelihood restoration plan • Issues of landownership and who receives compensation will be determined on a case-by-case basis and in line with the law. • The project will set-up grievance redress mechanism to ensure that all issues arising out of this project are addressed in a timely manner. • The mode of payment will be as per the UNRA guideline in regards to compensation. 148 149 150 Date of the Meeting 15th November 2019 Place of meeting Meredu village in Yumele Parish Meeting Proceedings Recorded Aisha Zawedde by Subject of the Meeting Consultative meeting with Luzira Parish community members in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe –Moyo road (105km) Summary of Proceedings The Parish Chief chaired the meeting: The agenda for the meeting was as follows: 1. Prayer 2. Introduction 3. Welcome remarks from Parish Chief 4. Welcome remarks from LC I Chairman 5. Brief introduction by JBN Representative 6. Reactions and suggestions Meeting proceedings 2. Prayer Prayer was led b y the community Elder. 3. Welcome remarks by Parish Chief The Parish chief welcomed the team. He talked about the road conditions and the numerous accidents witnessed along the road. He requested for support from the community and encouraged their participation in all project activities to ensure its success in a timely manner. 4. Brief introduction by JBN Representative The JBN representative provided a brief description of the project. This included the preliminary design details, justification of project, World Bank etc. She also gave a brief summary about the valuation process that will take place. She further pointed out the purpose of stakeholder engagement and as well as the importance of the feedback in the ESIA process. She also requested the Parish Chiefs to set-up community meetings to ensure that the right information is disseminated to their respective communities. 5. Key questions and issues raised by the community i. The community is sceptical about the UNRA compensation process. This is due to pending compensation payments by WENRECo. ii. The contractor should be mindful of the effects of vibration like cracks on nearby structures iii. The local leaders should be fully engaged and kept abreast of project activities to ensure project success. iv. Will compensation rates from WENRECo. be to applied to the UNRA? v. What will be the mode of compensation; cash or bank account? vi. Will the contractor setup a camp for his workers? vii. The area constitutes of polygamous families, how will compensation be allocated to the family members? viii. What are the requirements for identification of a PAP? ix. Is there a timeline for the project activities like compensation, commencement of project activities? x. Is it allowed to have multiple signatories on the bank account during compensation? 6. Conclusions and responses 151 • UNRA has a streamlined land acquisition framework that will used during the compensation process. • PAPs should get national identity cards and other supporting documentation like letter of payment of land etc. • The contractor will likely setup camp along the alignment to ease and facilities construction works • Depending on the conditions, the bank allows multiple signatories on one account. • Potential impacts like cracks will closely monitored by the contractor • The exact timeline for the project is not yet clear. However, after the design, ESIA and RAP studies, compensation will take place that will pave way for the commencement of actual civil works. • Issues that might arise because of the polygamous family structure will be handle on a case-by-case basis and in consultation with local leaders and elders. 152 153 154 155 Date of the Meeting 16th November 2019 Place of meeting Omba Parish , Kuru Sub-County Meeting Proceedings Recorded by Aisha Zawedde Subject of the Meeting Consultative meeting with Kuru sub-county community members in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe –Moyo road (105km) Summary of Proceedings The Ag. SAS chaired the meeting: The agenda for the meeting was as follows: 1. Prayer 2. Introduction 3. Welcome remarks from Ag. SAS 4. Brief introduction by JBN Representative 5. Reactions and suggestions Meeting proceedings 1. Prayer Prayer by the community Elder. 2. Welcome remarks by Ag. SAS The Ag. SAS welcomed the team. He talked about the road project and its justification. He talked about the previous meetings between JBN and the District leaders. He talked about the need for support from community members. 3. Brief introduction by JBN Representative The JBN representative provided a brief description of the project. He talked about the need for the road in the area. He gave a brief summary of the preliminary design details and that the road will be funded the World Bank. He also gave a brief summary about the valuation process that will take place. He also pointed out the need for compensation to take place before construction. 4. Key questions and issues raised by the community i. During measurement of the 30m or 50m in rural settings, what will be the starting point? ii. If two people own land, one leased his land and the other did not lease out his land, how will compensation for the two people determined? iii. Why will the project use Yumbe District compensation rates yet the project will be implemented by UNRA, central government agency. iv. If the PAP is elderly, can the son, take responsibility of the compensation process. v. Will the public institutions along the alignment benefit from the project through provision of access roads to the institutions vi. If an institution like a school along the road is affected during land acquisition, who are the beneficiaries for the compensation? vii. The road design might not be strictly follow the currently alignment, will UNRA compensate the affected land? viii. Roads usually include drainages; will this land be compensated for? ix. What happens if a structure cracks as a result of vibrations? x. If WENRECo cut the tree to trunk level, thereafter UNRA completely destroys the tree, is the owner of the tree eligible for compensation? xi. For the vulnerable categories like widows, what measures shall be put in place to ensure that they are protected from their in-laws? 5. Conclusions and responses • The road width will be measured from center of the current road. 156 • In line with the law, Yumbe District rates will be applied during valuation • UNRA will compensate for land acquired during road construction • In cases of vulnerable PAPs, various measures will be put in place to ensure that the project does make them more vulnerable than before. • Drainages are part of the road and as such, that land will be acquired by UNRA. • The contractor may sometimes undertake activities (corporate social responsibility) which may include provision of access to public institutions. 157 158 159 160 161 162 Date of the Meeting 17th November 2019 Place of meeting Kololo village, Gojuru Parish Meeting Proceedings Recorded Aisha Zawedde by Subject of the Meeting Consultative meeting with Gojuru Parish community members in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe –Moyo road (105km) Summary of Proceedings The Parish Chief chaired the meeting: The agenda for the meeting was as follows: 1. Prayer 2. Introduction 3. Welcome remarks from Parish Chief 4. Communication from L.C.I Chairman 5. Brief introduction by JBN Representative 6. Reactions and suggestions Meeting proceedings 2. Prayer Prayer by one of the community members. 6. Welcome remarks by Parish Chief The Parish Chief thanked the community for participating in the project. He talked about the gift of life and the importance of the project to his community. He talked about the previously held meeting at Kuru sub-county offices regarding the upcoming project. He requested community support to ensure the success of the project. He requested the community to ask any questions in order to receive feedback on their concerns. He talked about the dust during the dry season, which affects road users. He further talked about collaborative efforts in implementing mitigation measures since the project will bring both negative and positive impacts. He informed the members that success of the project is dependent on their cooperation. He also highlighted the need to support widows in receiving their compensation benefits. 7. Communication from LC.I Chairman He thanked JBN team for the work done to ensure the approval of the project. Thanked his community for showing up. He talked about the compensation complaints by community caused by WENRECo and as such UNRA should ensure that such incidence do not arise during the construction of Koboko Yumbe Moyo road. 8. Brief introduction by JBN Representative The JBN representative provided a brief description of the project. He talked about the need for the road in the area. He talked about the preliminary studies i.e. ESIA, design and RAP. Key issues during these studies will include PAP census, land acquisition. He talked about the potential project impacts like dust, accidents, noise. He requested for community feedback on how to minimise these impacts. He also gave a brief summary about the valuation and survey process that would take place. 9. Key questions and issues raised by the community i. What is the actual size of the road carriage? Will it be expanded to both sides? Will it retain the current alignment? ii. What documents are required for PAPs whose land might affected? iii. What are project activities and the timelines? What is the timeline for the compensation process? iv. What will happen to the graves along the alignment? v. If the land in question is currently a court case, how will UNRA handles such scenarios? vi. In case, an institution is affected and has no proper land documentation or is leasehold, who will be compensated? vii. If a PAP passes away before compensation, will the compensation be awarded to the heir? 163 viii. Will the project provide job opportunities for the locals? ix. If the father has previously awarded land to the daughter, and is demanding compensation for the same piece of land, how will UNRA identify the rightful recipient of the compensation? x. If cracks are formed as result of the construction activities, how will the contractor handle such issues? xi. How will the affected water sources be compensated? xii. If possible, will public institutions be provided with access roads? 10. Conclusions and responses • The project has many stages including ESIA and RAP, Design, Valuation, Compensation • The contractor is recommended to employ local labour where possible • The PAPs should have identification like the national ID • Affected public utilities and institutions will be handled on a case by case basis • If the affected land has a dispute in court, the money will be held in the escrow account till the court case is ruled. 164 165 166 167 168 169 170 171 Date of the Meeting 18th November 2019 Place of meeting Yumbe Town Council offices Meeting Proceedings Recorded by Aisha Zawedde Subject of the Meeting Consultative meeting with Yumbe town council community members in regards to the Environment Impact Assessment (ESIA) and Resettlement Action Plan (RAP) for the upgrading of Koboko- Yumbe –Moyo road (105km) Summary of Proceedings The L.C. III chaired the meeting: The agenda for the meeting was as follows: 1. Prayer 2. Introduction 3. Welcome remarks from Speaker 4. Communication from L.C.III Chairman 5. Brief introduction by JBN Representative 6. Reactions and suggestions Meeting proceedings 1. Prayer Prayer by one of the community members. 2. Communication from Speaker He talked about the current situation of the road. He also thanked government for the upcoming project. 3. Communication from LC.III Chairman He thanked JBN team for taking time to talk to them about the project. He also thanked GoU for continuously bringing development to the area. He emphasized that development that development brings both positive and negative impacts which the area LC I Chairpersons. He further said: • There is need to involve of the local leadership to ensure timely dissemination of right information. • The communication gap between the implementing agencies and communities should be managed. • Record keeping of destroyed property and any other assets is key to proper management of the project. • They still have pending issues regarding the unpaid compensation by WENRECo. • The Town Council will elevated to Municipality which will lead to more developments 4. Brief introduction by JBN Representative The JBN representative provided a brief description of the project. He talked about the need for the road in the area. He talked about the preliminary studies i.e. ESIA, design and RAP. Key issues during these studies will include PAP census, land acquisition. He talked about the potential project impacts like dust, accidents, noise. He requested for community feedback on how to minimise these impacts. He also gave a brief summary about the valuation and survey process that would take place. 5. Key questions and issues raised by the community i. What is the estimated time for commencement of civil works? ii. How will the compensation rates be determined? iii. How will the project ensure coordination amongst stakeholders? iv. If there is land dispute, how will the project reward compensation? v. How and who will carry out the valuation process? Will the community be able to negotiate the compensation fee? vi. What kind of labour will the local community be able to provide to the contractor? vii. What kind of compensation will be provided for the effects if vibration? 172 173 174 175 h) MOYO COMMUNITY MINUTES Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Yeta Parish in Yumbe District minutes (Anguwira, Kowonge Villages) Consultant JBN Minutes by: Anzoo Jane Okuni Reviewed by: Pamela Date of Meeting: 20/11/2019 Meeting Venue: Kowonge Mosque Meeting Minutes Version 016 number: Meeting Start Time: 09:00 am (V) ATTENDEES(See attendance register attached) No Name Position Email Address 6. (W) AGENDA 1. Opening prayers 2. Welcome remarks by the area LC1 chairman& sub-county chief 3. Presentation by JBN staff 4. Questions, clarifications and answers 5. Closing remarks by the LC3 (X) MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the area LC1 The area LC1 chairman Mr. Maru Adinan of Anguowira welcomed all the visitors his village and said his village is a peaceful village so they should feel at home and then thanked the community members for responding positively and coming in such a big number. He asked his community members to be attentive and listen carefully to avoid asking unnecessary questions, he requested his community members to comply if any of them will be affected. He invited the LC III to make a few remarks & then invited the team from JBN to make their submission Min 2: Welcome remarks by the Sub County Chief The LC3 Mr. Chandiga Ariga Safi thanked the LC1 chairperson for the opportunity to say something and welcome the JBN team. The LC 3 welcomed the community and thanked them for attending the meeting. He requested a member from the meeting to have a word of prayer. He then welcomed the Team from JBN and requested them to give the presentation of the proposed project. Min 3: Presentation by JBN staff The JBN representative made a presentation of the KYM 105 road project. This included a good description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centres & 50m in other areas 176 • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Infomation about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Information about existing District Compensation Rates Min 4: Reactions and Way Forward: Comments Responses 1. You talked of compensating only the people Construction of the road project may arise whose property are affected directly (i.e. within injurious damage (e.g. cracking) of private the ROW) how about the once affected property which, since outside project area, would indirectly? (Ayizuka Sukuran) not normally be compensated. Injurious damage to property during project implementation can be mitigated or compensated as by: • Monetary compensation to owners from contractor’s insurance. • Contractor to repair or replace, to owner satisfaction, any injuriously damaged property. 2. Will the project consider compensating a Yes, the project will consider compensating PAPs person who has cultivated land but with no who own land, structures, perennial crops/trees, structure? (Swibe Zakari) graves, shrines etc. 3. There is concern whether Local Council leaders Yes, they will pay the LCs money for the assistance or representatives will be facilitated for assisting offered. during the project cycle? (Omzimai Idrisa Juma) 4. In case my daughter is impregnated by project The project is going to ensure that such incidences staffs, how will that be solved? (Aduga Ismail) do not happen. There is going to be continuous sensitization on project workers and communities on dangers of sexual relationship. The contractor will be tasked to have a code of conduct which they comply for their workers to minimize some of the risks. 5. In case someone’s trees that are outside the Yes, you will be compensated when you have alignment are knocked down by company trucks reported the case. There will be GMCs established during construction, will they be compensated? at parish level where such cases can be reported (Swaibe Zakari) to and resolve shortly. 6. Some graves are likely to be affected, who will The project will provide equitable compensation exhume the body, is it the contractor or the to all affected owners, to relocate their cultural families of the deceased? assets. The families will be required to exhume the 7. If am renting someone’s house and the house bodies and bury them somewhere else. is affected, who receives the compensation, is Compensation package it me or the property owner (Gabu Savior Manya) 177 8. There are graves that have been in existence The surveyors should be guided by the affected for over 50 years and might not be seen by the person or a representative together with the local valuation team during the survey exercise, leaders and elders; besides on the consultants how will the valuers know where exactly such team, there is a specialists that will handle those graves are? (Irene Jurugo) issues. 9. During road construction, there are some Yes, Government considers compensation for houses that will be affected by the project such houses. Injurious damage to property during when initially they were not considered to be project implementation can be mitigated or within the affected property. Will government compensated as by: also consider such? • Monetary compensation to owners from contractor’s insurance. • Contractor shall repair or replace, to owner satisfaction, any injuriously damaged property. 10. After compensation, how much time is given The law provides for 3 or 6 months. Therefore for the Project Affected Persons to leave? notice of 3 or 6 months will be given and note that a disturbance allowance of 30% if given 3 months to vacate or 15% if given 6 months to vacate will be given to a PAP on top of the compensation package. 11. There were complains during recent This is a different project. This is a road project by compensation for especially trees of people UNRA and is funded by the World Bank. It is a that were affected during the construction of requirement that Governments compensates the power line, some people are not PAPs before project is implemented. compensated till now, will they be Consultations will be carried out with the compensated this time round and will those Electricity Company and inform them about your that were compensated be compensated concern but we can’t talk about something we again for the same trees? (Dega Akasa) don’t know in regards to their failure to compensate you. 12. If my structure is outside the right of way but Houses that are close to acquired land will be it’s affected due to impact of the road assessed before, records on the state of the construction, will I be compensated? structure will be kept for future reference so that (Abubakari Said) incase the structure is affected as a result of road construction , where necessary, repairs will be done ot even compensated depending on the impact. 13. How safe is our children during the road Yeah the kids are safe and will always be safe with construction? (Adiru Rukia) the help of the teams and the village members through sensitizing their children very well on this project. 14. If someone gave out land for free to another If land was given out for free and this is known by and the land is affected, who receives the the local leaders, with written consent then the compensation package? (Maazini Said) compensation package will go to the person who was given the land. Unless If one was given land to Closing Remarks: The LC3 Mr. Chandiga Aringa Safi thanked the JBN team one more time for coming and requested the JBN team to continue sensitizing the communities about the this project so that they can understand it too well and also requested the contractors to consider the youths much as they can bring the technical people to work in technical areas he then doesn’t want to see the contractor ferrying 178 people from outside the project area to work as casual labourers. He then thanked all the three LCs and the Mobilizer for the job well done. 179 180 181 182 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Besia Parish in Moyo District minutes (Besia, Lowi Quarters , Metu Villages) Consultant JBN Minutes by: Charlotte Reviewed by: Pamela Date of Meeting: 14/11/2019 Meeting Venue: Besia Parish Centre Meeting Minutes Version number: 001 Meeting Start Time: 10:00 am (Y) ATTENDEES(See attendance register attached) No Name Position Email Address 7. (Z) AGENDA 183 a. Prayer b. Self-Introductions c. Remarks from the Chairman of the meeting d. Communication from JBN about the project e. Reactions and Answers f. Way Forward (AA) MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the area LC1 The meeting began with opening prayer from one of the Local Leaders Mrs. Ayugo Vicky. The LC1 chairman Mr. Eriku John welcomed the members and informed them that the purpose of the meeting was to discuss KYM road project. He then called on the local leaders to welcome and implement development programs, therefore at this forum they would all come out speaking the same language and with one voice. He further welcomed all the visitors from JBN to his village and assured them of maximum cooperation of the community members and security. He asked his community members to listen attentively and to ask relevant questions to avoid any queries that may arise later. He added that he has been informed that the road project will commence sooner than expected as such, he requested his community members to comply if any of them will be affected. He invited the parish chief to make a few remarks & then invite the team from JBN to make their submission Min 2: Presentation by JBN staff The JBN CLO for Moyo Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mr. Balikudembe Joseph to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe- Moyo 105km. He gave a comprehensive description of the project and the RAP & ESIA as summarized below: Project Background Project activities Road will be expanded to 30m corridor in trading centres & 50m in other areas The team is here to inform and sensitize the community There are teams who will be asking questions All those affected by the project will be compensated Presenting national identity cards or police letters in case there is no id Compensation is either in kind or money Special consideration will apply for the vulnerable in-case they are affected as well Info about livelihoods and how they will likely to be Impacted Basic information on vulnerabilities and social conflict within the project area Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines Information on status on the environment and likely environmental impacts Info about existing District Compensation Rates 184 Information about team for the cultural sites Ikiring Judith, the gender specialist talked about the different groups of people during the meeting HIV|AIDS control Employment opportunities Sharing the compensations with families and not individuals Helping the disable and the elderly people Min 3: Reactions and Way Forward: Comments Responses What is the duration that will be given to A period of at least six (06) months’ notice for shift if one’s structures are affected? (Paulrelocation (03) months’ relocation will been Aludi Iwa) provided. How will the valuation prices be obtained? The World Bank Guidelines emphasise that How will inflation be considered? present day value of assets is used during valuation. The market value of building materials will be used, while current district rates for the respective districts will be used for agricultural possessions such as trees and crops. Which route will be affected during the road This information will be known when the construction, will the inner roads to our surveyors come on ground to survey the villages also be worked on? (Vukoni acquired land. That will depend on the design Samuel) strip maps which the surveyors will possess as they undertake the exercise. However, it is generally expected that both sides of the road will be included in the road improvement works. Communities will be informed through the LC chairpersons so that they are available at the time of the survey. How will the Project proceed if there are There will be a Grievance Committee to try and land wrangles in some sections? settle any disputes of aggrieved project affected people? However, the entire Project will not be stalled on account of a few individuals. We suggest that if there are land wrangles, this is the time that they should be resolved before surveyors and valuers come on board. When will the project begin? He has seen There are a lot of stages to follow till many surveyors on the road, is it not construction this project is a world bank project political be specific? When are the road so it’s not political. works beginning? (Olema Ismail) Will graves, shrines and electricity poles Yes, all property that will be taken up or lying within the channel corridors also be displaced by the Project will be compensated. compensated? How will the project compensate people The rate for land without land titles is different without land titles? from that of titled land. 185 How will the L.C chairpersons be able to UNRA will advertise for Contractors to help residents get jobs? implement the construction works. The ESIA . report recommends to UNRA that the Contractors be obligated to hire the local community members, as determined by the available level of skill against the job requirements. Unskilled labour should be obtained from the local communities. It is expected that the community members will also take the initiative to apply for jobs when works commence. Will PAPs without approved plans be All eligible PAPs will be compensated with or compensated? without approved plans. After the house has been demolished, is it Yes, the PAPs is allowed to salvage material possible for someone to salvage materials even after being compensated. from demolished structures (Chandiga Innocent) If one’s land is affected by the road project We would recommend that you expedite the before a land title deed is transferred in his process of transferring the land titles because a names, how does the government deal with person who owns a land title is compensated this situation? higher than one without. If someone has more than one plot will all All plots will be considered and compensated the plots be compensated? (Endreo differently. Dominica) Are you people going to move to all the We are going to have a separate meeting with parishes or all the parishes in Moyo district Metu Quarters though we expected them to be are coming here, am asking this to know here so that we can arrange for theirs because she is the LC1 of Metu quarters (Baatio Jane) Is this team that is addressing us in this Yes this team is moving from parish to parish meeting moving from parish to parish? doing community consultations and (Asio Donia). sensitizations in the whole district. For people who own structures and live For people who live abroad and your co-owners abroad how will u handle them? you are requested to sign letters of powers of Which compensation rates will u follow? attorney. (Asio Donia) We share follow current district compensation rates. If one owns more than one plot how will These will be valued separately and compensation be consolidated? (Asio compensation will be made on each of the plots Donia) of land. Grateful for the road project coming Noted (Innocent Chandiga) There are many youth that are jobless; will We recommend the contractor to use local they be employed during the road labour. construction (Philip Drichi) 186 Will the workers stay in one camp or rent in The workers to be employed from within the the communities should they stay in the project area will come from their homes of community our wives are at risk? (Imani residence while some workers who will be Christine) hired from outside the project area as well as foreign staff will stay in the campsite. There will be a workers policy they will have to follow and failure to adhere has penalties. Where is the road stopping exactly in Moyo It’s the surveyors that have machines that can town? (Philip Drick) tell the exact spot where the road stops. There is need for more sensitization to The contractor will take keen of the behavior of workers not to leave fatherless children. their staff. There will be continuous (Stella Maris) sensitization to both the workers and communities. GMCs will be established at Parish level as the first contact for grievance redress at community level for all the parishes, sub counties and villages along the KYM project alignment. Hoping that these road works will not be a This is a World Bank project; a grant has been song like it has always been and comes to allocated for this particular KYM project. After reality. (Stella Maris) the different studies have been accomplished and approved by WB and Chief Government Valuer, UNRA will procure a contractor to start construction of the road. Will the project team monitor the workers The project will have safeguards offices right that will be employed on this project from the contractor, supervising Engineer, and because previously during construction of with UNRA as the developer. These teams will the hospital here in Moyo, some of our girls ensure that the contractor is compliant to all were lured into sexual relationships leaving social safeguards. some pregnant and currently with Chinese The project will ensue that there is continuous babies. sensitization of the project staff, and the communities. For such cases, the project will ensure that both There is fear that after compensation some couples are signatories to receive the of the men after paid may run away and compensation package. leave their families stranded. Closing remarks from Mr. Eriku John Dike thanked the JBN team for coming to talk to the communities and he further thanked the communities who attended the meeting and promised full cooperation with the teams coming for the other surveys. 187 188 189 190 191 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km) Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY Residents of Celecelea Parish in Moyo District minutes NAME/PLACE: (Celecelea East, Celecelea West, Edua, Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 14/11/2019 Meeting Venue: Celecelea Parish Centre Meeting Minutes Version number: 003 Meeting Start Time: 04:00 pm ATTENDEES(See attendance register attached) No Name Position Email Address AGENDA Opening prayers Welcome remarks by the area LC1 Presentation by JBN staff Questions, clarifications and answers Closing remarks by the sub-county chief MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the area LC1 The LC1 chairman Mr. Tako Stephen opened the meeting by asking everyone present to take a minute of silence to pray. He said that he is happy to receive the team from JBN to clear their doubts since they have been receiving varying information’s about the road project as a result, he received many questions during mobilization. He however said that he is very happy that the government is implementing such a wonderful project. He said this particular government program will benefit the community so very much. He thanked members for turning up in good number despite the fact that the community has lost an influential and even worse still information about the meeting being received in short notice. He finally asked the community members to ask a lot of relevant questions at the right time. He then invited the team leader for JBN to introduce his/her team and then present to the eagerly waiting community. Min 2: Presentation by JBN staff The JBN CLO for Moyo Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe -Moyo 105km. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: 192 Project Background Project activities Road will be expanded to 30m corridor in trading centers & 50m in other areas The team is here to inform and sensitize the community All those affected by the project will be compensated Compensation is either in kind or money Special consideration will apply for the vulnerable in-case they are affected as well Info about livelihoods and how they will likely to be Impacted Basic information on vulnerabilities and social conflict within the project area Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines Information on status on the environment and likely environmental impacts Info about existing District Compensation Rates Min 3: Reactions and Way Forward: Comments Responses Some group came here about 8years ago for data This is a World Bank project where proper collection about this road since then, they haven’t procedures need to be followed. Stakeholder returned; no wonder they collected the data without consultations and sensitizations are key for any consultation, let this activity not take the same smooth implementation of the project and these route as they did, we hope to see fruits of the time are going to be continuous throughout the we are giving you in this meeting, (Nigo Malayi project cycle. John) Will there be an office established in Moyo where We are going to establish GMCs at parish level aggrieved persons can report their grievances? as the first contact for grievance redress at (Nigo Malayi John) community level. There will also be community liaison officers during the survey execise who are recruited from within the project area and understand the language and will receive your complaints. How can those without proper documentation for Those with and without documentations like their properties that may be affected by the road land titles shouldn’t worry, they will be helped. construction project be helped? (Nigo Malayi All PAPs will be compensated before road John) construction project starts Are you compensating before starting the road Compensation will be done before works construction or after the road construction is done? commence. (Nigo Malayi John) Otherwise, am so happy that you people have taken Noted a very good approach towards development thus by consulting us first before commencing the road construction project. (Nigo Malayi John) In our village, we have trees that were planted by Yes, the tress will be compensated. missionaries, will the trees be compensated? If so, Compensation will be paid to either the church to whom will they be compensated? (Abiyo Palma) or the community. Where is the valuer from? Where will the The valuer will be a private firm sub- compensation funds come from? contracted by the client but the output will be presented to the Central Government Valuer 193 (CGV) for review and approval. The compensation funds will come from the GOU while construction funds will come from the World Bank. Will there be compensation for indirect impact for Yes, there will either be repairs or replacement instance as a result of vibration? In addition to that, done by the contractor incase structures that if someone sold land to another person and the sold are affected as a result of vibrations. land is affected with compensation more than what it was sold for, will some money be given to the If someone sold land previously and the land is seller? (Onzima Swadick) affected, the new owner of the land will be compensated. I fear that blasting may indirectly affect many For the persons who may be indirectly affected people. Will people that are indirectly affected be for example blasting from quarry affecting compensated? Some survey was done some time their structures, the contractor will repair back where people asked to move and since then damages caused and at the worst case senerio, they have never been compensated, will they be compensation in case a structure collapses. compensated this time round? However, first the contractor will be tasked to carry out structural integrity on houses close to the quarries. Is there any budget for the local leaders since they Yes, LC chairpersons will be paid mobilization are set to be heavily involved in the road fee. construction project? For community properties like boreholes if affected, The team will work together with local leaders will they be compensated, if so, who receives the and representatives from communities to compensation? (Tako Stephen, LC1 chairperson). relocate the boreholes to suitable and convenient places. There are water pipelines on both sides of the road Yes, the water pipelines will have to be that may be affected; will they be transferred before transferred before road construction work the construction work? What about the electricity begins as well as the electric poles. poles, will they be transferred elsewhere to pave way for the road works? (Magwi Christopher) Is there any possibility of compensation for those No that were previously affected by related projects and had to vacate their land to pave way for development, will they be compensated for the land they vacated long time ago? (Alia Michael) Since 1995, various tests and surveys have been 1995 is a long time ago tests done that time done on this road; will those test results be used for can’t be used to do work today; different tests the road works? will be done to do the work. We don’t know Will UNRA bring Chinese contractors to construct which contractors UNRA will engage. The the road? Chinese contractors are found of doing contractor will come with part of the staff and shoddy work. What will be the mode of will recruit the rest from locally here employment, will they come with their own staff from wherever they are coming from? According to me, one way of overcoming the negative impacts of the road project is by employing our own people from here so that they know that our culture doesn’t 194 allow tempering with other peoples wives? (Vundru Francis) 8. Suppose ones property is assessed and valued We will have the grievance management less than the rate at which it was acquired, will he committee that will handle such issues. be assisted in anyway anywhere? (Baatiyo Paskulina) Am very happy for this meeting, I was worried Thanks so much Margret, nobody should be since I heard about the road project because I didn’t worried, the project is meant to leave you know there is anything like compensation and I happier not sad. didn’t know that we would be given amble time to The primary focus for compensation will be vacate the land for construction works to start. I’ve those directly affected e.g. Landowners and been vending at the road side there for over 10years land users in the communities along the now, that’s where I get money to feed my family alignment. There will also be a component of and school fees for my children. Let me wait livelihood restoration. Those affected by the patiently for the surveyor and the valuer to come project such as road side vendors will be and assess this land. (Kaluma Margret) targeted. Closing remarks: in his closing remarks, Mr. Enzama Patrick thanked the government of the republic of Uganda for the upcoming road project. He thanked JBN for accepting the challenge of coming to sensitize the people. He apologized that the meeting couldn’t take place yesterday due to the loss of one of the very prominent members of the community; at the moment, a moment of silence was observed in honour of the departed soul. He asked the JBN team to advise UNRA to choose a good contractor because there was a contractor called prism that came in Moyo to do some road works but ended with a lot of negative impact. He concluded that the coming of JBN team to speak to the people implies that the road works have commenced 195 196 197 198 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY Residents of Central Parish in Moyo District minutes NAME/PLACE: (Central 1, Central 2, Police cell Villages) Consultant JBN Minutes by: Charlotte Reviewed by: Pamela and Judith Date of Meeting: 14/11/2019 Meeting Venue: Central Parish Headquarters Meeting Minutes Version 002 number: Meeting Start Time: 02:00 pm ATTENDEES(See attendance register attached) No Name Position Email Address AGENDA Opening prayers Welcome remarks by the parish chief Welcome remarks by the sub-county chief Presentation by JBN staff Questions, clarifications and answers Closing remarks by sub-county LC3 chairperson MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the parish chief The parish chief Mr. Ambama Gorge opened the meeting by welcoming everyone that has managed to make it for the important meeting amidst busy schedules; he urged the community members to be very keen and attentive so that they are able to understand the reason for the meeting which will directly and indirectly affect them in the near future. He invited a member to lead the opening prayers before he could invite the sub-county chief to make a few remarks Min 2: Welcome remarks by the sub-county chief Mr. Dima Stephen the sub-county chief welcomed visitors from JBN to his Moyo Sub-county and asked them to feel at peace since his sub-county is peaceful. He asked the Toloro community to embrace development of the road upgrade which he said is an open door to true prosperity. He said in addition that since its not his day to give speech, he would rather invite the JBN team leader to introduce the team and they proceed to speak to the community the reason for the meeting Min 3: Presentation by JBN staff The JBN CLO for Moyo Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in 199 the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe Moyo 105km. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: Project Background Project activities Road will be expanded to 30m corridor in trading centers & 50m in other areas The team is here to inform and sensitize the community All those affected by the project will be compensated Compensation is either in kind or money Special consideration will apply for the vulnerable in-case they are affected as well Info about livelihoods and how they will likely to be Impacted Basic information on vulnerabilities and social conflict within the project area Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines Information on status on the environment and likely environmental impacts Info about existing District Compensation Rates Min 4: Reactions and Way Forward: Comments Responses If you can show us the design of the road and The surveyors are the ones with preliminary we know where the road passes exactly design of the road they are reaching on the ground next week. A request, the community should be The contractors will have HIV/AIDS policy sensitized about HIV /AIDS and the and programmes for the community and the prevention measures. workers. When are the surveyors coming? The surveyors will be here next week to start their works. Which roads in town council are going to The town clerk and his team are yet to clarify worked on apart from the 105 km road? and inform you which roads to be worked on. Sensitization should be two ways; as the local Sensitization and HIV/AIDS awareness and leaders are sensitizing the community about training will be carried out and made to all HIV/AIDS; the contractor should sensitize the project affected communities as well as workers. project workers. What is the project duration? UNRA will be letting us know. Will the LC chairpersons be catered for their We shall recommend for facilitation to be day allowance?) provided. What are the stages to be undertaken to start There are many stages undertaken which the road project and when is road construction include compiling of the report, approvals, starting? construction of the road and UNRA will communicate when the construction will start 200 201 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Choloa Parish in Moyo District minutes (Abiriwado, Choloa East Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 15/11/2019 Meeting Venue: Choloa Parish Centre Meeting Minutes Version number: 006 Meeting Start Time: 02:00 pm (BB) ATTENDEES(See attendance register attached) No Name Position Email Address 8. (CC) AGENDA 1) Opening prayers 2) Welcome remarks by the area LC1 chairman 3) Presentation by JBN staff 4) Questions, clarifications and answers 43. Closing remarks by sub-county chief (DD) MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the area LC1 chairman The area LC1 chairman Mr. Galu Asraf welcomed all the visitors from JBN and sub-county to his village and assured them of maximum cooperation of the community members and security. He asked his community members to listen attentively and to ask relevant questions to avoid any queries that may arise later. He added that he has been informed that the road project will commence sooner than expected as such, he requested his community members to comply if any of them will be affected. He invited the team from JBN to make their submission Min 2: Presentation by JBN staff The JBN CLO for Moyo Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe Moyo 105km. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money 202 • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates Min 3: Reactions and Way Forward: Comments Responses 1. In 1975 when we first settled here, there were JBN doesn’t know who owns land here and who no people here yet, right now so many people doesn’t, it’s the local leaders and the elders, so have settled here and I foresee others please solve land issues before the surveyor and claiming land that don’t belong to them, how the valuers start the exercise. All family land will JBN help us to ensure that others don’t conflicts should be solved now come to claim land that don’t belong to them? In addition to that, there are chances that family conflicts may arise since people have heard about compensation for the land that may be affected (Zakayo Edema leke) 2. If someone has land with cultivation only but Land, structures perennial crops/trees, graves, no structure and it’s affected, will there be shrines etc will all be compensated. Note that compensation or compensation only for annual crops will not be compensated. Ample time structures? (Edema Opio Gorge) will be given to cultivate their crops. Will community properties that are affected be They can be replaced if that’s the desire of the compensated inform of payments or community or paid for in money form if they so replacement? How will payments of those that are wish. Money over 200,000 will be paid through the affected by the road project be effected, through bank and less 200,000 will be given as cash at cash at hand or cash in the bank? Will graves be hand. paid for? (Amayo Paul) Graves will also be assessed and compensated. 3. What is the standard of the road to be The proposed project road is categorized as a Class upgraded; will it be better and wider than the II bitumen road and will have a road reserve of 50 Koboko-Arua road because the Koboko-Arua m in rural areas and 30 m in urban areas including road didn’t affect schools and other public trading centres. facilities? (Onzima Swaib Moses). 4. You talked of payment of money over 200,000 Bank charges will be catered for in the through the bank, who pays the bank charges? compensation package and in addition a Is it the account holder or the government? disturbance allonce of 15% or 30n% depending on the period to relocate will be given to each 5. How will house and trees that are affected be affected preson. compensated, is there any provision for District rates (for the respective districts ) will be replacement? (Dalil Loba Alli) used to compute the compensation for the crops, trees and temporary structures . 203 6. Some graves are likely to be affected, who will Incase graves are affected, the families will be exhume the body, is it the contractor or the compensated and will be required to exhume the families of the deceased? bodies of their loved ones and bury them 7. If am renting someone’s house and the house somewhere else. Graves will be compensated and is affected, who receives the compensation, is relocated according to district rates in compliance it me or the property owner? (Onzia Ramula) with Ugandan law. A disturbance allowance and transport costs will be paid on top of the compensation money. You can’t be compensated for a property that doesn’t belong to you. The owner of the house will be compensated. Notice to vacate of 3 or 6 months will be given before commencement of works. There are graves that have stayed for Thee surveyors and valuers will be guided by you over 50years, how will the surveyor as well as local leaders. Besides we have know where exactly such graves are? specialists that will handle those issues using their (Opeli Richard) expertise. 8. There were complaints during recent This is a different project; we can’t talk about compensation for especially trees of people something we don’t know anything about neither that were affected during the construction of can we compensate what we don’t know. the power line, some people are not However, consultations will be held with the compensated to date; will they be service providers. compensated this time round and will those that were compensated be compensated again for the same trees? (Dega Akasa) If my structure is You will be assessed before and after, where outside the right of necessary, repairs will be done and even way but it’s affected replacement if it guarantees that. due to impact of the road construction, will I be compensated? (Bako Amana) 10.If my land is a grazing land that I have always Yes, your land will be compensated but not your been using for my animals and it’s affected, will it animals be compensated? (Dega Rasul) 11. If someone gave out land for free to another If you gave out land, why would you want to and the land is affected and will be compensated, claim it back. The person/s who owns the land who receives the compensation, the giver or the will be compensated. Unless if there is written user? (Nyadru William) agreement that the person/s only use the land. Closing remarks: the sub-county chief thanked JBN for coming to sensitize the people and for leaving no stone unturned; she thanked Mrs. Pamela in particular for answering people’s questions with outstanding brilliancy. She urged the community to embrace development and pave way for it for their own future benefit. She thanked UNRA and the government of Uganda for thinking positively about the people of Moyo district 204 205 206 207 208 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 209 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Eria Parish in Moyo District minutes (Oyajo, Eria Central Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 14/11/2019 Meeting Venue: Eria Trading Centre Meeting Minutes Version number: 005 Meeting Start Time: 02:00 pm (EE)ATTENDEES(See attendance register attached) No Name Position Email Address 9. (FF) AGENDA 1) Opening prayers 2) Welcome remarks by the area LC1chairperson 3) Welcome remarks by the parish & sub-county chiefs 4) Presentation by JBN staff 5) Questions, clarifications and answers 44. Closing remarks by sub-county lc3 chairperson (GG) MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the area LC1chairperson Chairman LC1 took the first initiative to start the meeting by leading the opening prayers; He then welcomed everyone that managed to attend in person. He assured the members of maximum security in his area of jurisdiction. He asked members in attendance to be attentive as matters to be discussed shall be of paramount importance to them all. He then asked the parish chief to invite the sub-county chief who is in a better position to invite the sub-county LC3 chairman and guests from JBN Min 2: Welcome remarks by the parish chief. The parish chief Mr. Baku Francis thanked the LC1 chairperson for the opportunity to have a say and welcome his senior to make his welcome remarks. He thanked government of Uganda and UNRA for the decision that they have finally taken to tarmac the Koboko-Yumbe-Moyo road. He said very many lives are being lost as a result of the bad road that is about to be tarmacked as well as high transport cost being faced by the locals. He then welcomed invited the sub-county chief to make his opening remarks and then invite the consultants from JBN to speak to the eagerly waiting people Min 3: Remarks by the sub-county chief Mr. Dima Stephen the sub-county chief thanked everyone present for the turn up; he promised people that they will never regret their decision to attend such an important meeting. He said in addition that we are here to learn about the road project from Koboko-Moyo. He however, said that he expected the attendance to be much more than the present number but that won’t stop the proceedings. People should stay calm and be sensitized about the road project which sensitization mandate rests freely and squarely in the bold and able shoulders of JBN consult. He then said he will have an opportunity later 210 to visit Eria as a parish and sensitize the community, he then took the initiative to invite the JBN team leader to introduce his team and make their submission to the meeting Min 4: Presentation by JBN staff The JBN CLO for Moyo Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan. He told the meeting that he will be translating each and everything the presenter says so that those that may not be well conversant with English language. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Trees & crops will be compensated using the existing District Compensation Rates • Those that are indirectly affected will be assessed and repairs done where need be • Everyone PAP will as well receive disturbance allowance • There will be job opportunities for the locals that are in need • A team of surveyor’s and valuers are coming to survey the road People should stay calm and wait until their land is surveyed and valued so that we know who is affected and who is not affected Min 5: Reactions and Way Forward: Comments Responses All will be compensated except that as earlier on 9. If the land affected has crops on it as well as communicated, seasonal crops won’t be trees, will the trees and crops be compensated as well or they will only compensate for the compensated because the PAP will be given land alone? (Vundru Charles) enough time to harvest his/her crops to go with. Perennial crops will be compensated using the updated district compensation rates. 10. Will they compensate me for my heap of No, because they are seasonal crops. The PAP will sweet potatoes in-case they are affected by be given enough time to harvest his/her crops the road project? (Dramoyo Longino) 11. Will community access roads be considered No for tarmacking as the road from Koboko to Moyo is being tarmacked? (Kakayo Ceaser) 211 12. Will they consider streets within the town for UNRA has plans on tarmacking the town however, tarmacking (Madrania Pascal). this will be communicated to the district at the right time. We are contracted to work on the 105km road from Koboko through Yumbe to Moyo. 13. If someone constructs a structure around the Yes, they be compensated if it’s before surveying right of way, will they be considered for and valuation. Anything after surveying and compensation? valuation won’t be compensated. 14. If someone has a tilled house and another Houses will be valued differently depending on without tiles, will they be compensated their nature. A tilled house can’t be valued at the differently? (Adrawa Ratib) same rate as the untilled. 15. What about plastered house and the one that No, they will be compensated differently. Project is not plastered, will they be compensated at will provide compensation based on replacement the same rate? (Edema Francis) value. This will include the payment of government valuation rates, the payment of a disturbance allowance, and a top up allowance (based on the current inflation rate) to compensate for the rise in construction materials. 16. In case I have my trees and they are After compensation you are allowed to cut down compensated for, can I cut them and use them your trees and use them. You will not be arrested, or else I will be arrested? (Drale Samuel) they are your trees. 17. In case schools along the road like my school Designers have done all that it takes to avoid are affected, what is the alternative for the public utilities. In case it happens, agreement will pupils? (Drijaru Alice, head teacher Era p/s) be reached between the school management committee and the UNRA. 18. If the affected house is not in use, will it be Compensation will not vary because a house is compensated at the same rate as the one that being used or not, it will vary because of its is in use? (Manga Peter ) construction materials. Project will provide compensation based on replacement value. This will include the payment of government valuation rates, the payment of a disturbance allowance, and a top up allowance (based on the current inflation rate) to compensate for the rise in construction materials. 19. There are boreholes that may be affected, For community boreholes that may be affected, what measure will be put in place to make the team will work with the local leaders, elders sure that people don’t run out of water as well and representatives of the communities to ensure as other public utilities? (Ibanga Gabriel) alternative water source is replaced within the same community. 20. What time frame will be given for people to A disturbance allowance of 30% shall be awarded relocate? ( Vule Lotivic) on top of the assessed amount. This is on the assumption that PAPs shall be given the required statutory period of 3 months to give up their interests in affected property and relocate. 212 21. If the house affected is close to the right of It will be assessed to ascertain the condition way and impact of the road construction before construction and after construction and affects them in terms of noise and cracks, then repairs if necessary replacement will be what will be done?( Idare Zakeyo) done. Closing remarks: Mr. Buni Dan the chairman Lc3 Moyo county thanked UNRA and the government of Uganda for the road project. He said the cry for the road started long ago. He as well thanked the locals for being well behaved and welcoming people; the road is to thank the people for welcoming and leaving peacefully with the refugees. He warned the people not to destroy their property before compensation. Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Gwere Parish in Moyo District minutes (Gwere East, Gwere West, Chinyi, Meria Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 17/11/2019 Meeting Venue: Gwere Parish Centre Meeting Minutes Version number: 008 Meeting Start Time: 02:00 pm (HH) ATTENDEES(See attendance register attached) No Name Position Email Address 10. (II) AGENDA 1) Opening prayers 2) Welcome remarks by the area LC1 & sub-county CDO 3) Presentation by JBN staff 4) Questions, clarifications and answers 5) Closing remarks by sub-county chief (JJ) MEETING MINUTES and PROCEEDINGS Min 1: Opening prayers Mr. Vukoni Amazon the area LC1 chairman asked members present for the meeting to take a minute of pray in silence to open the meeting. Min 2: Welcome remarks by the area LC1 He welcomed everyone for the meeting and thanked them for their positive response although the information to converge for a meeting was at a short notice. He asked his community members to observe dead silence during the meeting and observe the usual respect and discipline. He then took the opportunity to welcome the team from JBN to his village and told them not to worry of anything security wise. He finally welcomed the sub-county CDO to makes his opening remarks and then welcome the visitors from JBN Min 3: Sub-county CDO 213 The CDO in his opening remarks thanked the thanked God for the opportunity he has granted to be available for such an important meeting; he then thanked the LC1 chairperson and the sub-county chief for granting him an opportunity to add his voice. He then told the community members that we are here to talk about development that is coming to our land inform of road construction all the way from Koboko to Moyo. He added that people must be aware development comes with both positive and negative aspects as such the community should ready to welcome the positive aspects and resist the negative ones for their own benefit. He said since it’s not his day to give speech, he rather invites JBN to make their presentation Min 4: Presentation by JBN staff The JBN CLO for Moyo Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe Moyo 105km. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts Info about existing District Compensation Rates Min 5: Reactions and Way Forward: Comments Responses 1. What happens to boreholes if affected? • In case boreholes are affected and need to be 2. In an instance where land was given free for relocated, the project team during development for example this land where this implementation will work hand in hand with the very trading centre sits belong to one person local leaders, representatives from the who is located far from the centre itself; he communities to identify suitable land to replace gave the land for free for the people to do the borehole. development, in case this land is affected and the people here with constructions are • About land that is given out for free, the compensated, will there be anything allocated moment you gave it out, why would come to for the actual land lord? How will he benefit claim it back. from the road project? (Madraru Flamino) 3. The government has advised us here not to The project will try as much as possible to avoid cut down certain trees like the shear nut, in affecting such trees. In the event that they are case such trees are affected, will they be affected, these will be compensated and during compensated? implementation and after construction of the 214 road, replanting of the same kinds of tree will be 4. My appeal is that in this era where there is a done. lot of corruption and discrimination in employment, please advise the contractor to This is noted. Recommendations will be given to exercise transparency at the time of the contractor. Jobs will be equitably distributed recruitment (Ofa Nakalino) to both women and men as long as one has the qualification rather than basing on gender to allocate jobs. Employment records disaggregated by sex will be kept by the Contractor and easily accessed by the monitoring and supervising team. 5. What do you say about pipe water lines along The contractor will work together with NWSC to the road if affected, in case of compensation, transfer water pipes before road works begin. who shall be compensated for the water Individual water pipes if affected will also be pipes? relocated and connected for use. 6. How will the project handle individual water pipelines? Different plots will be compensated differently 7. If anyone has more than one plots of land at using different forms but the same name of the different locations and they are all affected, owner. will they be compensated using a single name? (Yumbe Dominic) 8. The church where am serving has an existing Yes existing account numbers can be used; it’s account already, in case the church land is only those without bank accounts that will be affected and there is compensation, will it be requested to open account numbers. required to open a different account number to effect the payment or our existing account number can serve that purpose? (Vonje Kasim). 9. If my house is slightly out of the right of way, If the house is not within the ROW, it will not be will I be compensated? (Oja Peter) assessed. 10. If my house is well constructed and the The surveyors will use the design given to them surveyors divert the road for fear of heavy by the client and are not in position to make any costs to be incurred, will I be compensated changes. Therefore, if a structure falls within the since the road my not be passing by my proposed road, it will be assessed and will be due house hence I lose customers? (Drici for compensation. Timothy) 11. Measures should be put in place to ensure There will be strict guidelines put in place to forbid that the contractor controls their workers such acts. In addition, there will be continuous from having affairs with our wives and sensitization and awareness but most importantly daughters? play your role to make sure you and your family 12. How will you handle under value of our members are safe. There will be the grievance property, do you have two sets of teams of management committee to handle any queries. those that shall value our properties? (Lagu Charles Oga) 13. We have a cultural site near the road side that On the team we have a physical cultural resource can’t be touched anyhow before payment, in expert to handle such issues and assessment are case there is encroachment in that land taking place. In event that the project affects without permission, the consequence is physical cultural resources, engagements will be carried out with cultural leaders, elders and local 215 infestation of mosquitoes in the community, leaders to see to it that proper procedures such as and how will you handle that? (Dratejo Felix) cultural rituals are performed to help smooth implementation of the project. 9. Most government servants are advised to Not necessarily Stannic bank, we will guide you open bank accounts with Stanbic bank, and so when that time comes. is the case with most government projects, is that the same case with this project? Shall we be guided to open the accounts in case they are needed? (Onesmas Caesar) 10. Who incurs the cost of account opening? All PAPs who do not currently have a bank account (Madrama Michael) but who wish to receive compensation payment into an account, will be assisted by the Project to open an account. All fees and charges associated with this will be paid by the Project. 11. You told us that there will be grievance Grievance Redress Committees (GRCs) will be management committee, where will that established at parish level. These will constitute committee be coming from and how much will representatives from PAPs, local leaders. These they be paid? will help to address grievances related to the project and will not be paid. There will be strict guidelines put in place to forbid 12. If the contractor misbehaves with our wives such acts. In addition, there will be continuous and daughters, shall we handle it? sensitization and awareness but most importantly play your role to make sure you and your family members are safe. There will be the grievance management committee to handle any queries. 13. When will the project start? Are the banks As soon as the studies are approved by NEMA, charges during account opening paid by us or CGV, UNRA and the World Bank gives a go ahead. it shall be part of the compensation money? (Maiku Richard) 12. If my plot is affected and the remaining In the event of such occurrence, the entire parcel potion is too small to do any development, shall I of land will be compensated and full ownership be paid for the whole piece of land? ( Adrani surrendered to the project proponent (UNRA). Mathew) Closing remarks: The sub-county chief thanked JBN for opening the eyes of the people through such a wonderful and education sensitization. He said he expected more numbers in attendance but never the less; the ones that turned up can act as ambassadors to the rest of the community members. He thanked the community members for paying keen attention during the meeting. He requested all the community members to be present during the survey process. 216 217 218 219 220 221 222 223 224 225 226 227 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Kerila Parish in Yumbe District minutes (Ogujabe, Kena, Afanio, Eleke, Central Villages) Consultant JBN Minutes by: Anzoo Jane Okuni Reviewed by: Pamela Date of Meeting: 20/11/2019 Meeting Venue: Kerila parish centre Meeting Minutes Version number: 015 Meeting Start Time: 04:00 pm 228 (KK) ATTENDEES(See attendance register attached) No Name Position Email Address 11. (LL) AGENDA 6. Opening prayers 7. Welcome remarks by the area LC1 chairman& sub-county chief 8. Presentation by JBN staff 9. Questions, clarifications and answers 10. Closing remarks by the parish chief (MM) MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the area LC1 The area LC1 chairman Mr. Alumai Safi welcomed all the visitors from JBN and sub-county to his village and thanked the JBN team for coming to talk the community. He asked his community members to listen attentively and to ask relevant questions to avoid any queries that may arise later. He added that he has been informed that the road project will commence sooner than expected as such, he requested his community members to comply if any of them will be affected. He invited the parish chief to make a few remarks & then invite the team from JBN to make their submission Min 2: Welcome remarks by the Parish Chief The parish chief of Kerila Mr. Kolluki Moses thanked the LC1 chairperson for the opportunity to say something and welcome the JBN team, He thanked government of Uganda and UNRA for the decision that they have finally taken to tarmac the Koboko-Yumbe-Moyo road. He requested for his village members to listen attentively and not lie about anything and not ask irrelevant questions but rather ask real questions. He then welcomed invited the sub-county chief to make his opening remarks and then invite the consultants from JBN to speak to the community Min 3: Presentation by JBN staff The JBN CLO for Moyo miss Anzoo Jane Okuni and Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mr. junior Nuweheriza to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko - Yumbe - Moyo 105km. He gave a good description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centres & 50m in other areas • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates 229 Min 4: Reactions and Way Forward: Comments Responses 15. If someone has land with cultivation only but Land, structures perennial crops/trees, graves, no structure and it’s affected, will there be shrines etc. will all be compensated. compensation or compensation only for structures? (Dramadri Pasi) 16. Whom do we talk to when the district rate There will be GMCs to help addressing isn’t pleasing? (Dramadri Pasi) complaints. And if one is not satisfied with the GMCs, they are free to go to higher courts of law. 17. How will our future kids benefit when the Not all land is being acquired. Affected land will peanuts land we inherited from our parents be compensated to replace the land taken. are compensated with cash I mean how are we going to pass the legacy? (Dramadri Pasi). According to Uganda’s constitution, the land It is a requirement that district compensation belong to the people why is the project rates are used. transferring to the district? (Khalid Tyir) 18. How will UNRA pay a land that has disputes? Government will wait until you sort out your (Guma Assisi) issues and then they will pay the rightful owner. 19. When the affects my plot of land, will you Compensation will be of two kinds; cash purchase the same size of land I had? compensation and in-kind compensation. So, (Ramadan Tyir) depending on what a PAP wants they will be compensated accordingly. 20. If my structure is outside the Right of Way but Structures that are close to the ROW will be it’s affected due to impact of the road assessed before and after, where necessary, construction, will I be compensated? repairs will be done and even replacement if it (Ramadan Tyir) guarantees that. 21. In case my National ID has a different village Yes. your land will be compensated from the village where my property is affected, will I be considered during compensation? (Siasa Samia) 22. Can I use a single ID to register many Yes as long as the crops are yours you can register crops? (Amaku Rasule) all of them with the same ID. Closing remarks: the parish chief Mr Kolluki Moses thanked the JBN team for coming to talk to the community in a very comprehensive way, he then said the number of people expected is less because there was a burial in Ogujabe village so some of the village members went for that burial and promised to pass the information on environment and social impact assessments action plan for the Koboko- Yumbe-Moyo road project. 230 231 232 233 234 235 236 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Kochi Parish in Yumbe District minutes (Kegburu, Nabara, Pure, Loolo East, Loolo West Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 18/11/2019 Meeting Venue: Kochi health Centre iii (Kochi trading centre) Meeting Minutes Version number: 011 Meeting Start Time: 02:00 pm (NN) ATTENDEES(See attendance register attached) No Name Position Email Address 12. (OO) AGENDA 1. Opening prayers 2. Welcome remarks by the area LC1 & parish chief 3. Presentation by JBN staff 4. Questions, clarifications and answers 5. Closure (PP) MEETING MINUTES and PROCEEDINGS Min 1: Opening prayers The parish chief who was the main organizer for the meeting by volunteering to pray Min 2: Welcome remarks by the area LC1 she invited the local council one chairman for the host village to welcome people to his village. Before Mr. Abiriga Swali before he could say anything, the meeting was interrupted by rain and so members had to transfer to health center OPD. He then welcomed each and every one present and thanked them for their turn up. He asked most especially his members to listen respectfully to the end of the meeting. He then requested the parish chief to welcome visitors from JBN to speak to the people. Min 3: Welcome remarks by the parish chief She thanked God for the day and apologized for the poor weather. She said they received the message of tarmac king the Koboko-Yumbe-Moyo road already, but they couldn’t speak about it with confidence to others since they were not yet fully briefed by the technical persons and this is the right chance Min 4: Presentation by JBN staff The JBN CLO Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mr. Junior Nuwahereza to present about the upgrade of the road project 237 so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe-Moyo measuring 105kms. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Info about existing & updated District Compensation Rates Min 5: Reactions and Way Forward: Comments Responses 1. If your land is vacant and it’s affected, will you Yes be compensated (Taban Yusuf) 2. You mentioned mangos and shear nut in your All perennial crops including trees that are communication as some of the trees that will recorded in the district rates will be eligible for be compensated once affected, what about compensation except seasonal crops. tick trees and other naturally growing trees, what they be compensated once affected? (Chiriga Charles Abale) 3. A month ago I planted sisal; will it be Yes it will be compensated if affected considered for compensation? (Adaku Omar) 4. What shall we do if people of Koboko are We will recommend the local labor force to the employed for these jobs and they start from contractor, don’t be worried. Koboko all the way to Moyo? Otherwise am worried (Vuni Lukas Angualiga). 5. If assessment is done in my absence, how will We advise that you are present at the time of I be helped at the end of the day not to miss surveying and valuation. In case you are not able, compensation? (Taban Moses) we request that you have a representative who will move with the team during assessment. 6. Am worried that we will be dominated by Employment to local people wherever possible Chinese and people from Kampala in the jobs has been provided as a mitigation measure to at this road construction as it is the case in minimize the influx new people in the area. many places, how shall we make sure that we succeed in those jobs? (Drasi A Lazaro) 7. If my only house is affected, how will I be You can be compensated either in kind or in cash, compensated? (Mada Amrozo) if so decide, your house will be reconstructed for you 238 8. You told us that our trees will be valued using It’s in accordance with Ugandan law. current district compensation rates; why is that so, why don’t we compensate direct with the contractor? (Abima Thomas) 9. Will different structures be valued at the No, different structures will be compensated same rates (Adigo Marian) differently 10. If there are Orphans whose land is affected on Yes you will be helped, we have a special regard both sides of the road and elders want to grab for the vulnerable people like the orphans, make their land claiming that they are still young, sure you are present with the orphans at the time can they be helped? (Sana Alan) of survey and valuation. Letters of administration would be the best proof. In the absence of these, the LC chairpersons could provide the necessary information. 11. How will you be helped in case you are given You will be given enough time to relocate, don’t limited time to relocate to another place to be worried. pave way for construction work to begin? ( Surundu Ratib) 12. If a widow helped someone with land to grow Both will be compensated. The widow will be some crops, at the time of compensation, who compensated for her land and the person who is compensated? If she gave another land for planted crops will also be compensated a cousin for use but at the time of depending on th e type of crops grown. compensation, the cousin wants to claim her land, will she be helped to overcome such Widows are part of the vulnerable groups that we cases? ( Dravu Matata) have special regard for, we will always help such people. 13. If I borrowed land from a friend and I You will be compensated for your structure only constructed a structure on it and the land is and the one owner of the land will be affected, who will receive the compensation? compensated for his/her land. ( Miga Ratib) Should people carry on with their developments Yes, developments should continue until the e.g. planting trees, crops, buildings etc.? valuation surveyors have finished and a cut-off date for the Project has been announced. 14. If I have a mango tree that has been helping Compensation will be given for the affected me to survive by selling each fruit at 200sh mango tree and on top you will be paid a now that its affected and set to be cut down, disturbance allowance. will the project measure its value in order to compensate me adequately? ( Abiriga Swaib) 15. How will the 15% and 30% disturbance 15% disturbance allowance will be paid when allowance be paid? UNRA has given at least six (06) months’ notice for relocation while 30% will be paid when only three (03) months’ allowance for relocation have been provided. 239 How will the valuation prices be obtained? How The World Bank Guidelines and National will inflation be considered? guidelines emphasise that present day value of assets is used during valuation. The market value of building materials will be used, while current district rates for respective districts will be used for agricultural possessions such as trees and crops. Local leaders are usually involved in such Projects The local leaders will be involved during the at initial stages but they are later left out. Project sensitization, surveying and in the Grievance committee. The local leaders are vital to the success of any Project and will be involved in this one. 16. If my land is not directly affected but vehicles Those that are in your category will be assessed kept turning from there as a result they knock and considered later, where necessary, repairs down some of my trees and the spot at which will be made and if it calls for compensation and they turn becomes so dry that I can’t even replacement, all that will be done plant anything on it, will I be compensated? (Baka) 17. If one is not satisfied, can a private valuer be Yes, a grievance committee will be set up to used by the aggrieved party? address issues and if not substantively resolved, the aggrieved party can seek redress from courts of law. 18. How will the L.C chairpersons be able to help UNRA will advertise for Contractors to implement residents get jobs? the construction works. The ESIA report recommends to UNRA that the Contractors be obligated to hire the local community members, as determined by the available level of skill against the job requirements. Unskilled labour should be obtained from the local communities. It is expected that the community members will also take the initiative to apply for jobs when works commence. 19. This land where this trading center is sitting He will be compensated for his tress and others right now belong to one person, he gave it free will be compensated for their structures and other to people here to do development, by the properties that belong to them time he did it, it had trees on it already which trees are still here, if affected, who will be compensated? ( Asraf Ngara Matata) Will joint accounts be permitted during the Yes, joint accounts will be permitted where the compensation process? property is co-owned e.g. Mother and Son but if not, only owner of property or PAP shall be paid on single account. What happens if a lot of land has been taken and In the event of such occurrence, the entire parcel the remaining piece is too small for productive of land will be compensated and full ownership use? surrendered to the project proponent (UNRA). 240 If the vehicles of the contractors cause accidents Yes, they will be compensated. here during the road construction, will the accident victims be compensated? ( Guma Amos) 20. While opening bank accounts, who pays for The project will cater for the bank charges. the charges? After compensation, PAPs will be allowed to If my house and trees are valued and paid for, can salvage any material from the structures and cut I go on to cut them and make use of them or I will down trees they currently own. Materials such as be arrested if I dare do that? (Aciga Wahab) iron sheets, poles and others will be transported by PAPs at their own cost. 241 242 243 244 245 246 247 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Lombe Parish in Yumbe District minutes (Gborogborochu, Aliodra-Anyusi, Lewa A, Lewa B, Nyawa Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 18/11/2019 Meeting Venue: Aliodra-Anyusi Trading Centre Meeting Minutes Version number: 010 Meeting Start Time: 10:00 am (QQ) ATTENDEES(See attendance register attached) No Name Position Email Address 13. (RR) AGENDA 1) Opening prayers 2) Welcome remarks by the area LC1 & parish chief 3) Presentation by JBN staff 4) Questions, clarifications and answers 45. Closing remarks by the sub-county chief (SS) MEETING MINUTES and PROCEEDINGS Min 1: Opening prayers Imam for Aliodra- anyusi mosque volunteered to pray to start the meeting. Min 2: Welcome remarks by the area LC1 After the brief prayers ,the area LC1 chairman Mr. Abiriga Issa welcomed the visitors from JBN and those from sub-county to his village for such an important meeting as well as members from other villages within the parish present for the meeting. He labored to introduce all the local council one chair persons from the other 5villages who were all present in the meeting. He asked his members to listen keenly and requested those who had phones to put them in silence during the meeting. He then invited the parish chief to say few things and then invite the visitors from JBN Min 3: Welcome remarks by the parish chief On his part, he thanked everyone present and apologized for arriving late though he still arrived before the meeting started. He welcomed all the visitors and the locals for the meeting. He told the meeting that the road project will be implemented by a contractor but supervised by UNRA. He urged all the members of his parish to embrace the project and support in whatever means will be required of them. He then invited the team from JBN to step forward and sensitize the community about the project Min 4: Presentation by JBN staff The JBN CLO Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the 248 introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe-Moyo measuring 105kms. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates Min 5: Reactions and Way Forward: Comments Responses If someone left land with trees on it during the • We are working with the local leaders and time of the war and right now it’s a different elders to make sure that all issues concerning person settling on it, who will be land are settled early enough. Otherwise you compensated? (Issa Abiriga) will be compensated for your land and the person settling on it will compensated for the structures he put and other developments that belong to him/her. 1. When are you opening the office that you Greivance Management Committees will be talked about and the grievance management established and also an office with UNRA officials committee? I advise you to let the PAPS know will be set up and this will be communicated about how much they are compensated for through your leaders where exactly it will be early enough so that they have enough time to located. raise concerns where need be (Lagu Joseph) 2. If I have 6acres of land, the 6th acre is affected You will be compensated for your land and the and that affected potion has trees belonging to person who planted the trees will be compensated someone else, who will be compensated? for his/her trees. (Yaka George Gabriel) 3. How are you going to handle grievances before We urge you to settle all the disputes among the compensation? (Zubair Omega). yourselves using elders and local leaders. However, before compensation is made, GMCs will be established to resolve any project related concern. 4. If my phone is registered in my son’s name and Yes, If you let him stand for you, he will be able to am not around during valuation will they allow stand but registration will not be done using my son to temporarily stand for me? phone numbers neither shall compensation be (Agonduga Saidi) paid through mobile money. 249 5. If the main land lord for an area is not affected If the landlord owns the land and has titles for his but tenants who buy land from him are land, he will be compensated. Likewise, tenants affected, will he receive part of the will be compensated, compensation? If land for institutions like schools was given for free and is affected, who The owner of the land will be compensated for will be compensated, the giver of the land or the land and if institutions are affected, the the institution? (Adigesi Mohamed) management of the institutions will be compensated. 6. If someone is now constructing and is at the There is something called a cut-off date. Once the wall plate level, should they stop there? Valuers have assessed one’s property, then the PAPs are advised not to make any further developments as these will not be compensated. Before the Surveyors mark out a property as affected by the Project, one cannot assume that one will be affected. 7. Is time provided for relocation? Yes, UNRA is mandated to give notice. This will be communicated before the compensation is paid out to the PAPs. The notice period has an implication on the disturbance allowance, which is paid over and above the compensation sum. As such, notice will be given before PAPs are paid and asked to leave the Project area. 8. Sometimes people are asked to move before This is a World Bank Project, and as such, has to be they have been fully compensated. How can implemented in line with the Bank’s Safeguard we know that this will not happen with this Policies which include fair and equitable project? compensation to project affected persons before 9. Previously on the power line project, they a Project is implemented. This Project is being, and simply cut down trees and didn’t compensate will continue to be closely supervised by the World the owners. What guarantee do the people Bank. have that this time compensation will be done? (Abdala Abudu) 10. If I didn’t plant any trees but I have natural Yes, If the trees are of value and are registered trees grown in my compound and they are within the district crops, they will be compensated affected, will they be compensated?(Abdala Abudu) 11. If houses even as distant as 400-800 metres Compensation will only be paid out to those from the acquired land developed cracks due directly affected by the Project. However, if one’s to the vibrations during construction. Will property is affected by the Project during houses along the road, outside of the project implementation, then a complaint can be lodged area, be compensated if they are affected by through the Grievance Mechanism and a solution the vibrations and project works? (Abdala found on a case-by-case basis. Abudu) 12. How will the grievance management Grievance management committee will will be committee work? established to help resolve issues as fast as 13. Computations of compensation figures are set possible before they escalate. to be done in Kampala, how shall we the Figures will be brought to PAPs to see before final property owners be involved? If someone has compensation. Every form of land affected will be vacant land without any development on it, compensated regardless of whatever plantation is will it be compensated? (Koyo Yahaya) on the land 250 14. Orphans sometimes don’t have Letters of administration would be the best proof. documentation or letters of administration In the absence of these, the LC chairpersons could but their neighbours will know about the provide the necessary information. ownership. Will these be considered during the project as legitimate land owners? 15. If one registered and his name fails to appear Such issues should be reported immediately either on the compensation list, what can he do? to the grievance management committee or to the Secondly, if i have all the documents office and they will be handled. We will check your necessary needed for compensation but am documents and add your name told my name is not on the compensation list due to computer error, how will you help me? (Ali Abale) 16. If I gave my land for my brother to plant a few He will be compensated for what belongs to him things and he planted rice and bananas and you will be compensated for what belongs to meanwhile by the time he started planting you. there, I already had my trees there, who will be compensated? ( Viga Charles) 17. Will the community leaders get access to the The road design is for the contractor and it’s what road design during surveying and valuation as they will keep, they may only put a road map of well as during construction? ( Titile Siraji) what they are doing on a board that you can see. 18. I hope it turns to be the truth, otherwise such The money for the road is a grant from world bank programs have been fronted before and they but not political money. The project is set to always come to win our votes for the benefit the communities. president. If it works that way, we will vote for him if it doesn’t work out, we will not vote for him at all ( Dramadri SK Abubakar) 19. How will immigrants like us that are internally In the event that immigrants are affected and displaced be settled if our only land where we need to be relocated, the project will work hand are living is affected? ( Maniya Clare) in hand with the district and local leaders to identify suitable land for them. 20. If my land is not directly affected but vehicles Those that are partially affected will be assessed kept turning from there as a result they knock and where necessary compensated by the down some of my trees and the spot at which contractor. they turn becomes so hard that I can’t even plant anything on it, will I be compensated? ( Omar Yia) 21. If the vehicles of the contractors cause They will be taken to hospital for medication and accidents here during the road construction, expenses covered by the contractor. If its fatal, will the accident victims be compensated? arrangements will be made to cover funeral and (Acile Swali) burial expenses as well as compensation 251 22. While opening bank accounts, who pays for Bank charges will be covered. After the charges? If my trees are valued and paid compensation, your property still belongs to you, for, can i go on to cut them and make use of you can make use of it if you don’t, the contractor them or i will be arrested if i dare do will remove it for you that?(Oleku Majid) Closing remarks: the sub-county chief thanked JBN for sensitizing the people very well and for answering all their concerns; he thanked all those in attendance. He asked them not to speak something different about the meeting since all those present heard what is going to take place with their own ears, he said every step of development fronted by the government should be supported highly for the sake of our children and our retirement age. boko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Masaloa Parish in Moyo District minutes (Ajurd, Masaloa East, Masaloa West Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 17/11/2019 Meeting Venue: Masaloa trading center Meeting Minutes Version number: 009 Meeting Start Time: 4:00 pm (TT)ATTENDEES(See attendance register attached) No Name Position Email Address 14. (UU) AGENDA 1) Opening prayers 2) Welcome remarks by the area LC1 3) Presentation by JBN staff 4) Questions, clarifications and answers 46. Closing remarks by sub-county chief (VV) MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the area LC1 The chairman Lc1asked a volunteer to open the meeting with a word of prayers which was done by a one of the religious leaders in attendance. He then thanked God for the meeting and requesting his community members to be keen and listen attentively not to miss anything. He thanked them for turning up in good numbers Min 2: Presentation by JBN staff The JBN CLO for Moyo Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as 252 well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mr. Junior Nuwahereza to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe Moyo 105km road. He gave a comprehensive description of the project and the RAP & ESIA as summarized below: a. Project Background b. Project activities c. Road will be expanded to 30m corridor in trading centers & 50m in other areas d. The team is here to inform and sensitize the community e. All those affected by the project will be compensated f. Compensation is either in kind or money g. Special consideration will apply for the vulnerable in-case they are affected as well h. Info about livelihoods and how they will likely to be Impacted i. Basic information on vulnerabilities and social conflict within the project area j. Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines k. Information on status of the environment and likely environmental impacts l. Benefits of the environment to the community m. Info about existing District Compensation Rates Min 3: Reactions and Way Forward: Comments Responses 14. It’s been many years since we started hearing With or without elections of 2021, the road about tarmacking of this road and nothing project will take place because as you have tangible has since been seen here isn’t it already been told Uganda is getting a grant from because 2021 is close that you people have world bank to fund this project. come to deceive us again? 15. If at all the road will actually be tarmacked this In regards to local content, we will try to time round, why should the contractor come recommend that as much as possible local labor with workers from somewhere else when we is a priority. have so many people looking for jobs here ranging from drivers to casual labourers? If our drivers here need specialized training to fit the job, why can’t they be trained and they do the work as expected? (Ezama Lawrence) 16. Am very happy with the government initiative Noted through UNRA to construct this road, I request that everything that has been spoken be adhered to so that we enjoy the benefits of this road project maximum (Tiondika Peter) 17. Will the community members be allowed to Unless with the permission of the contractor but collect residue from the construction like that is project property and should not be taken removed culvert metals, cut down trees etc.? by the community members when found along the road. 18. If the only piece of land you have is affected, Its upon you to tell them what form of how will you be compensated? compensation you need; either in kind or in cash 19. If the drivers cause accidents during the road compensation. works, will the victims be compensated? Will 253 our natural trees in our land be compensated In the event that accidents happen as a result of for if affected? project works, the injured persons will be treated (Andruga Khemis) by an approved health facility. In regards to natural trees, if they are within the district compensation list, they will be considered for compensation. 20. You talked about compensation for structures Yes,you will receive compensation for any that may be affected but you didn’t talk about structure that is on your land. toilets, shall we receive compensation for toilets in case they are affected? (Asitolo Palmira). 21. Thanks to UNRA for this project, some people This is a different project funded by World Bank. were not compensated during power line project in this area even though some of them have proper documentations, wont it be the same story this time round? 22. If the road passes through two different pieces The plots will be assessed differently and of land will it attract the same amount of compensated differently. compensation? (Giak William) 7. If am not present during survey process, how We advise that you be around but in case you are will I be handled later? (Inyaka Patrick) not around, you may get a representative to stand for you. 8. If contractors impregnate our girls and women The project will ensure that they are compliant will it be possible to follow them up? (Amoko with social safeguards. In case such incidences Martin) occur, there will be a Grievance Management Committee where any issues can be reported for quick corrective action. It is important to note that the contractor will continuously carry out sensitization with the project workers and communities. Closing remarks: the sub-county chief thanked JBN for opening the eyes of the people through such a wonderful and education sensitization. He said he expected more numbers in attendance but never the less; the ones that turned up can act as ambassadors to the rest of the community members. He thanked the community members for paying keen attention during the meeting. He requested all the community members to be present during the survey process as such, they should keep alert so that as soon as the information comes, they should turn up very fast。 254 255 256 257 258 259 260 261 262 263 264 265 266 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Ngakua Parish in Yumbe District minutes (Ngakua Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 18/11/2019 Meeting Venue: Ngakua Parish center Meeting Minutes Version number: 012 Meeting Start Time: 04:00 pm (WW) ATTENDEES(See attendance register attached) No Name Position Email Address 15. (XX) AGENDA 1) Opening prayers 2) Welcome remarks by the area LC1 3) Presentation by JBN staff 4) Questions, clarifications and answers 47. Closing remarks by the sub-county chief (YY) MEETING MINUTES and PROCEEDINGS Min 1: Opening prayers The area LC1 chairman Mr. Abdul Tabu asked members present to take a minute of silence and pray since the meeting may gather different religions. After the prayers, Min 2: Welcome remarks by the area LC1 He welcomed everyone for the meeting. He thanked his community members for the patience they exhibited. He added that good things always need patience. he rather requested them to listen to the proceedings keenly. He then said the room is open for visitors to speak to the people Min 3: Presentation by JBN staff The JBN CLO Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting he as well thanked the community members for the patience they exhibited, he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko- Yumbe-Moyo measuring 105kms. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas 267 • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates Min 5: Reactions and Way Forward: Comments Responses 1. If I have 10 houses in my compound and all are They will be valued differently and eligble for affected by the project, will they be valued compensation. differently or since they are all houses, they will be valued at the same rate? (Ajiga Yasin) i. 2. Will crops that take for instance three years to Yes, they will be compensated. harvest be compensated once affected? (Sebi Swaib) 3. Will they compensate a borehole if it’s Yes, affected public facilities will either be affected? (Tibo Majid) replaced or compensated. 4. If my shop in a trading center falls within the Yes, you will be compensated, 30m road corridor, will I be compensated for it? (Atama Brahan) 5. Am worried that much as you have told us that The project is going to ensure that there is we will have job opportunities during the transparency as much as possible. UNRA team construction, they will ask us to give bribes to together with the contractor and supervising secure those jobs. If you look at us right now, consultant hired will have safeguards officers to you can hardly find 1000sh in any of our frequently monitor the project and ensure that pockets and thus how we may lose those jobs social risks are minimized as much as possible. (Dramadri Muzamil) The project will make sure there is transparency in awarding jobs 6. What will be the qualifications for those jobs There will be jobs that will require qualification during construction? Because if you look at us and there will be jobs that won’t require any from this village, it’s not easy to find even papers. Therefore casual labour will be a priority those that have completed s4 and yet they for the locals within the project area. may want papers for doing those jobs. Otherwise in terms of energy, we are suitable.(Acile Toaha) 7. If one’s house is affected, is there any Yes, its possible. possibility of constructing a house for the 268 affected person instead of compensating him in cash? (Mawa Zubair) 8. What happens if public utilities are affected? They will either be replaced or compensated (Anguyo Tairi) 9. If my property is affected and it’s surveyed as You will not miss compensation, such errors will well as valued but my name is missing due to be clarified and you be included. the so called computer error, won’t I miss compensation? (Lemeriga Toaha) 10. Women don’t own land in this community but That’s what we advocate for, make sure you some of us a privileged to own land because present during survey and valuation. my husband has distributed us land to cultivate as his wives, we are four wives, and my land is likely to be affected because it’s on the road side, am requesting that during the time of survey, my name should be the one appearing there if my land is affected? (Adiru Naima) 11. We have been cheated by the district before, The district only provides compensation rates that now you have told us that we will be need to be used. The District is not in charge of compensated using district rates, wont they compensating the PAPs. cheat us again? (Gumbiri Kasim) 12. If my land is vacant/bare and it’s affected, will Yes, you will be compensated for your land it be compensated? (Yuma Ajaib) 13. If the contractors misbehave with our women The law will take its course, report them as soon and we find them, what should we do to as possible. them? (Azabo Mohamed) 14. Don’t trees have flat rates across the country? Trees don’t have flat rates; the rates vary from region to region. 15. Women are not land owners in this place The project is going to help the vulnerable groups. that’s true, what if we are living in a land left Ensure that there is proof such as letters of for us by my late husband with his children administration. and the land is affected, the uncles of the children what to grab the land claiming that the children are too young to receive compensation, how will I be helped to stand for the children so that their land is not grabbed? (Adiru Joyce) 269 Closing remarks: In her closing remarks, the sub-county chief thanked JBN for sensitizing the people very well and told those in attendance that they are now rich with information that is so powerful; she thanked all those in attendance. She asked them not to speak something different about the meeting since all those present heard what is going to take place with their own ears, she said every step of development fronted by the government should be supported highly for the sake of our children and our retirement age. She asked all the community members who attended the meeting to act as ambassadors to those that didn’t attend it and as such they should help to spread the true gospel about the upcoming road project 270 271 272 273 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Ombachi Parish in Yumbe District minutes (Koro, Lori, Kogbo, Oce Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 19/11/2019 Meeting Venue: Ombachi Parish Centre Meeting Minutes Version number: 014 Meeting Start Time: 02:00 pm (ZZ) ATTENDEES(See attendance register attached) No Name Position Email Address 16. (AAA) AGENDA 1) Opening prayers 2) Welcome remarks by the area LC1 3) Presentation by JBN staff 4) Questions, clarifications and answers 48. Closing remarks by the area LC2 (BBB) MEETING MINUTES and PROCEEDINGS Min 1: Opening prayers Mr. Asibuku Asraf called in gathering into order and asked members to take 2minutes of silence to prayer before he could say a few things and then invite the guests present for the meeting. Min 2: Welcome remarks by the area LC1 He then welcomed the visitors of the afternoon from JBN and assured them that mobilization for meeting was done thoroughly in all the four villages in Ombachi parish. He urged the community members to pay keen attention in order not to miss anything thing that will be communicated to them. Without wasting too much time, he invited the guests from JBN to make their submission Min 3: Presentation by JBN staff The JBN CLO Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe-Moyo measuring 105kms. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas 274 • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts Info about existing District Compensation Rates Min 4: Reactions and Way Forward: Comments Responses 1. If my house is grass thatched but I have plans You will be compensated for your house the way of upgrading it into roofing it with iron sheets it is, you can’t be compensated for your future in the near future, will I be compensated for plans. that? (Taban Swadik) 2. How will they compensate plots of different They will be assessed by the valuer and will be sizes that are affected? (Bakole Adam) compensated differently according to their sizes. 3. If one had given land for free for institutions Goods once sold are not returnable like hospitals and schools and the land is affected, who will be compensated? (Songo Brahan) 4. If my land has conflict and the road works Please sit down and solve all your land issues starts and it’s the plot that has issues that is before the surveyor and valuation team come. affected, how will I be helped to receive Compensation will on;ly be made after conflicts compensation? If one had built a house but have been resolved. the roof was blown off by wind, will they compensate the structure the way it is? (Zaro Patrick). 5. Will they have opportunities for us the locals Yes, priority will be given to the locals. in the road construction project (Adronga Ramathan) 6. If the house we live in is a family house, will You will agree as a family and allocate two or they write down all the family members to three representative to be signatories on half of receive the compensation? If my land is the family. The whole family can’t be registered. vacant but i have plans of developing it in future, will i be compensated for that? (Chiriga Adam) 7. If there are different structures in a Different structures will be assessed differently compound that are owned by different people and compensated accordingly. and are affected, how will it be helped? ( Alionzi Ahumed) 8. If am a widow and my land is likely to be We don’t encourage such behaviors in case it affected, but my late husband’s brothers want happens please inform your local leaders very to take over the land he left for, how will I be fast and elders. Vulnerable groups such as helped? (Adraki Jimia) women will be assisted in this project. 275 GMCs will be established where such cases are reported. 9. If I have land on both sides of the road and they Yes, you be compensated for both pieces of land. are both affected, will I be compensated for both (Drabo Naima) 10. If am weak and sick with no one to help me The project will try to help vulnerable people in a open an account for me and yet my land is special way so don’t worry. affected how will I be helped? (Adraki Zakia) 11. Am an elderly widow with very little plot of It will either be replaced or paid in cash according land in my disposal, if my only land is affected, to your agreement. how will I be helped? (Aciparu Dosman) 12. If my house is affected after the survey and We will have an office here in town and we will valuation during the road construction, whom also have grievance management committee will I ran to? (Sahabani Sadala) members here whom you can report to. Closing remarks: Mr. Banduga Haruma the area LC2 chairman thanked everyone for attending the meeting. He tasked the JBN team to take the concerns of the people very seriously especially concerning jobs. He asked locals to sit down and resolve all land conflicts as soon as possible such that they are not derailed development wise, he said personal issues at family level shouldn’t affect development project that will benefit multitudes. In conclusion, he said everything that has been spoken should be taken as gospel truth and be preached rightly to those that couldn’t attend the meeting for one reason or another 276 277 278 279 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Toloro Parish in Moyo District minutes (Adua, Toloro, Maduga, Onigo Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 14/11/2019 Meeting Venue: Toloro Multi Purpose Meeting Minutes Version number: 004 Meeting Start Time: 10:00 am (CCC) ATTENDEES(See attendance register attached) No Name Position Email Address 17. (DDD) AGENDA 5) Opening prayers 6) Welcome remarks by the parish chief 7) Welcome remarks by the sub-county chief 8) Presentation by JBN staff 9) Questions, clarifications and answers 6） Closing remarks by sub-county LC3 chairperson (EEE) MEETING MINUTES and PROCEEDINGS Min 1: Welcome remarks by the parish chief The parish chief Mr. Ambama Gorge opened the meeting by welcoming everyone that has managed to make it for the important meeting amidst busy schedules; he urged the community members to be very keen and attentive so that they are able to understand the reason for the meeting which will directly and indirectly affect them in the near future. He invited a member to lead the opening prayers before he could invite the sub-county chief to make a few remarks Min 2: Welcome remarks by the sub-county chief Mr. Dima Stephen the sub-county chief welcomed visitors from JBN to his Moyo Sub-county and asked them to feel at peace since his sub-county is peaceful. He asked the Toloro community to embrace development of the road upgrade which he said is an open door to true prosperity. He said in addition that since its not his day to give speech, he would rather invite the JBN team leader to introduce the team and they proceed to speak to the community the reason for the meeting Min 3: Presentation by JBN staff The JBN CLO for Moyo Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe Moyo 105km. 280 She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates Min 4: Reactions and Way Forward: Comments Responses 1. Some places that are bear without settlement We are working with the local leaders and elders; need elders and cultural leaders to be we have specialists that are currently moving on consulted, for instance from Edua to Era ground looking for cultural sites and cultural primary school. In addition, you need to leaders. consult the cultural leaders because there is a cultural site near Era hill where people go and perform rituals (Eriku Emmanuel) 2. Which company will construct the road? How We don’t know which companies UNRA will long will the road construction project take to contract to undertake the road construction complete? Will there be job opportunities for project neither do we know long it will take to the locals? Who will compensate the affected complete it. people? Will the project involve local There will definitely be job opportunities and community leaders to ensure quality work? I recommendations will be through the local will be happy if some officials from world bank leaders. Compensation is done by the government are part of the team that seat in the office that of Uganda. Local leaders are already fully involved you are about to open for us here in Moyo in the project and they will continue until the end. town so that all our concerns are addressed (Lebu Luka) World Bank officials will carry out frequent monitoring along the 105km road to ensure that the project is compliant with safeguard standards. 3. We need cooperation and unity in the whole Thank you for your communication and it would road construction project process, be good that the project is acceptable for smooth compensation money shouldn’t separate us, implementation of the project. we will have a community meeting again to brainstorm how best we will support the Boreholes that will be affected will be replaced. project for instance we have a community The project team will ensure that they work borehole that will likely be affected, let no one together with the local leaders, district and come to claim the borehole as his/her community members to relocate the borehole to individual property, let it remain us a a suitable place and convenient for the users. community property (Iga Paul, LC1 chairman) 281 4. All the local leaders are key in this project, Clean leaders are key in this project sir and will be they will guide on different boundaries. Clan contacted. leaders and families should as well be considered in the process (Buni Dan, lc3 chairman). 5. Am in-charge of my late father’s property, he The landlord will be compensated for the land and didn’t pay for the land where the property is the property owner for the property meaning both now, should the property be affected, who of you will be compensated. will be compensated, the landlord or the property owner? (Kesira Jimmy) 6. What will be done to those that are indirectly Indirectly affected people will be assessed later affected? and compensated where necessary, their 7. Water pipelines pass close to the road and properties replaced. through people’s land, who will compensate Water pipes will also be relocated in case they are for the water pipes? (Angala Denis) within the ROW. 8. In this era of corruption, how will Money above 200,000 will be deposited in bank compensation be done, will money be given account and below 200,000 will be given as cash. directly through people’s hands as cash or it will be deposited through bank accounts? (Magesi Gorge) 9. This could be the 10th time we are seeing Construction will kick off soon after these people measuring this very road but nothing processes we are undertaking; don’t move before tangible is seen as a result of their compensation. measurements; when is the actual road construction work commencing? Sometime back we were told to move 15meters away from the road and we did so since then nothing has happened, now you are telling us its 25meters, wont that be the same song? (Laru Alfredo) 10. The government is good at convincing people We will recommend your youth to be given jobs but when it comes to reality, the opposite but they should be willing and ready to do the happens for that reason, am afraid that work. laborers will be brought from somewhere else during the road construction to benefit here when most of our youths here are jobless. (Dima John 11. When the Koboko-Arua road was constructed, We are trying to sensitize you as well as the many accidents cases were registered; won’t contractor to minimize accidents that may arise. this project have the same impact? If a house All PAPS will be given adequate time to relocate is affected, will the PAP be given time to and they will have the chance to collect their relocate and will he/she be allowed to collect property. The road we are asked to work on is the is belongings from the affected house after Koboko-Yumbe-Moyo road, other roads will be compensation or they will transfer ownership considered under different projects to the contractor? The road with the greatest concern is the Moyo Laropi road, why stop with the road in Moyo town, where exactly is the road stopping within Moyo town? (Nyuma Ronald) 282 12. If someone is digging on my land, at the time The one digging on your land will be compensated of compensation, who will be compensated? for his plantations meanwhile you will be Me the landowner or the one who is digging compensated for your land. on my land? (Magwi Patrick) 13. I am a widow if my land is affected will I be Yes, you will be compensated. compensated? (Lou Christine) 14. She is a widow, the late husband planted on If it is what you gave to your children, why claim both sides of the road, if the side of the road ownership again? That’s the reason we are telling affected is the land she gave to her children, families to agree on family property. who will be compensated, her or the children? (Agustina Leo) 15. Water pipelines may be affected and yet they The contractor will work with NWSC to ensure supply water to very many people in this area, that affected pipelines are moved and restored does the contractor have an agreement with before construction starts. National Water and Sewerage Cooperation to transfer the pipelines, otherwise am worried that we may be deprived of clean water?( Oduti Albert) 16. Can someone construct a house near the 25m Please don’t do that, you won’t be compensated road corridor right now? My heartfelt appeal for doing that. As said earlier on, priority will be to you is that please consider the locals here given to community members within the project in the road construction project.( Amaza areas when sourcing for local labor. Rose) 17. Who compensates for accidents caused by Let’s hope no accidents happen but in case they contractors? happen, they will be assessed and victims assisted in all ways possible. 18. Toloro parish is peri-urban; will it be That will depend on the road design. considered for the 30m road corridor or the 50m road corridor?( Ambama Gorge, parish chief) Closing remarks: Mr. Buni Dan the chairman Lc3 Moyo county thanked UNRA and the government of Uganda for finally thinking positive about the people of Moyo; he thanked JBN for a very elaborate presentation which everyone present in the meeting understood very well. He thanked all the local government officials for being present and for working for their people. He urged the people to support the road project with or without compensation for future development of our land. He asked the people to stand out since development is coming in the land, “you should work harder than before if you still want to retain your land within the town area” he said. He concluded by informing his electorate that he is not coming back as chairman LC3, he will announce his next political journey another time. 283 284 285 286 287 288 289 Koboko-Yumbe-Moyo Road Project: Consultancy Services for the Preparation of Environmental and Social Impact Assessment Report and Resettlement Action Plan of Roads in Refugee Areas – Lot 1: Koboko –Yumbe - Moyo (105 Km)Procurement Ref No:UNRA/SRVCS/19-20/00006 PROJECT ACTIVITY NAME/PLACE: Residents of Yayari Parish in Yumbe District minutes (Koka, Chamanikua, Lokopio, Alaba Villages) Consultant JBN Minutes by: Onguma David Reviewed by: Pamela Date of Meeting: 19/11/2019 Meeting Venue: Yayari parish center Meeting Minutes Version number: 013 Meeting Start Time: 10:00 am (FFF) ATTENDEES(See attendance register attached) No Name Position Email Address 18. (GGG) AGENDA 1) Opening prayers 2) Welcome remarks by the area LC1 3) Presentation by JBN staff 4) Questions, clarifications and answers 11. Closing remarks by the parish chief (HHH) MEETING MINUTES and PROCEEDINGS Min 1: Opening prayers The LC1 chairman Mr. Onduga Safi Muhamad welcomed all the visitors to his village for such an important meeting. He requested Taqua mosque Imam to open the meeting with prayers which he did. Min 2: Welcome remarks by the area LC1 The chairman then informed his community members that the meeting would be brief but importantly he requested them to pay keen attention to whatever the visitors would say about the upcoming road project. He invited the JBN to speak to his people and to feel free because the people are peaceful and welcoming Min 3: Presentation by JBN staff The JBN CLO Mr. Onguma David thanked the leaders and community members for sparing time off their busy schedules to attend the meeting; he also thanked them for the warm welcome as well as for keeping time. He then went on to introduce the staff of JBN present in the meeting. After the introductions, he then invited Mrs. Pamela Tashobya to present about the upgrade of the road project so that the community is aware about the Environmental and Social Impact Assessment and Resettlement Action Plan for Koboko-Yumbe-Moyo measuring 105kms. She gave a comprehensive description of the project and the RAP & ESIA as summarized below: • Project Background • Project activities • Road will be expanded to 30m corridor in trading centers & 50m in other areas 290 • The team is here to inform and sensitize the community • All those affected by the project will be compensated • Compensation is either in kind or money • Special consideration will apply for the vulnerable in-case they are affected as well • Info about livelihoods and how they will likely to be Impacted • Basic information on vulnerabilities and social conflict within the project area • Main things considered for compensated are; land, structures/homes, perennial crops/trees, graves, as well as shrines • Information on status on the environment and likely environmental impacts • Info about existing District Compensation Rates Min 4: Reactions and Way Forward: Comments Responses 12. If houses are affected, will they be Its according to your preference, if you want it in compensated in cash or in kind? (Kiri Anan) kind, it will be so and vice versa. We are talking about employment We will recommend you for the jobs, don’t worry, for the locals, what if the contractor some of you get jobs there but not all of you. employs their own people and bring them to start working here instead of employing us? Or what if the employment is contracted to someone else and they bring in the people of their choice? (Dramani MK) If I have 6acres of land, the 6th acre is affected and If I have 6acres of land, the 6th acre is affected and that affected potion has trees belonging to that affected potion has trees belonging to someone else, who will be compensated? (Yaka someone else, who will be compensated? George Gabriel) 13. How are you going to handle grievances There will be GMCs established at parish level to before the compensation? (Zubair Omega). help address grievances that may occur. 14. Am suggesting that surveyors move with The surveyors will strictly move with the local theLCs from village to village so that the issues leaders and elders, they can’t move alone. of people claiming other peoples land is minimized (Gabu Abubakar) 15. If my house is out of the 50m corridor but its You will be assessed and where necessary the cracked due to vibration or something of that damages will be repaired and replacement done nature, will I be compensated? (Drani Safi) if it calls for that 16. I have heard that I will be given enough time The whole structure will be assessed and will be to relocate, will they measure the part of the considered for compensation. house that is affected or the part of the land that is only affected or they will measure the whole land or house? (Draku Alli) 291 17. You talked about vulnerable people and It’s simply because their parents are alive and can mentioned the categories as old people that be of help to them. have no one to help them, widows, orphans and child headed families, why don’t you count the children of parents that are divorced as vulnerable as well? (Dramani Yahaya) 18. You talked about using national ID for You will be helped to register but national ID is very registration and opening bank accounts, what important and we urge that you follow up and get if I lost my ID, will I be helped to register as one to help smoothen the process. well as open an account in the bank? (Rube Majid) 19. If I was not qualified for national ID We urge that those with National IDs try to get registration by the time the registration was one. carried out but now my property is affected, how will I be helped? If my husband is absent If your husband is absent, you or a representative at the time of survey, can I stand for him and could stand in for him and should have proper be registered in his names? (Chandiru Laila) documentation. 20. If we are 3wives to one man and one of our That’s exactly what we advocate for. gardens are affected, I suggest that compensation be given to that very woman whose garden is affected; there should be no shifting of goal posts neither should there be sharing of the compensation money (Tiperu Zainab) 21. Is there any facilitation for local council Local leaders will be facilitated when working leaders for carrying out the project activities? hand in hand with the survey team. (Anan Kasim LC1 chairman) 22. If am living on land left for me by my late Sit down with elders and settle those issues father but someone else has settled in part of before time, it’s you and the local leaders the land without consulting me and the part at including elders that know your boundaries. which he has settled is affected, who will be compensated and how will you help me in such a scenario? (Angualiga Ismil) 23. If firewood/trees are affected, will they be Yes, they will be compensated compensated (Taban Majid) 24. Will prices for my affected property be set by No, they will have computed and given to you me or not? (Ijoviga Ayub) 25. If the vehicles of the contractors cause Yes accidents here during the road construction, 292 will the accident victims be compensated? (Aroga Basir) 26. If someone is not conversant with account Yes, assistance will be given to those who cannot opening, will he be helped to open an open up bank accounts. accountt? (Awuga Ratib) 27. While opening bank accounts, who pays for The bank charges will be catered, after the charges? If my trees are valued and paid compensation, you can go on to make sure of for, can I go on to cut them and make use of your property them or I will be arrested if i dare do that? (Onduga Safi) Closing remarks: in his closing remarks, the parish chief Mr. Anguzu Ismil thanked JBN team for coming to sensitize the people in his parish about the road construction. He said the road is what they have earnestly been waiting for and urged all the community members and Ugandans to embrace it. He said this is the only road remaining to be tarmacked; all other roads with such a big importance across the country are already tarmacked. He said he doesn’t think so many people will be affected by the road construction works. He asked the community to brace themselves for the very many opportunities coming up for them and finally he asked all the community members not to be silent if any of them is either not satisfied with proceedings of the road project or compensation. 293 294 295 296 297 298 299 300 301 APPENDIX IX: STAKEHOLDER IDENTIFICATION, MAPPING AND ANALYSIS SUMMARY MATRIX FOR KOBOKO-YUMBE-MOYO ROAD PROJECT Stakeholders Stakeholders Mandate /Interest Influence on the Expectations Level of Power Engagement and Consultation Category project influence Approach on Inform Consult Collaborate project (H,M,L) Primary Level Stakeholder(s) Project Affected Project Affected Sustainability of ▪ Can influence the Prompt and fair H M ✓ ✓ ✓ Villages/Community people, land their livelihoods timing for project compensation; owners and or and identity; fair activities restoration of and Social Services land users, r compensation; livelihood; able to Providers along property owners access to natural ▪ Can influence the regain and access alignment and users, resources and mode of social services; and business owners, social services; loss compensation security of restored transport and of social ▪ Can influence livelihood and other services ties/support public interest in property providers and networks the project community leaders ▪ Social licence to operate Clan and cultural Sustainability of▪ Can influence Prompt and fair H M ✓ ✓ ✓ leaders, Religious livelihoods and compensation compensation; institution social identity, loss modes and restoration of leaders of land and relocation for livelihood and cultural/religious cultural sites traditional/cultural sites, sites; regain access to loss/restricted ▪ Can influence traditional access to land and community cultural/religious sites traditional cultural interest in the property and security sites, loss of power project of tenure for restored over land and ▪ Can define and lands as per customary community affairs, influence practice and loss of ascertaining land clan/community rights networks 302 Stakeholders Stakeholders Mandate /Interest Influence on the Expectations Level of Power Engagement and Consultation Category project influence Approach on Inform Consult Collaborate project (H,M,L) ▪ Social license to operate Vulnerable social Sustainability of Can attract sympathy Prompt and fair L L ✓ ✓ ✓ groups (Women, their livelihoods and indirectly compensation; Children, and identity; fair influence regulators’ restoration of Disabled, Elderly, compensation; and third party livelihood; able to Refugees, Non- access to natural interest in the regain and access citizens) resources and project timings and social services; and social services; loss activities security of restored of social livelihood and ties/support property networks Indirectly Sustainability of • Can influence Prompt and fair M M ✓ ✓ affected livelihoods and fair choices made by compensation; communities compensation for affected restoration of adjacent to affected community livelihood for affected villages along neighbourhood, • Can influence neighbourhood, alignment compromised public support for restoration of affected access to social the project community resources services and shared • Can be host natural resource, communities and employment opportunities District and Urban Koboko, Yumbe Sustainable social • Can influence the Fair and prompt H H ✓ ✓ ✓ Local Governments and Moyo District services delivery timing for project compensation; along alignment Local planning and activities collaboration for Governments management of • Can influence livelihood restoration (District Technical public services and choices made by planning and Planning implementation of affected implementation; Committee development of community compliance with Members, plans; • Can influence District compensation District Land compensation compensation rates; restoration of Board, District rates; prompt and rates and access to service Executive fair compensation, modalities facilities; 303 Stakeholders Stakeholders Mandate /Interest Influence on the Expectations Level of Power Engagement and Consultation Category project influence Approach on Inform Consult Collaborate project (H,M,L) Committee conflict • Can influence and consideration for local Members; Moyo management, monitor local content; involvement and Yumbe Town access to social content during assessments; Council, and services along considerations and compensation for Koboko alignment, safety • Can support public/community Municipality and social integrity assessment and infrastructure of community payment process along alignment. and livelihood restoration plans and programs • Can influence grievances management Project Proponent UNRA Overall project • Can influence all Complete ESIA and H H ✓ ✓ ✓ and Financiers and planning and project activities RAP on time; Other Project implementation timings and compliance with Partners implementation relevant ESSs/laws • Can support engagement activities Ministry of Works Overall sector • Can influence all Complete ESIA and H H ✓ ✓ ✓ and Transport management and project activities RAP on time; (Represented by project timings and compliance with UNRA development and implementation relevant ESSs/laws supervision • Can support engagement activities WB Overall project • Can influence Complete ESIA and H H ✓ ✓ ✓ financing and ESSs project activities RAP on time; compliance timings and compliance with supervision and implementation relevant ESSs/laws monitoring 304 Stakeholders Stakeholders Mandate /Interest Influence on the Expectations Level of Power Engagement and Consultation Category project influence Approach on Inform Consult Collaborate project (H,M,L) UNHCR Overall mandate to • Can influence Complete ESIA and H H ✓ ✓ ✓ manage refugee project activities RAP on time; settlements, their timings and compliance with identification and implementation relevant ESSs/laws support including • Can influence including UHNCR-SOP protection of their project financing rights. and design. Central NEMA Overall ESIA • Can influence Complete ESIA and H H ✓ ✓ ✓ Government clearance and ESSs project activities RAP on time; Ministries and compliance timings and compliance with Agencies supervision and implementation relevant monitoring, activity ESSs/laws/regulations permitting. MLHUD-CGV Overall Valuation • Can influence Complete RAP on H H ✓ ✓ ✓ Supervision and project activities time; compliance with RAP clearance and timings and relevant RAP implementation ESSs/laws/regulations. implementation including RAP supervision and implementation. monitoring. Ministry of Mandate for • Can influence the Prompt and fair H H ✓ ✓ gender labour Sustainable timing for project compensation and social community activities and including physical development development entitlements cultural resources; and cultural • ESIA approval livelihood restoration; preservation decisions and identification and • Protection of Occupational protection of rights of human rights and Health and Safety vulnerable social vulnerable social (OHS) plans groups; compliance to groups. • Approval of RAP relevant • security of ESSs/laws/regulations; livelihoods and community safety • Occupational and plans community 305 Stakeholders Stakeholders Mandate /Interest Influence on the Expectations Level of Power Engagement and Consultation Category project influence Approach on Inform Consult Collaborate project (H,M,L) health and safety. • Labour rights and social justice at place of work Ministry of Water • Overall mandate • Can influence Complete ESIA on H H ✓ ✓ and Environment to monitor, project activity time; compliance with assess and timing and relevant laws and regulate water implementation regulations resource • Monitor and guide the use of wetlands for sustainability OPM • Management of • Can influence Complete ESIA and H H ✓ ✓ ✓ refugee project activities RAP on time; settlements timings and compliance with including services implementation relevant delivery and • Can influence ESSs/laws/regulations protection of project financing refugee rights and alignment design Secondary Level Stakeholders Regional • Danish • Protection of • Can influence • Fair and prompt M L ✓ ✓ CSOs/NGOs Church AID human rights choices made by compensation • FINI Church • Sustainable PAPs. • Livelihood restoration • IRC livelihood • Can be involved in • Assistance programs • World Vision development livelihood for vulnerable social • Save the • Social justices restoration. groups children for vulnerable • Can influence public • Protection of rights of • Oxfarm social groups support for the vulnerable social • CIDI project. groups 306 Stakeholders Stakeholders Mandate /Interest Influence on the Expectations Level of Power Engagement and Consultation Category project influence Approach on Inform Consult Collaborate project (H,M,L) • Lutheran • Environmental • Engaged as World protection and “external monitors” Federation conservation of RAP (LWF) • Support implementation • CEFORD development and success of • Red Cross initiatives. resettlement • AVIS • skills programs. • Global Aim development • Global Aim, • psychosocially • Caritas, support • Dan Church • Aid (DCA), • Care Internationa, • Trailblazers Central National Forestry Sustainable • Can influence the • Compliance to M M ✓ ✓ Government Authority (NFA) management of timing for project National Forestry and Agencies forests and wildlife activities and Environmental Laws resources entitlements in protected areas • Monitoring • Compensation for lost implementation of ecosystem and restored cover services • Approvals of RoW through forest reserves 307 APPENDIX X: UNEXPLODED ORDNANCES DEFINITIONS As Low As The cost of further risk reduction measures is grossly disproportionate to the Reasonably benefit gained from the reduced risk that would result Munition A complete device charged with explosives, propellants, pyrotechnics, initiating composition, or nuclear, biological or chemical material for use in military operations, including demolitions. EO All munitions containing explosives, nuclear fission or fusion materials and (Explosive biological and chemical agents. This includes bombs and warheads; guided and ballistic missiles; artillery, mortar, rocket and small arms ammunition; all Ordnance) mines, torpedoes and depth charges; pyrotechnics; clusters and dispensers; cartridge and propellant actuated devices; electro- explosive devices; clandestine and improvised explosive devices; and all similar or related items or components explosive in nature. Inert munition A munition that contains no explosive, pyrotechnic, lachrymatory, radioactive, chemical, biological or other toxic components or substances. EOD The detection, identification, evaluation, render safe, recovery and disposal (Explosive of EO. Ordnance Disposal) EOW Inert material remnant from the initiation or functioning of explosive (Explosive ordnance. Ordnance Waste) UXO EO that has been primed, fused, armed or otherwise prepared for use or (Unexploded used. It may have been fired, dropped, launched or projected yet remains Ordnance) unexploded either through malfunction or design or for any other reason. AXO Explosive ordnance that has not been used, that has been left behind or (Abandoned dumped by a party to an armed conflict, and which is no longer under control Explosive of the party that left it behind or dumped it. Abandoned explosive ordnance Ordnance) may or may not have been primed, fused, armed or otherwise prepared for use. (modified version of definition in CCW Protocol V) Sometimes also referred to as ‘discarded military munitions’ (DMM) HAZMAT A material or substance that poses a danger to life, property, or the (hazardous environment if improperly stored, shipped, or handled. material) UXO An operation to reduce the hazards associated with UXO, to a level that is Remediation acceptable to the appropriate approving authority with regard to the planned use of the land. UXO Incident An unexpected/uncontrolled explosion involving known or possible UXO or munitions or the discovery of an object positively identified or suspected to be UXO, munitions or parts thereof. RA Overall process comprising a risk analysis and a risk evaluation. (risk assessment) 308 INTRODUCTION The project area once experienced armed conflict and no doubt, it was confronted with the threat posed by landmines and explosive hazards, which include unexploded or abandoned ordnance including Explosive Remains of War (ERW) as well as Improvised Explosive Devices (IEDs). It is important that, areas of the project could have risks of these and impede smooth implementation of the project as well as access to its associated sites. What are UXOs? In short, UXOs are Unexploded Explosive Ordnance i.e. military explosives that did not explode or function as intended. Some examples of UXO are unexploded bombs, rockets, grenades, artillery shells, flares, mortars, and hazardous residues that may remain after a partial detonation. If disturbed, UXO can cause injury or death. Risks Associated with UXO The potential for injury or damage by different types of munitions (including UXO, AXO, munitions components & constituents), depends on many different factors. These factors include the magnitude of the potential explosion, the sensitivity of the explosive compounds and their breakdown products, fuse sensitivity, the potential for deflagration or detonation, the potential for munition deterioration, and the likelihood that the item will be disturbed (the latter depends on environmental and human activities). On the other hand, Munitions may also present other human health, ecological and environmental risks, depending on the state o f t h e i t e m . Specifically, a m unit io n that i s de g ra de d may r e l e a s e propellants, explosives, pyrotechnics, and other munitions constituents into the surrounding area, thereby potentially contaminating the environment and affecting human health. Recommended UXO Risk Management Where incidence of UXOs is believed to be higher and to reduce such risks, the areas be subjected to UXs Risk Assessment. Based on results of Risk Assessment done, the following be done as part of its planning phase: a. For areas thought to be of lower risks, i.e. Very Low UXO probability of incidence they be labelled green implying/corresponding to likely No incidence of UXO; b. For areas assessed as having Low or Medium UXO probabilities be labelled yellow and red implying, such areas should be subjected to focused UXO search (ground proving); c. If the ground proving confirms the possible existence of UXO OR UXO/EOW are likely to be encountered, then full 100% remediation of the area suspected to be UXO contaminated is recommended (using a fade out technique); d. The UXO Risk Assessment should further recommend the following be adopted: i. Provision of proper UXO awareness for all personnel working or visiting the site (built in to normal HSE site induction training); ii. Contractors are to have sound work practices in place and excavations in likely UXO affected areas be strictly controlled; iii. Implement a ‘Chance Find’ procedure which clearly defines safe actions to be taken in the event that EO or EOW are encountered during construction (including reporting & investigation); iv. Centrally manage UXO information so that the UXO threat picture is continually reevaluated as additional information comes to hand; and v. Pre-Arrange/coordinate ADF UXO disposal to minimize work stoppages and lost time if UXO/’suspicious’ objects are encountered. 309 OBJECTIVE The primary objective o f this UXO Management P l a n is to define mitigations t h a t will reduce EO munitions- and explosives-related risks to a point where these no longer pose a credible risk under normal operating conditions or normal usage (i.e. risks are ALARP). This requires a c o n t i n u a l examination of risks and adoption of mitigations that are commensurate with identified risks taking into account construction processes and subsequent land use. Scope of the UXO Management Plan This UXO Management P l a n defines in more detail the mitigations and management proce sses to be used by the Project to effectively manage UXO risks specifically: a. Responsibilities of various parties and coordination mechanisms; b. Areas to be UXO sampled/remediated and methodology to be used; c. Outlines of UXO awareness and procedures; and d. Reporting requirements related to UXO work. UXO MANAGEMENT PLAN The UXO mitigations planned for the r o a d p r o j e c t c a n b e b r i e f l y s u m m a r i z e d t o embody the following: a. Prior to the commencement of any construction a c t i v i t y (including pre l i m i na ry n o n - intrusive surveys), all land areas on which work will be undertaken will by UXO assessed and, if required, remedial actions implemented to reduce UXO risks to ALARP. Work will only be allowed to commence at the site when it has been demonstrated that UXO risks have been adequately mitigated to ALARP; b. In areas of the r o a d p r o j e c t t hat are assessed as very low risk, construction work may commence so long as the following additional controls are implemented: i. UXO awareness is provided for relevant personnel; ii. UXO issues have been included in contractor’s risk assessments; and iii. Appropriate U X O procedures m u s t be in place (e.g. UXO ‘ Chance F i n d ’, UXO medical response plan, etc.). c. In all other areas (currently classified as ‘Low’ to ‘Medium’ risk), focused UXO search (‘ground proving’) will be conducted b y s p e c i a l i z e d p o l i c e a n d a r m y u n i t s using specialized explosive devices detection equipment. d. If the ‘ground proving’ confirms the possible existence of UXO or UXO/EOW which could be encountered during construction, full 100% remediation of the area suspected to be UXO- contaminated will be undertaken by specialized military and police units; e. Areas that have been subjected to physical UXO search/remediation will be reassessed at the completion of the UXO search work to confirm that the residual risk(s) are very low – the UXO management process then reverts back to (a) & (b) above. f. The following additional controls/mitigations designed to achieve ALARP will be adopted: ❖ Coordination with ADF UXO disposal personnel ❖ Ongoing monitoring and revaluation of UXO risks 310 g. Any items of UXO found during either UXO search work or construction activities will be shown to the UPDF/Police explosive specialized units for appropriate remedial actions. h. The U X O r i s k s w i l l b e r e g u l a r l y r e -evaluated by t h e specialized explosives management units in the security establishments in the areas of the project. Specialist UXO Advice Specialist security agencies from UPDF and Police with special skills in UXO/HAZMAT r i s k assessments and project design/management will be retained to: a. be the focal point for all UXO-related issues on the project; b. continually assess risks as new information comes to hand; c. provide independent a nd impartial advice/guidance t o the project management t e a m and construction contractors on UXO issues (awareness, procedures, etc.); d. assist and/or co-ordinate the delivery of any specialist UXO services required during the project; and e. validate/prepare final UXO reports as required by Local, State & Federal authorities. UXO Search/Remediation a. Ground Proving. Focused U X O search ( ‘ground p r o v i n g ’) w i l l be conducted and the primary objective will be to collect evidence to confirm t hat the project areas could be contaminated b y UXOs. Accordingly, t he ground proving process will primarily seek to find evidence of munitions being in used in the area (e.g. EO fragments, craters or other evidence usually associated with munition explosions). If evidence is found, the area is likely affected by UXO. Conversely, if no evidence is found, the area is unlikely to be affected by UXO. b. The UXO contractor will be contracted to perform an appropriate UXO sampling search on selected sub-divisions c u r r e n t l y classified as having a ‘Low’ or higher UXO risk levels. c. The sampling regime to be used may be determined by the UXO contractor however it is expected t ha t the following m i ni mum standa rds w i l l be achieved so as to provide a reasonable level of confidence: i. Priority 1 areas: Minimum 8% surface search supported by metal detectors ii. Priority 2 areas: Minimum 4% surface search supported by metal detectors iii. Priority 3 areas: No UXO search is currently planned for these areas d. At t h e c o n c l u s i o n of w o r k , the U X O contractor will b e r e q u i r e d to e i t h e r provide certification t hat the area has a very low likelihood of UXO or provide evidence to the contrary. At the conclusion of each portion of UXO work, findings will be fed back into the Risk Assessment and UXO risks critically re-examined. e. Surface search supported by metal detectors” will typically involve: Performing a search p a t t e r n ( either s t r a i g h t -line t r a n s e c t s o r random p a t h s of approx. 1.5m width) recorded by GPS (WGS84 coordinates system). Examination of the ground along the ~1.5m path to identify any obvious signs of munitions or explosions (typically larger signs such as crater remnants or damaged tree crowns will be observed outside of 1.5 path). Sweeping the ground with a metal detector in an arc ~1.5m wide along the path to identify any surface or very shallow metal objects (fragments, etc.) b. 100% remediation: Any areas/zones that yield positively identified UXO or UXO 311 fragments (excluding SAA), will typically be processed as follows: (i) All ground in a 100m radius out from the location of the found object will be subjected to 100% sub-surface UXO search to a depth that is commensurate with the penetration depth for the munition type found and the prevailing ground conditions. (ii) All ground in a radius extending a further 50m will be subjected to minimum 10% random sampling (to the same depth). (iii) If any further UXO/fragments/etc are found (in the 100% radius or 10% radius), the search process reverts to Step (i) above (i.e. the 100% search radius is extended out 100m @ 100% then a further 50m @ 12%). (iv) In addition to the above, finds of any UXO/fragments/etc will automatically trigger a thorough review of the initial risk assessment to determine if UXO risks have increased as a result of such finds. (v) If fragmentation or components are found which cannot be attributed to a specific munition type, the default to be adopted shall be a 105mm HE projectile (which represents the largest of the munitions most likely to have been fired at the Flinders artillery range). The UXO contractor may offer alternative approaches to that described above however any alternatives will be assessed to ensure that they meet or exceed the above. c. Standards: Standards for UXO remediation within Australia are generally weak. Accordingly, the conduct of any such work will be heavily guided by standards used in other countries, International Mine Action Standards (where applicable), Australian or other international industry ‘best practices’, or other credible and tested sources. A sample list of standards/industry ‘best practices’ (not exhaustive) that may be utilised for UXO remediation (some with adaption) is as follows: (i) IMAS 09.30 ‘Explosive ordnance disposal’ (ii) CWA 15464:2005 ‘EOD Competency Standards’ (iii) IMAS 09.20 ‘Guidelines for the use of sampling procedures’ (iv) IMAS 10.70 ‘S&OH protection of the environment’ (v) IMAS 10.20 ‘S&OH worksite safety’ (vi) IMAS 10.10 ‘S&OH - General requirements’ (vii) IMAS 10.30 ‘S&OH - Personal protective equipment’ (viii) IMAS 10.40 ‘S&OH - Medical support’ (ix) Various other US, UK & EC UXO/ordnance-related standards and guidelines d. Oversight/Validation: The DUXOP consultant will be primarily responsible for oversight of the DUXOP contractor and may undertake but is not limited to the following: (i) Providing a clear definition of areas to be searched, specifications for target detection items, minimum standards & depths for UXO searches, QC ‘non-conformities’ and ‘critical non- conformities’ (the latter results in ‘failure’/non-acceptance of UXO work and re-work of the site/lot if required); 312 (ii) Performing Pre-Mobilisation and Pre-Start compliance and readiness checks to ensure that all requisite licenses, approvals, personnel, equipment, procedures, systems, insurances and the like are in place and ‘fit for purpose’; (iii) Where sub-surface search is required, overseeing validation testing of detectors to confirm their ability to locate specified targets in the prevailing soil and environmental conditions; (iv) If deemed necessary, conduct of regular and QA and QC during the execution of any UXO- related work; and (v) If required, overseeing QC or other validation at the completion of remediation work to confirm that the stipulated hazard reduction has achieved the ALARP target (QC of UXO remediation work will utilise the international ordnance remediation industry’s QC sampling regime as detailed in IMAS 09.20 ‘Guidelines for the use of sampling procedures’). 6.5 Non-Hazardous EO Waste and Military Waste a. The DUXOP contractor will be required to correctly identify, process and dispose of all non- hazardous munitions and EO waste encountered during any UXO search work or subsequent construction work. b. The DUXOP contractor shall: (i) ensure that key staff performing FFE inspections are suitably qualified and experienced; (ii) ensure that they fully comply with applicable Defence, Commonwealth and State regulations relating to certification, transfer and disposal of such waste products - in particular any expended, inert, training or drill munitions items (or their components) and items that may contain explosive or other potentially hazardous residues; (iii) be responsible for notifying the relevant authorities (Police and Defence EOD) if any hazardous items are found (during UXO work only); (iv) ensure that all items of EO, expended/inert munitions and waste are properly catalogued, recorded and reported; and (v) a detailed report is submitted on the completion of work that accurately defines all UXO work performed, locations & natures of items found and other recommendations/conclusions relevant to the work. Response to UXO/HAZMAT a. DefenceAssets: (i) Prior to commencement of intrusive ground works, the DUOXP consultant or contractor will notify the Defence ‘Regional Explosive Ordnance Service’ (REOS) of proposed activities to minimise the risk of delays should Defence personnel not be available. (ii) Any hazardous explosive ordnance (including EO components, explosives from munitions and unexpended demolitions explosives) or other ordnance-related hazardous material (HAZMAT) encountered during UXO or construction work will be marked, left in-situ, reported to the local Police and processed by REOS Sth Qld in accordance with Defence current policy and Defence requirements. 313 (iii) Any hazardous items found will be cordoned and secured by the on-site contractor until the arrival of Police or Defence EOD team. b. DUXOPContractor: The DUXOP contractor may be authorised to dispose of explosives (i.e. not munitions) only if they can demonstrate that they are licensed to handle or use explosives (including disposal) in accordance with the ‘Explosives Act’ and relevant State or Federal explosives training and licensing requirements. Any such disposal of explosives will be in accordance with the AS 2187.2-2006 ‘Explosives - Storage and use - Use of explosives’ and applicable environmental legislation. c. ChemicalResponse: Work related to chemical contamination (soil, water, air) will be undertaken in accordance with applicable Australian environmental legislation, Qld DERM or other applicable standards/guidelines (e.g. ANZECC and NHMRC) and industry ‘best practice’. 6.7 Project-Wide Controls In addition to the aforementioned UXO mitigations, the following will be adopted throughout the project: a. All personnel working at or visiting the site (including visitors) must be provided with UXO guidance as follows: (i) For personnel performing non-intrusive activities (including visitors) – a basic UXO awareness briefing must be provided by the relevant contractor that explains that UXO might be encountered, “go and no-go areas” and what actions should be taken if UXO are encountered. It is expected that this will form part of the contractor’s normal HSE induction and site briefing/control processes. (ii) For personnel performing ground-intrusive work – more detailed UXO guidance/education must be provided by the relevant contractor that describes: Risks associated with UXO; How to identify UXO or ‘suspicious’ objects; Other safety controls to be in place (e.g. use/non-use of banksmen, etc); and “Go and no-go areas” Actions to be taken in the event that UXO are encountered (e.g. UXO ‘Chance Find’ procedure, medical response actions in the event of an unplanned explosion). It is similarly expected that this will form part of the contractor’s normal HSE induction and site control processes. b. A project-wide procedure will be adopted which thoroughly defines UXO data collection and reporting requirements to meet regulatory requirements. c. If, after implementing the recommended mitigations, residual risks are deemed to be ‘unacceptable’, additional mitigations may be adopted – including but not limited to: (i) Provision of physical protection for personnel with high exposure risks (e.g. provision of blast/fragmentation PPE, armouring of plant equipment, etc); (ii) UXO escorts/‘banksmen’ on site during ground-intrusive works; and (iii) Qualified trauma medic on site briefed and equipped to deal with UXO-related injuries. 314 d. The UXO consultant will provide guidance to the project Management Team and contractors on the above. 6.8 UXO/HAZMAT Data Collection and Reporting The collection and reporting of accurate and comprehensive technical UXO/hazard data is a Qld DERM and Commonwealth (Defence) requirement as well as being ‘good practice’ within the ordnance remediation industry. The UXO consultant will develop standard procedures and practices for the project to ensure that: a. any other statutory or regulatory reporting requirements are complied with b. data collection requirements are accurately defined and disseminated to all relevant personnel who may need to contribute to that process (e.g. UXO contractor, DEOS) c. accurate technical data is captured during all phases of the project (including during and after any UXO work) d. the Client is fully aware of any residual risks that may remain on the site(s) at the completion of the Project. 315 Summary of Key Risks & Risk Ratings Implementing the mitigations as defined in this UXO Management Plan will reduce risks to ALARP as illustrated in the summary table below (Refer Annex A for a more detailed Risk Assessment): Unmitigated Risk Mitigated Risk Rating Event Consequences Rating H&S - death/injury to personnel Low probability but high Very Low probability but UXO explosion H&S consequence high H&S consequence Financial - equipment damage to, delays, extra costs Low probability and medium to high Very Low probability and medium UXO explosion (without death or (EOD, insurance rises, site financial consequences financial consequences injury) remediation) Find/sight UXO or object that Medium probability and medium to Low/Very Low probability and low Financial - delays & looks like UXO during unforeseen costs high financial consequences financial consequences construction Medium to high probability and Perception of UXO risk during Financial - Delays, cost Low/Very Low probability and low potentially medium to high financial construction increases financial consequences consequences Exposure to chemicals during Very low to extremely low Extremely low probability but H&S - illness, cancers, etc construction or subsequent probability but high H&S high H&S consequence occupation consequence Note that in some instances the post-mitigation potential consequences remain ‘high’ – for example, even after 100% UXO remediation has been undertaken, there remains a residual risk of UXO which, if encountered, could result in death/injury. In such situations, it may be impossible to reduce the ‘consequence’ but the probability of the event occurring has been reduced to ‘very low’, ‘extremely low’ or ‘practically impossible’ thus ALARP has been achieved. 316 ANNEX A – DETAILED RISK ASSESSMENT AND MITIGATION TABLE Potential Residual (post-mitigation) Hazard or (unmitigated) Risk Risk Rating Impact/Consequence Proposed Mitigations Risk Event Rating Project-Wide UXO Hazards/Risks (relevant to both UXO work and Construction) Medium or High Potentially high HSE, financial, legal, a. Engage competent & experienced consequence UXO-related etc. consequences (injuries, damages, High probability & specialists to identify all high and medium Very Low probability & low risk(s) not identified delays, costs, etc.) high consequences consequence risks, provide advice on consequences effective mitigations and monitor risks throughout the project a. Comprehensive UXO/HAZMAT Risk Unplanned UXO explosion H&S - death/injury to personnel Low probability but high Assessment to identify most effective (injury) during UXO work consequence mitigations that will reduce likelihood of or construction events occurring. b. Implement effective & ‘best practice’ UXO/HAZMAT remediation to reduce the Very Low probability but high presence of hazards. consequences c. UXO awareness and work controls/procedures for construction workforce to minimize exposures and ensure safe responses to unplanned events. d. Appropriate medical & emergency response procedures at all times. e. If residual risks are unacceptable, f. PPE/physical protection for construction personnel with high exposures g. Trauma qualified medic briefed on UXO injuries on-site Exposure to harmful UXO a. UXO Risk Assessment indicates that this is Extremely Low probability but H&S - illness, cancers, etc. Very low to extremely chemicals unlikely high consequences low probability but b. If required, testing for relevant chemicals high consequence c. Effective UXO/HAZMAT remediation (hazard reduction) d. Appropriate chemical PPE (if required) 317 e. HAZMAT awareness and sound work controls/procedures Appropriate medical & emergency response procedures Explosive soils’ (soil a. Very low probability and UXO Risk Assessment indicates that this is contains high No change medium consequence unlikely - no action currently proposed concentrations of H&S - death/injury to personnel unless risks change explosives or propellants (explosion, fire, etc) b. If additional information raises risks for this such that the soil is Event, pre-test soils to confirm % reactive or ignitable) concentrations of explosive/reactive compounds c. Low probability and Fire awareness & education Very Low probability & Grass or Bushfire (caused Injury to personnel, damage to assets, medium consequences Fire buffer zones medium consequences by uncontrolled/poorly damage to environment, project delays Sound fire precautions/procedures controlled UXO initiation) Appropriate bushfire procedures and response capabilities available Poor quality or inaccurate Flawed or incomplete baseline for Medium probability a. Project data capture and reporting Very Low probability & reporting future work – potential for accidents, and medium/high procedure that covers all phases of the low consequences unnecessary future work (costs), etc. consequences project (including UXO work and continuing during construction work until handover). Grass or Bushfire (caused Injury to personnel, damage to assets, Low probability and Fire awareness & education Very Low probability & by uncontrolled/poorly damage to environment, project delays medium consequences Fire buffer zones medium consequences controlled UXO initiation) Sound fire precautions/procedures Appropriate bushfire procedures and response capabilities available Poor quality or inaccurate Flawed or incomplete baseline for Medium probability Project data capture and reporting reporting future work – potential for accidents, and medium/high Very Low probability & procedure that covers all phases of the low consequences unnecessary future work (costs), etc. consequences project (including UXO work and continuing during construction work until handover) Hazards/Risks Unique to UXO/HAZMAT Work Exposure to phosphorus Exposure to phosphorus filled Exposure to Exposure to phosphorus filled ammunition Exposure to phosphorus filled filled ammunition or ammunition or phosphorus substances phosphorus filled or phosphorus substances ammunition or phosphorus phosphorus substances ammunition or substances phosphorus substances Inadvertent initiation of H&S-death/injury to personnel Low probability but high Ensure UXO contractors are aware and Very Low probability proximity fused munitions consequence procedures adequately address But high consequences Exposures. Control RF hazards if hazards likely to be present 318 Exposure to rocket or H&S - death/injury/illness to personnel Low probability but high Ensure UXO contractors are aware and Very Low probability other hazardous consequence procedures adequately address But high consequences propellants Exposures. Ensure hazard-specific medical support available Inadvertent initiation of H&S-death/injury to personnel Low probability but high UXO Risk Assessment indicates that this is Very Low probability but high electric detonators (DEMS consequence unlikely - no action currently consequences range) proposed unless risks change. If additional information raises risks for this Event, restrict or prohibit use of RF emitting equipment (and ‘active’ metal detection equipment) Release of harmful Environment–damage to flora and Low probability but high UXO disposal to be undertaken by Very Low probability but chemicals into the fauna. Contamination entering food consequence UPDF/Police units medium/high consequences environment (e.g. UXO chain initiation, OB/OD) H&S - death/injury to Strict assessment of UXO contractor’s personnel during technical personnel and procedures for ID, Incorrect ID or disposal of Medium probability & Very Low probability but high subsequent waste disposal; handling, FFE certification & final disposal of non-hazardous EOW high consequences consequences legal action/financial EOW implications UXO contractor to warn receiver/processor of EOW of possible hazards/risks a. EOD to be only undertaken by UPDF; EOD processes are outside of Project H&S - death/injury to personnel Medium probability & high Management influence/control Very Low probability but high Dangers during EOD work Asset damage consequences b. Strict control of site personnel safety consequences distances during EOD work c. UXO/HAZMAT Risk Assessment to identify equipment, services or assets that might be at risk of damage due to blast, frag, thermal or ground shock wave produced by explosions UXO disposal services not Financial (delay claims), schedule Medium probability & a. DEOS notified and EOD support pre-planned Very Low probability & available/delayed slippage medium consequencesb. UXO & construction plans to include alternative work locations if delayed by EOD low consequences Non-UXO injuries to UXO H&S-death/injury to personnel a. Medium probability & high Comprehensive Risk Assessment to be done personnel (snake bite, fall consequences by UXO contractor Very Low probability but high injuries, ‘widow makers’) b. (including non-UXO risks) c. Sound & safe working method statements consequences to be prepared by contractor that addresses all non-UXO risks 319 d. Appropriate & relevant communications & medical support Unauthorized access H&S - death/injury to a. Ensure contractor cordon remains in place during UXO work personnel Low probability & high to tighten access controls Very Low probability but high Delays/Financial consequences b. Strict site control during all UXO work to consequences implications prevent c. inadvertent/unauthorized access during UXO search or EOD activities d. (e.g. sentries) Major delays to Financial – project delays, increased Medium probability & high a. Detailed and ongoing UXO Risk Assessment construction or major cost costs, legal actions consequences to identify all risks (including issues that may overrun on UXO work Reputation – damage to result in delays and cost overruns) b. Clear & precise UXO scope definition & contract Very Low probability & c. Use of most suitable rate basis for work to low consequences minimize cost creep/unplanned variations. d. Thorough validation of UXO contractor’s work plans, schedule and budget/pricing. e. Monitor progress of work and costs throughout execution; develop contingency plans to mitigate delays/cost increases. f. Provision of suitable contingency funds in project budget Excessive vegetation Environmental damage Medium probability & a. Vegetation clearance Very Low probability & clearance (for UXO work) low/medium requirements/restrictions to be conveyed low consequences consequences to UPDF as part of UXO Scope 320 H&S - death/injury to a. Strict assessment of UXO contractor’s technical a. personnel during personnel and procedures for ID, handling, FFE b. Incorrect ID or disposal of Medium probability & c. Very Low subsequent waste certification & final disposal of EOW non-hazardous EOW high consequences b. disposal; UXO contractor to warn receiver/processor of EOW of probability but legal action/financial possible hazards/risks high implications consequences d. EOD to be only undertaken by UPDF ; EOD processes are g. outside of Project Management influence/control h. H&S - death/injury to e. Medium probability & high Strict control of site personnel safety distances duringi. Very Low Dangers during EOD work personnel consequences EOD work probability but Asset damage f. UXO/HAZMAT Risk Assessment to identify equipment, high services or assets that might be at risk of damage due to consequences blast, frag, thermal or ground shock wave produced by explosions a. DEOS notified and EOD support pre-planned j. UXO disposal services not Financial (delay Medium probability & b. UXO & construction plans to include alternative work k. Very Low available/delayed claims), schedule medium consequences locations if delayed by EOD probability & slippage l. low consequences a. Comprehensive Risk Assessment to be done by UXO m. Non-UXO injuries to UXO contractor n. Medium probability & high H&S - death/injury to o. Very Low personnel (snake bite, fall b. (including non-UXO risks) personnel consequences c. Sound & safe working method statements to be prepared probability but injuries, ‘widow makers’) by contractor that addresses all non-UXO risks high d. Appropriate & relevant communications & medical consequences support H&S - death/injury to a. Ensure contractor cordon remains in place to tighten p. Unauthorized access during personnel Low probability & high access controls. q. Very Low UXO work Delays/Financial consequences b. Strict site control during all UXO work to prevent. probability but implications c. inadvertent/unauthorized access during UXO search or high EOD activities (e.g. sentries) consequences a. Detailed and ongoing UXO Risk Assessment to identify all r. risks (including issues that may result in delays and cost s. overruns) t. Financial – project b. Clear & precise UXO scope definition & contract u. Major delays to construction v. Very Low delays, increased c. Medium probability & high Use of most suitable rate basis for work to minimize cost or major cost overrun on probability & costs, legal actions consequences creep/unplanned variations. UXO work w. low Reputation – damage d. Thorough validation of UXO contractor’s work plans, to consequences schedule and budget/pricing. 321 e. Monitor progress of work and costs throughout execution; develop contingency plans to mitigate delays/cost increases f. Provision of suitable contingency funds in project budget Excessive vegetation Environmental Medium probability & a. Vegetation clearance requirements/restrictions to be x. Very Low clearance (for UXO work) damage low/medium conveyed to UXO contractor as part of UXO Scope probability & consequences y. low consequences z. UXO-Related Hazards/Risks Affecting Construction Activities (i.e. post UXO/HAZMAT Remediation) Low to Very Low a. Effective & ‘best practice’ UXO remediation (to reduce aa. UXO explosion during Financial – damage to probability but high probabilities of interacting with UXO) construction (no injury) equipment/assets, financial consequence b. Awareness and work controls/procedures (to reduce work probabilities of unsafe interactions occurring if UXO Very Low stoppages/delays, encountered) probability but UXO re- work, c. Appropriate medical & emergency response procedures high consequences insurance rises d. Appropriate warranty clauses included in UXO remediation contracts to cover re-work or incurred costs. H&S - death/injury to Low to Very Low a. Effective & ‘best practice’ UXO remediation (to reduce bb. Very Low Handle or ‘souvenir’ UXO probability but high chance of find/encounter) probability but personnel or dangerous items H&S consequence b. Awareness and work controls/procedures high ‘Near Miss’ (system failure) consequences a. Effective & ‘best practice’ UXO remediation Medium probability & medium consequences b. Awareness and work controls/procedures Find/sight UXO or c. UXO Contractor-provided ‘banksmen’ (if necessary) Financial - delays & d. UPDF Explosives Management Unit to include coverage object that looks like UXO unforeseen costs during construction phase, during construction Very Low Appropriate medical & emergency response procedures probability & Appropriate warranty clauses included in UXO low remediation contracts to cover re-work or incurred costs consequences Financial - delays & Medium probability & a. Effective & ‘best practice’ UXO remediation Low Perception of Risk unforeseen costs medium/high b. Awareness/education of workforce and sound work consequences controls/procedures. probability & Low consequences a. Accurate UXO definition of UXO scope incl. delivery due dates b. Plan & link UXO work into construction work on master UXO work not completed in schedule Medium probability & time for construction start 322 Financial – medium/high c. Monitor progress of UXO work against contractor’s Very Low construction delays & consequences proposed delivery schedule/milestones d. Delivery incentives built into UXO pricing basis probability & unforeseen costs e. UXO and/or construction contingency plans in the event low of delays (alternative work locations, increasing of consequences resources to expedite work, include contingency for slippage in schedule). 323