106323 PROCUREMENT PLAN FOR THE SKILLS DEVELOPMENT AND INNOVATION SUPPORT PROJECT -SDISP (total loan amount including front end fee 17.7 million EUR) Date: 30 May 2016 Packag IFB/REOI e Procurement Prior WB NOL on Shortlist WB no objection on Activity Category Review Invitation & Submission Contract signing Contract completion Numbe method Review (for Consultants) BER/TER/Contract deadline/Opening r Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Item Component 1: Improving Transparency of ref.no. Higher Education Sub-component 1.1: Quality Assurance in Higher Education 16 Oct 2015 15 Apr 1.1.1 External Evaluation of Universities 1 CQ CS yes Jan 15 13 Oct 2015 Feb 15 30 Oct 2015 Mar 15 11Dec2015 Mar 15 Ctr-4Apr2016 Apr 15 2016 Dec-17 yes/no Needs Assessment for Capacity Building of the after 17 23 April 16 July 2014 29 Jan 1.1.2 Board for HEAEB 1 IC CS Mar 2016 Jun-14 2014 Jun-14 1 Aug 2014 Jul-14 20 Nov 2014 Jul-14 21 Jan 2015 Aug-14 2015 Dec-16 Capacity Building of the Administrative Capacity of 1.1.3 the Board for HEAEB 1 CQ CS no Apr-14 May-14 Aug-14 Feb-15 Administration and Communication Officer for no/ 22 Feb 16 1.1.4-1 HEAEB 1 IC CS ToR yes Feb-16 17 Feb 16 Feb-16 7 Mar 16 Apr-16 May-19 no/ 7 March 10 Mar 16 1.1.4-2 Web-Site Developer for HEAEB 1 IC CS ToR yes Mar-16 2016 Mar-16 25 Mar 16 May-16 May-19 Quality Assurance and Evaluation Officer for no/ 1.1.4-3 HEAEB 1 IC CS ToR yes May-16 May-16 June-16 May-19 External Evaluation of the Board for HEAEB for 1.1.5 Memebership in EQAR and ENQA OC/SSS yes Jan-15 Feb-15 Mar-15 Mar-15 Apr-15 Dec-15 EQAR and ENQA Memebership Fee for the Board 2016- 1.1.6 for HEAEB 3 OC yes 2018 Development and Implementation of Data Base for Monitoring the Operation and Outputs of the Tertiary Education and for Administering the 1.1.7 Common Admission System 1S G/IT no Aug-14 Nov-14 Jun-15 1.1.8 Computer Hardware for Data Base Application 1S G no Jul-15 Aug-15 Oct-15 Design and Establishment of EMIS for Higher no/ToR 21 Mar 1 Apr 2016 1.1.9 Education 1 IC CS yes Mar-16 2016 Apr-16 15 Apr 2016 May-16 May-19 Sub-component 1.2: Higher Education Financing Reforms Assessment of Funding Model Options and yes/no Preparation of Funding Model and Formula and after 17 27 Apr 2015 7 Sept 31 May 1.2.1 Implementation Plan 1 IC CS Mar 2016 Jun-14 8 Apr 2015 Jul-14 15 May 2015 Aug-14 23 June 2015 Sep-14 25 Aug 2015 Dec-14 2015 Dec-15 2019 Sub-component 1.3:Development of a National Technology Transfer Office Needs Assesment, Strategy and Policy Development 26 June 16 July 2014 12 Dec 1.3.1 for NTTO 1 CQ CS yes Jun-14 2014 Jun-14 4 Aug 2014 Jul-14 3 Oct 2014 Jul-14 1 Dec 2014 Aug-14 2014 May-19 2014- 1.3.2 Technical assistance to the NTTO 9 IC CS yes 2018 Dec-18 yes/no after 17 26 Aug 1.3.2-1 NTTO Director 1 IC CS Mar 2016 Feb-14 2015 Mar-14 1.3.3 Equipment for the NTTO 2 NCB G yes Feb-14 Mar-14 May-14 May-14 Jun-14 Sep-14 1.3.4 Management Information System for NTTO 1S G no Sept-14 Nov-14 Mar-15 1.3.5 Purchasing of patent and market databases access 1S G no Mar-15 May-15 July-15 Component 2: Modernization of Secondary Technical Vocational Education and Training Sub-component 2.1: Quality and labor market relevance of TVET provision yes/no after 17 19 June 16 July 2014 12 Mar 2.1.1 Skills forecasting 1 IC CS Mar 2016 June-14 2014 July-14 31 July 2014 Aug-14 13 Feb 2015 Aug-14 3 Mar 2015 Sept-14 2015 Dec-17 Development and Design of the Concept for Secondary 26 Feb 2015 TER - 7 Oct 15; 27 Nov 2.1.2 TVET 1 QCBS CS yes Feb-14 23 Feb 2015 Mar-14 24 Apr 2015 May-14 23 June 2015 Jun-14 CTR -25 Nov 15 Jul-14 2015 Jan-19 Training of School Teachers and Managers to Support Implementation of the Reformed Secondary TVET 2016- 2.1.3 Curricula T 2017 2.1.4 Equipment for Secondary TVET School Training Centers 14 ICB G yes Feb-16 Mar-16 May-16 Jun-16 Jun-16 Dec-16 TA for new competency based curriculum and pertinent modules for innovation and entrepreneurship 26 Dec 2014 13 March 13 Nov 2.1.5 education in secondary education 1 CQ CS yes Dec-14 22 Dec 2014 Dec-14 12 Jan 2015 Jan-15 10 Feb 2015 Feb-15 13 March 2015 Mar-15 2015 Nov-15 2015 Sub-component 2.2: Grants for school-industry collaboration. Preparation of program for provision of grants and yes/no support in development of implementation legal after 17 12 Mar 2015 28 Apr 1 Sept 2.2.1 procedures 1 IC CS Mar 2016 Jun-14 9 Mar 2015 Jul-14 30 Mar 2015 Aug-14 7 April 2015 Aug-14 27 Apr 2015 Sep-14 2015 2016 Transfers (Grants) for Secondary TVET Schools-Business 2015- 2.2.2 Sector Joint Projects transfer 2019 Training related to implementation of the grants 9 March 2.2.3 program (preparation of applications) T 2016 Component 3: Improving the innovative capacity of enterprises and collaboration with research organizations Sub-component 3.1: Capacity Building of the Fund for Innovation and Technology Development (FITD). 16 July 2014 CTR-20 Nov 26 Nov 3.1.1 Resident Advisor for Capacity Building of the FITD 1 IC CS yes May-14 8 Apr 2014 Jun-14 30 July 2014 Jul-14 15 Sept 2014 Aug-14 2014 Sep-14 2014 May-19 3.1.2 Capacity Building of the FITD T/OC 2014-2019 yes/no after 17 21 July 2014 3 Nov 3.1.3 Software for the Needs of the FITD 1 CQ CS Mar 2016 Apr-14 18 July 2014 May-14 6 Aug 2014 May-14 23 Sept 2014 Jun-14 CTR-29 Oct 2014 Jun-14 2014 Mar-17 BER-24 May 30 May 21 June yes Apr-14 5 Mar 2014 May-14 15 Apr 2014 May-14 May-14 2014 Jun-14 2014 2014 3.1.4 Equipment for the FITD 1S G 29 Apr 2014 Sep-14 17 Mar 2016 11 April 12 May 3.1.4-1 Office chairs for FITD 1S G no Mar-16 31 Mar 2016 Mar-16 Apr-16 2016 2016 3.1.5 Hardware for the FITD 1S G no May-16 July-16 Sept-16 Technical assistance/capacity building for grants 2014- 3.1.6 beneficiaries IC CS yes 2019 2014- 3.1.7 Training for grant beneficiaries T/OC 2019 no/ 9 Apr 2016 31 May 3.1.8-1 FITD Financial Management Assistant 1 IC CS ToR yes Mar-16 1 Apr 2016 Apr-16 22 Apr 2016 May-16 2019 no/ 9 Apr 2016 31 May 3.1.8-2 FITD Program Assistant 1 IC CS ToR yes Mar-16 1 Apr 2016 Apr-16 22 Apr 2016 May-16 2019 Sub-component 3.2: Pilot of Financial Instruments to be delivered by FITD 2014- 3.2.1 Grants to Support Development of Accelerators transfer 2019 Grants to Support Start-Up and Innovations for Micro 2014- 3.2.2 and Small Entrepreneurs and Spin-Off Companies transfer 2019 Grants to Support Commercialization of Innovation for 2014- 3.2.3 SMEs transfer 2019 2014- 3.2.4 Grants to Support Transfer of Technology transfer 2019 Component 4 – Project Management and Monitoring and Evaluation Sub-component 4.1: Project Management 24 Jan 2014 28 Feb 31 May 4.1.1 Project Manager/Director 1 IC CS yes Jan-14 20 Jan 2014 Jan-14 6 Feb 2014 Feb-14 25 Feb 2014 Feb-14 CTR-28 Feb 2014 Mar-14 2014 2019 24 Jan 2014 28 Feb 31 May 4.1.2 Procurement Manager 1 IC CS yes Jan-14 20 Jan 2014 Jan-14 6 Feb 2014 Feb-14 25 Feb 2014 Feb-14 CTR-28 Feb 2014 Mar-14 2014 2019 24 Jan 2014 28 Feb 31 May 4.1.3 Financial Manager 1 IC CS yes Jan-14 20 Jan 2014 Jan-14 6 Feb 2014 Feb-14 25 Feb 2014 Feb-14 CTR-28 Feb 2014 Mar-14 2014 2019 no/ToR 31 May 4.1.4 Higher Education Coordinator 1 IC CS yes Jan-14 Jan-14 Mar-14 2019 yes/no after 17 5 Nov 2015 18 Dec 31 May 4.1.5 Coordinator for modernization of VET 1 IC CS Mar 2016 Jan-14 2 Nov 2015 Jan-14 19 Nov 2015 Feb-14 11 Dec 2015 Feb-14 Ctr-16 Dec 15 Mar-14 2015 2019 24 Jan 2014 28 Feb 31 May 31 Jan 4.1.6 Coordinator for business and innovations 1 IC CS yes Jan-14 20 Jan 2014 Jan-14 6 Feb 2014 Feb-14 25 Feb 2014 Feb-14 CTR-28 Feb 2014 Mar-14 2014 2019 2016 yes/no after 17 15 Jan 2016 17 Feb 31 May 4.1.6-1 Coordinator for business and innovations 1 IC CS Mar 2016 / 20 Jan 2014 Jan-16 29 Jan 2016 Jan-16 10 Feb 2016 Feb-16 Ctr-12 Feb 16 Feb-16 2016 2019 yes/no after 17 1 Oct 2014 25 Nov 31 May 4.1.7 Monitoring and Evaluation Specialist 1 IC CS Mar 2016 Jan-14 7 Apr 2014 Jan-14 10 Oct 2014 Feb-14 5 Nov 2014 Feb-14 20 Nov 2014 Mar-14 2014 2019 Ctr1. 14 Apr 1. 14 Apr yes/no 2015 2015 after 17 16 Feb 2015 Ctr2. 17 Apr 2. 20 Apr 31 May 4.1.8 Part-Time Environmental Consultants 2 IC CS Mar 2016 Jan-14 9 Feb 2015 Jan-14 2 Mar 2015 Feb-14 27 Mar 2015 Feb-14 2015 Mar-14 2015 2019 yes/no after 17 31 May 4.1.9 IT Specialist 1 IC CS Mar 2016 Jan-14 7 Apr 2014 Jan-14 Feb-14 Feb-14 Mar-14 2019 2014- 4.1.10 Operating Cost for the PMU OC 2019 2014- 4.1.11 Training for PIU staff T 2019 Financial/Accounting Software and support and 5 Mar 2014 8 Apr 4.1.12 maintenance for the project duration 1S G yes Jan-14 5 Mar 2014 Jan-14 17 Mar 2014 Feb-14 Mar-14 7 Apr 2014 Mar-14 2014 May-19 15 Apr 2014 30 May 21 June 4.1.13 Equipment for the PMU 1S G yes Feb-14 5 Mar 2014 Feb-14 29 Apr 2014 Mar-14 May-14 24 May 2014 Apr-14 2014 Jun- 14 2014 12 Feb 2016 19 Apr 4.1.14 Project Audit 1 LCS CS yes May-14 11 Feb 2016 Jun-14 11 March 2016 Jul-14 Aug-14 14 Apr 2016 Sep-14 2016 Nov-19 Long-Term External Promotional Campaigne for the 4.1.15 SDIS Project Reforms 1 QCBS CS yes Nov-14 Dec-14 Feb-15 May-15 Jun-15 Dec-18 4.1.16 Vehicle for the PMU 1S G no Jun-14 Jul-14 Aug-14 Oct-14 Dec-14 12 Mar 15 Apr 2014 20 May 4 June 4.1.17 Hardware for the PMU 1S G yes Feb-14 2014 Feb-14 28 Apr 2014 Mar-14 May-14 8 May 2014 Apr-14 2014 June-14 2014 28 May 2015 19 Aug 24 Aug 4.1.17-1 Procurement of Hardware Equipment 1S G no June-15 10 June 2015 June-15 2015 July-15 2015 yes/no after 17 23 Sept 24 Oct 2014 1 Dec 31 May 4.1.18 Administrative Assistant 1 IC CS Mar 2016 Sept-14 2014 Sept-14 3 Nov 2014 Oct-14 20 Nov 2014 Oct-14 27 Nov 2014 Oct-14 2014 2019 1 Dec 2014 31 Dec 31 May 4.1.19 Procurement Assistant 1 IC CS yes Nov-14 31 Oct 2014 Nov-14 10 Dec 2014 Dec-14 22 Dec 2014 Dec-14 29 Dec 2014 Jan-15 2014 2019 23 Dec 2014 29 Jan 29 Jan 4.1.20 Phones for the PMU 1S G no Dec-14 5 Jan 2015 Jan-15 2015 Jan-15 2015 Consulting services for logistical support in the organization of a conference dedicated to the needs no/ 6 Apr 2015 7 May 31 May 4.1.21 and challenges in the area of higher education 1 CQ CS ToR yes Apr-15 2 Apr 2015 Apr-15 20 Apr 2015 May-15 2015 2019 3 Dec 2015 9 Dec 31 May 4.1.22 Monitoring and Evaluation Assistant 1 IC CS no Nov-15 7 Dec 2015 Dec-15 2015 2019 27 Nov 2015 9 Dec 31 May 4.1.23 Grants Officer 1 IC CS no Nov-15 4 Dec 2015 Dec-15 2015 2019 Sub-component 4.2: Monitoring and Evaluation no/ 4.2.1 Performance Audit for Secondary TVET grants 1 CQ CS ToR yes Nov-17 Dec-17 Apr-18 Dec-18 Baseline and Follow-Up Survey of the Instruments for no/ 4.2.2 Innovation Support 1 CQ CS ToR yes Nov-14 Dec-14 Apr-15 Dec-18 Evaluation Specialist for the Instruments for Innovation no/ 4.2.3 Support 1 IC CS ToR yes Apr-15 May-15 Jun-15 Dec-18 no/ 4.2.4 Operational Audit of the FITD 1 CQ CS ToR yes Jan-17 Feb-17 Jun-17 Dec-17 Technical Assistance for Policy Development and Initial 21 July 2014 5 Nov 23 Nov 4.2.5 Set-Up of the Skills Observatory 1 IC CS yes July-14 18 July 2014 July-14 5 Aug 2014 Aug-14 26 Sept 2014 Sept-14 31 Oct 2014 Oct-14 2014 May-19 2015 yes/no after 17 23 July 2015 1 Oct 4.2.6 Development of Software for Skills Observatory 1 CQ CS Mar 2016 Oct-14 23 July 2015 Nov-14 7 Aug 2015 Feb-15 19 Aug 2015 Mar-15 Ctr-22 Sept 15 Apr-15 2015 Dec-15 4.2.6-1 Hardware for the Skills Observatory 1S G no Feb-16 Apr-16 Aug-16 Devising a Program of innovation support measures for no/ 4.2.7 SMEs in traditional sectors in Macedonia 1 IC CS ToR yes Jun-14 Jul-14 Sept-14 Dec-16 IT Specialist for the establishment of the Skills no/ 13 Mar 16 Mar 2015 6 Apr 4.2.8 Observatory 1 IC CS ToR yes Mar-15 2015 Mar-15 23 Mar 2015 Apr-15 2015 May-19 yes/no after 17 13 May 2015 3 July 4.2.9 IT Senior Administrator for the Skills Observatory 1 IC CS Mar 2016 May-15 7 May 2015 May-15 27 May 2015 June-15 10 June 2015 July-15 23 June 2015 July-15 2015 May-19 16 Oct 2015 (website) Data collection for conducting a tracer study for TVET no/ 19 Oct 2015 (local 24 Nov 4.2.10 and HE employment outcomes of graduates 1 CQ CS ToR yes Oct-15 15 Oct 2015 Oct-15 newspapers) Nov-15 2015 Dec-16 27 Nov 2015 9 Dec 31 May 4.2.11 Skills Observatory Administrator 1 IC CS no Nov-15 4 Dec 2015 Dec-15 2015 2019 ABBREVIATIONS AND ACRONYMS Single/Sole Source Procurement and Review Tresholds International Competitive Bidding ICB Selection SSS GOODS SERVICES National Competitive Bidding NCB Goods G Procurement Procurement Prior Review Selection Method Prior Review Threshold Method Threshold Method Shopping S Consulting Services CS Threshold Equal or above First contract and as Competitive All ToRs; First contract under each selection Euro 1,000,000 indicated in procurement Methods method irrespective of value; All above Euro Quality and Cost Based Selection QCBS Training T 1 ICB  (Goods) per contract plan 1  (Firms) 1,000,000 Single Source Below Euro First contract and as (Firms and 1,000,000 per indicated in procurement Individual All ToRs; All above Euro 10,000 and subject Consultant Qualifications CQ Operating Cost OC 2 NCB (Goods) contract plan 2 Consultants) to requirements as per applicable guidelines All ToRs; All procurement and legal ICB  (Non- Equal or above First contract and as consultants; Key positions and long term consulting Euro 1,000,000 indicated in procurement Individual consultants as indicated in procurement Least Cost Selection LCS IT Services IT 3 services) per contract plan 3 consultants plan; All above Euro 300,000 NCB (Non- Below Euro First contract and as Individual Consultant IC Direct Contract DC 4 consulting 1,000,000 indicated in procurement Below Euro 5 Shopping 100,000 First two contracts Subject to requirements as Direct per applicable 6 Contracting (DC) guidelines All above Euro 80,000