E4341 v1 Bosnia and Herzegovina Energy Efficiency in Public Buildings Project Environmental Management Framework Federation BiH November 2013 GENERAL INFORMATION The development objective of the Project is to strengthen capacity for implementation of energy efficiency measures and to increase awareness of its benefits in Bosnia and Herzegovina through retrofitting public buildings with energy efficiency measures throughout the country. The Project is aimed at proving the technical and economic feasibility as well as numerous economic, environmental and social benefits of energy efficiency investments in public sector buildings throughout BiH. The Project is made up of two components, the first aimed at specific investments that would improve energy efficiency in public buildings – specifically education, health and social issues sector, throughout Bosnia and Herzegovina. These buildings shall, after renovation aimed at improving energy efficiency, also be used as demonstration projects, and will be chosen by the respective line ministries using the system of scoring against a set of established criteria. Activities to be included within this component are (i) insulation of walls, roofing and attics, (ii) improvements and replacement of windows and doors, (iii) thermostatic vents and automated temperature controls, (iv) lighting systems, (v) refurbishment of the heating systems and building-based boilers, including use of cleaner fuels where it is economically and technically feasible. The Project will not involve other reconstruction activities that are not directly related to energy efficiency (bathrooms, floors, etc.) unless those activities are also aimed at improvement of energy efficiency (repairs of gutters, etc.). The second component shall be based on technical assistance for building capacity for monitoring and evaluation, and organization of trainings and support to public awareness activities that are aimed at increasing awareness of the energy efficiency activities. SCOPE OF WORKS AND IDENTIFICATION OF ASSOCIATED ENVIRONMENTAL IMPACTS The works envisaged under this Project will be directly related to rehabilitation of public buildings in order to increase energy efficiency, and therefore lead to a decrease in heating losses in the public buildings, predominantly in the educational and health-care buildings. Majority of works will be dealing with retrofitting doors and windows, improvement of thermal insulation on external walls (works on façade), insulation works on the roofing and attic and improvement of boiler operations. The major associated environmental impacts can be easily mitigated through the application of environmentally sound construction practices, and are mostly related to the immediate neighbors, other users of buildings, generation of dust and noise, waste management, chance findings and possible discovery and management of hazardous materials such as asbestos. The works financed under this Project will not include expansion beyond the existing footprint onto additional land surfaces. The works will not include demolition or removal of any buildings, and shall be carried out in full compliance with the local legislation requirements in force at the State or Entity level, and in line with the World Bank Operational Policy OP 4.01 on Environmental Assessment. As the final project locations and selected buildings are not known at the time of Project Appraisal, a template Environmental Management Plan (EMP) has been prepared within the scope of this document. This EMP will be adjusted to reflect the site-specific environmental conditions, and as such, will be included in the bidding and contractual documentation for both construction and supervision of the works. The EMP table will precisely define the mitigation measures to be implemented by the Contractor for construction works and monitoring measures that the supervisor will use to ensure the mitigation measures have been implemented. It is the duty of the Client to ensure that the EMP tables are prepared on a case-by-case basis but also that all of the local requirements are met, including any and all environmental permitting procedures. ANALYSIS OF LOCAL LEGISLATION AND PERMITTING REQUIREMENTS RELATED TO ENVIRONMENTAL AND ENERGY EFFICIENCY ISSUES The following laws deal with construction works and reconstruction for the two entities of BiH: Federation BiH • Law on Physical Planning and Land Use for Federation BiH („Official Gazette FBIH“ no. 02/06; 72/07;32/08;4/10;13/10;45/10)  Decree on construction site management, mandatory documentation on site and construction work participants („Official Gazette FBIH“, no. 48/09, 75/09, 93/12)  Decree on the type, content, labeling, keeping, control and nostrification of investment and technical documentation („Official Gazette FBIH“, no. 33/10  Law on Construction Land („Official Gazette FBIH“ no. 67/05  Law on Environmental Protection („Official Gazette FBIH“ no. 33/03;36/09)  Law on Waste Management („Official Gazette FBIH“ no. 33/03;36/09)  Federal Waste Management Plan 2012-2017  Guidelines for the Management of Construction Wastes • In addition to these, there are relevant Laws on Physical Planning and Construction at the level of Cantons within FBIH Environmental Impact Assessment Requirements The development of an Environmental Impact Assessment report and issuing of environmental permits for construction works and industrial plants and processes is defined within the Entity Laws on Environmental Protection, as well as in District Brčko. The EIA procedure is also defined in the relevant bylaws that further define the environmental permiting procedures for given plants and processes. According to the defined process, an environmental permit is not required for reconstruction works that are carried out within existing buildings, while construction of new buildings can be subjected to an environmental permit, depending on the characteristics of the building. In Federation BiH the larger-scale polluters also apply and receive a permit at the level of the Entity, while the lower instances are dealt with at the level of the Cantons. According to the Law on Environmental Protection (Official Gazzette FBiH 33/03 and 36/09) a list of activities requiring an Environmental Impact Assessment and therefore an environmental permit are defined. As far as energy efficiency retrofitting activities, such as improvement of insulation, building refurbishment, etc. these are not subject to an environmental permit. Note: In case that the works will include a building that has a façade, part of building or whole building under a regime of protection defined by the Entity or State regulations, all of the necessary permits need to be obtained prior to start of works, from all relevant institutes or state-level commissions. ENVIRONMENTAL MANAGEMENT PLAN (EMP) Phase: Design Environmental Impact Mitigation Measure Mitigation Costs Institutional Comments Responsibility Review of the final design Ensure that the activities in the design Part of the project Contracted design documentation documentation are in line with the Environmental activities, included in consultant together Management Plan operational costs with the project implementation unit or team Works will be carried out on Ensure all works are carried out inside the building Included in project Project Implementation a building that is partially or and no activities are carried out directly on the costs, cost of works Unit or relevant team fully under some protection protected sections can vary depending regime as cultural heritage – on the consent and either by entity or state Ask for consent/opinion/permit from the relevant requirements there level authorities/ entity institutes or state level in commission for the protection of monuments. Phase: Construction Environmental Impact Mitigation Measure Mitigation Costs Institutional Comments Responsibility Old equipment or waste Try to reuse or recycle all generated wastes as much as Construction that can be reused possible; in the event that reuse is not possible, dispose contractor and of wastes at designated landfill sites. end-user of It is forbidden to burn or use for fuel all wastes, building including painted wooden parts of doors and windows. Construction waste Separation of all types of waste streams, reuse and Construction To be defined within the recycling wherever possible contractor or design documents Disposal of wastes that cannot be reused or recycled, sub-contractor transport and disposal of wastes at designated landfill site and in cooperation with the local waste management company; no open burning or illegal disposal of wastes. Hazardous wastes (smaller quantities of paints, oils, etc.) will be stored separately, in accordance with relevant legal requirements, following labeling procedures and will be handed over to the designated and authorized company or agency. Removal of materials that Removal of materials that contain asbestos will be Separate sub-contract Construction The contractor needs to may contain asbestos (or carried out in line with the local legislation, including during works, if contractor train their workers on how other hazardous materials, construction standards, work safety issues, air borne needed. to assess presence of such as mercury-containing emissions of hazardous pollutants and disposal of asbestos containing light-bulbs) waste and hazardous waste (in the event that there is Additional costs may be materials and to establish a no local legislation, the Directive 2003/18/EC of the procedure of its safe substantial, depending European Parliament will be used, that amends and removal using proper on the amounts of supplements Directive of the Council 83/477/EEC on protection equipment, worker protection from workplace asbestos exposure material to be storage without breaking in risks: threshold values of airborne dust particles is 0.1 removed. air-tight containers and fiber/cm3; also use the Good Practice Note: Asbestos: management by an Health Issues at Workplace and Community; World authorized agency or Bank). company (registered with entity environment ministries). Phase: Construction Environmental Impact Mitigation Measure Mitigation Costs Institutional Comments Responsibility Chance findings In case of chance finds or other significant discoveries Construction during excavation works stop all works and inform contractor relevant authorities prior to proceeding. Noise generation Limit works to daytime intervals that are in accordance Negligible costs Construction with the local legislation contractor Contractor costs Ensure non-interrupted use of building to other users or tenants Use machinery with appropriate attests No idling of machinery or vehicles on site Dust generation Suppression of dust with water or covering materials Contractor costs Construction and working areas that can generate dust; decrease contractor speed in transport of such materials Demolition dust can be minimized through use of adequate covers for working areas, workers should use suitable protection equipment Use of chutes to remove waste from higher floors Boiler rehabilitation works Ensure all fire protection measures have been Included in the project implemented, including monitoring of CO levels and is the responsibility Use environmentally acceptable fuels of the end user of the building Setting up of construction Plan to decrease disturbance to surroundings and Negligible costs Construction site and removal of site neighbors (including plans to ensure proper traffic contractor upon completion of works management on access roads to site) Will be further defined with Fencing off the site or access to site with proper safety specifications in the design Contractor costs documents signs After completion of works, site will be restored to previous conditions and all wastes will be cleared in line with the provisions of this EMP, all machinery will also be removed from site. Phase: Use/Operation Environmental Impact Mitigation Measure Mitigation Costs Institutional Comments Responsibility Operation of the building Ensure use of environmentally acceptable fuels End user of the building boiler room and heating Regular maintenance Ensure all attests and certificates have been acquired in particular for fire protection and monitoring of emissions/concentrations in air Environmental Supervision and Monitoring Plan Phase: Construction WHICH WHERE HOW WHEN WHO Parameter should be Should the parameter be Should the parameter be Should the parameter be is responsible for monitoring? monitored? monitored? monitored? monitored? (frequency of sampling) Works are carried out in line At construction site Part of regular supervision During works, in line with local Supervisor and inspectorate with all relevant legal permitting or legal requirements (and permits if requirements necessary) Waste management (including At construction site Visually to ensure waste is Weekly Supervisor to confirm construction and hazardous) stored and regularly implementation transported Contractor to implement Review of documentation for measures waste handover, in particular for hazardous wastes Presence of asbestos or other At construction site Visually Weekly, in case of chance Supervisor to confirm harmful and hazardous discoveries workers should implementation materials on site inform supervisor immediately Contractor to implement measures Noise and dust emissions At construction site Sensory At start of works and then Supervisor to confirm every 30 or 60 days implementation Following complaints received Contractor to implement measures Signs and safety notification At construction site Visually Before start of works and then Supervisor to confirm regularly during construction implementation works Contractor to implement measures RESPONSIBILITIES IN IMPLEMENTING EMPS The Environmental Management Plan (EMP) that is developed within the scope of this document, will be subject to review and updating to site-specific conditions for each of the project locations that are selected during implementation. The revised EMPs will include all specific conditions as related to each of the sites. Revised and harmonized EMPs will be disclosed in public areas, prior to start of works and shall remain disclosed for the duration of works. The EMP will be a part of the bidding and contractual documents for works and supervision. In this manner, the contractor can be responsible for implementing the specific mitigation measures, while the site supervisor will ensure that all of the listed mitigation measures have indeed been implemented. Supervision of civil works will produce, within the regular field visit reporting, an overview of the implementation measures, as listed in the EMP tables. Final responsibility for implementation of the EMP provisions remains with the Project Implementation Units at the Ministry of Physical Planning of FBIH and Ministry of Physical Planning, Construction Works and Ecology of RS. CAPACITY BUILDING AND PROJECT IMPLEMENTATION ARRANGEMENTS The final responsibility for the implementation of the EMP remains with the Project Implementation Unit, as per the World Bank environmental safeguards, the bidding and contractual documentation will allow for the responsibility of implementing specific mitigation measures to be transferred to the contractor from the PIU. It may be beneficial to select a supervision agency or consultant that will be knowledgeable of environmental protection measures and sound environmental construction practices, and to be able to hold a short course to the contractor employees prior to the start of works on meeting fully the EMP requirements. PUBLIC CONSULTATIONS AND DISCLOSURE The EMF and the announcement of a public consultation meeting was published at the web-site of Federal Ministry of Physical Planning at www.fmpu.gov.ba at 24.10.2013. The public consultations have also been announced in the daily papers “Oslobođenje” on 24.10.2013, with targeted invitations sent out to various stakeholders and institutions dealing with environmental protection. Due to the lesser volume of the EMF document, copies have been sent with the invitations.The public consultations meeting has been held at 31.10.2013 in the Meeting hall of the Federal Ministry of Physical Planning in Sarajevo, starting at 10 o’ clock. Based on the conclusions of the consultations, there have been no substantial comments or changes to the EMF document. Most of the discussion was related to local procedures and environmental awareness within the scope of this Project. The list of attendees and minutes of meeting are included in Annex 1 of this EMP. Annex 1: Minutes of Meeting and List of Participants from Public Consultations Meetings 1 IGOR DIZDAR Federal Ministry of Physical Planning igor.dizdar@fmpu.gov.ba 2 HASNIJA PAŠALIĆ Federal Ministry of Physical Planning phasnija@yahoo.com 3 MIRZA KARIĆ DUBOS d.o.o. Sarajevo + 387 61 999 867 Federal Ministry of Environment and 033 726 724 4 ALMIRA KAPETANOVIĆ Tourism almira@fmoit.gov.ba 033 726 521 5 ZEKIJA TALETOVIĆ Federal Ministry of Physical Planning zekija.duranovic@fmpu.gov.ba 033 726 522 6 MIRSAD RAMIĆ Federal Ministry of Physical Planning mirsad.ramic@fmpu.gov.ba 033 220 542 7 ELMA SOKIĆ BEGOVIĆ Federal Ministry of Health elma.sokic@fmoh.gov.ba Federal Ministry of Environment and 033 726 709 8 DRAGO ĐURKOVIĆ Tourism drago@fmoit.gov.ba 9 DŽEVAD ČELJO Ministry of Physical Planning and 033 562 143 Environmental Protection of Sarajevo dzevad.celjo@mpz.ks.gov.ba Canton 10 MUSTAFA ČOPELJ 061 836 776 mustafa.copelj@gmail.com 11 AIDA VELADŽIĆ Municipality Stari Grad Sarajevo 061 253 986 aidaveladzic@yahoo.com 12 AMILA HADŽIBAJRIĆ Ministry of Security of BiH 060 330 8545 amila.hadzibajric@gmail.com 13 KENAN BUTUROVIĆ CONING d.o.o. Sarajevo kenan@coning.ba Public Consultations on the draft Environmental Management Framework for the Energy Efficiency in Public Buildings Project in Bosnia and Herzegovina for the Federation BIH MINUTES OF MEETING The public consultations were held on 31.10.2013 starting at 10 o’ clock in the building of the Federal Ministry of Physical Planning. The subject of the public consultations was the draft Environmental Management Framework. Those present at the public consultation meeting were representatives of the Federal Ministry of Physical Planning - Igor Dizdar, Hasnija Pašalić (members of project implementation unit), and Zekija Duranović and Mirsad Ramić as participants of the discussion. As other participants there were representatives of the Federal Ministry of Environment and Tourism: Đurković Drago and Kapetanović Almira, representative of the Federal Ministry of Health - Elma Sokić Begović, representative of the Ministry of Security of BiH - Hadžibajrić Amila, representative of Stari Grad municipality - Aida Veladžić, and Dževad Čeljo representative of the Ministry of Physical Planning and Environment of the Sarajevo Canton. The consultations were also attended by Mr.Karić Mirza from “Dobos” company from Sarajevo and Mr. Buturović Kenan and Mr. Čopelj Mustafa from “Coning” from Sarajevo. Igor Dizdar, as a moderator of this consultation meeting used the opening remarks to discuss the aim of the project and its potential environmental impact, as well as the need to develop and Environmental Management Framework document. With this, the public consultation meeting was opened. The discussion that followed included suggestions and recommendations to the EMF as well as the project itself. - Almira Kapetanović (FMET) believes that every building needs to have a specific Environmental Management Plan and also suggests that the plan needs to include noise as well as monitoring and reporting on CO2 emissions. - Kenan Buturović (Coning d.o.o.) explained that for each individual building there will be a defined list of requirements through preliminary and then detailed reviews of the building. - Đevad Čeljo (CSMPPE) suggests to also finance solar collectors and to introduce and ICT system of monitoring. - Kenan Buturović (Coning d.o.o.) stressed that the energy savings calculated are approximately 50%. - Drago Đurković has suggested cooperation with the Commission of the Directorate for European Integrations for Energy Efficiency, and to seek their professional assistance. Some additional discussion followed which is not directly related to the subject of the meeting. As there have been no specific remarks, objections or suggestions made towards the Environmental Management Framework, it was concluded to continue work on the preparation of the project, and that, as needed, the stakeholders and proposed external agencies could be involved in these activities. The public consultations were concluded at 11:30. MODERATOR OF THE PUBLIC CONSULTATIONS Igor Dizdar MINUTE-TAKER Hasnija Pašalić