REPUBLIC OF ARMENIA Ministry of Labor and Social Affairs SPF: Armenia Support to Conflict Affected Families (P176454) [Draft] ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) WORKING DRA FT March 2021 THE WORLD BANK - ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): SPF: ARMENIA SUPPORT TO CONFLICT AFFECTED FAMILIES ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. Ministry of Labor and Social Affairs (hereinafter the MLSA) of the Republic of Armenia will implement the SPF: Armenia Support to Conflict Affected Families project (hereinafter the Project), with the involvement of the Unified Social Service (hereinafter the USS) of the Republic of Armenia. The International Bank for Reconstruction and Development (hereinafter the Bank) has agreed to provide financing through the State and Peacebuilding Trust Fund. 2. MLSA will implement material measures and actions so that the Project is implemented in accordance with the Environmental and Social Standards (ESSs). This Environmental and Social Commitment Plan (ESCP) sets out material measures and actions, any specific documents or plans, as well as the timing for each of these. 3. MLSA will also comply with the provisions of the Environmental and Social Management Plan (ESMP) Checklist and Stakeholder Engagement Plans (SEP) prepared under the Project, and the Project Operations Manual (POM), which will include a description of the relevant elements of Labor Management Procedures (LMP), and the timelines specified in those documents. 4. MLSA is responsible for compliance with all requirements of the ESCP even when the implementation of specific measures and actions is conducted by the USS. 5. Implementation of the material measures and actions set out in this ESCP will be monitored and WORKING DRA FT reported to the Bank by MLSA as required by the ESCP and the conditions of the legal agreement, and the Bank will monitor and assess progress and completion of the material measures and actions throughout the implementation of the Project. 6. As agreed by the Bank and MLSA, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to the assessment of Project performance conducted under the ESCP itself. In such circumstances, MLSA will agree to the changes with the Bank and will update the ESCP to reflect such changes. Agreement on changes to the ESCP will be documented through the exchange of letters signed between the Bank and the MLSA. The MLSA will promptly disclose the updated ESCP. 7. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, the MLSA shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts. 2|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): SPF: ARMENIA SUPPORT TO CONFLICT AFFECTED FAMILIES MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING MLSA Prepare and submit to the Bank regular monitoring reports on the Quarterly, throughout Project implementation of the ESCP, including the application of environmental implementation and social risk management measures, labor management procedures, stakeholder engagement activities, and functioning of the grievance mechanism. B INCIDENTS AND ACCIDENTS MLSA Promptly notify the Bank of any incident or accident related to the Notify the Bank electronically within 48 Project which has or is likely to have a significant adverse effect on the hours after learning of the incident or public or workers, including conflict or community grievance, or any accident; Provide report within a incidence of SEA/SH, forced and child labor. timeframe acceptable to the Bank, as requested. Provide sufficient detail regarding the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and supervising entity, as appropriate. Subsequently, as per the Bank’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. WORKING DRA FT ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE MLSA Maintain Project Coordination Unit (PCU) within the MLSA with Maintain the above organizational qualified Environmental and Social Specialists responsible for structure throughout Project day-to-day implementation of all environmental and social aspects of implementation. the present document, labor management requirements of the project, and Stakeholder Engagement Plan (SEP). 3|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): SPF: ARMENIA SUPPORT TO CONFLICT AFFECTED FAMILIES MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 1.2 MANAGEMENT TOOLS AND INSTRUMENTS MLSA Prepare and apply an Environmental and Social Management Plan ESMP Checklist acceptable to the Bank to USS (ESMP) Checklist to mitigate any environmental and social risks and to be consulted on and disclosed within 30 avoid threats to the health and safety of the public and workers during days after signing of Grant Agreement works. Prepare Project Operations Manual (POM) acceptable to the Bank with labor management procedures, and clear roles and responsibilities for Prepare POM within 30 days after signing the environmental and social screening of proposed activities and of Grant Agreement application of Environmental and Social Management Plan (ESMP) Checklist. Undertake screening of proposed public works to exclude any work requiring construction or other permits, hazardous work activities, and Throughout project implementation activities involving toxic materials, as well as activities in or near monuments listed among cultural and historic structures of the Republic of Armenia. Implement the stakeholder engagement activities described in SEP and generate regular reports on them. Throughout project implementation WORKING DRA FT ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES MLSA Adopt and implement labor management procedures (LMP), to be Adopt LMP within 30 days after signing of USS described in POM, that apply to all project workers including employees Grant Agreement and prior to the of PCU and workers contracted under employment subsidies and public commencement of project activities, and works. LMP will include at minimum: implement throughout the project. • An adequate grievance redress mechanism available to all project workers; • Code of Conduct which includes the prohibition of Sexual Exploitation and Abuse and Sexual Harassment (SEA/SH) adopted by all employers, who implement project activities, and signed by all project workers; • Prohibition of forced and child labor as per Armenian legislation and ESS2. 4|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): SPF: ARMENIA SUPPORT TO CONFLICT AFFECTED FAMILIES MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS MLSA Establish, maintain, and operate a grievance mechanism for Project Adopt Grievance Mechanism for PCU USS workers, as described in the LMP and consistent with ESS2. Ensure that employees within 30 days after signing of employers of contracted workers have in place a functioning grievance Grant Agreement and maintain it mechanism for their employees. throughout Project Implementation. For contracted workers – ensure grievance mechanism is available and functional prior to commencement of works by the respective contractor. 2.3 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES MLSA Adopt, implement and update the occupational, health and safety plan Adopt and implement the Occupational USS in a manner acceptable to the World Bank and in compliance with the Health and Safety (OHS) requirements national legislation of Armenia. The risk management measures will be throughout Project Implementation. identified based on a thorough assessment of the site-specific hazards. 2.4 PROJECT WORKERS TRAINING MLSA Require employers of contracted workers to deliver awareness training Prior to the commencement of works by USS to them about their rights and obligations consistent with project LMP. the contracted workers. WORKING DRA FT ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 Apply the Environmental and Social Management Plan (ESMP) Checklist Throughout project implementation MLSA USS ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 Apply the Environmental and Social Management Plan (ESMP) Checklist Throughout project implementation MLSA USS 4.2 GBV AND SEA RISKS MLSA Include in ESMP Checklist actions to prevent and mitigate risks of sexual Prior to the commencement of works USS exploitation and abuse and sexual harassment (SEA/SH). This includes but is not limited to development and adherence to Code of Conduct for Enforcement throughout Project all employees, GBV-sensitized grievance mechanism, awareness-raising implementation of all employees and community members on GBV risks and mitigation measures. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not Relevant to the Project ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not Relevant to the Project 5|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): SPF: ARMENIA SUPPORT TO CONFLICT AFFECTED FAMILIES MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not Relevant to the Project ESS 8: CULTURAL HERITAGE Not Relevant to the Project ESS 9: FINANCIAL INTERMEDIARIES Not Relevant to the Project ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND MLSA IMPLEMENTATION Update, adopt and implement Stakeholder Engagement Plan (SEP), Disclose, consult, and update SEP prior to including various engagement mechanisms, their tentative timelines, the signing of Grant Agreement roles and responsibilities, and resources allocated for implementing the SEP activities. Adopt and implement SEP throughout project implementation 10.2 PROJECT GRIEVANCE MECHANISM MLSA Adopt, implement and update the Grievance Mechanism throughout Adopt and implement the Grievance USS Project implementation. Mechanism throughout Project Implementation. WORKING DRA FT CAPACITY SUPPORT (TRAINING) CS1 Training to be provided to project implementation team, including USS Within 60 days after the signing of the MLSA staff, on: Grant Agreement • Stakeholder engagement and grievance redress mechanism (GRM); • Specific aspects of environmental and social risk management implementation and monitoring; • Labor Management Procedures and GRM for workers; • Occupational health and safety, including emergency prevention and preparedness and response arrangements to emergency situations; • COVID-19 infection safety awareness, community health and safety, including HIV awareness, and SEA/SH. 6|Page THE WORLD BANK ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP): SPF: ARMENIA SUPPORT TO CONFLICT AFFECTED FAMILIES MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBILE ENTITY/AUTHORITY CS2 Training to be provided to municipalities implementing public works, Within 60 days after the signing of the MLSA on: Grant Agreement USS • Specific aspects of environmental and social risk management implementation and monitoring; • Labor Management Procedures and GRM for workers; • Occupational health and safety, including emergency prevention and preparedness and response arrangements to emergency situations; • COVID-19 infection safety awareness, community health and safety, including HIV awareness, and SEA/SH. 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